RFP 25-VSW-KCC-008 Amendment 2.pdf

State of Alaska Department of Environmental Conservation

Village Safe Water Program 555 Cordova Street

Anchorage, AK 99501 evan.patterson@alaska.gov

November 18, 2024

To: Vendor List

Re: Amendment 2

RFP 25-VSW-KCC-008

Construction Management and Engineering support services RFP Due Date: December 18, 2024 @ 2:00 PM AST

The following changes are required:

1. The RFP due date is extended from October 31, 2024 to December 18, 2024 @ 2:00 PM AST.

2. A pre-proposal teleconference is scheduled for November 25, 2024 @ 10:00 AM AST. Contact the procurement officer at least one (1) business day prior to the teleconference for call in information.

The purpose of the teleconference is to discuss the work to be performed with the prospective offerors and allow them to ask questions concerning the RFP. All questions raised during the meeting must be submitted in writing to the procurement officer and will be posted along with the answers on the Alaska Online Public Notice website as an Amendment to the RFP, as soon as possible after the meeting.

Offerors with a disability needing accommodation should contact the procurement officer prior to the date set for the pre-proposal conference so that reasonable accommodation can be made.

3. The department contacted vendors regarding the RFP and below are the responses that are related to the RFP Article B2 Background & Scope of Service.

mailto:evan.patterson@alaska.gov

4. Vendor: We learned the original bid for construction services was rumored to have been cancelled due to a lack of funding, and that equipment costs had increased significantly since the design engineer created the project's original budget. This made us uncomfortable with providing a material budget estimate that was within project budget limits (even though this section, Technical Proposal Requirement 12 , had a weight of zero).

Department: The Material Budget Estimate is removed from RFP Part C, Section III – Price, # 12 Labor Billing Rates and Material Budget Estimate.

Within sixty (60) days of issuance of Notice to Proceed #1 the contractor shall submit the material procurement plan to the project manager. See Article B2 Background & Scope of Service, Construction Management and Engineering Support Services, Task 4 – Material Procurement and Mobilization, #1.

5. Vendor: We were apprehensive of risks associated with Tasks 4 and 5 under Article B2 Background and Scope of Service, particularly considering the schedule outlined in Article B 1.6, budget concerns noted above, long lead times for special equipment, and limited availability of qualified labor in the area.

Department: Offerors should note any schedule issues in their technical proposal. See Part C Evaluation Criteria, Section I – Technical Proposal, #2 Project Approach. The page limit for Project Approach is increased to 3 pages.

6. Vendor: We had some concerns with reimbursement for procurement and the requirement for a licensed engineer to lead the effort. Our CM group lead isn’t a licensed engineer who has the most availability to take on a project like this.

Department: Offerors should detail any material payment concerns and possible solutions in the Technical Proposal, #2 Project Approach. Appendix C Compensation, exhibit C-1, #5 Time and Material, 5.2 is revised to the following:

Payments for Materials shall not include a profit or fee. If payment is requested on the basis of materials and equipment not incorporated in the Work but delivered and suitably stored at the site or at another location agreed to in writing, the Application for Payment shall also be accompanied by a bill of sale, paid invoice or other documentation warranting that the department has received the materials and equipment free and clear of all charges, security interests and encumbrances and evidence that the materials and equipment are covered by appropriate property insurance and other arrangements to protect the department’s interest therein, all of which will be satisfactory to the Contracting Officer. No payment will be made for perishable materials that could be rendered useless because of long storage periods. No progress payment will be made for living plant materials until planted.

Evan Patterson

Procurement Specialist