RFP 250000001038 - Statewide Imaging and Microfilm Services - Schedule B1 - Pricing-3.12.25.docx

This document is a Request for Proposal (RFP No. 250000001038) issued by the State of Michigan for Statewide Digital Imaging and Microfilm Services, which appears to be available to MiDeal members, other states, and political subdivisions. The RFP encompasses a comprehensive range of digital imaging, microfilming, scanning, and document management services across multiple film formats including 16MM, 35MM, and various specialized imaging processes. The contract includes estimated annual usage quantities for numerous services such as planetary microfilming, roll film scanning, digital scanning of engineering drawings, aperture card processing, data entry, and document preparation. While exact contract dates are not specified, the pricing schedule suggests a potential 5-year contract term with detailed unit pricing for each service category.

The pricing structure is comprehensive, requiring contractors to provide per-unit or hourly rates for over 40 different services, with estimated annual volumes provided for each. Contractors must include all potential costs, including one-time charges, setup fees, shipping, and handling in their proposal. The State reserves the right to modify contract items to meet future needs, and pricing must be independently determined without consultation with other contractors. The total annual pricing and 5-year total pricing are to be calculated by the bidder, with the understanding that the listed quantities are estimates and do not represent a commitment to procure specific amounts. Pricing complexity is enhanced by the variety of services, which range from digital scanning of documents in various sizes and colors to specialized microfilming and document management activities.