RFP_252601_Addendum_No._2_Biosolids_Disposal__Recycling.pdf

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov

ADDENDUM

#2

RFP 25/26-01 BIOSOLIDS DISPOSAL & RECYCLING

DATE: July 22, 2026

TO: All Bidders/Proposers

FROM: Marisol Ordonez

City of Sanford Purchasing Division

SUBJECT: RFP 25/26-01 Biosolids Disposal & Recycling | ADDENDUM #2

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.

I. DUE DATE

This Addendum does NOT change the solicitation due date. The solicitation due date is hereby due on Thursday, August 13, 2026, at 2:00pm Local Time. Question regarding the solicitation is due no later than Thursday, August 6, 2026 at 2:00PM Local Time.

Pre-Bid MANDATORY meeting is scheduled for, Thursday, June 30, 2026, at 10:00AM Local Time at the City of Sanford; City Hall 300 N. Park Avenue Sanford, FL 32771; 1st Fl Commission Chambers attendance is MANDATORY, you must attend for the bid to be considered.

II. QUESTIONS AND ANSWERS (Q&A)

The City has received the following question(s) concerning the solicitation:

Q1. The title of the solicitation does not appear to align with the scope of work outlined in the bid documents. Could you please clarify the purpose of this bid and confirm the specific services being solicited?

A1. Revision to solicitation will be posted with addendum #2.

III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS

ONLY the solicitation bidding documents have been completely changed. The wrong bid documents were uploaded by mistake. The items in red have been updated. Please replace the bidding documents with Addendum No. 2. The attachments are correct and shall be submitted with the bidding documents.

IV. SIGN-IN SHEET

N/A mailto:purchasing@sanfordfl.gov

300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov

ADDENDUM

#2

RFP 25/26-01 BIOSOLIDS DISPOSAL & RECYCLING

V. ATTACHMENTS

1. Solicitation Revised Bid Documents

Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response.

Acknowledgment is hereby made of Addendum #2 to RFP 25/26-01 Biosolids Disposal & Recycling.

Name of Firm/Company Contact Email

Street Address City, State, Zip Code

Telephone Number Fax Number

Authorized Person Printed Name Authorized Person Title

Authorized Person Signature Date of Signature

300 N. Park Avenue Suite 243 2nd Floor, Sanford Florida 32771

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

Issuance | Release Date: Thursday, July 16, 2026

Legal Advertisement Date: Thursday, July 16, 2026 (Orlando Sentinel)

To: All Prospective Proposers

From: Marisol Ordoñez – Purchasing Manager

Dear Potential Proposer:

The City of Sanford, Florida, a municipal corporation existing under the laws of the State of Florida, herein after also referred to as the “City”, does hereby announce that it is accepting written proposals from all qualified firms or individuals interested in providing the services generally described herein and as specified in the “Scope of Services” of this Request for Proposals (RFP) document. The successful proposer(s) must demonstrate by his/hers qualifications, experience, availability, approach, and work plan that he/she will best serve the overall needs of the City.

If you are interested in preparing a response to this RFP, please read requirements carefully and complete the proposal in the manner as set forth in this RFP document. Your response is considered a binding offer to perform in the manner described in the proposal response and shall remain a firm offer for a period not to exceed one hundred eighty (180) days from public opening. Also please be aware that, under the competitive proposal process, the stipulations set forth herein are fully binding on the proposer to the extent that you confirm acceptance by your signature on Attachment “F”, Proposal and Acceptance of Proposal Terms and Conditions.

A MANDATORY PRE-BID MEETING will be held on Thursday, July 30, 2026 at 10:00AM Local Time at Sanford City Hall 300 N. Park Avenue Sanford, FL 32771 1st Floor Commission Chambers. Attendance is mandatory, you must attend in order for the bid to be considered. Questions regarding this solicitation must be received in writing at the address below no later than Thursday, August 6, 2026 at 2:00 P.M. Local Time. Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted to the City of Sanford website:

https://www.myvendorlink.com/external/home

Bids will be immediately opened after the bid due date and time and read out loud at the City Commission Chambers at 300 N. Park Avenue, Sanford, FL 32772. Note: All prospective Proposers are hereby cautioned not to contact any member of the City of Sanford staff other that the specified contact person, which is the Purchasing Division at purchasing@sanfordfl.gov

All proposers are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The City welcomes your response to this RFP document. Proposals should be prepared in accordance with the RFP instructions and will be evaluated by the City as stated in the evaluation section of this document. The City reserves the right to waive any formalities, to reject any or all proposals or to re-advertise for proposals for these services. The City may withdraw all or part of this RFP at any time to protect the interests of the City. All proposers are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification. Thank you for your interest in doing business with the City of Sanford, Florida.

City of Sanford, Florida | Purchasing Division https://www.myvendorlink.com/external/home

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

TABLE OF CONTENTS

SECTION TITLE PAGE

NUMBER

1 Project Overview 3 2 Scope of Services and Technical Requirements 6 3 General Instructions 10 4 Proposal Schedule 15 5 Proposal Response, Criteria and Evaluation Point Values 19 6 Evaluation Process 24 7 General Terms and Conditions

ATTACHMENT TITLE PAGE

NUMBER

A Security and Public Safety Requirements 1 B Insurance Requirements 3 C Conflict of Interest Statement 6 D Non-Collusion/Lobbying Certification 8 E Drug-Free Workplace Certification 10 F Price Proposal and Acceptance of Proposal Terms and Conditions 12 G Addendum Receipt Acknowledgement Certification 14 H Organizational Information 15 I Proposed Schedule of Subcontractor Participation 16 J Contractor Certification Regarding Scrutinized Companies 17 K Reference 18 L Compliance with the Public Records Law 19 M Certification of Non-Segregated Facilities Form 21 N Unauthorized (Illegal) Alien Workers Affidavit 22 O E-Verify Compliance Affidavit 24 P American with Disabilities Act Affidavit 27 Q Financial Information Form 28 R Florida Public Entity Crime Statement 30 S Foreign Country of Concern Attestation PUR 1355 32 T Human Trafficking Affidavit 33 U Dispute Disclosure Form 34 V Solicitation Response Identification Label 35

00835 Equal Employment Opportunity 36 Contract – Sample Vendor Package – ACH Form

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

SECTION 1. PROJECT OVERVIEW.

1.01 INTENT AND PURPOSE.

A. The City of Sanford ("City") is soliciting proposals from qualified and experienced firms to provide transportation, beneficial reuse, recycling, and/or disposal services for sewage sludge (biosolids) generated by the City's wastewater treatment facilities.

B. The City's objective is to maximize the beneficial reuse of biosolids while reducing or eliminating costs associated with transportation, processing, and disposal. The City encourages innovative and environmentally sustainable solutions that provide beneficial commercial use of biosolids at little or no cost to the City, while ensuring full compliance with all applicable federal, state, and local regulations.

C. The City intends to award a contract to the responsive and responsible Proposer whose proposal is determined to be in the best interest of the City, considering qualifications, technical approach, regulatory compliance, experience, and overall value.

1.02 BACKGROUND.

The City of Sanford was incorporated in 1877 under the directional of General Henry Shelton Sanford, and is located in Central Florida in Seminole County. Nicknamed “Celery City” for its agricultural interest in the early 1900’s. Sanford is bounded in the East by Orlando-Sanford International, in North by Lake Monroe, in the West by the Interstate 4, and in the South by Seminole State College and the City of Lake Mary. The Sanford Commercial District was proclaimed a historic district and placed on the National Register in 1976. The Sanford Residential Historic District, an area of approximately 76 blocks south of the commercials district, was placed on the National Register in 1989.

Located just 20 minutes northeast of downtown Orlando, Sanford’s city government is focused on meeting the needs of businesses looking to relocate and/or entrepreneurs who are seeking the right location to jump-start a new enterprise. One of the fastest growing areas in Metro Orlando, Sanford is an exciting, thriving community in which to do business.

The City operates under a Commission/Manager form of government and provides a full range of services to include, fire and rescue, police, the construction and maintenance of streets, sidewalks, parks and recreation, storm-water management, solid waste collection, wastewater, water and other infrastructure, engineering, planning and zoning, building inspections, community and economic development, code enforcement, general administration and support services, and recreational and cultural events.

A quick City Snapshot (as of 2019, provided by the Sanford Economic Development Office):

Area: 26.5 square miles Population: 61,448 Median Household Income: $45,733.00 29 Parks

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

Over 14 Lakes Public Golf Course Voted “Best Waterfront Vibrant Community Destination 2017” by Orlando Weekly

Magazine.

49th largest city in Florida

1.03 TERM.

It is anticipated an Agreement will be awarded for a onetime purchase term to begin upon approval and execution by the City; with the opportunity for a one (1) year renewal periods not-to-exceed a five (5) year contract when in the best interest of the City. The decision to renew or extend the contract shall be at the discretion of the City. The successful proposer(s) shall be required to review the one-time term contract of Biosolids Disposal & Recycling services with the City on an annual basis. Services may not begin until after execution of the agreement and approval or all required documentation.

1.04 MINIMUM REQUIREMENTS.

In order to be considered, the firm must meet all of the following criteria:

The RFP is not for managed services or network design we are only soliciting Biosolids Disposal & Recycling services as discussed below and designated in the network diagram attached. We are also requesting proposals for a solution to deploy and manage the switches. The management solution should allow for easy central management of the switches to include features such as:

A. The Proposer shall have been in business for a minimum of three (3) consecutive years and shall currently be licensed to perform services within the State of Florida. This requirement shall be based on the Solicitation’s due date. Copies of documentation demonstrating meeting this minimum requirement shall be submitted with your response. Examples of documentation may include, but not be limited to; local business tax receipts for three (3) years, corporation documents with date of inception, certificate of authority, etcetera.

1. If the business headquarters is located outside of the state of Florida, they shall currently be licensed to perform services in both their home state and the state of Florida; and shall have been in business for a minimum of three (3) consecutive years. This requirement shall be based on the Solicitation’s due date. Copies of documentation demonstrating meeting this minimum requirement shall be submitted with your response. Examples of documentation may include, but not be limited to, local business tax receipts for three (3) years, corporation documents with date of inception, certificate of authority, etcetera.

a. In this case the Proposer shall submit to Purchasing a current Certificate of Authority, which is issued through the Department of State and in accordance with Florida Statute 607.1501, within ten (10) business days upon notice of intent to award.

2. The Proposer shall have held and maintained for a minimum of three (3) years a current State of Florida:

a. Business or Corporation shall hold a Certificate of Authorization as a License Contractor to do business in the State of Florida; or

b. Individuals shall hold a current State of Florida license as required by your company rule and have authority to submit certified reports to state agencies (if applicable).

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

c. Contractors shall have sufficient personnel that are highly qualified to perform the work.

B. Demonstration of Experience: Knowledgeable on the equipment and transportation resources, and facilities necessary to perform the work described herein.

C. The proposer shall provide proof of the above minimum qualification by furnishing copies and or written documentation to substantiate meeting the requirements. Failure to provide said documentation with your proposal shall be grounds for deeming your proposal unresponsive and removing it from further consideration. This is a non-negotiable item.

THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

SECTION 2. SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS.

The successful Proposer shall furnish all labor, supervision, personnel, equipment, vehicles, materials, permits, and incidentals necessary to transport, process, recycle, beneficially reuse, and/or dispose of the City's biosolids in accordance with the requirements of this solicitation.

2.01.1 BIOSOLIDS RECEVING FACILIY.

A. The City may transport biosolids generated at the South Water Resource Center (SWRC) to the

City's North Water Reclamation Facility (NWRF), where the successful Proposer shall accept custody of the biosolids.

B. As an alternative, the City will consider proposals in which the successful Proposer provides loading and transportation services from the SWRC to the NWRF or another approved processing facility.

C. The receiving facility shall

i. Be owned, leased, or otherwise under the control of the successful Proposer.

ii. Be fully permitted and authorized to receive the City's biosolids.

iii. Be available to receive biosolids seven (7) days per week, a minimum of ten (10) hours per day, or as otherwise necessary to ensure uninterrupted operations.

iv. Maintain sufficient processing and storage capacity to accommodate the City's biosolids production.

2.02 HOURS OF OPERATION

A. The City's wastewater treatment facilities operate twenty-four (24) hours per day, seven (7) days per week.

B. The Contractor shall maintain the capability to receive, transport, process, or dispose of biosolids as necessary to ensure uninterrupted wastewater treatment operations.

C. Normal administrative coordination hours are Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding City holidays, unless otherwise approved by the City.

2.03 PROCESSING EQUIPMENT

A. The successful Proposer shall maintain, replace, or install, at its sole expense, all equipment necessary to receive and process the City's biosolids at the NWRF. Such equipment may include, but is not limited to;

i. Gravity belt thickeners

ii. Screw presses

iii. Solar drying equipment

iv. Conveyance systems

v. Pumps

vi. Ancillary processing equipment

vii. Other equipment necessary to perform the required services.

viii. The contractor shall be responsible for all operating and maintenance cost associated with such equipment.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

2.04 REGULATORY COMPLIANCE

A. The Contractor shall comply with all applicable federal, state, and local laws, regulations, permits, and ordinances governing the transportation, handling, storage, processing, beneficial reuse, recycling, and disposal of municipal biosolids.

B. The Contractor shall obtain and maintain, at its sole expense, all permits, licenses, approvals, and certifications required by the Florida Department of Environmental Protection (FDEP), the U.S.

Environmental Protection Agency (EPA), and all other regulatory agencies having jurisdiction.

C. Responsibility for the biosolids shall transfer to the Contractor upon acceptance and shall remain with the Contractor until final beneficial reuse or disposal has been completed in accordance with all applicable regulations.

2.05 TRANSPORTATION AND CUSTODY

A. Upon acceptance of the biosolids, the successful Proposer shall assume full responsibility and liability for the material, including transportation, storage, processing, recycling, beneficial reuse, or disposal, until final disposition at a permitted facility.

B. The successful Proposer shall transport biosolids in leak-proof, properly covered vehicles and shall take all reasonable measures to prevent spills, odors, litter, and other nuisance conditions.

2.06 BENEFITS REUSE & DISPOSAL

A. The City prefers beneficial reuse or recycling of biosolids whenever practical and permitted by applicable regulations.

B. If beneficial reuse becomes temporarily unavailable or impractical, the successful Proposer shall provide transportation and disposal at a fully permitted facility at no additional cost to the City unless otherwise provided in the Contract.

C. The successful Proposer shall identify all primary, secondary, and contingency disposal or reuse facilities in its proposal.

2.07 OPERATION AND CONTINUITY OF SERVICE

A. The successful Proposer shall maintain sufficient personnel, equipment, and contingency resources to provide uninterrupted service throughout the contract term.

B. The Proposer shall maintain contingency plans addressing equipment failures, facility outages, transportation interruptions, severe weather events, and other emergencies that could affect service.

C. Failure to maintain continuous service may be considered a breach of Contract.

D. Contact person for the facility is Mike Falcon, Plant Manager 407.562.2900.

2.08 BIOSOLIDS QUANTITIES

A. A summary of historical biosolids production is included as an attachment to this solicitation.

Quantities are provided for informational purposes only and are not guaranteed.

B. Current quantities are reported in wet tons. Biosolids production is anticipated to increase by approximately two percent (2%) annually; however, actual quantities may vary depending on wastewater flows, treatment processes, regulatory requirements, weather conditions, and economic growth.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

C. The successful Proposer shall have sufficient capacity to manage fluctuations in biosolids production without interruption of service.

2.09 COMPLIANCE

The Contractor shall comply with all applicable federal, state, provincial, and local laws governing biosolids management, including but not limited to:

1. Environmental regulations

2. Transportation regulations

3. Occupational safety regulations

4. Waste management regulations

5. Air quality requirements

6. Water quality requirements

7. The Contractor shall maintain all required permits and licenses throughout the contract term.

2.10 PERMITS

The Contractor shall possess all permits required for the following.

1. Transportation

2. Storage

3. Processing

4. Beneficial reuse

5. Composting

6. Land application

7. Disposal

2.11 DISPOSAL AND RECYCLING FACILITIES

A. The contractor(s) shall identify the following.

1. Primary receiving facility

2. Secondary backup facility

3. Emergency contingency facility

B. Each facility shall the following.

1. Be fully permitted.

2. Have adequate capacity.

3. Be in good regulatory standing.

4. Accept the type of biosolids generated by the Owner.

5. The Contractor shall not change receiving facilities without prior written approval from the

Owner.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

2.12 HEALTH & SAFETY

The Contractor shall maintain a written Health and Safety Program that includes:

1. Personal protective equipment (PPE)

2. Hazard communication

3. Spill response

4. Emergency procedures

5. Vehicle safety

6. Incident reporting

2.13 DOCUMENTATION

A. The Contractor shall maintain complete records of all biosolids transported, processed, beneficially reused, recycled, or disposed of under this Contract.

B. Copies of manifests, weight tickets, disposal records, land application records (if applicable), permits, and regulatory reports shall be submitted to the City upon request.

2.14 PERSONNEL

Drivers and operators shall:

1. Hold all required commercial driver's licenses.

2. Be trained in biosolids handling.

3. Receive annual safety training.

4. Receive spill response training.

5. Be trained in hazardous materials awareness where applicable.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

SECTION 3. GENERAL INSTRUCTIONS FOR PROPOSAL DELIVERY AND PREPARATION.

3.01 REQUESTING THE SOLICITATION DOCUMENT.

The RFP documents are available on-line at no charge via VendorLink. Register as a vendor to download the solicitation documents through https://www.myvendorlink.com/external/home. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail. For more information call the Purchasing Division at (407) 688-5191, or extension 5030. Important: The desire of the City to pursue proposals shall in no way obligate the City to compensate you for your efforts or to execute a contract with your firm.

3.02 AMERICA DISSABILITY.

VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City.

3.03 ON-LINE SERVICE PROVIDER DISCLAIMER.

VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City.

3.04 SOLICITATION DOCUMENTS FROM THIRD PARTY PROVIDERS.

The City of Sanford Procurement Division, its website and its service provider VendorLink are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third-party source may be an incomplete set of documents. Proposers using solicitation documents/forms obtained from any other third-party source are advised to obtain a complete set of solicitation documents through VendorLink https://www.myvendorlink.com/external/home and enable notification of required addenda. Reproduction of these documents without the express permission of the City is prohibited.

3.05 PRE-PROPOSAL CONFERENCE.

There will be no pre-proposal conference for this project.

IMPORTANT NOTE: It is imperative that all proposers have a clear understanding of the scope of services requirements. As such, the City reserves the right to change the non-mandatory pre-proposal conference or to schedule a pre-proposal conference; therefore, in the event a non-mandatory pre-proposal conference is required and/or subsequently scheduled, attendance will be a pre-requisite for submitting a proposal; and proposals will only be accepted from those who are represented at a mandatory pre-proposal conference. Attendance at the pre-proposal conference will be evidenced by the proposer’s/representative’s signature on the attendance roster. In the event of a mandatory pre-proposal conference, the time, date, and location of the meeting will be noted in the released Addendum notifying such requirement. Please plan your travel time accordingly.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

3.06 INTERPRETATION AND QUESTIONS.

All questions relating to the solicitation must be posted on VendorLink electronically https://www.myvendorlink.com/external/home Deadline for Questions are to be received no later than Thursday, August 6, 2026, P.M. Local Time on

A. It is the proposer’s responsibility to become familiar with and fully informed regarding the terms, conditions and specifications of this RFP solicitation. Lack of understanding and/or misinterpretation of any portions of this RFP solicitation document shall not be cause for withdrawal of your RFP response after opening or for subsequent protest of award. Proposers must contact the Purchasing Division prior to proposal opening, should clarification be required.

B. Any interpretations, clarifications, or changes will be made in the form of written addenda issued by the Purchasing Division.

C. Any oral communications will not be authoritative and will not be binding on the City.

D. It is the sole responsibility of the proposer to contact the Purchasing Division prior to submitting a proposal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with each proposal.

E. Addenda will be available to all proposers on VendorLink

3.07 PREPARATION AND FORMAT.

Proposals should be prepared in a clear and concise manner to meet the requirements of the RFP.

Emphasis should concentrate on conformance to the RFP instructions, responsiveness to the requirements, as well as completeness and clarity of content.

3.08 PAGE LIMITATION.

Proposal packages shall be limited to not more than 75- PAGES, printed on a single side of paper, with a font no less than twelve (12) points.

Note: Required attachments and forms will not be counted in the 75-page limitation.

3.09 COMPLETENESS.

Proposals shall contain the information as required in this solicitation. Failure to submit all information as requested may result in a lowered evaluation score of the proposal. Proposals that are substantially incomplete or lack key information may be rejected by the City. The following list details the appropriate proposal format:

A. Selection dividers with tabs labeled. Tab “A” through Tab “E”, to identify each required criteria in Section 5;

B. All attachments shall be placed under the appropriate tab for that sub-section.

C. Currently valid Certificates of Insurance; and Local Business Tax Receipt (formerly known as

Occupational License) shall be placed under Tab “A” of your proposal.

3.10 JOINT VENTURES.

All proposers intending to submit a proposal as a Joint Venture are required to have filed proper documents with the Florida Department of State, the Division of Professions, Construction Licensing Board and/or

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

any other state or local licensing Agency prior to submitting a proposal response. Please refer to Section

489.119 Florida Statutes.

Joint Venture Firms must provide an affidavit attesting to the formulation of a joint venture and provide either proof of incorporation as a joint venture or a copy of the formal Joint Venture Agreement between all joint venture parties, indicating their respective roles, responsibilities and levels of participation for the project.

3.11 CORPORATE STANDING AND AUTHORIZED SIGNATORY.

The proposer must demonstrate that the company is in good standing and that the person signing this proposal is an Authorized Signatory on behalf of the proposer to sign proposals, negotiate and/or sign contracts, agreements, amendments and related documents to which the proposer will be duly bound. The proposer must provide a copy of the State Certificate of Good Standing/Articles of Incorporation listing the officers of the company. In addition to the aforementioned documents the Bidder/Proposer must include necessary information to verify the individual signing this proposal/bid and or any contract document has been authorized to bind the corporation. Examples include:

A. A copy of your Articles of Incorporation listing the approved signatories of the corporation.

B. A copy of a resolution listing the members of staff as authorized signatories for the company.

C. A letter from a corporate officer listing the members of staff that are authorized signatories for the company.

3.12 PROPRIETARY INFORMATION.

A. In accordance with Chapter 119 of the Florida Statutes (Public Records Law); and except as it may be provided by other applicable State and Federal Law, all Proposers should be aware the Request for Proposals (RFP) solicitation and the responses thereto are in the public domain. Proposers are requested to identify specifically any information contained in their Proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

B. A generic notation that information is “confidential” is not sufficient. Failure to provide the Purchasing Division with a detailed explanation and justification including statutory cites and specific reference to your Proposal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Proposal being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

3.13 PROPOSAL REPRODUCTION.

Please submit six (6) copies of the proposal package, one (1) unbound original and five (5) bound copies.

The submittal MUST also include a single CD-ROM or memory stick containing the entire submittal formatted to be read with Microsoft® software products or Adobe® PDF software. Please ensure all applicable required submittal documents are included with your proposal.

3.14 PROPOSAL SUBMITTAL AND DELIVERY.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

A. Sealed proposals must be received in the City’s Purchasing Division no later than 2:00 P.M. Local Time on Thursday, August 13, 2026. Proposals received after the stated date and time will not be accepted and will be returned unopened. The City will not be responsible for any bid/proposal delivered incorrectly or to the wrong address or location. No exceptions will be made. Proposals shall be submitted and delivered to the below address in a sealed, opaque envelope or packaging material, plainly marked on the outside with the following:

City of Sanford Purchasing Division 300 N. Park Avenue Suite 243, 2nd Floor Sanford, Florida 32771 RE: Solicitation RFP 25/26-01 Solicitation Title: Biosolids Disposal & Recycling

Attention: Marisol Ordonez, Purchasing Manager

For your convenience, Attachment “V”, Solicitation Response Identification Label has been provided to properly identify and affix to your RFP response.

B. If submitted by mail, the Proposal submittal shall be enclosed in a sealed envelope addressed to the designated Purchasing Manager. Proposals submitted by mail must be received by the Purchasing Division by the time specified herein for the opening thereof.

1. Please be advised that United States Postal Service (USPS) Express and Priority service class; are delivered to the City once daily. Accordingly, in order for a submission to be received by the Purchasing Division when the services of the USPS are used, a proposer or bidder is responsible for ensuring that their submittal is transmitted in such manner as necessary for the USPS to receive, sort, and deliver to the City by the submittal due date and time.

2. The City only collects other USPS mail one (1) time per day upon opening of the local Post Office branch, which is then sorted by the City for delivery to the Purchasing Division and other City departments. Submissions arriving at the USPS after the initial pick-up by the City will be placed in the City’s call-box for pick-up and will not be delivered to or received by the Purchasing Division until the next business day.

3. When using the USPS or any other mail delivery services, it is the sole responsibility of the Proposer to ensure that Proposals are received in the Purchasing Division by the due date and time. The City shall not be responsible for delays caused by any occurrence.

3.15 IMPROPER IDENTIFICATION AND TIMELINESS.

The City is not responsible for the failure of a proposer or the proposer’s agent to submit responses in a timely manner or for a proposal that is not properly addressed or identified. Proposal delivery by electronic means, such as facsimile and e-mail, is not allowed.

3.16 PUBLIC OPENING OF PROPOSALS.

Proposals will be announced publicly by the Purchasing Division on the due date and time or as soon thereafter as possible. Only the names of the respondents and verification of bond submittal, if applicable, will be publicly announced. Sealed bids, proposals, or replies received by an agency pursuant to a

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Article I of the State Constitution until such time as the agency provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. All other information will be subject to Florida’s Open Government Laws to Public Contracting.

3.17 WITHDRAWAL OF PROPOSALS.

Proposals may not be withdrawn for a period of one hundred eighty days (180) days after the public opening date.

3.18 OWNERSHIP OF DOCUMENTS.

All documents resulting from this RFP solicitation shall become the sole property of the City. All Proposals received from proposers in response to the RFP solicitation will become the property of the City and will not be returned to proposers. In the event of an award, all documentation produced as part of the Contract will become the exclusive property of the City.

A. Drawings, specifications, designs, models, photographs, reports, surveys, calculations, and other data provided in connection with this RFP solicitation and/or awarded agreement as a result of this solicitation process; are and shall remain the property of the City whether the project for which they are made is executed or not. Such finished or unfinished documents, data, calculations, studies, surveys, specifications, drawings, maps, models, photographs and reports prepared by the successful proposer(s) shall be delivered by the successful proposer(s) to the City at the conclusion of the project or the termination of the successful proposer(s)’ services.

B. When such documents are provided to other parties, the successful proposer(s) shall ensure return of the City’s property by collecting a deposit equal to the cost of reproduction.

3.19 W9 FORM.

Proposer that have not done business with the City or have not provided a W-9 within the last two (2) years must submit with their proposal.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

SECTION 4. RFP SOLICITATION PROCESS SCHEDULE.

4.01 TENTATIVE SCHEDULE.

Tentative Schedule

Task Date

RFP Released to General Public Thursday, July 16, 2026 Deadline for Questions by Interested Parties Thursday, August 6, 2026 Proposal Due Date and Opening Thursday, August 13, 2026 Evaluation and Selection August 2026 Presentations, if required TBD City Commission or City Manager Approval of Contract TBD

SECTION 5. PROPOSAL RESPONSE, CRITERIA, AND EVALUATION POINT VALUES.

5.01 EVALUATION CRITERIA.

Evaluation Criteria

Tab Assignment Category Maximum Points

A Firm’s Qualifications and Experience 40 B Similar Projects/References 15 C Project Approach 25 D RFP Solicitation Response Required Forms 10 E Price Proposal/Fee Schedule 15 F Additional Information 0

MAXIMUM TOTAL POINTS

5.02 FIRM QUALIFICATIONS AND EXPERIENCE – TAB “A” (45 POINTS).

A. Letter of Transmittal. Provide a letter of transmittal, no longer than two (2) pages, signed by an authorized representative of the proposer, including a brief description of your firm’s location, organization structure, and philosophy. (This section is not included in the overall proposal thirty

(30) page count)

B. Individuals and Qualifications. Identify and include qualifications of specific individuals to be assigned to the project (include names, contact information, and resumes) and specify which services the individuals will provide to the City.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

C. Litigation. Please list any past and/or pending litigation or disputes relating to the work described herein that your firm has been involved in within the last five (5) years. The list shall include each project name and the nature of the litigation.

D. Financial Information. Provide an official letter from the proposer’s financial institution detailing the financial status of the proposer. The letter shall include a contact name, address, phone number, and fax number. The failure to produce financial requirements may be grounds for disqualification of your proposal response and offer.

5.03 SIMILAR PROJECTS – TAB “B” (20 POINTS).

A. To demonstrate experience and success in conducting similar work, the proposer shall provide a minimum of five (5) references of similar size projects in similar circumstances with appropriate reference information, concentrating only on those projects completed within the last three (3) years or currently underway by the proposer’s firm, as follows:

1. Client name, address, phone, fax number and email address;

2. Description of all services provided;

3. Performance period; and,

4. Total annual amount of contract.

5. Unless otherwise stated to submit reference information in a different format/manner, please complete and submit Attachment “K” References with your proposal response.

B. Describe any significant or unique awards received or accomplishments made in previous, similar projects.

NOTE: Please do not include projects completed or currently underway with the City of Sanford.

5.04 PROJECT APPROACH – TAB “C” (20 POINTS).

A. State your firm’s technical approach to the project and the interpretation of the scope of services required.

B. Define the adequacy of resources, including personnel, labor, equipment and supply resources, and other requirements to provide the requested services.

C. Provide a clear statement of the specific services and tasks to be performed. Include information concerning each task and staff committed to accomplish each task.

D. Provide a typical response time and/or project implementation schedule for proposed services including any management and planning strategies.

E. Provide information regarding any proposed innovative concepts that may enhance the value and quality of the services to be performed.

5.05 RFP SOLICITATION RESPONSE REQUIRED FORMS – TAB “D” (10 POINTS).

I. Insurance Requirements: Proof of insurance must be provided with the requirements on Attachment “B”. The requirements must be met in order to be considered a responsive bidder. If the vendor cannot meet the requirements the vendor is considered non-responsive.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

a. Bidder is to include a copy of your current liability insurance, workman’s compensation insurance certificate, and a copy of your firm’s Local Business Tax Receipt with your bid submittal.

b. The successful Bidder shall provide original certificates of Insurance, evidencing coverage as required in Attachment “B”, Insurance Matrix Requirement Form, to the Purchasing Division.

Certificates of Insurance shall provide a minimum of thirty (30) days’ notice of cancellation to the City and shall name the City of Sanford as a Certificate Holder/Additional Insured.

c. The Bidder agrees to maintain on a primary basis and its sole expense, at all times throughout the duration of the contract the following types of insurance coverage with limits and on forms (including endorsements) as described in Insurance Matrix Requirement Form. The Bidder is required to maintain any coverage required by federal and state workers compensation or financial responsibility laws including but not limited to Chapter 324 and 440, Florida Statutes, as may be amended from time to time.

d. Bidder shall require and ensure that each of its sub-contractors provide services hereunder (if any) procures and maintains until the completion of their respective services, insurance of the types and to the limits specified in Attachment “B”, Insurance Matrix Requirement Form.

e. Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VIII or better. Note: (State license can be checked via www.flori.com/compnaysearch/ and A.M. Best Ratings are available at www.ambest.com )

f. Bidder is to provide Pollution/Environmental Liability of $2,000,000.00 and maintain full coverage.

g. All insurance certificates shall remain valid and in full force for the term of the Agreement. Failure to maintain binding insurance policies for awarded services will be grounds for termination of awarded Agreement. Vendor must complete Attachment “B” Insurance Matrix Requirement Form.

h. Additional information is provided on Attachment “B”.

II. Proposers shall include all applicable and duly executed forms under this section.

a. Conflict of Interest. Proposers must provide disclosure of any potential conflict of interest due to any other clients, contracts, or property interests for this project only. Proposers must complete and submit with their response Attachment “C”, Conflict of Interest Statement and have it notarized certifying that no member of your firm ownership, management, or staff has a vested interest in any aspect of this solicitation or any department within the City of Sanford.

b. Non-Collusion/Lobbying Certification. Proposers must complete and submit with their response Attachment “D”, Non-Collusion/Lobbying Certification and have it notarized.

c. Drug Free Workplace Certification. If applicable, Proposers must complete and submit with their response Attachment “E”, Drug Free Workplace Certification and have it notarized.

d. Addenda Acknowledgement. If applicable, Proposers must complete and submit with their response Attachment “G”, Addendum Acknowledgement.

e. Corporate Standing and Authorized Signatories. Proposers must provide a copy of the State Certificate of Good Standing/Articles of Incorporation listing the officers of the company. Please complete and comply with Attachment “H”, Organizational Information and provide one of the forms of evidence of Signatory Authority listed in Section III, (I) Corporate Standing and Authorized Signatories.

http://www.flori.com/compnaysearch/ http://www.ambest.com/

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

f. Sub-Contractors. Proposers must list any sub-contractors that shall be used to accomplish the scope of services. Please complete and Submit Attachment “I”, Schedule of Proposed Subcontractor Participation. If no subcontractors are going to be used, check the box for “No Subcontracting (of any kind) will be utilized on this project” at the top of the form.

g. Local Business Tax Receipt. Provide a copy of your Local Business Tax Receipt. In accordance with section 205.065, Florida Statutes, a current Department of Professional Regulation certificate may be provided in lieu of a Local Business Tax Receipt, with a copy of the corresponding Occupational License of the home state, county, or city.

h. Proof of Licenses/certification. Please include copies of applicable licensure/certification, including; but not limited to:

1. Provide proof of proper State of Florida business licensure and professional certification(s)/registration(s) in the State of Florida.

2. Provide proof of corporate registration to operate in the State of Florida by the Department of State, Division of Corporations. Information concerning certification can be obtained at: http://dos.myflorida.com/sunbiz/. Please note: certification must be on active status only.

i. W-9 Form. Proposers that have not done business with the City or have not provided a W-9 within the last two (2) years must submit a W-9 with their proposal.

5.06 FEE SCHEDULE – TAB “E” (15 POINTS).

Acceptance of RFP Terms and Conditions. Proposers shall complete Attachment “F”, Acceptance of Proposal Terms and Conditions Certification, [page 12] shall be completed and included in Tab E. An authorized signatory must sign [page 12] attesting to knowledge of scope of services, committing to the prices as offered, and acceptance of the terms and conditions. This form must be notarized. As stewards of public funds, the City maintains all adopted budgetary parameters in the performance of its contracts.

The ability of the successful proposer to maintain a sense of fiscal responsibility shall be favorably considered in the evaluation of proposals.

Proposer may include a section for appendixes including promotional materials or supporting documentation not otherwise requested herein. Please clearly designate this section in your response. This will be for informational purposes only.

5.07 ADDITIONAL INFORMATION – TAB “F” (0) POINTS.

Proposers may include a section for appendixes including promotional material or supporting documentation not otherwise requested herein. Please clearly designate this section in your response.

This will be for informational purposes only.

http://dos.myflorida.com/sunbiz/

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 25/26-01

REQUEST FOR PROPOSAL (RFP)

Term Contract Due Date:

August 13, 2026

TITLE: BIOSOLIDS DISPOSAL & RECYCLING

SECTION 6. EVALUATION PROCESS.

6.01 DETERMINING RESPONSIBILITY.

In conjunction with the weighted criteria being used to determine the qualifications and capability of the proposer, the City may also consider the proposer’s ability to meet or exceed the following criteria:

A. The proposer's ability, capacity, and skill to perform the contract or provide the service within the time specified;

B. The reputation, judgement and experience of the proposer’s;

C. The quality of performance of previous contracts or services including previous performance with the City;

D. Previous and existing compliance by the proposer with laws and ordinances relating to the contract or service;

E. Financial resources of the proposer to perform the contract or provide the service; and, F. Whether the proposer is in arrears to the City on a debt or a contract; whether the proposer is in default on surety to the City; or whether the proposer's taxes are delinquent.

6.02 USE OF THE WORDS “SHALL”, “MUST”, “WILL”.

The City of Sanford has established certain requirements with respect to proposals to be submitted by prospective Proposers. The use of "shall", "must" or "will" (except to indicate simple futurity) in the Request for Proposals (RFP) indicates a requirement or condition, which must be met. The City may, at its sole discretion, waive these requirements or conditions if the conditions are determined to be not material.