RFP_26_003 Residential Solid Waste Addendum 3.pdf

This is an addendum to a Request for Proposals issued by the City of Springfield, Georgia for residential solid waste collection and disposal services. The City seeks proposals for once-per-week curbside pickup of garbage in contractor-owned, brand-new containers for approximately 1,200 customers, with side- or back-door pickup available for elderly and disabled senior citizens upon request. The contractor must also empty two cardboard dumpsters and three solid waste dumpsters weekly for public and City use. All solid waste must be disposed of in a fully permitted Subtitle D Municipal Solid Waste landfill, with the contractor bearing all disposal costs. Sealed proposals are due September 7, 2026 at 2:00 p.m., delivered by hand or mail to the City Manager's office at 130 S. Laurel Street, Springfield, GA 31329. The contract term consists of three base years plus two optional two-year renewal periods for a total of seven years, with the current contract expiring March 31, 2027. Written questions must be submitted to Lauren Eargle at leargle@springfieldga.org by August 31, 2026 at 10:00 a.m., with answers issued in an addendum by September 1, 2026.

Cost proposals must detail monthly rates per household for curbside garbage pickup and any additional service options, with all fees, charges, surcharges, and rate adjustment plans including CPI and fuel adjustments included. Bidders must submit references from a minimum of five municipalities where similar services have been performed. Upon award, the successful contractor must furnish a Payment and Performance Bond of $25,000 and provide evidence of insurance within 15 working days, including worker's compensation, bodily injury liability of $1 million per occurrence, property damage liability of $1 million per occurrence, and excess umbrella liability of $1 million. Monthly detailed measurements of solid waste and recycled materials collected are due by the 15th of each month. Proposals must include one hard copy and one digital copy on a flash drive with both technical and cost sections. Proposals are non-withdrawable for 120 days following opening. The City evaluates technical proposals before cost proposals.