RFP_25-051-MC_Addendum_2.pdf

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TO: All Proposers FROM: Melissa Couture, CPM, CPPB, NIGP-CPP DATE: July 16, 2025 RE: RFP 25-051-MC, Drone Inspection Services

ADDENDUM #2

Bidders are hereby notified that this addendum shall be made a part of the above-named Request for Proposal and agreement documents. The items listed below are issued to add, modify, and/or clarify the solicitation document and agreement documents. The items shall have the same force and effect as the original bidding and agreement documents, and cost involved shall be included in the bid pricing. Bids, to be submitted, shall confirm with the addition and revision listed herein. Return this sheet with your bid response.

I. Question(s)

Q1. On page 75 of the bid under "Experience, References & Certification," the form requests a minimum of four (4) clients we are currently serving. However, each client entry includes a field labeled "Date Completed." Could you please clarify whether this section refers to past clients or those we are currently serving?

A1. This section refers to both past and current. If you have a client that you have been servicing for a minimum of a year, and you are still servicing them you would enter – Ongoing, Active, or Current (something to indicate that you have met the requirement, and you are currently working with this reference).

Q2. We understand that there are regulations in FL prohibiting the use of DJI drones for utility work. Is this applicable here or will an exception be granted for storm response? Thank you.

A2. Please refer to solicitation RFP 25-051-MC Drone Inspection Services.pdf document Section 2. 19. Compliance with Laws and Regulations

“By its signature on the Contract Agreement, Contractor hereby certifies that it is aware of any and all applicable federal, state and local laws, regulations, orders of courts and/or governmental agencies, ordinances and permitting requirements and further certifies that it has taken or will take all actions necessary to ensure full compliance with such requirements, including full compliance by any subcontractors and/or materialmen employed by Contractor to perform on this Contract Agreement.

Contractor agrees to indemnify and hold KUA harmless for any and all claims, losses, penalties, fines and expenses (including, without limitation, any and all reasonable attorney’s and expert’s fees) related to Contractor’s failure, and/or the failure of its subcontractors and materialmen, to abide by the terms of this Solicitation document.”

Q3. Do you have detailed location information I.E. Latitude and Longitude of each pole?

And/or will this be given to the awarded contractor?

A3. The Latitude and Longitude for each pole requested for inspection will be provided to the awarded contractor prior to start of work

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Q4. Hi, We have downloaded the bid documents, but it has a watermark saying draft under Sample Agreement. Are we expected to review the Sample Agreement? We only have the Exhibit A Pricing attachment, but the main RFP document talks about Tab A to Tab G.

Please guide us on where we can find the rest of the Tab information.

A4. See Attachment B for sample draft of Contract Agreement. Yes, you are expected to review the Sample Agreement.Tab A to Tab G will be provided by the proposer.

Q5. Could you please share an editable word version of the Sample Agreement?

A5. See Attachment B for sample draft of Contract Agreement.

Q6. Can you please provide a map with the locations of the poles to be serviced via drone?

While your service area map is helpful to get an idea of the area, more detailed information like where the poles are will allow us to be more competitive from a pricing perspective.

A6. KUA will not provide this data in public bid. It will be provided to the selected vendor(s).

II. Attachment(s)

1. Attachment B RFP 25-051-MC Sample Agreement.docx

Bidder(s) must acknowledge receipt of this addendum by signing this form below and returning it with your bid response.

Acknowledgment is hereby made of Addendum #2 to project RFP 25-051-MC, Drone Inspection Services.

Bidder Signature Date

Bidder Printed Name Company Name

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or to answers questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as if set forth therein. All other parts of the solicitation have been maintained as originally distributed.

This addendum supersedes any verbal or other instructions given to any proposer qualified to respond pursuant to the requirements set forth in the solicitation document.