Addendum_no._02_to_RFP_25_8428_DPS_Occupational_Medical_Services.pdf

ORLANDO UTILITIES COMMISSION

100 W. Anderson Street l PO Box 3193 l Orlando, FL 32801 l 407-434-4038 Telephone l 407-434-4338 Telefax l www.ouc.com

July 22, 2025

To: All Prospective Proposers

From: Dom P. Sotero, CPPO, CPPB, Senior Buyer

Subject: Addendum No. 02 to RFP 25 8428 DPS Occupational Medical Services

This addendum is issued to address questions received, revise the original solicitation document, and release attachments.

The original solicitation documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. The solicitation deadline for the offers shall remain July 29, 2025, 2:00 PM EST, and shall be submitted electronically via Vendorlink.com.

Proposer must acknowledge in their submittal that they have received this Addendum, or the offer may be considered non-responsive. If you have questions regarding this Addendum, please contact the buyer of record at dsotero@ouc.com.

A. DOCUMENTS - THE FOLLOWING DOCUMENTS HAS BEEN REVISED AND/OR

REISSUED IN THEIR ENTIRETY:

RFP 25 8428 DPS Occupational Medical Services (Rev. 1)

RFP 25 8428 DPS Attachment B, Price Schedule (Rev. 1)

RFP 25 8428 DPS Attachment C, Bidder Requirements and Qualifications Form (Rev. 1)

Forms: Exceptions, Sworn Statement, Dispute Disclosure, Addenda, Form W-9, Standard Contract, OUC Contractor Security Policy, Bid Protest Procedure, OUC

Generic Contractor orientation, and Drug and Alcohol-Free Workplace and Testing

Policy.

B. REQUEST FOR INFORMATION

Question 1. “Attachment A - Are drug and alcohol testing services the only services required onsite or is there a request for other screenings such as mask fit testing, audiometric testing, etc.?”

Response 1. Yes, only drug and alcohol testing services are required onsite. No additional screenings such as mask fit testing or audiometric testing are requested for this service.

http://www.ouc.com/ mailto:dsotero@ouc.com

Question 2. “Attachment A - What is the frequency of onsite services per location?”

Response 2. Onsite visits are conducted quarterly, with each location typically receiving two (2) to three (3) visits per quarter.

Question 3. “Attachment A - What are the average number of drug and alcohol tests administered onsite per event?”

Response 3. The number of tests varies by location, with an average of 50 to 100 tests administered per onsite event.

Question 4. “Attachment A - Asbestos Examinations – Are you performing mask fit testing for these exams? If so, what type of mask fit is required?”

Response 4. No, mask fit testing is not being performed as part of the asbestos examinations.

Question 5. “Attachment A – Detailed Scope – Section E - Please define the requirement for pharmacology counseling in the executive health assessment.”

Response 5. Pharmacology counseling is an optional service where the supplier provides guidance and information to executives regarding their prescription medications.

Question 6. “Attachment A – Detailed Scope – Section E - Does OUC still utilize an HRA for their annual wellness program offering? If so, can you please define the requirements for a Health Risk Assessment outlined on page 5 in Attachment A.”

Response 6. No, OUC no longer uses a standalone Health Risk Assessment (HRA). The HRA has been integrated into our broader comprehensive wellbeing program.

Question 7. “Attachment B - Please provide confirmation on what is included in a routine examination as outlined in Iten #21 in the pricing schedule.”

Response 7. Item #21 refers to routine Fitness for Duty Exams, which includes:

1. Respirator Medical Evaluations – Assessing employees' ability to safely wear a respirator, which must be completed prior to fit testing or respirator use.

2. Post-Injury Fitness for Duty – Ensuring the employee is mentally, physically, and emotionally capable of safely performing essential job tasks following an injury, especially for safety-sensitive positions in accordance with OSHA requirements.

ORLANDO UTILITIES COMMISSION

100 W. Anderson Street l PO Box 3193 l Orlando, FL 32801 l 407-434-4038 Telephone l 407-434-4338 Telefax l www.ouc.com

Question 8. “Attachment B - Please provide further detail on ergonomic consultations.”

Response 8. OUC prioritizes safety in the workplace. The supplier shall provide ergonomic consultations as needed, offering expert guidance to improve workplace safety, comfort, and efficiency.

Recommendations should support injury prevention, productivity, and long-term employee wellbeing.

Question 9. “Attachment B - For additional services that we offer that are not included in Attachment B – Pricing Schedule, can we submit an alternate pricing schedule to include such services?”

Response 9. No, proposer cannot submit an alternate price schedule. To ensure consistent evaluation, OUC requires all proposers to use OUC’s Attachment B: Price Schedule format for submitting pricing.

Question 10. “Attachment D - Can you please confirm that Attachment D – Technical Risk Questionnaire is the Questionnaire referenced in Attachment C – question #1.4.8 as this references the Technical Risk Questionnaire is Attachment E.“

Response 10. Yes, Section 1.4(8) of the RFP incorrectly references the

Technical Risk Questionnaire as Attachment E. The correct reference is Attachment D. Please use Attachment D:– Technical Risk Questionnaire when responding to question 1.4(8).

Question 11. “Attachment E - Attachment E refers to the OUC Authorization Form, but the Authorization Form is entitled Attachment F.

Can you please confirm that the Authorization Form, entitled Attachment F, is the document referenced in Attachment E.”

Response 11. Yes, the document titled OUC Authorization Form is incorrectly labeled as Attachment F. It should be labeled as Attachment E. Please refer the Authorization Form as Attachment E throughout the solicitation.

Question 12. “Form is entitled Attachment F - Can you please confirm that the Authorization Form, entitled Attachment F, is the document referenced in Attachment E.”

Response 12. Same as Response 13: The OUC Authorization Form is incorrectly labeled as Attachment F and should be considered as Attachment E as referenced in the RFP.

Question 13. “Section 1.7 - Contract Sample: The link provided is not accessible. Can you please provide the contract sample.”

http://www.ouc.com/

Response 13. The contract sample referenced in Section 1.7 of the RFP is attached to this addendum.

Question 14. “2.1 F and 2.1.U - How many new hires exams/drug tests are performed for applicants outside of OUC’s primary service area? Please provide guidance on how to submit pricing as this will vary based on requested location within the US and vendor that will be chosen to perform examination.”

Response 14. In 2024, OUC conducted approximately sixty (60) new hire exams/drug tests for safety-sensitive positions involving candidates outside our primary service area. Please submit pricing based on the requested structure in the RFP. Any location-based variations can be noted in your response narrative, if necessary.

Question 15. “Section 3.9 - Exceptions: The link provided is not accessible.

Can you please provide the Exception Form.”

Response 15. The exceptions form referenced in Section 3.9 of the RFP is attached to this addendum.

Question 16. “If we offer a comprehensive exposure program, can we provide additional detail on the program and costs. The Price Schedule only allows for an individual cost which does not support how we would need to include pricing.”

Response 16.. Please complete Attachment B: Price Schedule as requested in the RFP. If your program includes bundled or variable pricing, include a supplemental explanation in your proposal, but ensure the base pricing aligns with the format provided in the RFP.

Note: There shall be no communication between the proposer, their employees or subcontractors concerning this solicitation to anyone within OUC except the buyer of record.

***End of Addendum No. 02***