3. Checklist and Attachment G1 RFP 25-0004 School Photography Services.pdf
PDF 167 KB Posted
- Attached to
- RFP 25-0004 School Photography Services
- Solicitation number
- S-P34048-00016190
- Issued by
- Washington County, Barlow City, Oregon
About this file
This is a Proposal Submission Checklist and Price Schedule Attachment (G1) for RFP 25-0004 School Photography Services issued by Beaverton School District 48J in Oregon. The District is soliciting comprehensive school photography services for approximately 36,997 students and staff across 43 schools (34 elementary, 9 middle, 6 high, and 4 option/alternative schools). Required deliverables include portrait photography packages in multiple configurations, student and staff identification badges, class composites for primary schools, class directories for secondary schools, yearbook images, graduating class photos, and secure encrypted digital image delivery with role-based access for District IT, Public Safety, and individual schools. The non-mandatory pre-proposal meeting is scheduled for March 11, 2026 at 11:00 AM via Microsoft Teams, written questions are due March 24, 2026 at 4:00 PM PST, and proposals must be submitted by March 31, 2026 at 2:00 PM Pacific Time. The initial contract term extends through June 30, 2027, with the District retaining discretion to extend annually for up to approximately ten years total.
Proposers must complete all required certifications, affidavits, and forms, including Proposer Certification, Independent Contractor Certification, Affidavit of Non-Collusion/Compliance with Tax Laws, Non-Conflict of Interest Certification, Proposer Responsibility Form, and Proposer Reference Forms. The Price Schedule requires proposers to specify pricing for six portrait packages containing various combinations of prints (8x10, 5x7, 3.5x5, and wallet sizes), à la carte items, and optional services such as portrait touch-up, digital delivery add-ons, staff portrait packages, and specialty items like magnets and calendars. All prices must reflect actual amounts charged to students and families with no deviations from approved package prices permitted. Annual price adjustments may be proposed but cannot exceed the CPI-U percentage change from the prior calendar year. Required services must be provided at no charge, including secure encrypted digital image delivery, student and staff ID badges, replacement ID badges, composite binders, directory binders, yearbook files, and staff picture day services.
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Text version
SECTION V – ATTACHMENTS
Solicitation No: RFP 25-0004 School Photography Services
RFP 25-0004
PROPOSAL SUBMISSION CHECKLIST
ALL CERTIFICATIONS, FORMS, AFFIDAVITS AND DETAILED PROPOSAL CONTENT REQUIREMENTS
AS SPECIFIED IN SECTION IV MUST BE INCLUDED IN PROPOSALS.
REQUIRED AFFIDAVIT, CERTIFICATIONS AND FORMS
The following certifications and forms must be completed and signed by the person authorized to represent the Proposer regarding all matters related to the Proposal and authorized to bind the Proposer to the agreement.
Failure to submit any of the required, completed and signed certifications/forms shall result in disqualification of the proposing firm.
PROPOSER CERTIFICATION. (Attachment A) This serves as the cover sheet for your Proposal.
INDEPENDENT CONTRACTOR CERTIFICATION. (Attachment B)
AFFADAVIT OF NON-COLLUSION / COMPLIANCE WITH TAX LAWS. (Attachment C)
NON-CONFLICT OF INTEREST CERTIFICATION. (Attachment D)
PROPOSER RESPONSIBILITY FORM – All Pages. (Attachment E)
PROPOSER REFERENCE FORMS – (Attachment F)
PRICE SCHEDULE – Both Pages. (Attachment G)
DETAILED PROPOSAL CONTENT REQUIREMENTS – (Provided a written response for SECTION A)
i. Experience and Qualifications
ii. Technical Approach and Service Delivery
iii. Data Security and Privacy
iv. Price Schedule
v. References
vi. Insurance
The following attachment(s) are NOT to be returned with the Proposal. The content of these attachment(s) must be reviewed by the Proposer. The terms and conditions are incorporated in this Solicitation and will apply to the Contract to be executed for the work.
ATTACHMENT H Sample Contract Exhibit 1 School List Exhibit 2 Student Data Privacy Agreement
ATTACHMENT G1
Solicitation No: RFP 25-0004
RFP 25-0004
PRICE SCHEDULE
The Proposer shall complete all sections below. All prices listed must reflect the actual prices charged to students/families. No deviations from the approved package prices will be permitted.
Annual price adjustments may be proposed but shall not exceed the CPI-U percentage change from the prior calendar year.
1. Portrait Package Pricing
Package Name
Package Contents (List all included prints)
Price Charged to
Student/Family
Package 1
2 each 8 x 10
4 each 5 x 7
4 each 3.5 x 5
8 Wallets
1-8 x 10 composite*
Package 2
2 each 8 x 10
2 each 5 x 7
4 each 3.5 x 5
Package 3
1 each 8 x 10
2 each 5 x 7
4 each 3.5 x 5
8 each Wallets
Package 4
1 each 8 x 10 2 each 5 x 7 4 each 3.5 x 5
Package 5
2 each 5 x 7
4 each 3.5 x 5
Package 6
2 each 5 x 7
4 each 3.5 x 5
4 Wallets
ATTACHMENT G1
Solicitation No: RFP 25-0004
RFP 25-0004
2. À-La-Carte Pricing
Item Price Charged to Student/Family
1 each 8x10 Print $
2 each 5x7 Prints $
4 each 3.5x5 Prints $
8 each Wallet Prints $
Digital-Only Image - Download $
Class Composite (Primary Only) $
3. Optional Services (If Offered)
Service Price to Student/Family Included in Package? (Y/N)
Minor portrait touch-up $ Yes / No
In-depth touch-up $ Yes / No
Digital delivery add-ons $ Yes / No
Staff portrait packages $ Yes / No
Parking passes $ Yes / No
Graduating class photo (individual purchase) $ Yes / No
Die Cut Magnets 1 each 8 x 10 2 each 5 x 7 2 each 3.5 x 5
4 each Wallets
Calendar (Provide Sizes)
Printing of:
Student Name
Student School
School Year
4. Required Services: The Proposer shall provide at no charge secure, encrypted delivery of images with role-based access for: District Information Technology (IT), District Public Safety and Individual Schools.
Required Service Notes
High Quality Encrypted Digital Images
Student ID badges
Replacement student ID badges
Staff ID badges
Composite binder for Primary
Directory binder for Secondary
Yearbook/memory book image files
District staff picture days Printed photos are not needed.
Graduating class photo (group photo for school use)
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