RFP 25-0004 Addendum 2 School Photograph Services~2.pdf

This is Addendum No. 1 to RFP 25-0004 for School Photography Services issued by the Beaverton School District 48J in Oregon. The addendum clarifies and modifies the original RFP requirements, which seeks a qualified proposer to provide comprehensive photography services for approximately 36,997 students and staff across 43 schools including 34 elementary schools, 9 middle schools, 6 high schools, and 4 option/alternative schools. Required deliverables encompass traditional portrait photography with multiple package options, student and staff identification badges, class composites for primary schools, class directories for secondary schools, yearbook images, graduating class photos, and secure electronic delivery of all images. The addendum extends the RFP closing date to April 17, 2026 at 2:00 PM PST. A non-mandatory pre-proposal meeting was held on March 11, 2026 via Microsoft Teams, with a written questions deadline of March 24, 2026 at 4:00 PM PST. The initial contract term runs through June 30, 2027, with the District retaining discretion to extend annually for up to approximately ten years total.

The addendum announces that Addendum No. 3 will be released shortly and establishes the protocol for written protests, which must be clearly marked with the solicitation number and submitted by email to contracts@beaverton.k12.or.us. Proposers are required to acknowledge receipt of this addendum on the Proposer Certification form, with failure to do so potentially resulting in rejection of the offer. All proposers must comply with background check requirements, maintain comprehensive insurance coverage including workers' compensation, employer's liability of $1,000,000, comprehensive automobile liability of $1,000,000, comprehensive general liability of $1,000,000 per occurrence and $2,000,000 in aggregate, and professional liability of $1,000,000. Annual pricing adjustments cannot exceed the prior year's Consumer Price Index percentage increase for the Western Region unless higher increases are justified by documented cost increases. The evaluation criteria allocate points for experience and qualifications, technical approach and service delivery, data security and privacy compliance, price schedule, references, and insurance requirements, with up to 20 additional points possible through interviews.