RFP_25_8428_DPS_Attachment_C_Bidder_Requirements_and_Qualifications_Form_Final.xlsx
XLSX spreadsheet 217 KB Posted
- Attached to
- RFP 25 8428 DPS Occupational Medical Services
- Solicitation number
- PR8428
- Issued by
- Florida
About this file
This is a Bidder Requirements and Qualifications Form (Attachment C) for RFP 25 8428 issued by the Orlando Utilities Commission (OUC) in Florida for Occupational Medical Services. The solicitation seeks one or more qualified suppliers to provide comprehensive occupational medical services including pre-employment post-offer examinations, general medical examinations, fitness-for-duty evaluations, exposure response, random drug and alcohol screenings, and Medical Director consultation. Proposals were due July 17, 2025, at 2:30 PM EST. The contract term is anticipated to be five years with one potential one-year renewal option. The form establishes mandatory minimum qualifications that proposers must meet to avoid disqualification, including five years of occupational medicine experience, minimum two locations in each of six specified Florida counties (Brevard, Orange, Osceola, Seminole, Volusia, and Lake), proper licensure documentation for all assigned physicians and health professionals, at least one Board Certified Occupational Medicine physician on staff, and at least one out-of-state location for pre-employment physicals and drug screens.
The qualification form requires extensive documentation and responses across multiple categories including bidder information, company registration status, organizational structure, facility details, hours of operation, employee counts, service agreements history, and three pre-verified client references from the past five years demonstrating similar scope and volume. Bidders must provide detailed information on subcontractors, physician assignments with certifications and tenure, billing statements, service level agreements, drug testing capabilities (DOT and non-DOT), electronic scheduling and reporting systems, chain of custody procedures, and compliance with federal and state testing laws. The form requires confirmation of specific service capabilities such as customized monthly reporting, 24/7/365 web portal access, real-time status updates, nationwide coverage for drug screenings with details on out-of-state facilities by state, and acceptance of major credit cards. No specific set-aside for disadvantaged enterprises is mentioned, with the M/WBE goal listed at 0%. The RFP does not require bid bonds or performance bonds, and payment terms include options for 1% discount if paid within 20 days or 3% discount if paid within 10 days, with standard net 30-day payment available.
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Qualification Form Attachment C
RFP 25 8428 DPS Occupational Medical Services
| 1.4 | Minimum Bidder Qualifications. The following are mandatory minimum qualifications. Proposers that fail to meet any of the minimum requirements below will be disqualified from further evaluation. Please check "Yes" or "No" if you have met the required minimum qualification. | |
| 1.4.1 | Has your company been in the business providing occupational medicine for at least five (5) years? Did you submit supporting documentation with your proposal? | |
| 1.4.2 | Did you provide documentation confirming that the medical facility has a minimum of at least one (1) dedicated parking space available on-site for large utility vehicles for each location? Did you provide photographs and a site layout or parking plan with your proposal? | |
| 1.4.3 | Does your company have a minimum of two (2) locations providing Occupational Medical Services in each of the following counties: Brevard, Orange, Osceola, Seminole, Volusia and Lake? | |
| 1.4.4 | Did you provide documentation that shows that each physician and health professional that will be assigned to the OUC accounts is properly licensed and in good standing in the State of Florida? | |
| 1.4.5 | Does your company have at least one (1) physician on staff or readily available who is Board Certified in Occupational Medicine? Did you provide the name(s) of the physician(s) and the primary office location? | |
| 1.4.6 | Does your company have at least one (1) out-of-state location available to perform pre-employment physicals and drug screens? | |
| 1.4.7 | Did you list the location(s), including out of state locations, and any additional cost related to these services with your proposal? | |
| 1.4.8 | Did you sign and submit Attachment E: Technical Risk Questionnaire with your proposal? | |
| 2 | Bidder Requirements and Qualifications | Please check "Yes" or "No" if the required information was provided with the proposal. |
| 2.1.A | Did you provide a list of physicians assigned to the OUC account, including each provider’s certifications, licenses, tenure with the company, and facility location with your proposal? | |
| 2.1.B | Did you provide a sample billing statement? | |
| 2.1.C | Did you state in your proposal the average waiting times for services, along with independent performance ratings for services provided at your facilities? | |
| 2.1.D | Did you confirm the availability of customized monthly reporting, and indicate whether this service can be provided by your company in your proposal? | |
| 2.1.E | Did you provide proposed Service Level Agreement (SLA), including scope of services, performance standards, response times, and escalation procedures with your proposal? | |
| 2.1.F | Did you list all out-of-state drug testing services in your proposal?. | |
| 2.1.G | Did you document in your proposal that a certified technician will be on-site for random or reasonable suspicion testing from the start to the end of the business day? | |
| 2.1.H | Provide confirmation that the tester is able to provide DOT and non-DOT testing at site and offsite. Did you provide your response in your proposal? | |
| 2.1.I | Did your proposal specify the type of test conducted, such as Rapid or Split Test, and the number of panels? | |
| 2.1.J | Did your proposal include an electronic authorization process to replace the current manual Attachment E: OUC Authorization Form?" | |
| 2.1.K | Do you provide a detailed usage billing at no additional charge? | |
| 2.1.L | Do you provide account summary invoicing in the form of a single consolidated invoice? | |
| 2.1.M | Do you provide customized monthly reports? | |
| 2.1.N | Do you offer an electronic scheduling and reporting system accessible through a web portal 24/7/365? If so, did you describe how the portal functions in your proposal? | |
| 2.1.O | Does your proposal confirm that results will be reported only to the applicable business unit and not to all business units? | |
| 2.1.P | Do you accept Visa or MasterCard? | |
| 2.1.Q | Did you describe the work performed daily at a facility in your proposal? | |
| 2.1.R | Did you provide pricing for each optional services listed in Section E of Attachment A: Detailed Scope and Requirements as part of its proposal? | |
| 2.1.S | Can you provide services during OUC’s preferred hours as outlined in Sections A, B, and D of the Attachment A: Detailed Scope and Requirements? | |
| 2.1.T | Did you describe how you will maintain the chain of custody and documentation for legal defensibility in your proposal? | |
| Did you describe how you will ensure compliance with federal and state laws regarding drug testing in your proposal? | ||
| Did you describe how you will address OUC’s overall service needs in your proposal? | ||
| Did you describe how you will address each request for services over the contract term in your proposal? | ||
| Did you provide average length of time to complete each type of service in your proposal? | ||
| Did your proposal include real-time status updates for pending tests? If so, did you describe it? | ||
| How do you handle positive narcotics testing with OUC and Medical Review Officer (MRO)? Please describe. Did you provide you submit with you proposal? | ||
| Did you explain how you handle urgent testing or faster turnaround request in your proposal? | ||
| Did you explain the support you offer for missed appointments or rescheduling in your proposal? | ||
| 2.1.U | Do you provide nationwide coverage for drug screenings? If so, did your proposal explain the factors that determine the cost of out-of-state pre-employment physicals and drug screenings? | |
| How many out-of-state facilities are available for pre-employment and drug screening? | ||
| Did you indicate the number of facilities within each state outside the state of Florida and included a map of the locations in your proposal? | ||
| For out-of-state facilities, will OUC employees, and/or OUC prospects, receive preferred care and priority visits? | ||
| 2.1.V | Did you address each service component outlined in Attachment A: Detailed Scope and Requirements, and describe how your proposal meets the operational, regulatory, personnel, and technical requirement in your proposal? | |
| 2.2 | Bidder Information & Required Bidder Qualifications | Please indicate "Yes" or "No" if the required information was provided with the proposal. |
| 2.2.1 | Bidder Information | |
| Did you attach a cover letter with your company's letterhead with your proposal? | ||
| 2.2.1.1 | Company must be registered in SUNBIZ. If your company is a foreign entity doing business in Florida, indicate the state in which it is incorporated and confirm registration with the Florida Division of Corporations. | |
| 2.2.1.2 | State the full legal name of your parent company. Provide a complete list of all subsidiaries, affiliates, and related entities under common ownership or control with the parent company, including their legal names, jurisdictions of incorporation, and primary business functions. Did you include your response with your proposal? | |
| 2.2.1.3 | Where did your company register with the Division of Corporations? | |
| 2.2.1.4 | State the type of business (e.g., partnership, corporation, proprietorship, etc.) | |
| 2.2.1.5 | State the Corporate headquarters and office locations. | |
| 2.2.1.6 | State the geographical coverage for each facility. | |
| 2.2.1.7 | State the number of years in business for each facility. | |
| 2.2.1.8 | State the number of employees at each facility. | |
| 2.2.1.9 | State the hours of operation for each facility. | |
| 2.2.1.10 | State the primary contact name, phone, and email. | |
| 2.2.1.11 | If awarded a contract, state the name and email of the officer that will sign the contract. | |
| 2.2.1.12 | Is your company a minority or woman-owned business? | |
| 2.2.1.13 | State the Dunn and Bradstreet Number. | |
| 2.2.1.14 | State any licenses obtained to conduct business with OUC. | |
| 2.2.2 | Required Bidder Qualifications | |
| 2.2.2.1 | List the number of service agreements your company has completed or currently provides that are similar in scope and volume to the occupational medical services described in this solicitation. Did you submit your response with your proposal? | |
| 2.2.2.2 | Provide below three (3) client references with verified contact information for services your company delivered within the past five (5) years that align with the scope of this solicitation (e.g., post-offer examinations, fitness-for-duty evaluations, drug and alcohol testing, Medical Director oversight). OUC prefers references from clients located in the Central Florida area. Each reference must be pre-verified by the Proposer. Unverified references will not be considered. | |
| Reference 1 | ||
| State the customer's name and address. | ||
| Please describe the services your company provided to this customer, | ||
| What are the average number of employees/patients your company served per year. | ||
| State the dates of the service contract. | ||
| State the customer contact name. |
(Note: Contact must be familiar with the day-to-day performance and outcomes of the services your company provided to them)
| State the customer contact phone number. | |
| State the customer contact email address. | |
| Provide a detailed list of occupational medical services delivered under the contract. Did you submit your response with your proposal? | |
| Describe any unique service conditions, compliance requirements, or operational challenges that may distinguish your company's qualifications for this engagement. Did you submit your response with your proposal? | |
| Reference 2 | |
| State the customer's name and address. | |
| Please describe the services your company provided to this customer, | |
| What are the average number of employees/patients your company served per year. | |
| State the dates of the service contract. | |
| State the customer contact name. |
(Note: Contact must be familiar with the day-to-day performance and outcomes of the services your company provided to them)
| State the customer contact phone number. | |
| State the customer contact email address. | |
| Provide a detailed list of occupational medical services delivered under the contract. Did you submit your response with your proposal? | |
| Describe any unique service conditions, compliance requirements, or operational challenges that may distinguish your company's qualifications for this engagement. Did you submit your response with your proposal? | |
| Reference 3 | |
| State the customer's name and address. | |
| Please describe the services your company provided to this customer, | |
| What are the average number of employees/patients your company served per year. | |
| State the dates of the service contract. | |
| State the customer contact name. |
(Note: Contact must be familiar with the day-to-day performance and outcomes of the services your company provided to them)
| State the customer contact phone number. |
| State the customer contact email address. |
| Provide a detailed list of occupational medical services delivered under the contract. Did you submit your response with your proposal? |
| Describe any unique service conditions, compliance requirements, or operational challenges that may distinguish your company's qualifications for this engagement. Did you submit your response with your proposal? |
| 2.2.2.3 | Did you provide a complete list of all the subcontractors that may be part of the services your company will be providing to OUC that included the company's name, contact name, telephone, and email, number of years in business, proof of required licenses, M/WBE status, and a list of service agreements that the subcontractor had participated with similar scope and size to the scope of work? |
| 2.2.2.4 | Did you demonstrate that your company has the financial and operational ability to deliver all required services at the proposed pricing? Please note that OUC may request additional information to support the pricing submitted if it appears significantly low compared to current market trends. |
| 2.2.2.5 | If applicable, did you provide information on any new Economic Development Opportunities that your company may bring, such as the creation of new jobs or purchasing or leasing of new building space, which could benefit the local Orlando area or the State of Florida as a result of this contract? |
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