RFP 250000002 - Data Gap Analysis for Savoonga FSA.pdf

STATE OF ALASKA

REQUEST FOR PROPOSALS

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S “ONLINE PUBLIC NOTICE”

WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER LISTED IN THIS DOCUMENT TO RECEIVE

NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE TO CONTACT THE PROCUREMENT OFFICER MAY RESULT

IN THE REJECTION OF YOUR OFFER.

ISSUED BY:

DEPARTMENT OF MILITARY AND VETERANS AFFAIRS

DIVISION OF ADMINISTRATIVE SERVICES

PRIMARY CONTACT:

JANNAH CAYETANO

PROCUREMENT OFFICER

MVADASPROCUREMENT@ALASKA.GOV

(907) 428-7222

DATA GAP ANALYSIS FOR SAVOONGA FSA

RFP 250000002

ISSUED AUGUST 1, 2024

THE ALASKA ARMY NATIONAL GUARD (AKARNG), ENVIRONMENTAL, IS SOLICITATING FOR PROPOSALS FROM

QUALIFIED OFFERORS TO PROVIDE A DATA GAP ANALYSIS FOR SAVOONGA FEDERAL SCOUT ARMORY (FSA), AS

SPECIFIED IN THIS REQUEST FOR PROPOSAL (RFP).

mailto:MvaDasProcurement@alaska.gov?subject=RFP%20250000002%20-%20Data%20Gap%20Analysis%20for%20Savoonga%20FSA

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP 250000002

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TABLE OF CONTENTS

INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.04 PRIOR EXPERIENCE

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.07 RETURN INSTRUCTIONS

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

SEC. 1.09 AMENDMENTS TO PROPOSALS

SEC. 1.10 AMENDMENTS TO THE RFP

SEC. 1.11 RFP SCHEDULE

SEC. 1.12 PRE-PROPOSAL CONFERENCE/TELECONFERENCE

SEC. 1.13 ALTERNATE PROPOSALS

SEC. 1.14 NEWS RELEASES

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

SEC. 3.03 DELIVERABLES

SEC. 3.04 CONTRACT TYPE

SEC. 3.05 PROPOSED PAYMENT PROCEDURES

SEC. 3.06 CONTRACT PAYMENT

SEC. 3.07 LOCATION OF WORK

SEC. 3.08 SUBCONTRACTORS

SEC. 3.09 JOINT VENTURES

SEC. 3.10 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 3.11 F.O.B. POINT

SEC. 3.12 CONTRACT PERSONNEL

SEC. 3.13 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 3.14 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 3.15 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 3.16 INDEMNIFICATION

SEC. 3.17 INSURANCE REQUIREMENTS

SEC. 3.18 TERMINATION FOR DEFAULT

SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 RFP SUBMITTAL FORMS

SEC. 4.02 SPECIAL FORMATTING REQUIREMENTS

SEC. 4.03 OFFEROR INFORMATION AND CERTIFICATIONS (SUBMITTAL FORM A)

SEC. 4.04 EXPERIENCE AND QUALIFICATIONS (SUBMITTAL FORM B)

SEC. 4.05 UNDERSTANDING OF THE PROJECT (SUBMITTAL FORM C)

SEC. 4.06 METHODOLOGY USED FOR THE PROJECT (SUBMITTAL FORM D)

SEC. 4.07 MANAGEMENT PLAN FOR THE PROJECT (SUBMITTAL FORM E)

SEC. 4.08 SUBCONTRACTORS (SUBMITTAL FORM F)

SEC. 4.09 COST PROPOSAL (SUBMITTAL FORM G)

SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

SEC. 5.02 EVALUATION CRITERIA

SEC. 5.03 SCORING METHOD AND CALCULATION

SEC. 5.04 EXPERIENCE AND QUALIFICATIONS (10%)

SEC. 5.05 UNDERSTANDING OF THE PROJECT (15%)

SEC. 5.06 METHODOLOGY USED FOR THE PROJECT (10%)

SEC. 5.07 MANAGEMENT PLAN FOR THE PROJECT (15%)

SEC. 5.08 CONTRACT COST (40%)

SEC. 5.09 ALASKA OFFEROR PREFERENCE (10%)

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SECTION 6. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 6.01 INFORMAL DEBRIEFING

SEC. 6.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 6.03 SITE INSPECTION

SEC. 6.04 CLARIFICATION OF OFFERS

SEC. 6.05 DISCUSSIONS WITH OFFERORS

SEC. 6.06 EVALUATION OF PROPOSALS

SEC. 6.07 CONTRACT NEGOTIATION

SEC. 6.08 FAILURE TO NEGOTIATE

SEC. 6.09 OFFEROR NOTIFICATION OF SELECTION

SEC. 6.10 PROTEST

SEC. 6.11 APPLICATION OF PREFERENCES

SEC. 6.12 ALASKA BIDDER PREFERENCE

SEC. 6.13 ALASKA VETERAN PREFERENCE

SEC. 6.14 STANDARD CONTRACT PROVISIONS

SEC. 6.15 QUALIFIED OFFERORS

SEC. 6.16 PROPOSAL AS PART OF THE CONTRACT

SEC. 6.17 ADDITIONAL TERMS AND CONDITIONS

SEC. 6.18 HUMAN TRAFFICKING

SEC. 6.19 RIGHT OF REJECTION

SEC. 6.20 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 6.21 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 6.22 ASSIGNMENT

SEC. 6.23 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 6.24 DISPUTES

SEC. 6.25 SEVERABILITY

SEC. 6.26 SUPPLEMENTAL TERMS AND CONDITIONS

SEC. 6.27 SOLICITATION ADVERTISING

SEC. 6.28 FEDERALLY IMPOSED TARIFFS

SECTION 7. ATTACHMENTS

SEC. 7.01 ATTACHMENTS .................................................................................................................................................................... 46-77

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INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

The Department of Military and Veterans Affairs (DMVA), Alaska Army National Guard (AKARNG), Environmental, is soliciting proposals from qualified contractors to provide a Data Gap Analysis for the Savoonga Federal Scout Armory (FSA) located in Savoonga, Alaska.

SEC. 1.02 BUDGET

Department of Military and Veterans Affairs, Alaska Army National Guard, Environmental, estimates a budget of $320,000.00 dollars for the completion of this project. Proposals priced at more than $320,000.00 will be considered non-responsive.

Payment for the contract is subject to funds already appropriated and identified.

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 2:00 P.M. prevailing Alaska Standard Time on Thursday, August 22, 2024, as indicated by postmark or email timestamp and late proposals will not be considered.

SEC. 1.04 PRIOR EXPERIENCE

A qualified environmental professional is an impartial third party, actively practices in the field of environmental science or another related scientific field, and that has not been found to have falsified environmental data or committed other acts of fraud directly related to environmental work.

In order for offers to be considered responsive offerors must meet these minimum prior experience requirements of a Qualified Environmental Professional as defined by the Alaska Department of Environmental Conservation:

a) Completion of a four-year undergraduate or a graduate degree from a nationally or internationally accredited postsecondary institution in environmental science or another related scientific field;

and

b) Have at least one year of professional experience in contaminated site characterization and cleanup activities under the supervision of a qualified environmental professional after the degree was obtained.

Alternatively, the following minimal qualifications are required:

a) Completion of a four-year undergraduate or a graduate degree from a nationally or internationally accredited postsecondary institution in any field or a two-year degree from a nationally or internationally accredited postsecondary institution in environmental science or another related scientific field, or certification as an environmental technician under an apprenticeship program approved by the Department of Environmental Conservation (DEC); and

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b) Have at least three years of professional experience in contaminated site characterization and cleanup activities under the supervision of a qualified environmental professional after the degree or certificate was obtained.

Qualified Samplers may conduct sampling under the direct supervision of a qualified environmental professional or, when specifically approved by DEC, may collect samples of soil, groundwater, and surface water for laboratory analysis as part of the cleanup process.

Under the site cleanup rules, a Qualified Sampler is an impartial third party, collects samples from soil, groundwater and surface water (does not include air or soil gas) for laboratory analysis, and has not been found to have falsified environmental data or committed other acts of fraud directly related to environmental work.

The Spill Prevention and Response Division will determine if a person meets the qualified sampler standards. The following minimum qualifications are required:

a) Completion of applied field work involving environmental sample collection associated with a degree in environmental science or another related field from a nationally or internationally accredited postsecondary institution. Alternatively, completion of an environmental sampling training program recognized by the Department of Environmental Conservation; and

b) Have at least three months of experience in environmental sampling under the direct supervision of a qualified environmental professional completed after the training.

An offeror's failure to meet these minimum prior experience requirements will cause their proposal to be considered non-responsive and rejected.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material.

Comments concerning defects and questionable or objectionable material should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of proposals. This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of offeror's proposals upon which award could not be made.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The procurement officer will make that decision.

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PROCUREMENT OFFICER: Jannah Cayetano – PHONE 907-428-7222 – TDD/TTY (907) 269-5411 (Alaska relay) – EMAIL ADDRESS – MvaDasProcurement@alaska.gov

SEC. 1.07 RETURN INSTRUCTIONS

If you are submitting a response through IRIS Vendor Self-Service (VSS), you may skip this section.

If submitting a hard copy proposal, Offerors must submit one hard copy of their proposal to the procurement officer in a sealed package. The cost proposal included with the package must be sealed separately from the rest of the proposal and must be clearly identified. The sealed proposal package(s) must be addressed as follows:

Department of Military and Veterans Affairs Division of Administrative Services

Attention: Jannah Cayetano Request for Proposal (RFP) Number: 250000002

RFP Title: Data Gap Analysis for Savoonga FSA

If using U.S. mail, please use the following address:

PO Box 5308 Joint Base Elmendorf-Richardson, AK 99505

If using a delivery service, please use the following address:

49000 Army Guard Road, Suite B105B Joint Base Elmendorf-Richardson, AK 99505

If submitting a proposal via email, the technical proposal and cost proposal must be saved as separate PDF documents and emailed to MvaDasProcurement@alaska.gov as separate, clearly labeled attachments, such as “Vendor A – Technical Proposal.pdf” and “Vendor A – Cost Proposal.pdf” (Vendor A is the name of the offeror). The email must contain the RFP number in the subject line.

The maximum size of a single email (including all text and attachments) that can be received by the state is 20mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 20 megabytes and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are emailing your proposal, the state recommends sending it with enough time to ensure the email is delivered by the deadline for receipt of proposals.

It is the offeror’s responsibility to contact the issuing agency at 907-428-7222 to confirm that the proposal has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

mailto:MvaDasProcurement@alaska.gov?subject=RFP%20250000002%20-%20Data%20Gap%20Analysis%20for%20Savoonga%20FSA mailto:MvaDasProcurement@alaska.gov?subject=RFP%20250000002%20Data%20Gap%20Analysis%20for%20Savoonga%20FSA

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SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the procurement officer no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.09 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the state's request in accordance with 2 AAC 12.290.

SEC. 1.10 AMENDMENTS TO THE RFP

If an amendment is issued before the deadline for receipt of proposals, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the RFP and to those who have registered with the procurement officer after receiving the RFP from the OPN.

After receipt of proposals, if there is a need for any substantial clarification or material change in the RFP, an amendment will be issued. The amendment will incorporate the clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted as a result of receiving new or amended proposals.

SEC. 1.11 RFP SCHEDULE

RFP schedule set out herein represents the state’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Standard Time.

ACTIVITY TIME DATE

Issue Date / RFP Released August 1, 2024 Pre-Proposal Conference 10:00 A.M. August 19, 2024 Deadline for Receipt of Proposals / Proposal Due Date 2:00 P.M. August 22, 2024 ANTICIPATED Proposal Evaluations Complete Week of August 26, 2024 ANTICIPATED Notice of Intent to Award Week of August 26, 2024 ANTICIPATED Contract Issued Week of September 9, 2024

This RFP does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Military and Veterans Affairs, or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

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SEC. 1.12 PRE-PROPOSAL TELECONFERENCE

A pre-proposal Teleconference will be held at 10:00 A.M., Alaska Standard Time, on August 19, 2024. The purpose of the Teleconference is to discuss the work to be performed with the prospective offerors and allow them to ask questions concerning the RFP. All questions raised during the meeting must be submitted in writing to the Procurement Officer and will be posted along with the answers on the Alaska Online Public Notice website as an Amendment to the RFP, as soon as possible after the meeting. This -pre-proposal meeting is not a mandatory requirement but highly recommended for interested participants.

Offerors with a disability needing accommodation should contact the procurement officer prior to the date set for the pre-proposal conference so that reasonable accommodation can be made.

SEC. 1.13 ALTERNATE PROPOSALS

Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

SEC. 1.14 NEWS RELEASES

News releases related to this RFP will not be made without prior approval of the project director.

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SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

The village of Savoonga lies on the north-central tip of St. Lawrence Island in the Bering Sea, approximately 164 miles west of Nome, Alaska. The Savoonga FSA is an active contaminated site in the Alaska Department of Environmental Conservation (ADEC) Contaminated Sites Program database with File Number 670.38.002, Hazard ID 3099, and site name “AKARNG Savoonga FSA”. After the current lease expired in 2018 ownership reverted to Kukulget, Inc.

The Savoonga FSA lies adjacent to the main beach access road on the northwestern side of the city, approximately 200 feet south of the Bering Sea. The beach access road acts as the southeastern boundary of the property. The following infrastructure is situated on a gravel pad:

• A 20-foot by 60- foot, wood-framed building constructed in 1960 (the old FSA building)

• A 30-foot by 40-foot wood-framed building constructed in 1985 (the new FSA building)

• An elevated walkway connecting the old and new FSA buildings

• A 1,500-gallon aboveground storage tank (AST) near the new FSA (Disconnected)

• Two 1,500-gallon ASTs near the old FSA (Disconnected)

Permafrost is present at the site at depths of 2 to 4 feet below ground surface (bgs). An active, seasonally thawed groundwater layer is present above the permafrost layer but may not be encountered at all times of the year.

Drinking water is currently obtained from a 195-foot-deep well located one half-mile southeast (upgradient) of the FSA on the northeast end of the air strip. Water is pumped from the well to a 100,000-gallon storage tank. The well was installed in 1972 and advanced through a known thaw bulb associated with Sivuungaq River (Figure 4). The closest extent of the thaw bulb is approximately 1,500 feet from the FSA facility.

During the remedial action field work that occurred in July 2022, the extent of the contamination was found to be in excess of what was previously delineated. The 2021 Decision Document estimates that approximately 16 cubic yards needed to be excavated. However, 30 cubic yards of contaminated soil was removed from the site, and concentrations above the Project Action Limits (PAL) remain at the Savoonga FSA. Much of the contamination appeared to have settled into the active layer 3 feet bgs. due to seasonal freeze-thaw action in a hard packed silt layer above the permafrost. Concentrations of Diesel Range Organics (DRO) greater than the PAL of 3,000 mg/kg were observed in the base of the excavation and the northern, eastern, and southern sidewalls. Porewater contamination at concentrations above the PAL was observed at some or all temporary monitoring wells at various times. Field-screening results from test pits provided evidence that contamination may not be contained to the initial area of concern. The excavation pit was backfilled with clean material from a local borrow source and compacted to match the existing grade and surrounding material. The local borrow source is located outside of Savoonga and is commonly used by the City of Savoonga for construction projects.

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Additional supra-permafrost porewater sampling will delineate the extent of porewater impacts at the site. If the area continues to be dry during future sampling attempts, supra-permafrost porewater may not be an affected migration pathway at these locations.

A Komatsu PC40 mini excavator, with an arm reach of 18 feet, was used during the previous remedial action. A larger excavator with a longer arm reach may be able to penetrate the active zone or the excavation could be secured for a period of time to allow the frozen soil to thaw. If necessary, alternative equipment may need to be barged to Savoonga or planned maintenance actions take place on city-owned equipment before any additional field activities take place.

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SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK (SOW)

The Department of Military and Veterans Affairs, Alaska Army National Guard (AKARNG), Environmental is soliciting proposals from contractors to provide Data Gap Analysis (DGA) for the Savoonga Federal Scout Armory (FSA).

The Contractor shall provide all professional and technical personnel and equipment necessary to perform various technical, planning, and documentation efforts to comply with the governing regulations and policy directives. The work must be conducted in compliance with the following:

• 18 Alaska Administrative Code (AAC) 75 Oil and Other Hazardous Substances Pollution Control;

• 18 AAC 78 Underground Storage Tanks, and the Underground Storage Tanks Procedures Manual;

• ADEC Field Sampling Guidance;

• Environmental Protection Agency (EPA) 540-R-92-021 Guidance for Performing Site

Inspection;

• Under the Comprehensive Environmental Response, Compensation, and Liability Act

(CERCLA);

• Site Characterization Work Plan and Reporting Guidance for Investigation of Contaminated

Sites;

• Guidelines for Data Reporting;

• Guidance on Developing Conceptual Site Models;

• Monitoring Well Guidance;

• Contaminated Media Transport and Treatment or Disposal Approval Form

• Laboratory Data Review Checklist;

• All other applicable federal, state, and local regulations.

The following must also be adhered to:

• The Contractor shall provide all necessary labor, facilities, equipment, materials, transportation and supplies necessary to perform services described herein. The Contractor must make use of all existing rules, regulations, and directives in the performance of this effort;

• The Contractor shall review available documentation provided the AKARNG Environmental department; state, federal, and local resources; and perform a site visit as necessary to complete the work required;

• All technical consultants required for this contract must be provided by the Contractor and required to provide expert witness testimony if called upon. Expert witness testimony is not part of this contract but must be negotiated separately in the event such testimony is necessary.

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Contractor-Furnished Resources The Contractor shall possess all the required expertise, knowledge, equipment, and tools required to meet or exceed the objectives identified in this Statement of Work in accordance with established industry standards.

In addition, the Contractor will be responsible for the following:

• Coordination with the AKARNG Project Manager (PM) for access to the site;

• Coordination with Kukulget, Inc for the Right of Entry;

• Notification must be given to the, Sivuqaq, Inc., the Native Village of Savoonga IRA Council, the City of Savoonga, and Kawerak, Inc. of the intent to work;

• Management and disposal of all waste generated by the investigation;

• Providing all support activities necessary to ensure the safe and effective accomplishment of all work;

• Developing and implementing quality control measures consistent with all applicable federal and state regulatory requirements and standards;

• Arranging travel logistics for personnel and equipment;

• Any other necessary resources needed to achieve the performance objectives.

Personnel:

The Contractor shall:

• Provide the necessary personnel and equipment to execute this Statement of Work successfully;

• Perform the work under the oversight of a qualified environmental professional (QEP) and sampling must be conducted by a qualified environmental sampler (QES) as described in

18 AAC 75.333;

• Utilize qualified personnel and subcontractors during the performance of the regulated activities of this contract;

• Identify subcontracted tasks and work elements in the work plans;

• Determine the requirements for licensed professionals and certifications;

• Provide personnel trained as required by the Occupational Safety and Health

Administration (OSHA) and all other applicable federal and state regulations.

AKARNG -furnished Resources The AKARNG PM will provide the following resources to the selected Contractor:

• Records, reports, data, analyses, and information, in their current format (e.g., paper copy, electronic, tape, disks, CDs), to facilitate development of an accurate assessment of current, former, and historical site activities and operations; waste generation and contaminant characteristics; parameters of interest; and site environmental conditions;

• Access to personnel to conduct interviews on Installation operations and activities;

• Access to DOD and Army policy and guidance documents.

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TASKS

Task 1 - Project Management, Planning, and Meetings This task requires careful coordination of project activities to ensure that all stakeholders (AKARNG, Tribal, entities, and ADEC) are kept informed of the project status, existing or potential problems, and any changes required to prudently manage the project and meet the needs of the project stakeholders and decisionmakers. The Contractor must be responsible for the following project management, planning, and meeting activities.

Post-Award Coordination Meeting Within ten (10) business days of award of this contract, the Contractor will facilitate a Post Award Coordination Meeting with the AKARNG to discuss, at a minimum:

• The scope of the project;

• Work to be conducted;

• The project schedule;

• Any Contractor questions.

Minutes of the meeting will be prepared by the Contractor and signed by both the Contractor and the AKARNG PM. The minutes must become part of the Contract File and are due within five (5) business days of the meeting.

Monthly and Daily Status Reports The Contractor shall provide monthly status reports to the AKARNG PM five (5) business days after the first of the month. Two weeks prior to field work, a status report detailing preparations and communications will be provided. While field work is occurring, the Contractor must provide daily status reports to the AKARNG PM. The purpose of these status reports is to discuss the status of the project and address contract needs that may require deviations or corrective actions. The Contractor must be available for meetings, either via teleconference or in person for the duration of the project. Meeting minutes must be prepared by the Contractor and provided to the AKARNG PM within ten (10) business days of the conclusion of each meeting.

Scoping Meeting The Contractor shall coordinate a scoping meeting between the AKARNG and ADEC to discuss the planned activities at the Savoonga FSA. The purpose of the meeting is to discuss the proposed path forward with ADEC and to achieve regulatory approval on the proposal. The Contractor must prepare a presentation for the meeting and provide for AKARNG review five (5) business days prior to the meeting. The Contractor shall prepare meeting minutes and provide to AKARNG and ADEC within five (5) business days of the completion of the meeting.

Project Schedule The Contractor shall submit a detailed project schedule within thirty (30) business days of receipt of notice to proceed to the AKARNG PM.

The schedule shall include:

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• A timeline chart of activities showing project task activities;

• Field site activities;

• Description of project staffing and responsibilities;

• Appropriate milestones;

• Identification of decision points;

• Deliverable dates, review times, and key schedule responsibilities.

If, for any reason, the schedule is changed or modified, the Contractor must provide an amended schedule within seven (7) business days. Amended schedules will not be permitted to affect previously scheduled milestones that were to occur within five (5) business days of an amended schedule submission date.

Schedule revisions must not be effective until approved.

Point of Contact The Contractor shall designate and submit a Point of Contact (POC) for the technical aspects of the contract and contract performance. This POC designation will be provided concurrently with initial schedule submission. The Contractor POC will work with the AKARNG to ensure coordination between the Contractor and all affected parties. The POC will coordinate and cooperate with the AKARNG for review and approval of all technical aspects/operations within the scope of this contract.

Notice Notification of the intent to work shall be given to the Kukulget, Inc., Sivuqaq, Inc., the Native Village of Savoonga IRA Council, the City of Savoonga, and Kawerak, Inc. at least 60 days before work begins. A communication log will be kept and included in the status reports and final appendixes. The option to review any draft documents and/ the final report must be communicated by the Contractor and recorded in the dedicated communications log and contact information conveyed to the AKARNG POC for follow up.

Right of Entry A Right of Entry shall be obtained from Kukulget, Inc. before work can begin. The lease between AKARNG and Kukulget, Inc. has expired with no intention of renewal.

NEPA and Section 106 AKARNG will conduct the National Environmental Policy Act (NEPA) documentation and Section 106 Consultation with the State Historic Preservation Officer (SHPO). AKARNG will communicate to the Contractor any special conditions or requirements the Contractor is required to abide by to minimize and mitigate potential environmental or cultural effects.

Task 2 – Work Plan The Contractor shall develop a work plan (WP) that describes the DGA to be conducted at the Savoonga FSA. No action must be performed until the Final WP for that action has been approved by the AKARNG and ADEC. The WP will be prepared in a systematic and logical format so that task requirements may be readily referenced and understood by all personnel performing the work and by all persons reviewing the plan using ADEC’s Site Characterization Work Plan and Reporting Guidance for Investigation of Contaminated Sites for the framework.

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The WP will include, but is not limited to:

• Introduction;

• Project Schedule;

• Project Organization Chart including all internal and external stakeholders;

• The identify the QEP(s) and QES(s) who will prepare the document, conduct fieldwork, and analyze data and include their resumes;

• Work Plan Rationale;

• Quality Control (QC) and Quality Assurance (QA) Requirements;

• Waste Management Requirements;

• Site Restoration and Cleanup;

• Key Contractor Personnel Resumes & Responsibilities;

• A map of the site with boundary lines and labels for all known infrastructure items;

• AKARNG-provided Memorandum of Understanding (MOU) for NEPA and NHPA Section

106 requirements stating any necessary mitigation techniques or best management practices (BMP);

• Field Forms.

A pre-draft, draft, draft-final, and final version of the WP shall be submitted. All versions will be submitted in both native Microsoft Word format and fully text-searchable Adobe PDF.

• The Pre-Draft WP will be submitted to the AKARNG PM within 45 business days of contract award;

• The remaining versions will be submitted in accordance with the schedule;

• The WP will identify methods and means for performing the Data Gap Analysis;

• The Contractor shall obtain all required access rights and permits for the completion of the site activities prior to submission of the final planning document.

The WP will detail the proposed methods and means for investigating the site. All work will be conducted in accordance with applicable regulations and guidance.

The WP will identify:

• Methods for sampling location selection;

• Screening requirements;

• Documentation;

• Analytical methods;

• Sample containers and management;

• Sampling equipment;

• Decontamination procedures;

• Management of investigative derived wastes.

Site Safety and Health Plan

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The Contractor shall develop and implement a written Site Safety and Health Plan (SSHP) written in accordance with 29 Code of Federal Regulations (CFR) 1910.120 and 29 CFR 1926.65.

At a minimum, the SSHP will contain the following elements:

• Site description and contaminant characterization;

• Map with property boundaries;

• Safety and health hazard(s) assessment and risk analysis;

• Safety and health staff organization and responsibilities;

• Site specific training and medical surveillance parameters;

• Personal protective equipment (PPE) and decontamination facilities and procedures

• Monitoring and sampling required;

• Safety and health work precautions and procedures;

• Site control measures;

• On-site first aid and emergency equipment;

• Emergency response plans and contingency procedures (on-site and off-site);

• Logs, reports, and recordkeeping.

Army Engineer Manual (EM) 385-1-1, part 01.D "Accident Reporting and Recordkeeping" is required for the work identified in this SOW.

Task 3 – Site Inspection The Contractor is required to provide all labor, facilities, equipment, materials, transportation and supplies necessary to perform a site inspection at the Savoonga FSA.

Field Requirements

Soil Borings All soil borings will be backfilled to grade in accordance with ADEC guidance. Soil boring locations will be accurately surveyed for x, y, and z coordinates. Any permafrost encountered will be documented on the boring logs. An excel spreadsheet template for recording geophysical data will be provided by the AKARNG PM. An estimated 40 samples will be taken during this sampling event, one per borehole, at intervals of 25 feet, with additional samples taken around the area identified as contaminated during the previous field work.

If a PID is being used, all field screening with PID will be confirmed with analytical sampling. Final reporting will include a table with PID readings and collocated analytical results as well as a statistical correlation analysis that demonstrates a range of PID readings that reliably detects contamination above the 18 AAC 75 cleanup level at this site.

Groundwater No less than 4 temporary wells shall be installed, developed, and sampled in accordance with ADEC’s

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Monitoring Well Guidance. The monitoring wells will be strategically placed along each boundary to best capture all suspected migration of groundwater on the site. Labeled photos of each installed monitoring will be provided in final reporting.

Survey Requirements Following monitoring well installation, the Contractor shall conduct a survey of the locations and elevations of the newly installed monitoring wells. The survey will provide x, y, z coordinates for all wells and sampling points using NAD83 state plane meters, zone 9 as the coordinate system for x, y locations.

Vertical datum will be reported in NAVD88. The survey shall conform to the requirements specified in EM 111-1-1005, as applicable. All survey data will be provided electronically, and all field notes, sketches, recordings, and computations made by the Contractor or subcontractor in establishing the survey shall become the property of the AKARNG upon completion of the contract and provided in a digital folder.

Analytical Data Requirements The Contractor shall develop a data management system for both field and laboratory data to ensure that data collected are of adequate quality and quantity to support their intended use. To support this specification, the following are required:

• Any laboratory contracted for this work will be certified under the ADEC’s Contaminated Sites Lab Approval Program;

• The WP will contain a table that specifies laboratory detection limit (DL), limit of detection (LOD), limit of quantification (LOQ), lower control limit (LCL), upper control limit (UCL), and ADEC and/or Toxicity Characteristic Leaching Procedure (TCLP) cleanup limits for each analyte/matrix of interest. The WP will clearly denote and discuss any analyte where the cleanup level is less than the laboratory LOD.

In addition, any collected data will be reviewed and validated at an appropriate quality control level in a manner consistent with:

• ADEC Technical Memorandum Data Quality Objectives, Checklists, Quality Assurance Requirements for Laboratory Data, and Sample Handling (March 2017);

• The most recent version of the Department of Defense Quality Systems Manual for Environmental Laboratories (DoD QSM).

Laboratory deliverables will consist of a PDF of the laboratory data consistent with QSM Stage 4 reporting requirements and Staged Electronic Data Deliverable (SEDD) Version 5.2 Stage 2A electronic data. In addition, the Contractor shall provide a completed and detailed ADEC Laboratory Data Review Checklist for each sample delivery group (SDG), and a Chemical Data Report (CDR) summarizing the findings from the checklists in the report. The CDR, at a minimum, will describe the following parameters for all analytical results with respect to the impact that any discrepancies have on the quality and usability of the data:

• Precision;

• Accuracy;

• Representativeness;

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• Comparability;

• Completeness;

• Sensitivity.

Wastes

Management of Investigative-Derived Waste The Contractor shall manage all the Investigative Derived Waste (IDW) produced during activities required by this Statement of Work. All waste disposals will be conducted in accordance with applicable State, Federal, and local regulations and shall be specified in the work plan.

Hazardous Waste Disposal The Contractor shall properly dispose of hazardous waste generated during the project in accordance with all applicable federal, state, and local requirements. All hazardous waste disposal actions will be coordinated with AKARNG. A Contaminated Media Transport and Treatment or Disposal Approval Form will be signed by ADEC prior to any off-site movement or disposal of soil, groundwater, or purge/decontamination water. Hazardous waste disposal is not anticipated to be required for this project.

Task 4 – Data Gap Analysis Report At minimum, the report will include:

• Site location & coordinates;

• File Number and Hazard ID (located on the cover and introduction);

• Contaminants of concern and media impacted;

• Regulatory Authorities and other relevant guidance/policy;

• Site information including soil makeup, surface and groundwater, permafrost, and any other relevant environmental factors identified in the scoping process;

• Maximum reported onsite contamination in soils and groundwater;

• Pertinent site drawings and photos;

• Conclusion;

• Associate Maps;

• Field notes/field logbooks;

• Laboratory analytical data packages tables in addition to PID readings with collocated analytical results;

• A table of contaminants being analyzed under this project with corresponding ADEC

Method 2 Table B1/B2 cleanup levels.

A pre-draft, draft, draft-final, and final version of the DGA report will be submitted. The versions will be submitted in accordance with the schedule. The final DGA report shall be submitted in both native Microsoft Word format and fully text-searchable Adobe PDF.

Environmental Requirements

The Contractor shall identify applicable federal, state, and local laws and regulations; agreements, or rules; and perform its work in accordance with said authorities. The Contractor must ensure that all activities performed by their personnel, subcontractors and suppliers are executed in accordance with

19 Rev. 2/24 said authorities. Any incident of noncompliance noted by the Contractor must immediately be brought to the attention of the AKARNG PM telephonically, followed by written notification. Nothing in this contract will relieve the Contractor of its responsibility to comply with applicable laws and regulations. The Contractor shall obtain all permits (including utility locates), licenses, approvals, and/or certificates required or necessary to accomplish the work. When the work to be performed requires clearances, such as digging or drilling permits, the Contractor shall obtain such clearances and/or permits prior to any drilling or excavating operations.

Environmental Responsibility Considerations The AKARNG will retain responsibility for any assessed Natural Resource Damages that are attributed to historic releases of hazardous substances (prior to contract with the Contractor) and any Natural Resource Injuries that are necessary and incidental to the reasonable implementation of a selected response or remedial action. The Contractor shall be responsible for any/all additional Natural Resource Injuries and associated Natural Resource Damages claims brought as a result of its actions (e.g. release of hazardous substance or unreasonable disturbance of natural resources as a result of construction activities).

Health and Safety Requirements Prior to beginning any fieldwork, the Contractor shall implement a written Safety and Health Program compliant with federal, state, and local laws and regulations and approved by the AKARNG PM. The Contractor shall ensure that its subcontractors, suppliers, and support personnel comply with the approved SSHP. The AKARNG PM reserves the right to stop work under this contract immediately if the work is considered to be a serious threat to the safety or health of workers, other personnel, or to the environment and/or for any violations of the SSHP at no additional cost to the Government. When work is stopped due to a hazard/threat to worker safety, health, or the environment, the situation and resolution will be documented and submitted to the AKARNG PM. Once the AKARNG PM confirms the violation has been corrected, the Contractor will be able to continue work.

Property The Contractor shall be responsible for any damage caused to property of the United States (Federal property), the State of Alaska, or private and commercial property belonging to Government Contractors, installation tenants, and residents by the activities of the Contractor under this contract and shall exercise due diligence in the protection of all property located on the premises against fire or damage from any and all other causes. It should be noted that the utilities on this site are not owned by the government and coordination with local utility providers is required. Any property of the United States, the State of Alaska, or installation tenants and residents damaged or destroyed by the Contractor incident to the exercise of the privileges herein granted will be promptly repaired or replaced by the Contractor to a condition satisfactory to the AKARNG PM or reimbursement is made by the Contractor sufficient to restore or replace the property to a condition satisfactory to the AKARNG PM.

Regulatory Involvement The Contractor will not directly negotiate with regulators on behalf of the AKARNG. The AKARNG PM is the designated representative authorized to speak on behalf of the AKARNG in the environmental, regulatory, technical, or administrative matters. All Contractor-produced submittals will be delivered to the AKARNG PM for review and coordination with regulators. The Contractor must obtain comments and/or approval from regulators only through the AKARNG.

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The Contractor shall provide the necessary support to initiate, schedule, and address all regulatory aspects of the project (e.g., organizing discussions with regulators concerning site response objectives and completion requirements, obtaining regulator comments on site documents and appropriately addressing them, and obtaining written documentation of remediation completion from the regulators for all the sites identified in this Statement of Work).

The Contractor will not make available or publicly disclose any data or report generated under this contract unless specifically authorized in writing by the AKARNG PM. If any person or entity requests information from the Contractor about the subject of this Statement of Work or work being conducted hereunder, the Contractor will refer them to the AKARNG PM and inform the AKARNG PM. All reports and other information generated under this Statement of Work will become the property of the Government, and distribution to any other source by the Contractor is prohibited unless authorized by the AKARNG PM.

Government Rights The AKARNG has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract will be AKARNG owned and are the property of the U. S. Government with all rights and privileges of ownership/copyright belonging exclusively to AKARNG. These documents and materials cannot be used or sold by the Contractor without written permission. All materials supplied to the AKARNG will be the sole property of the AKARNG and cannot be used for any other purpose. This right does not abrogate any other AKARNG rights under the applicable Data Rights clause(s).

Inspections The Government may elect to oversee fieldwork using an archaeological monitor, quality assurance representative (QAR), or other staff. Monitoring observations will be recorded by the Government. When an observation indicates defective performance, the AKARNG PM will request the Contract Manager to acknowledge defective work and take corrective action.

AKARNG’s technical experts will independently review Contractor work to ensure compliance with all applicable requirements. Reviews conducted during the duration of the contract constitute a Government Inspection of Services. The Contractor will correct any problems and/or deficiencies noted within the review comments, or any Contractor furnished service or submittal.

SEC. 3.02 STANDARDS.CONTRACT TERM AND WORK SCHEDULE

The length of the contract will be from the date of award, approximately week of September 9, 2024, for approximately eighteen (18) months until completion, approximately March 9, 2026.

Unless otherwise provided in this RFP, the State and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

SEC. 3.03 DELIVERABLES

The contractor will be required to provide the following deliverables:

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1. A pre-draft, draft, draft-final, and final versions of the following:

a. Work plan and schedule;

b. Data Gap Analysis Report.

2. Scope Meeting minutes.

3. Project Schedule.

4. Monthly and daily status reports.

5. All survey data.

6. Geophysical data spreadsheet(s).

All sheets and covers of all draft reports must be overprinted with the word "DRAFT". All documents must be written with Calibri font size 11. All documents must be submitted in both native Microsoft Word format and fully text-searchable Adobe PDF.

Pre-draft documents must be submitted electronically only for internal review by the AKARNG. The AKARNG PM will provide comments to the Contractor within thirty (30) calendar days. The Contractor must generate separate, formal Response to Comments documents for all comments received from the AKARNG and Regulatory Agencies. The Contractor must revise the document as necessary and submit a draft within fifteen (15) calendar days of receipt and resolution of AKARNG review comments.

The draft document will be provided in electronic format and the AKARNG project manager will solicit ADEC and other interested stakeholders review comments within thirty (30) calendar days of receipt. The Contractor must revise the document as necessary and submit a draft final within fifteen (15) calendar days of receipt and resolution of ADEC review comments. The draft final document must be submitted in both native Microsoft Word format and fully text-searchable Adobe PDF and may need to be submitted as a red-line document to show revisions based on regulatory comment. Upon AKARNG and regulatory approval the final document must be submitted electronically.

The final document must include electronic copies inclusive of all appendices, geophysical data, the analytical data, and ADEC’s approval letter and comments. Additional digital and/or hardcopies shall be sent to the Kukulget, Inc., Sivuqaq, Inc., the Native Village of Savoonga IRA Council, the City of Savoonga, and Kawerak, Inc. at their request.

ADDITIONAL REQUIREMENTS:

Any service or submittal performed that does not meet contract requirements must be corrected or reperformed by the Contractor and at no additional cost to the Government. Corrective action must be certified and approved by the AKARNG PM consistent with the basic contract.

The Contractor must provide appropriate documentation that shows all aspects of this contract are performed to achieve the desired outcome and performance objectives.

ADDITIONAL OPTION:

An additional option may be exercised at any point with the concurrence of the AKARNG and the Contractor. This option will allow the Contractor to collect up to fifteen (15) additional soil samples and install an additional temporary monitoring well if any area is found to require further characterization. It

22 Rev. 2/24 will moreover add up to, but not exceeding, twelve (12) months to the period of performance to cover time to amend the workplan, complete field work, and amend the final DGA report.

All option deliverables must meet the previously outlined standards for the DGA. Deviations will be discussed and ultimately decided on by the AKARNG PM.

SEC. 3.04 CONTRACT TYPE

This contract is a FIRM FIXED price contract to be executed by the issuance of a Contract (CT).

SEC. 3.05 PROPOSED PAYMENT PROCEDURES

The state will make payments based on a negotiated payment schedule. Each billing must consist of an invoice and progress report. No payment will be made until the progress report and invoice has been approved by the project director.

SEC. 3.06 CONTRACT PAYMENT

No payment will be made until the contract is approved by the Commissioner of the Department of Military and Veterans Affairs or the Commissioner's designee. Under no conditions will the state be liable for the payment of any interest charges associated with the cost of the contract. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.

Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency, will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the…