RFP 2525H053 Strategic Implementation Study for Sustainable Aviation Fuel (SAF) Production, Blending and Storage -Federally Funded.pdf

STATE OF ALASKA

REQUEST FOR

PROPOSALS

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S

“ONLINE PUBLIC NOTICE” WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER

LISTED IN THIS DOCUMENT TO RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE

TO CONTACT THE PROCUREMENT OFFICER MAY RESULT IN THE REJECTION OF YOUR OFFER.

ISSUED BY:

Department of Transportation & Public Facilities

PRIMARY CONTACT:

Chris Hunt

Procurement Officer chris.hunt@alaska.gov

(907) 465-8448

STRATEGIC IMPLEMENTATION STUDY FOR

SUSTAINABLE AVIATION FUEL (SAF) PRODUCTION,

BLENDING, AND STORAGE -FEDERALLY FUNDED

RFP 2525H053

ISSUED NOVEMBER 19, 2024

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES IS SOLICITING PROPOSALS FOR

FOR A STRATEGIC IMPLEMENTATION STUDY THAT WILL CRITICALLY ASSESS THE

INFRASTRUCTURE MODIFICATIONS NEEDED FOR SUSTAINABLE AVIATION FUEL

PRODUCTION, BLENDING, AND STORAGE.

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP 2525H053

Strategic Implementation Study for Sustainable Aviation Fuel (SAF) Production, Blending and Storage-Federally Funded

2 Rev. 2/24

TABLE OF CONTENTS

INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.04 PRIOR EXPERIENCE

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.07 RETURN INSTRUCTIONS

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

SEC. 1.09 AMENDMENTS TO PROPOSALS

SEC. 1.10 AMENDMENTS TO THE RFP

SEC. 1.11 RFP SCHEDULE

SEC. 1.12 PRE-PROPOSAL TELECONFERENCE

SEC. 1.13 ALTERNATE PROPOSALS

SEC. 1.14 NEWS RELEASES

SEC. 1.15 FEDERAL CONTRACT PROVISIONS

STATEMENT OF FINANCIAL ASSISTANCE:

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

SEC. 3.03 DELIVERABLES

SEC. 3.04 CONTRACT TYPE

SEC. 3.05 PROPOSED PAYMENT PROCEDURES

SEC. 3.06 INVOICING

SEC. 3.07 CONTRACT PAYMENT

SEC. 3.08 LOCATION OF WORK

SEC. 3.09 THIRD-PARTY SERVICE PROVIDERS

SEC. 3.10 SUBCONTRACTORS

SEC. 3.11 JOINT VENTURES

SEC. 3.12 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 3.13 F.O.B. POINT

SEC. 3.14 CONTRACT PERSONNEL

SEC. 3.15 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 3.16 LIQUIDATED DAMAGES

SEC. 3.17 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 3.18 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 3.19 INDEMNIFICATION

SEC. 3.20 INSURANCE REQUIREMENTS

SEC. 3.21 TERMINATION FOR DEFAULT

SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 RFP SUBMITTAL FORMS

SEC. 4.02 SPECIAL FORMATTING REQUIREMENTS

SEC. 4.03 OFFEROR INFORMATION AND CERTIFICATIONS (SUBMITTAL FORM A)

SEC. 4.04 EXPERIENCE AND QUALIFICATIONS (SUBMITTAL FORM B)

SEC. 4.05 UNDERSTANDING OF THE PROJECT (SUBMITTAL FORM C)

SEC. 4.06 METHODOLOGY USED FOR THE PROJECT (SUBMITTAL FORM D)

SEC. 4.07 MANAGEMENT PLAN FOR THE PROJECT (SUBMITTAL FORM E)

SEC. 4.08 SUBCONTRACTORS (SUBMITTAL FORM F)

SEC. 4.09 COST PROPOSAL (SUBMITTAL FORM G)

SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

SEC. 5.02 EVALUATION CRITERIA

SEC. 5.03 SCORING METHOD AND CALCULATION

SEC. 5.04 EXPERIENCE AND QUALIFICATIONS (150 POINTS)

SEC. 5.05 UNDERSTANDING OF THE PROJECT (150 POINTS)

SEC. 5.06 METHODOLOGY USED FOR THE PROJECT (225 POINTS)

SEC. 5.07 MANAGEMENT PLAN FOR THE PROJECT (75 POINTS)

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SEC. 5.08 CONTRACT COST (COST PROPOSAL) (400 POINTS)

SECTION 6. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 6.01 INFORMAL DEBRIEFING

SEC. 6.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 6.03 SITE INSPECTION

SEC. 6.04 CLARIFICATION OF OFFERS

SEC. 6.05 DISCUSSIONS WITH OFFERORS

SEC. 6.06 EVALUATION OF PROPOSALS

SEC. 6.07 CONTRACT NEGOTIATION

SEC. 6.08 FAILURE TO NEGOTIATE

SEC. 6.09 OFFEROR NOTIFICATION OF SELECTION

SEC. 6.10 PROTEST

SEC. 6.11 STANDARD CONTRACT PROVISIONS

SEC. 6.12 QUALIFIED OFFERORS

SEC. 6.13 PROPOSAL AS PART OF THE CONTRACT

SEC. 6.14 ADDITIONAL TERMS AND CONDITIONS

SEC. 6.15 HUMAN TRAFFICKING

SEC. 6.16 RIGHT OF REJECTION

SEC. 6.17 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 6.18 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 6.19 ASSIGNMENT

SEC. 6.20 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 6.21 DISPUTES

SEC. 6.22 SEVERABILITY

SEC. 6.23 SUPPLEMENTAL TERMS AND CONDITIONS

SEC. 6.24 SOLICITATION ADVERTISING

SEC. 6.25 FEDERALLY IMPOSED TARIFFS

SECTION 7. ATTACHMENTS

SEC. 7.01 ATTACHMENTS

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INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

The Department of Transportation & Public Facilities (DOT&PF) is requesting proposals for a Strategic Implementation Study that will critically assess the infrastructure modifications needed for Sustainable Aviation Fuel (SAF) production, blending, and storage. The Alaska International Airport System (AIAS) features the Ted Stevens Anchorage International Airport (TSAIA), a major global air cargo hub. This assessment will focus on establishing the technological and infrastructure upgrades required for phased SAF adoption, safe storage, and efficient delivery.

This study is supported by the FAST-SAF Tier 1 grant and aims to position AIAS as a leader in sustainable aviation through a thorough examination of current refinery and power plant capabilities, SAF production technologies, and necessary safety standards for storage and blending operations. Findings from this study will support the AIAS’s transition to sustainable fuel solutions aligned with Alaska’s climate goals and national aviation standards. This solicitation will result in the award of a single contract for the required services.

SEC. 1.02 BUDGET

DOT&PF estimates a budget of between $250,000.00 and $400,000.00 dollars for completion of this project. Proposals priced at more than $500,000.00 will be considered non-responsive. This project is funded by a combination of State and Federal funding.

Payment for the contract is subject to funds already appropriated and identified.

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 2:00 PM prevailing Alaska Standard Time on December 11, 2024, as indicated by postmark or email timestamp and late proposals will not be considered.

SEC. 1.04 PRIOR EXPERIENCE

For offers to be considered responsive, offeror’s firm must meet these minimum prior experience requirements:

• 5 or more years of experience within the last 10 years in alternative fuel production, refinery operations, and/or other related infrastructure development.

• 5 years or more of experience within the last 10 years with fuel production, blending technologies, and storage solutions.

An offeror's failure to meet these minimum prior experience requirements will cause their proposal to be considered non-responsive and rejected.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material.

Comments concerning defects and questionable or objectionable material should be made in writing and received by the Procurement Officer at least ten days before the deadline for receipt of proposals. This

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP 2525H053

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SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF

PROPOSALS

All questions must be in writing and directed to the Procurement Officer. The interested party must confirm telephone conversations in writing.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The Procurement Officer will make that decision.

PROCUREMENT OFFICER: Chris Hunt PHONE: 907-465-8448 EMAIL: chris.hunt@alaska.gov FAX: 907-465-3124

SEC. 1.07 RETURN INSTRUCTIONS

If submitting a hard copy proposal, Offerors must submit one hard copy of their proposal to the Procurement Officer in a sealed package. The cost proposal included with the package must be sealed separately from the rest of the proposal and must be clearly identified. The sealed proposal package(s) must be addressed as follows:

Faxed or oral proposals will not be accepted.

The sealed proposal package(s) must be addressed and mailed as follows:

Department of Transportation & Public Facilities Statewide Contracting and Procurement

Attention: Chris Hunt Request for Proposal (RFP) Number: 2525H053

RFP Title: Strategic Implementation Study for Sustainable Aviation Fuel (SAF) Production, Blending and Storage-Federally Funded

PO Box 112500 3132 Channel Drive, Room 350

Juneau, Alaska 99811-2500

If using a delivery service, please use the following address:

Department of Transportation & Public Facilities

Attention: Chris Hunt 3132 Channel Drive, Room 350

Juneau, Alaska 99801

An offeror’s failure to submit its proposal prior to the deadline will cause the proposal to be disqualified. Late proposals or amendments will not be opened or accepted for evaluation.

Please take into consideration that due to weather, scheduling, and location there is no overnight delivery service to Juneau, Alaska.

Electronic Submission:

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP 2525H053

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If submitting a proposal via email, the technical proposal and cost proposal must be saved as separate PDF documents and emailed to dotstatewideprocurement@alaska.gov as separate, clearly labeled attachments, such as “Vendor A – Technical Proposal.pdf” and “Vendor A – Cost Proposal.pdf”. The email must contain the RFP number in the subject line.

The maximum size of a single email (including all text and attachments) that can be received by the state is 15 mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 15 megabytes and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are emailing your proposal, the state recommends sending it with enough time to ensure the email is delivered by the deadline for receipt of proposals.

It is the offeror’s responsibility to contact the issuing agency at (907) 465-8447 to confirm that the proposal has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the Procurement Officer no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.09 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the state's request in accordance with 2 AAC 12.290.

SEC. 1.10 AMENDMENTS TO THE RFP

If an amendment is issued before the deadline for receipt of proposals, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the RFP and to those who have registered with the Procurement Officer after receiving the RFP from the OPN.

After receipt of proposals, if there is a need for any substantial clarification or material change in the RFP, an amendment will be issued. The amendment will incorporate the clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted as a result of receiving new or amended proposals.

SEC. 1.11 RFP SCHEDULE

RFP schedule set out herein represents the state’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Standard Time.

ACTIVITY TIME DATE

Issue Date / RFP Released November 19, 2024 Pre-Proposal Conference/Teleconference 10:00 AM AST November 25, 2024 Deadline for Receipt of Proposals / Proposal Due Date 2:00 PM AST December 11, 2024 mailto:dotstatewideprocurement@alaska.gov

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP 2525H053

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Proposal Evaluations Complete December 18, 2024 Notice of Intent to Award December 18, 2024 Contract Issued December 31, 2024

This RFP does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Transportation & Public Facilities, or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.12 PRE-PROPOSAL TELECONFERENCE

A pre-proposal teleconference will be held via Microsoft Teams at 10:00 AM, Alaska Standard Time, on November 21, 2024 The purpose of the teleconference is to discuss the work to be performed with the prospective offerors and allow them to ask questions concerning the RFP. All questions raised during the meeting must be submitted in writing to the Procurement Officer and will be posted along with the answers on the Alaska Online Public Notice website as an Amendment to the RFP, as soon as possible after the meeting.

Offerors with a disability needing accommodation should contact the procurement officer prior to the date set for the pre-proposal conference so that reasonable accommodation can be made. Participants may dial into the meeting using the following number:

CONFERENCE CALL IN PHONE NUMBER, AND ACCESS CODE:

PHONE NUMBER: +1 907-202-7104

ACCESS CODE: 62891110#

SEC. 1.13 ALTERNATE PROPOSALS

Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

SEC. 1.14 NEWS RELEASES

News releases related to this RFP will not be made without prior approval of the project director.

SEC. 1.15 FEDERAL CONTRACT PROVISIONS

Required Contract Provisions for Federal-Aid Contracts, Form Federal Aviation Administration (FAA) pages 1 through 17 is attached to this document. This contract incorporates the provisions by reference, with the same force and effect as if they were given in full text. The Contractor must identify all known federal requirements that apply to the proposal, the evaluation, or the contract.

CONTRACT FUNDING:

The funding of the resultant contract will be provided by the U.S. Federal Aviation Administration (FAA). Federal funds are identified and appropriated for the first term of the contract. Payment and performance obligations for additional terms of the contract are subject to the availability and appropriation of funds.

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STATEMENT OF FINANCIAL ASSISTANCE:

Statement of Financial Assistance: This Procurement is subject in part to financial assistance grants agreement between the State of Alaska and the Federal Aviation Administration (FAA).

Sec. 36.30.890. Federal Assistance

If a procurement involves the expenditure of federal funds or federal assistance and there is a conflict between a provision of this chapter or a regulation adopted under a provision of this chapter and a federal statute, regulation, policy, or requirement, the federal statute, regulation, policy, or requirement shall prevail.

2 AAC 12.730. Federal Assistance

If a procurement involves the expenditure or federal funds or requires federal assistance and there is a conflict between a provision of this chapter and federal statute, regulation, policy, or requirement, the procurement officer shall comply with the federal statute, regulation, policy, or requirement. Authority:

AS 36.30.040; AS 36.30.890

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SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

The Alaska International Airport System (AIAS) includes the fourth-largest cargo airport globally, making it an ideal location for producing sustainable aviation fuel. This strategic implementation study will focus on assessing necessary modifications for SAF production, blending, and storage, including infrastructure upgrades, SAF production technologies, and safe storage of neat SAF and SAF blends.

The study will address the AIAS infrastructure and technology readiness for SAF integration, identify required upgrades, and determine potential locations for blending and storage facilities compatible with ASTM D1655 specifications. Given AIAS’s strategic importance in North American and global cargo logistics, this project will enable phased SAF adoption to support sustainable aviation growth, reduce lifecycle emissions, and enhance fuel security.

AGILE PROJECT MANAGEMENT FRAMEWORK

This project will use an Agile or Agile-Hybrid project management methodology. This approach ensures that project tasks are completed in iterative cycles, or “sprints,” enabling frequent feedback, continuous improvement, and adaptability throughout the project lifecycle.

Agile Project Planning and Iterative Development

Phase Description

Sprint Planning Once the project begins, the awardee will prepare a recommended schedule for sprints, aligning them with major milestones and deliverables. Adjustments will be discussed and approved during sprint planning meetings to reflect any shifts in priorities or emerging opportunities.

Sprint-Based Development

The project will be structured around iterative sprints, each focusing on specific tasks or deliverables. At the end of each sprint, deliverables will be presented to DOT&PF and the SAF Advisory Committee for review and feedback, allowing incremental progress.

Defined Deliverables for Each Sprint

Each sprint will have clearly defined goals, deliverables, and metrics for success. These will be documented and agreed upon at the beginning of each sprint cycle to ensure alignment with project objectives.

Iterative Feedback Incorporation

Feedback received will be incorporated into subsequent sprints to refine deliverables and ensure they meet DOT&PF’s standards. This ongoing review and adaptation is a key part of the Agile methodology.

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Agile Roles and Responsibilities

Role Responsibilities

Product Owner

(DOT&PF)

DOT&PF will act as the Product Owner, providing direction on project priorities, reviewing sprint deliverables, and offering feedback to guide the project.

Additionally, DOT&PF will ensure that the SAF Advisory Committee and other stakeholders are engaged at key points for collaborative input.

Scrum Master (Contractor)

The awardee will designate a Scrum Master who is responsible for facilitating Agile processes, removing impediments to progress, and ensuring that the team adheres to Agile principles. The Scrum Master will coordinate sprint planning, reviews, retrospectives, and check-ins.

Cross-Functional Team Members

The awardee’s team members, including data analysts, GIS specialists, and logistics experts, will participate in each sprint based on their role requirements, contributing to the iterative development of deliverables.

By adhering to an Agile project management methodology, this project will foster adaptive planning, early and continuous delivery of valuable outputs, and a strong collaborative environment. This approach will ensure that DOT&PF and the SAF Advisory Committee are closely involved throughout the project, with the flexibility to address changes and optimize outcomes for the Strategic Implementation Study for Sustainable Aviation Fuel.

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SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

The contractor shall conduct an in-depth assessment of the Alaska International Airport (AIAS) infrastructure, focusing on the refinery and power plant equipment required for Sustainable Aviation Fuel (SAF) production and integration. This comprehensive study aims to identify the modifications necessary to store, blend, and deliver SAF, while also determining the technological advancements required to facilitate a phased adoption of SAF in Alaska. Focus areas include:

Strategic Implementation Plan (SAF Refinery, Fuel Storage, Blending and Supply)

Objective: Develop a comprehensive plan for infrastructure development needed for phased SAF integration

Phase-wise Integration Strategy

Outline a phased approach to integrate SAF into Anchorage International operations, including timelines, milestones, and key activities.

Technical Feasibility Assessment

Include assessments of SAF production technologies, their adaptability to Alaskan conditions, and integration into existing infrastructure.

Technology Integration and Upgrade Pathways

Detail the required technological advancements and infrastructure upgrades to facilitate SAF production and distribution.

Phase-wise Integration Strategy. Develop a phased integration strategy for SAF implementation across AIAS, outlining distinct timelines, key milestones, and critical activities for each stage. This phased approach should also leverage existing partnerships with private sector cargo and passenger air carriers, such as Atlas Air and Alaska Airlines, to enhance the feasibility and impact of SAF integration.

Define the technical and logistical requirements for SAF blending and storage capacities, including recommendations on suitable sites, taking into consideration current facilities, logistical capabilities, and potential limitations. This should also include the consideration of existing infrastructure utilized by major stakeholders, ensuring compatibility with current airport operations and the efficient integration of

SAF.

Technical Feasibility Assessment. Conduct an in-depth evaluation of the current refinery and power plant capabilities that could support SAF. This evaluation should: Assess the adaptability of current SAF production technologies to Alaska. Identify necessary upgrades or expansions required to facilitate SAF production considering evolving SAF standards. Consider the technical expertise of partners generally, ensuring lessons learned from past energy projects in Alaska are incorporated to enhance SAF integration efforts. Assess what it would take to modify an existing refinery to produce SAF, including technological, logistical, and regulatory changes required.

Analyze the existing infrastructure to determine the facility needs for SAF production, including technology upgrades, facility expansions, and any necessary environmental compliance measures for the safe production, blending, and storage of SAF. The assessment should ensure that all modifications align with federal requirements.

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Technology Integration and Upgrade Pathways. Recommend specific technology and infrastructure upgrades that are necessary to support the production, blending, and delivery of SAF in Alaska. Identify optimal locations for SAF blending facilities. These locations should ensure compliance with ASTM D1655 specifications and AIAS’s safety and operational standards, maximizing efficiency while mitigating risk. Assess and propose strategies for upgrading existing facilities to ensure scalable and safe SAF production, transportation, and storage. Recommendations must prioritize safety in handling both neat SAF and SAF blends, considering Alaskan environmental challenges and logistical constraints.

Travel Requirements. There will be a minimum of four meetings in Anchorage, which should be included in the cost proposal. It is recommended to include two key staff members for two workdays per meeting. Additional travel may be proposed as needed to complete project tasks.

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

The length of the initial contract term will be from the date of award, approximately December 31, 2024, one year until completion, approximately December 31, 2025. This contract contains no options to renew.

Unless otherwise provided in this RFP, the State and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, including Deliverables described as Phase 2, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the Procurement Officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the Procurement Officer via a written contract amendment.

SEC. 3.03 DELIVERABLES

The contractor will be required to provide the following deliverables:

1. Strategic Phased Integration Plan

• Description: A phased SAF integration plan detailing timelines, milestones, and activities required to progressively implement SAF production and storage.

• File Type: PDF report and summary presentation (.pptx) with supplementary planning charts.

• Data Requirements: Include all relevant data sources, labeled by phase and milestone, with risk assessments and adaptability considerations for phased implementation.

• Cloud Access: Continuously accessible on a shared cloud platform, allowing real-time review and feedback from DOT&PF.

• Acceptance Criteria: Approved by DOT&PF’s project team.

2. Technical Feasibility Assessment Report

• Description: A report evaluating current refinery equipment, power plant capabilities, and adaptability of SAF production technologies in Alaska’s unique climate.

• File Type: PDF report, raw data (.csv, .xlsx), and assessment models (.xlsx).

• Data Requirements: Clearly labeled datasets covering SAF technology adaptability, facility upgrades, and environmental impact, accessible for DOT&PF’s review.

• Cloud Access: Available via a secure cloud platform with clear labeling and organization.

• Acceptance Criteria: Approved by DOT&PF’s project team.

3. Technology Integration and Upgrade Pathways Report

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• Description: Recommendations for SAF production and blending facility upgrades, including location assessments for blending sites and safe storage infrastructure.

• File Type: PDF report, GIS map files (.shp, .gdb) of recommended sites, and supplementary technical data (.xlsx).

• Data Requirements: Data should cover site assessments, safety standards, and detailed upgrade pathways, with metadata for DOT&PF’s independent review.

• Acceptance Criteria: Approved by DOT&PF’s project team.

Common to All Deliverables Cloud Access

All data must be continuously accessible to DOT&PF via a shared cloud solution, with clear labeling and organization to facilitate real-time review and collaboration.

File Type

All deliverables must include raw data files in formats such as Excel, Word, and PowerPoint to ensure transparency and facilitate analysis. GIS map files (.shp, .gdb) should also be provided in their raw form. Polished documents, such as PDF reports and presentations, are required as needed for each deliverable.

AI The DOT&PF encourages the contractor to leverage available artificial intelligence (AI) tools throughout the project, provided that all outputs are verified by subject matter experts prior to submission. By utilizing AI, the consultant can enhance agility, streamline work processes, and maximize efficiency, allowing valuable project time to be redirected towards high-level, complex analysis and strategic decision-making. This approach will ensure that lower-level data processing and grooming are handled effectively, while the consultant's expertise is concentrated on tasks requiring significant critical thinking and domain-specific insight.

Peer Review

Each deliverable will undergo a peer review process through the SAF Advisory Board.

Feedback will thebe incorporated into final documents.

SEC. 3.04 CONTRACT TYPE

This contract is a fixed price contract.

SEC. 3.05 PROPOSED PAYMENT PROCEDURES

The State will make monthly payments. Each billing must consist of an invoice and progress report. No payment will be made until the progress report and invoice has been approved by the project director.

SEC. 3.06 INVOICING

Each monthly billing must consist of an invoice and project status report.

Billings will be submitted at the beginning of each month for work provided in the previous month.

No payment will be made until the invoice, project status report have been reviewed and approved in writing by the project director.

SEC. 3.07 CONTRACT PAYMENT

No payment will be made until the contract is approved by the Commissioner of the Department of Transportation & Public Facilities or the Commissioner's designee. Under no conditions will the state be

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Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency, will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

Any single contract payment of $1 million or higher must be accepted by the contractor via Electronic Funds Transfer (EFT).

SEC. 3.08 LOCATION OF WORK

The location(s) the work is to be performed, completed, and managed at a location of the contractor’s choosing.

The State will not workspace for the contractor. The contractor must provide its own workspace.

By signature on their proposal, the offeror certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

If the offeror cannot certify that all work will be performed in the United States, the offeror must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of proposals.

The request must include a detailed description of the portion of work that will be performed outside the United States, where, by whom, and the reason the waiver is necessary.

Failure to comply with these requirements may cause the state to reject the proposal as non-responsive, or cancel the contract.

SEC. 3.09 THIRD-PARTY SERVICE PROVIDERS

The contractor must provide, on an annual basis, a Type 2 Statement on Standards for Attestation Engagements (SSAE) SOC 1, SOC 2, or SOC 3 report(s). Failure to provide these reports may be treated as a material breach and may be a basis for a finding of default.

SEC. 3.10 SUBCONTRACTORS

Subcontractors may be used to perform work under this contract. If an offeror intends to use subcontractors, the offeror must identify in the proposal the names of the subcontractors and the portions of the work the subcontractors will perform.

Subcontractor experience shall be considered in determining whether the offeror meets the requirements set forth in Sec. 1.04 Prior Experience.

If a proposal with subcontractors is selected, the offeror must provide the following information concerning each prospective subcontractor within five working days from the date of the state's request:

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• complete name of the subcontractor;

• complete address of the subcontractor;

• type of work the subcontractor will be performing;

• percentage of work the subcontractor will be providing;

• evidence that the subcontractor holds a valid Alaska business license;

If a subcontractor on the list did not have a valid Alaska business license at the close of the RFP, the Offeror may not use the subcontractor in the performance of the contract and shall replace the subcontractor with a subcontractor who had a valid Alaska business license at the close of the RFP.

• a written statement, signed by each proposed subcontractor that clearly verifies that the subcontractor is committed to render the services required by the contract.

An offeror's failure to provide this information, within the time set, may cause the state to consider their proposal non-responsive and reject it. The substitution of one subcontractor for another may be made only at the discretion and prior written approval of the project director.

Note that if the subcontractor will not be performing work within Alaska, they will not be required to hold an Alaska business license.

SEC. 3.11 JOINT VENTURES

Joint ventures are acceptable. If submitting a proposal as a joint venture, the offeror must submit a copy of the joint venture agreement which identifies the principals involved and their rights and responsibilities regarding performance and payment.

SEC. 3.12 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the state may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the state makes such an inspection, the contractor must provide reasonable assistance.

SEC. 3.13 F.O.B. POINT

All goods purchased through this contract will be F.O.B. final destination. Unless specifically stated otherwise, all prices offered must include the delivery costs to any location within the State of Alaska.

SEC. 3.14 CONTRACT PERSONNEL

Any change of the project team members or subcontractors named in the proposal must be approved, in advance and in writing, by the project director or procurement officer. Changes that are not approved by the state may be grounds for the state to terminate the contract.

SEC. 3.15 INSPECTION & MODIFICATION - REIMBURSEMENT FOR

UNACCEPTABLE DELIVERABLES

The contractor is responsible for the completion of all work set out in the contract. All work is subject to inspection, evaluation, and approval by the project director. The state may employ all reasonable means

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16 Rev. 2/24 to ensure that the work is progressing and being performed in compliance with the contract. The project director or procurement officer may instruct the contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the state to terminate the contract.

In this event, the state may require the contractor to reimburse monies paid (based on the identified portion of unacceptable work received) and may seek associated damages.

SEC. 3.16 LIQUIDATED DAMAGES

The State will include liquidated damages in this contract to assure its timely completion. The total amount of actual damages will be difficult to determine. For the purposes of this contract, the state has set the rate of liquidated damages at $150 per day. This amount is based on a reasonable estimate of the costs associated with delays, including administrative expenses, additional oversight, and potential impacts on project scheduling. The rate reflects a fair compensation proportionate to the estimated contract value, avoiding any punitive measures. If the contractor is in breach of contract, resulting in actual damages to the State, the State will collect liquidated damages for compensation.

SEC. 3.17 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

During the course of this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the project director will provide the contractor a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments per AS 36.30.400.

The contractor will not commence additional work until the procurement officer has secured any required state approvals necessary for the amendment and issued a written contract amendment, approved by the Commissioner of DOT&PF or the Commissioner's designee.

SEC. 3.18 NONDISCLOSURE AND CONFIDENTIALITY

Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. “Reasonable care” means compliance by the contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The contractor must promptly notify the state in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information.

Confidential information, as used herein, means any data, files, software, information or materials (whether prepared by the state or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, compiled or memorialized that is classified confidential as defined by State of Alaska classification and categorization guidelines provided by the state to the contractor or a contractor agent or otherwise made available to the contractor or a contractor agent in connection with this contract, or acquired, obtained or learned by the contractor or a contractor agent in the performance of this contract.

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Examples of confidential information include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc).

If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the state with written notice of the requested disclosure ( to the extent such notice to the state is permitted by applicable law) and giving the state opportunity to review the request.

If the contractor receives no objection from the state, it may release the confidential information within 30 days. Notice of the requested disclosure of confidential information by the contractor must be provided to the state within a reasonable time after the contractor’s receipt of notice of the requested disclosure and, upon request of the state, shall seek to obtain legal protection from the release of the confidential information.

The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

SEC. 3.19 INDEMNIFICATION

The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission, or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the contracting agency’s selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor’s work.

SEC. 3.20 INSURANCE REQUIREMENTS

Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the Procurement Officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance

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18 Rev. 2/24 policies shall comply with and be issued by insurers licensed to transact the business of insurance under

AS 21.

Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State.

Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Professional Liability Insurance: covering all errors, omissions, or negligent acts in the performance of professional services under this agreement. Limits required per the following schedule:

Contract Amount Minimum Required Limits

Under $100,000 $300,000 per Claim/Annual Aggregate $100,000-$499,000 $500,000 per Claim/Annual Aggregate $500,000-$999,999 $1,000,000 per Claim/Annual Aggregate $1,000,000 or over Refer to Risk Management

SEC. 3.21 TERMINATION FOR DEFAULT

a. If the AIAS Project Director or Procurement Officer determines that the contractor has refused to perform the work or has failed to perform the work with such diligence as to ensure its timely and accurate completion, the state may, by providing written notice to the contractor, terminate the contractor's right to proceed with part or all the remaining work.

b. The Procurement Officer may also, by written notice, terminate this contract under Administrative Order 352 if the contractor supports or participates in a boycott of the State of Israel.

This clause does not restrict the state's termination rights under the contract provisions of Appendix A, attached in SECTION 7. ATTACHMENTS.

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SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 RFP SUBMITTAL FORMS

This RFP contains Submittal Forms, which must be completed by the offeror and submitted as part of their proposal. An electronic copy of the forms is posted along with this RFP.

Unless otherwise specified in this RFP, the Submittal Forms shall be the offeror’s entire proposal. Do not include any marketing information in the proposal.

Any proposal that does not follow these requirements may be deemed non-responsive.

SEC. 4.02 SPECIAL FORMATTING REQUIREMENTS

The offeror must ensure that their proposal meets all special formatting requirements identified in this section.

Documents and Text: All attachment documents must be written in the English language, be single sided, and be single spaced with a minimum font size of 10. Pictures or graphics may be used if the offeror feels it is necessary to communicate their information, however, be aware of the below requirements for page limits.

Page Limits: Some Submittal Forms listed below have maximum page limit requirements. Offerors must not exceed the maximum page limits. Note, the page limit applies to the front side of a page only (for example, ‘1 Page’ implies that the offeror can only provide a response on one side of a piece of paper). Any pages exceeding the maximum page limit will be discarded and will not be included in the evaluations (for example, the maximum page limit is 3 pages, but the Offeror submits 5 pages for that submittal form. Only pages 1-3 will be evaluated. Pages 4 and 5 would be discarded by the Procurement Officer before sending to the proposal evaluation committee for evaluation.).

Submittal Form Maximum Page Limits

Submittal Form A – Offeror Information and Certifications Submittal Form B – Experience and Qualifications 6 Submittal Form C – Understanding of the Project 5 Submittal Form D – Methodology Used for the Project 4 Submittal Form E – Management Plan for the Project 5 Submittal Form F – Subcontractors Submittal Form G – Cost Proposal

Any Submittal Form submitted as part of a proposal that is not compliant with the instructions above may be a basis for finding the proposal non-responsive and thus rejected.

SEC. 4.03 OFFEROR INFORMATION AND CERTIFICATIONS (SUBMITTAL

FORM A)

The offeror must complete and submit this Submittal Form. The form must be signed by an individual authorized to bind the offeror to the provisions of the RFP.

By signature on the form, the offeror certifies they comply with the following:

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a) the laws of the State of Alaska;

b) the applicable portion of the Federal Civil Rights Act of 1964;

c) the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government;

d) the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government;

e) all terms and conditions set out in this RFP;

f) a condition that the proposal submitted was independently arrived at, without collusion, under penalty of perjury; and

g) that the offers will remain open and valid for at least 90 days.

If any offeror fails to comply with [a] through [g] of this paragraph, the state reserves the right to disregard the proposal, terminate the contract, or consider the contractor in default.

The Submittal Form also requests the following information:

a) The complete name and address of offeror’s firm along with the offeror’s Tax ID.

b) Information on the person the state should contact regarding the proposal.

c) Names of critical team members/personnel.

d) Addenda acknowledgement.

e) Conflict of interest statement.

Federal Requirements. An offeror's failure to address/respond/include these items may cause the proposal to be determined to be non-responsive and the proposal may be rejected.

SEC. 4.04 EXPERIENCE AND QUALIFICATIONS (SUBMITTAL FORM B)

Offerors must provide an organizational chart specific to the personnel assigned to accomplish the work called for in this RFP; illustrate the lines of authority; designate the individual responsible and accountable for the completion of each component and deliverable of the RFP.

Offerors must provide a narrative description of the organization of the project team and a personnel roster that identifies each person who will actually work on the contract and provide the following information about each person listed:

• title,

• resume,

• location(s) where work will be performed

The Offeror shall not disclose their costs in this Submittal Form. Submission forms shall not exceed the page limit (as described in Section 4.02).

Offerors must provide resumes for those personnel with names and title that will be assigned to

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21 Rev. 2/24 complete the project as a separate attachment to Submittal Form B. Resumes must not exceed one

(1) page in length.

Resumes included do not count against the 6-page limit for this evaluated criteria submittal.

SEC. 4.05 UNDERSTANDING OF THE PROJECT (SUBMITTAL FORM C)

Offerors must provide comprehensive narrative statements that illustrate their understanding of the requirements of the project and the project schedule.

The offeror shall not disclose their costs in this Submittal Form. Submission forms shall not exceed the page limit (as described in Section 4.02).

SEC. 4.06 METHODOLOGY USED FOR THE PROJECT (SUBMITTAL FORM D)

Offerors must provide comprehensive narrative statements that set out the methodology they intend to employ and illustrate how the methodology will serve to accomplish the work and meet the state’s project schedule.

The offeror shall not disclose their costs in this Submittal Form.