City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 243 2nd Floor, Sanford Florida 32771

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

Issuance | Release Date: Thursday, July 16, 2026

Legal Advertisement Date: Thursday, July 16, 2026 (Orlando Sentinel)

To: All Prospective Proposers

From: Marisol Ordoñez – Purchasing Manager

Dear Potential Proposer:

The City of Sanford, Florida, a municipal corporation existing under the laws of the State of Florida, herein after also referred to as the “City”, does hereby announce that it is accepting written proposals from all qualified firms or individuals interested in providing the services generally described herein and as specified in the “Scope of Services” of this Request for Proposals (RFP) document. The successful proposer(s) must demonstrate by his/hers qualifications, experience, availability, approach, and work plan that he/she will best serve the overall needs of the City.

If you are interested in preparing a response to this RFP, please read requirements carefully and complete the proposal in the manner as set forth in this RFP document. Your response is considered a binding offer to perform in the manner described in the proposal response and shall remain a firm offer for a period not to exceed one hundred eighty (180) days from public opening. Also please be aware that, under the competitive proposal process, the stipulations set forth herein are fully binding on the proposer to the extent that you confirm acceptance by your signature on Attachment “F”, Proposal and Acceptance of Proposal Terms and Conditions.

A MANDATORY PRE-BID MEETING will be held on Thursday, July 23, 2026 at 10:00AM Local Time at Sanford City Hall 300 N. Park Avenue Sanford, FL 32771 1st Floor Commission Chambers. Attendance is mandatory, you must attend in order for the bid to be considered. Questions regarding this solicitation must be received in writing at the address below no later than Thursday, July 30, 2026 at 2:00 P.M. Local Time. Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted to the City of Sanford website:

https://www.myvendorlink.com/external/home

Bids will be immediately opened after the bid due date and time and read out loud at the City Commission Chambers at 300 N. Park Avenue, Sanford, FL 32772. Note: All prospective Proposers are hereby cautioned not to contact any member of the City of Sanford staff other that the specified contact person, which is the Purchasing Division at purchasing@sanfordfl.gov

All proposers are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The City welcomes your response to this RFP document. Proposals should be prepared in accordance with the RFP instructions and will be evaluated by the City as stated in the evaluation section of this document. The City reserves the right to waive any formalities, to reject any or all proposals or to re-advertise for proposals for these services. The City may withdraw all or part of this RFP at any time to protect the interests of the City. All proposers are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification. Thank you for your interest in doing business with the City of Sanford, Florida.

City of Sanford, Florida | Purchasing Division https://www.myvendorlink.com/external/home mailto:purchasing@sanfordfl.gov

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

TABLE OF CONTENTS

SECTION TITLE PAGE

NUMBER

1 Project Overview 3 2 Scope of Services and Technical Requirements 5 3 General Instructions 9 4 Proposal Schedule 14 5 Proposal Response, Criteria and Evaluation Point Values 14 6 Evaluation Process 18 7 General Terms and Conditions 23

ATTACHMENT TITLE PAGE

NUMBER

A Security and Public Safety Requirements 1 B Insurance Requirements 3 C Conflict of Interest Statement 6 D Non-Collusion/Lobbying Certification 8 E Drug-Free Workplace Certification 10 F Price Proposal and Acceptance of Proposal Terms and Conditions 12 G Addendum Receipt Acknowledgement Certification 14 H Organizational Information 15 I Proposed Schedule of Subcontractor Participation 16 J Contractor Certification Regarding Scrutinized Companies 17 K Reference 18 L Compliance with the Public Records Law 19 M Certification of Non-Segregated Facilities Form 21 N Unauthorized (Illegal) Alien Workers Affidavit 22 O E-Verify Compliance Affidavit 24 P American with Disabilities Act Affidavit 27 Q Financial Information Form 28 R Florida Public Entity Crime Statement 30 S Foreign Country of Concern Attestation PUR 1355 32 T Human Trafficking Affidavit 33 U Dispute Disclosure Form 34 V Solicitation Response Identification Label 35

00835 Equal Employment Opportunity 36 Contract – Sample Vendor Package – ACH Form

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

SECTION 1. PROJECT OVERVIEW.

1.01 INTENT AND PURPOSE.

It is the intent of this solicitation to engage one (1) or more qualified firms to purchase all necessary hardware switches for the entire City. The City is also requesting proposal for a solution to deploy and manage the switches.

1.02 BACKGROUND.

The City of Sanford was incorporated in 1877 under the directional of General Henry Shelton Sanford, and is located in Central Florida in Seminole County. Nicknamed “Celery City” for its agricultural interest in the early 1900’s. Sanford is bounded in the East by Orlando-Sanford International, in North by Lake Monroe, in the West by the Interstate 4, and in the South by Seminole State College and the City of Lake Mary. The Sanford Commercial District was proclaimed a historic district and placed on the National Register in 1976. The Sanford Residential Historic District, an area of approximately 76 blocks south of the commercials district, was placed on the National Register in 1989.

Located just 20 minutes northeast of downtown Orlando, Sanford’s city government is focused on meeting the needs of businesses looking to relocate and/or entrepreneurs who are seeking the right location to jump-start a new enterprise. One of the fastest growing areas in Metro Orlando, Sanford is an exciting, thriving community in which to do business.

The City operates under a Commission/Manager form of government and provides a full range of services to include, fire and rescue, police, the construction and maintenance of streets, sidewalks, parks and recreation, storm-water management, solid waste collection, wastewater, water and other infrastructure, engineering, planning and zoning, building inspections, community and economic development, code enforcement, general administration and support services, and recreational and cultural events.

A quick City Snapshot (as of 2019, provided by the Sanford Economic Development Office):

Area: 26.5 square miles Population: 61,448 Median Household Income: $45,733.00 29 Parks Over 14 Lakes Public Golf Course Voted “Best Waterfront Vibrant Community Destination 2017” by Orlando Weekly

Magazine.

49th largest city in Florida

1.03 TERM.

It is anticipated an Agreement will be awarded for a onetime purchase term to begin upon approval and execution by the City; with the opportunity for a one (1) year renewal periods not-to-exceed a five (5) year contract when in the best interest of the City. The decision to renew or extend the contract shall be at the discretion of the City. The successful proposer(s) shall be required to review the one-time term

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

contract of (INSERT SERVICES HERE) with the City on an annual basis. Services may not begin until after execution of the agreement and approval or all require documentation.

1.04 MINIMUM REQUIREMENTS.

In order to be considered, the firm must meet all of the following criteria:

The RFP is not for managed services or network design we are only soliciting hardware replacements for the switches discussed below and designated in the network diagram attached. We are also requesting proposals for a solution to deploy and manage the switches. The management solution should allow for easy central management of the switches to include features such as:

A. The Proposer shall have been in business for a minimum of three (3) consecutive years and shall currently be licensed to perform services within the State of Florida. This requirement shall be based on the Solicitation’s due date. Copies of documentation demonstrating meeting this minimum requirement shall be submitted with your response. Examples of documentation may include, but not be limited to; local business tax receipts for three (3) years, corporation documents with date of inception, certificate of authority, etcetera.

1. If the business headquarters is located outside of the state of Florida, they shall currently be licensed to perform services in both their home state and the state of Florida; and shall have been in business for a minimum of three (3) consecutive years. This requirement shall be based on the Solicitation’s due date. Copies of documentation demonstrating meeting this minimum requirement shall be submitted with your response. Examples of documentation may include, but not be limited to, local business tax receipts for three (3) years, corporation documents with date of inception, certificate of authority, etcetera.

a. In this case the Proposer shall submit to Purchasing a current Certificate of Authority, which is issued through the Department of State and in accordance with Florida Statute 607.1501, within ten (10) business days upon notice of intent to award.

2. The Proposer shall have held and maintained for a minimum of three (3) years a current State of Florida:

a. Business or Corporation shall hold a Certificate of Authorization as a License Contractor to do business in the State of Florida; or

b. Individual shall hold a current State of Florida license as required by your company rule, and have authority to submit certified reports to state agencies (if applicable).

B. Demonstration of Experience: Knowledgeable on the equipment and parts.

The proposer shall provide proof of the above minimum qualification by furnishing copies and or written documentation to substantiate meeting the requirements. Failure to provide said documentation with your proposal shall be grounds for deeming your proposal unresponsive and removing it from further consideration. This is a non-negotiable item.

THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

SECTION 2. SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS.

The purpose of this solicitation is to solicit Bidders from qualified vendors to supply bulk chemicals. The most responsive bidder will be awarded a long-term contract to provide supply and support associated leased equipment and provide inspection, maintenance and repairs services for the City of Sanford Water, Wastewater Treatment Plants, and deliver services at the various City locations.

2.01 LOCATION.

Auxiliary Plant (WTP #2) located at 3100 Orlando Drive Sanford, FL 32771 The location above uses Liquid Oxygen to create Ozone for oxidation and disinfection purposes.

2.02 CITY OWNED TANKS

1. The City owned tanks hold approximately 9,000 gallons of Liquid Oxygen (LOX) that are delivered approximately every 3 weeks.

2. Currently, the city is billed per 100 standard cubic feet (scf) at $0.5985/100 scf. The Plant uses about

2% daily, which is equivalent to 180 gallons, so far for fiscal calendar year 2023 the City has paid $32,731.86 averaging $2,727.65 a month.

2.03 INVENTORY MONITORING & DELIVERY SCHEDULING

1. 2.03.01. The Contractor will advise the City of the minimum and maximum storage tank levels to ensure efficient delivery.

2. 2.03.02 The Contractor must contact City staff at 407.688.5181.

2.04 INSPECTION & MAINTENANCE SERVICES

1. Inspection and maintenance service should include but not limited to visually inspecting all tanks connections and verifying that the tank is free of any leaks and suitable to accept the LOX. Additionally, at no additional cost the vendor will provide annual inspections of the storage system. Furthermore, the vendor will provide the City with written documentation of any deficiencies found during inspections.

2. Any additional services must be approved by City staff.

3. The Contractor shall provide those services, related materials and equipment set forth in the bid package on or before the agreed dates (when applicable) scheduled for the performance of the services.

4. Additionally, at no additional cost the vendor will provide annual inspections of the storage space system. Furthermore, the vendor will provide the City with written documentation of any deficiencies found during the inspection.

2.05 SPECIFICATIONS

Liquid Oxygen Quality (LOX)

2.06 PRICING

All prices on the solicitation shall remain firm for the initial term of this Agreement which is one (1) year with an option of one (1) year renewals with the extended term of this Agreement not to exceed five (5) years. Prior to the completion of each one (1) year term, the City may consider a price adjustment, if proposed by the Vendor no sooner than 60 days and no later than 45 days prior to the end

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

of a term, based on Consumer Price Index (CPI) published by the U.S. Bureau of Labor Statistics which measures the average change in the prices paid for a market basket of goods and services. These items are purchased for consumption by the 2 groups covered by the All-Urban Consumers (CPI-U) index.

The reference period from which changes in the CPI will be measured from the month that this Agreement took effect and shall relate to the region in which the City is located all as determined by the City’s Finance Director. An adjusted price shall be in effect unless and until later adjusted. The following formula illustrates the computation of a percent change: CPI for current period MINUS the CPI for previous period WHICH EQUALS index point change Divided BY the previous period CPI WHICH EQUALS a sum which is then multiplied by 100 WHICH EQUALS the percent change.

2.07 GENERAL REQUIREMENTS

The requirements shall apply to all Bulk Gases unless stated otherwise the requirements section for each individual Bulk Gas.

1. The Supplier shall supply the bulk gases in tanker truckloads to the designated

2. City Facility.

3. The Supplier shall deliver the bulk gases within forty-eight (48) hours after a request is received.

4. The Supplier shall be capable of delivering the bulk gases within eight (8) hours in case of emergency.

5. The Supplier shall be responsible for visually inspecting the unloading site prior to unloading the bulk gases to verify that the site is suitable and safe to proceed. Should the Supplier believe the site to be unsafe in any manner they shall immediately notify the appropriate “Plant Personnel”.

The Supplier shall not continue with the unloading until the situation has been resolved.

6. Delivery shall be made free on board to the designated City Facility. The title and risk of loss to the bulk gases shall pass to City upon delivery at the designated City Facility, successful unloading of bulk gases and proper loading of bulk gases into City’s designated storage tanks or leased storage equipment. The Supplier’s tanker truck shall have some means of measuring the amount of bulk gas being unloaded.

7. The measuring device shall provide a printed document showing the quantity delivered. The measuring device shall be calibrated as recommended by the manufacturer of the device. The Supplier shall, at the request of City supply proof of the history (maintenance and calibration) of the measuring device.

8. The Supplier shall comply with all local, state, and federal regulations, environmental or otherwise.

9. The Supplier shall comply with all applicable safety rules, speed limits, road restrictions, etc.

imposed upon the operation of vehicles while on City property.

10. The Supplier shall immediately notify the City of any changes in its compliance status, which may affect Supplier's ability to perform under the terms and conditions of this agreement.

11. Delivery of these bulk gases will only be allowed in the presence of appropriate City personnel.

12. The Supplier shall upon completion of the delivery provide to the appropriate City personnel a delivery ticket.

13. In the event, the Supplier shall make any shipment of a bulk gas for which the shipment analysis indicated the failure to meet one or more of the specifications requirements listed above, City shall have the right to reject such shipment or to suspend further shipments. Upon rejection of any shipment, City reserves the right to request an immediate replacement shipment. If, within a thirty

(30) day period from reject shipment notification, the Supplier is not able to remedy the reason for

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

the suspension or rejection, City, at its option, may elect to terminate the agreement at no cost to City except for the bulk gas shipments previously received and accepted.

14. Any bulk gas that does not meet the requirements that is offloaded into City’s storage tanks and is deemed unusable by City shall be removed from the storage tanks by the Supplier at no cost to City.

15. Also, any bulk gas present in the City’s storage tanks prior to the delivery of the non-complaint load that is contaminated by this product shall be removed by the Supplier and replaced at no cost to City.

Also, the Supplier at no cost to City shall clean the contaminated storage tank(s).

16. Any damage to property, including landscaping, or release of a chemical due to the incompetence or negligence of delivery personnel or malfunctioning of non- City’s equipment, that occurs during the unloading of any bulk gases or related preparations will be the responsibility of the Supplier. The Supplier shall reimburse City for any cost to repair damage, beyond reasonable wear, to City’s facilities caused by the Supplier. City, at its option, will proceed to repair the damage and advise the Supplier of the Cost.

17. The Supplies shall be responsible, at their own cost and expense, for cleaning up any spills on City property caused by the supplier in accordance with local, state, and federal regulations as well as City requirements. The City reserves the right to monitor and participate in any clean-up activities on City property, at the City’s sole discretion.

18. The Supplies shall assign a Point of Contact who will coordinate scheduling and all other concerns between the City and the Supplier.

19. The Supplier shall be licensed, as required by local, county, state, and federal regulations to perform this type of work.

20. All of the Supplier’s employees must either wear uniforms with the Suppliers logo on it or an employee badge with company name, address, employee name, and picture ID or other City approved means of identification.

21. All of the Supplies vehicles must have the company logo clearly visible somewhere on the body of the vehicle.

22. The City or its authorized representative reserves the right to visit the Supplier facilities unannounced to perform audits. Also, to audit any financial records in relation to the contract providing that the contract allows for a variable pricing arrangement.

23. The City or its authorized representative reserves the right to obtain all documentation deemed appropriate to verify the Supplier is meeting all the regulatory and specifications requirements.

24. Delivery trucks must be capable of providing their own means for offloading. The Supplier shall deliver the chemicals using equipment suitable for the specific location to allow them to unload and load without help (labor or equipment) from the site.

25. The Supplier shall be familiar with the locations of all the water plants, and power generating stations that are part of this contract, and to be aware of all conditions that may affect safe and expeditious delivery of the Bulk Gases.

26. The Suppliers vehicles shall be equipped with mobile telephones to allow the driver to communicate with the appropriate City personnel for such things as emergencies, notification of delivery problems.

27. Deliveries arriving at other than the designated times shown below without proper approval, regardless of the reason, may be directed to be returned the next business day at no additional cost to the City.

28. The deliveries to WTP shall be between the hours of 07:00 AM to 3:00 PM Monday through Thursday, unless prior approval has been obtained.

29. The facility is monitored and open 24 hours 7 days a week; however, after hours or emergency deliveries must be approved by City staff.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

30. Driver shall possess a valid State of Florida Commercial Driver License with hazardous materials endorsement and are competent in the operation of the delivery equipment.

31. Unloading of Chemicals at the City’s WTP#2 shall be performed by the Supplier in the presence of a City authorized employee.

32. Emergency conditions encountered or observed by the Supplier on City site shall be reported immediately to the City.

33. Supplier’s delivery personnel shall comply with OSHA procedures during unloading at the plant site.

Supplier shall supply all required safety equipment for Suppliers delivery personnel.

34. The Supplier shall be primarily and directly responsible for complying with any safety, health, and/or notification provisions required under any federal, state, or local law regulations or rule applicable to any Hazardous Materials, including without limitation, any notification to workers, employees or other persons at the work property or concerning the work property, such as, without limitation, the MSDS requirements of EPCRA and notification requirement of OSHA.

35. Supplier shall not discharge, leak, or emit, or permit to be discharged, leaked, or emitted, any material into the atmosphere, ground, sewer system, or on any body of water, if that material does or may pollute or many contaminate the same, or may adversely affect the health, welfare or safety or persons, whether located on the Premises or elsewhere.

36. The consumption of Bulk Gases is subject to many variables, including seasonal demands, planned and unplanned outages and overall system performance. The City believes these estimates are valid, but they are based upon certain assumptions and are subject to revision at any time. The City cannot guarantee to maintain consumption at these rates.

37. Seasonal variation can be expected from plus or minus 30% from the indicated by the usage levels.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

SECTION 3. GENERAL INSTRUCTIONS FOR PROPOSAL DELIVERY AND PREPARATION.

3.01 REQUESTING THE SOLICITATION DOCUMENT.

The RFP documents are available on-line at no charge via VendorLink. Register as a vendor to download the solicitation documents through https://www.myvendorlink.com/external/home. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail. For more information call the Purchasing Division at (407) 688-5191, or extension 5030. Important: The desire of the City to pursue proposals shall in no way obligate the City to compensate you for your efforts or to execute a contract with your firm.

3.02 AMERICA DISSABILITY.

VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City.

3.03 ON-LINE SERVICE PROVIDER DISCLAIMER.

VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City.

3.04 SOLICITATION DOCUMENTS FROM THIRD PARTY PROVIDERS.

The City of Sanford Procurement Division, its website and its service provider VendorLink are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third-party source may be an incomplete set of documents. Proposers using solicitation documents/forms obtained from any other third-party source are advised to obtain a complete set of solicitation documents through VendorLink https://www.myvendorlink.com/external/home and enable notification of required addenda. Reproduction of these documents without the express permission of the City is prohibited.

3.05 PRE-PROPOSAL CONFERENCE.

There will be no pre-proposal conference for this project.

IMPORTANT NOTE: It is imperative that all proposers have a clear understanding of the scope of services requirements. As such, the City reserves the right to change the non-mandatory pre-proposal conference or to schedule a pre-proposal conference; therefore, in the event a non-mandatory pre-proposal conference is required and/or subsequently scheduled, attendance will be a pre-requisite for submitting a proposal; and proposals will only be accepted from those who are represented at a mandatory pre-proposal conference. Attendance at the pre-proposal conference will be evidenced by the proposer’s/representative’s signature on the attendance roster. In the event of a mandatory pre-proposal conference, the time, date, and location of the meeting will be noted in the released Addendum notifying such requirement. Please plan your travel time accordingly.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

3.06 INTERPRETATION AND QUESTIONS.

All questions relating to the solicitation must be posted on VendorLink electronically https://www.myvendorlink.com/external/home Deadline for Questions are to be received no later than Thursday, July 30, 2026, P.M. Local Time on

A. It is the proposer’s responsibility to become familiar with and fully informed regarding the terms, conditions and specifications of this RFP solicitation. Lack of understanding and/or misinterpretation of any portions of this RFP solicitation document shall not be cause for withdrawal of your RFP response after opening or for subsequent protest of award. Proposers must contact the Purchasing Division prior to proposal opening, should clarification be required.

B. Any interpretations, clarifications, or changes will be made in the form of written addenda issued by the Purchasing Division.

C. Any oral communications will not be authoritative and will not be binding on the City.

D. It is the sole responsibility of the proposer to contact the Purchasing Division prior to submitting a proposal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with each proposal.

E. Addenda will be available to all proposers on VendorLink

3.07 PREPARATION AND FORMAT.

Proposals should be prepared in a clear and concise manner to meet the requirements of the RFP.

Emphasis should concentrate on conformance to the RFP instructions, responsiveness to the requirements, as well as completeness and clarity of content.

3.08 PAGE LIMITATION.

Proposal packages shall be limited to not more than 75- PAGES, printed on a single side of paper, with a font no less than twelve (12) points.

Note: Required attachments and forms will not be counted in the 75-page limitation.

3.09 COMPLETENESS.

Proposals shall contain the information as required in this solicitation. Failure to submit all information as requested may result in a lowered evaluation score of the proposal. Proposals that are substantially incomplete or lack key information may be rejected by the City. The following list details the appropriate proposal format:

A. Selection dividers with tabs labeled. Tab “A” through Tab “E”, to identify each required criteria in Section 5;

B. All attachments shall be placed under the appropriate tab for that sub-section.

C. Currently valid Certificates of Insurance; and Local Business Tax Receipt (formerly known as

Occupational License) shall be placed under Tab “A” of your proposal.

3.10 JOINT VENTURES.

All proposers intending to submit a proposal as a Joint Venture are required to have filed proper documents with the Florida Department of State, the Division of Professions, Construction Licensing Board and/or

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

any other state or local licensing Agency prior to submitting a proposal response. Please refer to Section

489.119 Florida Statutes.

Joint Venture Firms must provide an affidavit attesting to the formulation of a joint venture and provide either proof of incorporation as a joint venture or a copy of the formal Joint Venture Agreement between all joint venture parties, indicating their respective roles, responsibilities and levels of participation for the project.

3.11 CORPORATE STANDING AND AUTHORIZED SIGNATORY.

The proposer must demonstrate that the company is in good standing and that the person signing this proposal is an Authorized Signatory on behalf of the proposer to sign proposals, negotiate and/or sign contracts, agreements, amendments and related documents to which the proposer will be duly bound. The proposer must provide a copy of the State Certificate of Good Standing/Articles of Incorporation listing the officers of the company. In addition to the aforementioned documents the Bidder/Proposer must include necessary information to verify the individual signing this proposal/bid and or any contract document has been authorized to bind the corporation. Examples include:

A. A copy of your Articles of Incorporation listing the approved signatories of the corporation.

B. A copy of a resolution listing the members of staff as authorized signatories for the company.

C. A letter from a corporate officer listing the members of staff that are authorized signatories for the company.

3.12 PROPRIETARY INFORMATION.

A. In accordance with Chapter 119 of the Florida Statutes (Public Records Law); and except as it may be provided by other applicable State and Federal Law, all Proposers should be aware the Request for Proposals (RFP) solicitation and the responses thereto are in the public domain. Proposers are requested to identify specifically any information contained in their Proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

B. A generic notation that information is “confidential” is not sufficient. Failure to provide the Purchasing Division with a detailed explanation and justification including statutory cites and specific reference to your Proposal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Proposal being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

3.13 PROPOSAL REPRODUCTION.

Please submit six (6) copies of the proposal package, one (1) unbound original and five (5) bound copies.

The submittal MUST also include a single CD-ROM or memory stick containing the entire submittal formatted to be read with Microsoft® software products or Adobe® PDF software. Please ensure all applicable required submittal documents are included with your proposal.

3.14 PROPOSAL SUBMITTAL AND DELIVERY.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

A. Sealed proposals must be received in the City’s Purchasing Division no later than 2:00 P.M. Local Time on Thursday, August 6, 2026. Proposals received after the stated date and time will not be accepted and will be returned unopened. The City will not be responsible for any bid/proposal delivered incorrectly or to the wrong address or location. No exceptions will be made. Proposals shall be submitted and delivered to the below address in a sealed, opaque envelope or packaging material, plainly marked on the outside with the following:

City of Sanford Purchasing Division 300 N. Park Avenue Suite 243, 2nd Floor Sanford, Florida 32771 RE: Solicitation RFP 25/26-01 Solicitation Title: Biosolids Disposal & Recycling

Attention: Marisol Ordonez, Purchasing Manager

For your convenience, Attachment “V”, Solicitation Response Identification Label has been provided to properly identify and affix to your RFP response.

B. If submitted by mail, the Proposal submittal shall be enclosed in a sealed envelope addressed to the designated Purchasing Manager. Proposals submitted by mail must be received by the Purchasing Division by the time specified herein for the opening thereof.

1. Please be advised that United States Postal Service (USPS) Express and Priority service class; are delivered to the City once daily. Accordingly, in order for a submission to be received by the Purchasing Division when the services of the USPS are used, a proposer or bidder is responsible for ensuring that their submittal is transmitted in such manner as necessary for the USPS to receive, sort, and deliver to the City by the submittal due date and time.

2. The City only collects other USPS mail one (1) time per day upon opening of the local Post Office branch, which is then sorted by the City for delivery to the Purchasing Division and other City departments. Submissions arriving at the USPS after the initial pick-up by the City will be placed in the City’s call-box for pick-up and will not be delivered to or received by the Purchasing Division until the next business day.

3. When using the USPS or any other mail delivery services, it is the sole responsibility of the Proposer to ensure that Proposals are received in the Purchasing Division by the due date and time. The City shall not be responsible for delays caused by any occurrence.

3.15 IMPROPER IDENTIFICATION AND TIMELINESS.

The City is not responsible for the failure of a proposer or the proposer’s agent to submit responses in a timely manner or for a proposal that is not properly addressed or identified. Proposal delivery by electronic means, such as facsimile and e-mail, is not allowed.

3.16 PUBLIC OPENING OF PROPOSALS.

Proposals will be announced publicly by the Purchasing Division on the due date and time or as soon thereafter as possible. Only the names of the respondents and verification of bond submittal, if applicable, will be publicly announced. Sealed bids, proposals, or replies received by an agency pursuant to a

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Article I of the State Constitution until such time as the agency provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. All other information will be subject to Florida’s Open Government Laws to Public Contracting.

3.17 WITHDRAWAL OF PROPOSALS.

Proposals may not be withdrawn for a period of one hundred eighty days (180) days after the public opening date.

3.18 OWNERSHIP OF DOCUMENTS.

All documents resulting from this RFP solicitation shall become the sole property of the City. All Proposals received from proposers in response to the RFP solicitation will become the property of the City and will not be returned to proposers. In the event of an award, all documentation produced as part of the Contract will become the exclusive property of the City.

A. Drawings, specifications, designs, models, photographs, reports, surveys, calculations, and other data provided in connection with this RFP solicitation and/or awarded agreement as a result of this solicitation process; are and shall remain the property of the City whether the project for which they are made is executed or not. Such finished or unfinished documents, data, calculations, studies, surveys, specifications, drawings, maps, models, photographs and reports prepared by the successful proposer(s) shall be delivered by the successful proposer(s) to the City at the conclusion of the project or the termination of the successful proposer(s)’ services.

B. When such documents are provided to other parties, the successful proposer(s) shall ensure return of the City’s property by collecting a deposit equal to the cost of reproduction.

3.19 W9 FORM.

Proposer that have not done business with the City or have not provided a W-9 within the last two (2) years must submit with their proposal.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

SECTION 4. RFP SOLICITATION PROCESS SCHEDULE.

4.01 TENTATIVE SCHEDULE.

Tentative Schedule

Task Date

RFP Released to General Public Thursday, July 16, 2026 Deadline for Questions by Interested Parties Thursday, July 30, 2026 Proposal Due Date and Opening Thursday, August 6, 2026 Evaluation and Selection August 2026 Presentations, if required TBD City Commission or City Manager Approval of Contract TBD

SECTION 5. PROPOSAL RESPONSE, CRITERIA, AND EVALUATION POINT VALUES.

5.01 EVALUATION CRITERIA.

Evaluation Criteria

Tab Assignment Category Maximum Points

A Firm’s Qualifications and Experience 40 B Similar Projects/References 15 C Project Approach 25 D RFP Solicitation Response Required Forms 10 E Price Proposal/Fee Schedule 15 F Additional Information 0

MAXIMUM TOTAL POINTS

5.02 FIRM QUALIFICATIONS AND EXPERIENCE – TAB “A” (40 POINTS).

A. Letter of Transmittal. Provide a letter of transmittal, no longer than two (2) pages, signed by an authorized representative of the proposer, including a brief description of your firm’s location, organization structure, and philosophy. (This section is not included in the overall proposal thirty

(30) page count)

B. Individuals and Qualifications. Identify and include qualifications of specific individuals to be assigned to the project (include names, contact information, and resumes) and specify which services the individuals will provide to the City.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

C. Litigation. Please list any past and/or pending litigation or disputes relating to the work described herein that your firm has been involved in within the last five (5) years. The list shall include each project name and the nature of the litigation.

D. Financial Information. Provide an official letter from the proposer’s financial institution detailing the financial status of the proposer. The letter shall include a contact name, address, phone number, and fax number. The failure to produce financial requirements may be grounds for disqualification of your proposal response and offer.

5.03 SIMILAR PROJECTS – TAB “B” (15 POINTS).

A. To demonstrate experience and success in conducting similar work, the proposer shall provide a minimum of five (5) references of similar size projects in similar circumstances with appropriate reference information, concentrating only on those projects completed within the last three (3) years or currently underway by the proposer’s firm, as follows:

1. Client name, address, phone, fax number and email address;

2. Description of all services provided;

3. Performance period; and,

4. Total annual amount of contract.

5. Unless otherwise stated to submit reference information in a different format/manner, please complete and submit Attachment “K” References with your proposal response.

B. Describe any significant or unique awards received or accomplishments made in previous, similar projects.

NOTE: Please do not include projects completed or currently underway with the City of Sanford.

5.04 PROJECT APPROACH – TAB “C” (25 POINTS).

A. State your firm’s technical approach to the project and the interpretation of the scope of services required.

B. Define the adequacy of resources, including personnel, labor, equipment and supply resources, and other requirements to provide the requested services.

C. Provide a clear statement of the specific services and tasks to be performed. Include information concerning each task and staff committed to accomplish each task.

D. Provide a typical response time and/or project implementation schedule for proposed services including any management and planning strategies.

E. Provide information regarding any proposed innovative concepts that may enhance the value and quality of the services to be performed.

5.05 RFP SOLICITATION RESPONSE REQUIRED FORMS – TAB “D” (10 POINTS).

I. Insurance Requirements: Proof of insurance must be provided with the requirements on Attachment “B”. The requirements must be met in order to be considered a responsive bidder. If the vendor cannot meet the requirements the vendor is considered non-responsive.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

a. Bidder is to include a copy of your current liability insurance, workman’s compensation insurance certificate, and a copy of your firm’s Local Business Tax Receipt with your bid submittal.

b. The successful Bidder shall provide original certificates of Insurance, evidencing coverage as required in Attachment “B”, Insurance Matrix Requirement Form, to the Purchasing Division.

Certificates of Insurance shall provide a minimum of thirty (30) days’ notice of cancellation to the City and shall name the City of Sanford as a Certificate Holder/Additional Insured.

c. The Bidder agrees to maintain on a primary basis and its sole expense, at all times throughout the duration of the contract the following types of insurance coverage with limits and on forms (including endorsements) as described in Insurance Matrix Requirement Form. The Bidder is required to maintain any coverage required by federal and state workers compensation or financial responsibility laws including but not limited to Chapter 324 and 440, Florida Statutes, as may be amended from time to time.

d. Bidder shall require and ensure that each of its sub-contractors provide services hereunder (if any) procures and maintains until the completion of their respective services, insurance of the types and to the limits specified in Attachment “B”, Insurance Matrix Requirement Form.

e. Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VIII or better. Note: (State license can be checked via www.flori.com/compnaysearch/ and A.M. Best Ratings are available at www.ambest.com )

f. All insurance certificates shall remain valid and in full force for the term of the Agreement. Failure to maintain binding insurance policies for awarded services will be grounds for termination of awarded Agreement. Vendor must complete Attachment “B” Insurance Matrix Requirement Form.

g. Additional information is provided on Attachment “B”.

II. Proposers shall include all applicable and duly executed forms under this section.

a. Conflict of Interest. Proposers must provide disclosure of any potential conflict of interest due to any other clients, contracts, or property interests for this project only. Proposers must complete and submit with their response Attachment “C”, Conflict of Interest Statement and have it notarized certifying that no member of your firm ownership, management, or staff has a vested interest in any aspect of this solicitation or any department within the City of Sanford.

b. Non-Collusion/Lobbying Certification. Proposers must complete and submit with their response Attachment “D”, Non-Collusion/Lobbying Certification and have it notarized.

c. Drug Free Workplace Certification. If applicable, Proposers must complete and submit with their response Attachment “E”, Drug Free Workplace Certification and have it notarized.

d. Addenda Acknowledgement. If applicable, Proposers must complete and submit with their response Attachment “G”, Addendum Acknowledgement.

e. Corporate Standing and Authorized Signatories. Proposers must provide a copy of the State Certificate of Good Standing/Articles of Incorporation listing the officers of the company. Please complete and comply with Attachment “H”, Organizational Information and provide one of the forms of evidence of Signatory Authority listed in Section III, (I) Corporate Standing and Authorized Signatories.

f. Sub-Contractors. Proposers must list any sub-contractors that shall be used to accomplish the scope of services. Please complete and Submit Attachment “I”, Schedule of Proposed http://www.flori.com/compnaysearch/ http://www.ambest.com/

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

Subcontractor Participation. If no subcontractors are going to be used, check the box for “No Subcontracting (of any kind) will be utilized on this project” at the top of the form.

g. Local Business Tax Receipt. Provide a copy of your Local Business Tax Receipt. In accordance with section 205.065, Florida Statutes, a current Department of Professional Regulation certificate may be provided in lieu of a Local Business Tax Receipt, with a copy of the corresponding Occupational License of the home state, county, or city.

h. Proof of Licenses/certification. Please include copies of applicable licensure/certification, including; but not limited to:

1. Provide proof of proper State of Florida business licensure and professional certification(s)/registration(s) in the State of Florida.

2. Provide proof of corporate registration to operate in the State of Florida by the Department of State, Division of Corporations. Information concerning certification can be obtained at: http://dos.myflorida.com/sunbiz/. Please note: certification must be on active status only.

i. W-9 Form. Proposers that have not done business with the City or have not provided a W-9 within the last two (2) years must submit a W-9 with their proposal.

5.06 FEE SCHEDULE – TAB “E” (15 POINTS).

Acceptance of RFP Terms and Conditions. Proposers shall complete Attachment “F”, Acceptance of Proposal Terms and Conditions Certification, [page 12] shall be completed and included in Tab E. An authorized signatory must sign [page 12] attesting to knowledge of scope of services, committing to the prices as offered, and acceptance of the terms and conditions. This form must be notarized. As stewards of public funds, the City maintains all adopted budgetary parameters in the performance of its contracts.

The ability of the successful proposer to maintain a sense of fiscal responsibility shall be favorably considered in the evaluation of proposals.

Proposer may include a section for appendixes including promotional materials or supporting documentation not otherwise requested herein. Please clearly designate this section in your response. This will be for informational purposes only.

5.07 ADDITIONAL INFORMATION – TAB “F” (0) POINTS.

Proposers may include a section for appendixes including promotional material or supporting documentation not otherwise requested herein. Please clearly designate this section in your response.

This will be for informational purposes only.

http://dos.myflorida.com/sunbiz/

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 6, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

SECTION 6. EVALUATION PROCESS.

6.01 DETERMINING RESPONSIBILITY.

In conjunction with the weighted criteria being used to determine the qualifications and capability of the proposer, the City may also consider the proposer’s ability to meet or exceed the following criteria:

A. The proposer's ability, capacity, and skill to perform the contract or provide the service within the time specified;

B. The reputation, judgement and experience of the proposer’s;

C. The quality of performance of previous contracts or services including previous performance with the City;

D. Previous and existing compliance by the proposer with laws and ordinances relating to the contract or service;

E. Financial resources of the proposer to perform the contract or provide the service; and, F.