RFP 24-ADM19.docx

CITY OF SUN PRAIRIE

REQUEST FOR PROPOSALS

RFP# 24-ADM19

City of Sun Prairie Greenhouse Gas Inventories & Climate Action Plan Date Issued: Tuesday, September 10, 2024

SUBMIT RFP TO

purchase@cityofsunprairie.com

SUBMISSION DEADLINE

Monday, October 14, 2024, 12:00 PM

TABLE OF CONTENT

I. NOTICE TO PROPOSERS

A. Summary The City of Sun Prairie department of Administrative Services is soliciting proposals from qualified vendors for the development of Greenhouse Gas Inventories and Climate Action Plan for the City of Sun Prairie. Vendors submitting proposals are required to read this Request for Proposals “RFP” in its entirety and follow the instructions contained herein.

B. Important Dates Deliver proposals no later than the due time and date indicated below. The City will reject late proposals:

Issue Date: Tuesday, September 10, 2024

C. How to Submit a Proposal Submit all required documentation in an email attachment. Fee form (Form F) shall be in the email as a separate attachment. Each attachment should be clearly marked as to its contents.

Electronic Proposal: One Copy Signature Affidavit (Form A): One Copy

Insurance and Indemnification (Form E): One Copy Sustainability Questionnaire (Form G): One Copy Cost Proposal (Form F): One Copy as a separate attachment

All proposal costs are the expense of the proposer. The City will not consider illegible proposals. Elaborate proposals beyond that sufficient to present a complete and effective proposal, are not necessary or desired.

Complete and return the proposal and Forms A through G to the City of Sun Prairie Finance Department by Monday, October 14, 2024, 12:00 PM CST.

All proposals must be clearly labeled:

Proposer’s Name and Address

Electronic proposal must be submitted via email to purchase@cityofsunprairie.com.

All email correspondence must include the RFP # in the subject line.

Proposals must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

D. Contact Information The City of Sun Prairie Administrative Services is the procuring agency:

E. Inquiries, Clarification & Exceptions Proposers are to raise any questions they have about the RFP document without delay. Direct all questions, in writing, to the department contact listed above in section D.

Proposers finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP document shall immediately notify the buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post an addenda – see Addenda below. Proposers are strongly encouraged to check for addenda regularly.

Proposals should be as responsive as possible to the provisions stated herein. A prospective vendor may take “exception” to bid terms, conditions, specifications, and dates stated within the bid package. However, the City of Sun Prairie reserves the right to disqualify any and all bids submitted which include exceptions if deemed not in the City’s best interests.

F. Addenda In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post addenda to the same websites as the original distribution – see G below. It is the proposer’s responsibility to regularly monitor the websites for any such postings. Proposers must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

G. Bid Distribution Networks The City of Sun Prairie posts all Request for Proposals, addenda, tabulations, awards, and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the proposer’s responsibility to regularly monitor the bid distribution network for any such postings. Proposer’s failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City proposers.

· VendorNet System: State of Wisconsin and local agencies bid network. Registration is free.

Home Page: http://vendornet.state.wi.us/vendornet

· DemandStar by Onvia: National bid network – Free subscription is available to access proposals from the City of Sun Prairie and other Wisconsin agencies participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in WAPP.

Bid Opportunities: http://www.cityofsunprairie.com/504/Bid-Opportunities

H. Local Vendor Preference The City of Sun Prairie has included a local vendor preference granting a scoring preference to local suppliers. The “local area” is defined as a physical address where the entity does business within the City of Sun Prairie. United States Post Office boxes or other private postal boxes are insufficient to satisfy the requirements of this section.

Exemptions and limitations may apply. Due to state law, buy local preference may not apply to public works projects. Due to federal restrictions, federally funded programs are also exempt. Exemptions will also be made for emergencies, sole source purchases, cooperative purchasing agreements and cases in which a local vendor is not qualified as determined by City staff. If it is determined by City staff that a vendor has misrepresented its local status, it will be ineligible to receive preference.

I. Oral Presentations/Site Visits/Meetings Proposers may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFP process. Such presentations, meetings or site visits will be at the proposer’s expense.

J. Acceptance/Rejection/Withdrawal of Proposals The City reserves the right to accept or reject any or all proposals submitted, in whole or in part, and to waive any informalities or technicalities, which at the City’s discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any proposer responding to this request. The City expressly reserves the right to reject any and all proposals responding to this invitation without indicating any reasons for such rejection(s).

K. Public Record Law Compliance It is the intention of City to maintain an open and public process in the solicitation, submission, review, and approval of contracts.

a. The parties acknowledge that City is a municipal corporation legally bound to comply with the Wisconsin Public Records Law and Open Meetings Law (see sections 19.32-19.39 and 19.81-19.98, Wis. Statutes) and that, unless otherwise clearly allowed by law to be an exception to the Public Record Law and confidential, all aspects of this agreement are subject to open disclosure and are a matter of public record. It is further agreed to that neither party will take any action to obstruct the operation of these laws. To comply with any request under said Public Record Law, the provider/contractor herein shall produce copies of all materials, gathered or produced or modified pursuant to this Contract to City, in their original (i.e., electronic or digital, etc.) format at actual cost of reproduction, without profit. According to Wisconsin case law, even if records are created or maintained by, or in the custody of, the provider as an independent contractor, they, along with the raw data used to create the record, are nevertheless public records that must be made available to the public within a reasonable time and without delay upon request by any person, and in the format in which they were created. Provider/contractor agrees to hold City, its agents, officials, and employees harmless and to indemnify them and City for all costs, fees, including all reasonable attorney fees and expenses of all kinds, and any judgments, orders, injunctions, writs of mandamus, and damages or expense of whatever kind for which City or its agents, officials or employees may expend or be held liable due to the Provider/contractor’s failure to comply with the Wisconsin Public Records and Open Meetings laws, or with this Agreement.

b. Any Public Records Law request received directly by a contractor related to this Contract with the City shall immediately be reported to the City Administrator.

L. Public Records Notice Proposers are hereby notified that all information submitted in response to this RFP may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret” – defined in State of Wisconsin Statues – may be held confidential.

Proposers shall separately and clearly identify all information they deem to be “trade secrets”, as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

S. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price bid information, or the entire contents of any resulting contract. The City will not provide advance notice to proposers prior to the release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of proposals from public view – until such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all proposals will be available for review in accordance with such laws.

M. Tax Exempt The City of Sun Prairie as a municipality is exempt from payment of federal excise taxes and State of Wisconsin taxes per Wisconsin statue 77.54(9a). Federal Tax ID #39-6006382. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be found on the City website. Our tax-exempt number is ES 42322.

N. Cooperative Purchasing Bidders may choose to extend prices offered on bids to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical and adult education district; or any other public or quasi-public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The City is not responsible for any contract resulting from a cooperative purchase using this RFP as a basis; they are made solely between the bidders and third party unit of government.

O. Terms of Contract

1. Term of Contract – The term of the contract shall be for a two (2) year period to commence on: Monday, December 2, 2024, ending on Monday, December 7, 2026.

2. Option to Extend – The City of Sun Prairie reserves the right to extend the contract for one (1) additional year period, upon the same or more favorable terms and conditions, and under mutual agreement of both parties.

3. Contract Extension Pricing – Contract prices on an extended contract will be adjusted (escalated or deescalated) based upon the average annual change in the Consumer Index for “All Items” published by the Bureau of Labor Statistics (BLS) (Table 1A. Consumer Price Index for All Urban Consumers (CPI-U): U.S. city average, by expenditure category and commodity and service group, Expenditure Category “All Items”). The CPI-U value is published by the BLS at its website: http://www.bls.gov/cpi/news.htm

The price for an option year shall be based upon the percent change in the CPI-U from the preceding year applied to the current contract year price to obtain the option year price.

The City of Sun Prairie reserves the right to discontinue the contract’s remaining option year and may elect to re-advertise the contract in whole or in part when changes in prices are not mutually acceptable between the contractor and the City.

Any and all changes to the contract terms and conditions shall be evidenced in writing by amending/modifying the contract.

4. Subcontracting Regulations – Successful vendor(s) will not be permitted to sublet, sell, transfer, assign or otherwise dispose of the contract or any portion therein, or its right, title or interest in, to any person, vendor or corporation.

P. Cancellation/Termination of Contract The City of Sun Prairie may terminate the contract at any time at its sole discretion by delivering 30 days written notice to the contractor. Upon termination, the City’s liability will be limited to the pro rata cost of the services performed as of the date of termination plus expenses incurred with the prior written approval of the City. In the event that the contractor terminates the contract, for any reason whatsoever, it will refund to the City within 30 days of said termination, all payments made hereunder by the City to the contractor for work not completed or not accepted by the City. Such termination will require written notice to that effect to be delivered by the contractor to the City not less than 30 days prior to said termination.

Q. Evaluation Process and Scoring Evaluation Team The RFP will be reviewed by the Evaluation Team. Evaluation team consists of at least three members and at most five members. At least one member from each of the following departments: Department that initiated the RFP, reporting committee and Planning Department. All proposals will be scored individually. A staff member from the Finance Department will oversee the evaluation process to ensure fairness within the process. This process may take a few hours or a few days, depending on the number and length of proposals and the availability of those on the evaluation panel.

Evaluation team will examine each proposal to determine if all minimum requirements have been met to warrant further evaluation. Proposals meeting the minimum requirements will be evaluated in accordance with the point rating system. To qualify as a competent proposer written proposals must achieve an overall minimum of 70 % for the categories marked with an asterisk (*).

Minimum Requirements

1. Must have experience in developing comprehensive greenhouse gas emissions inventories for municipalities.

2. Must have experience in developing long-term climate action plans for municipalities.

3. Must have experience in leading outreach and engagement efforts that reach marginalized communities to gather input that leads to equitable outcomes.

Evaluation Criteria and Process Evaluations of the proposals will be based on a weighted point system as follows:

Definition of Major Criteria Categories:

Qualification of Firm: The evaluation is based on qualifications and competence in relation to the scope of the project, the overall approach and strategy described in the proposal and company’s capacity to perform the work within the specified timeframe, the professional qualifications of key personnel related to the work described in the scope of the project.

Relevant Experience of Firm: Evaluation is based on the history of the company, the experiences as it related to the requirements within the RFP, evidence of past performance, quality and relevance of past work, reference and related items.

Sustainability: The City’s vision is to create and expand sustainability practices while always recognizing the interdependence of environmental quality, economic resiliency and growth, and social equity. Evaluation is based on the effect business has on the environment, society and economy.

DBE/WBE/DVB:

DBE (Disadvantaged-Owned Business Enterprise):

· At least 51 percent owned by one or more socially and economically disadvantaged individuals; and

· Controlled (managed and operated daily) by one or more socially and economically disadvantaged individuals.

WBE (Woman-Owned Business Enterprise):

· Organized as a for-profit business, performing a commercially useful function;

· At least 51 percent owned by one or more women; and

· Controlled (managed and operated daily) by one or more women

· There are no size restrictions for WBE certification DVB (Disabled Veteran Business)

· At least 51% owned, controlled, and actively managed by an identified service-disabled veteran and serve a useful business function.

· The service-disabled veteran owner has demonstrated that they: 1) Have a certificate of release or discharge from active duty (Form DD214); 2) Reside in Wisconsin: and 3) Have a disability rating of at least 0% with the Department of Veteran’s Affairs or an Armed Services Branch.

Local Preference: To qualify as “local,” a business must meet at least two of three criteria:

· The portion of its employees working at facilities in the City of Sun Prairie (at least 50%);

· The portion of ownership vested with City of Sun Prairie residents (at least 50%); and

· The portion of sourcing within the City of Sun Prairie area (at least 15%).

Evaluation of Criteria Criteria 1 and 2: Qualifications of Firm and Relevant Experience of Firm:

Evaluation team will use the evaluation scoring guide below to evaluate these two criteria. Each criteria will have a maximum number of points assigned to it. Based upon how well the proposal addressed each criteria, the evaluation team assigns a percentage of 0% up to maximum percentage of 100% to each criteria and then multiplies the maximum points by the appropriate scoring percentage to compute the final score.

Evaluation Scoring Guide

requirements completely, exhibits outstanding knowledge, creativity, innovation or other factors to justify this rating.

For example:

Criteria 3: Cost The Finance Department completes the evaluation of the cost points. The proposal with the lowest cost received the maximum points allowed. All other proposals receive a percentage of the points available based on their cost relationship to the lowest cost proposal.

Price of Lowest Cost Proposal X Maximum points available=Awarded Cost Points Price of Proposal Being Rated

For Example:

The cost for the lowest proposal is $100,000. The next lowest proposal has a cost of $125,000. If the total points available for the cost criteria = 25 points, the next lowest proposal would be assigned 20 points ($100,000/$125,000) x 25pts) Criteria 4: Sustainability:

The proposal should demonstrate alignment with the City’s sustainability objectives, as outlined in the Task Force on Sustainability Report (specifically, Strategic Recommendations starting on page 11). Examples include business efforts to reduce resource consumption (electricity, fuel, water, materials, food, etc.) and associated emissions, relevant commitments to sustainability initiatives or goals, and progress towards or completion of industry-standard certifications (examples include GRI, LEED, ISO14001, SASB); relative to the type of product/service being provided. The evaluation team will use the scoring guide below to assess responses, understanding that sustainability is a broad undertaking with many potential strategies and outcomes. Proposers are required to complete the Form G: Sustainability Questionnaire and submit it with the proposal.

Scoring Guide

Criteria 5: DBE/WBE/DVB:

DBE/WBE/DVB certified Business receive full 10 points. Non-certified business receive zero point.

Criteria 6: Local Preference:

Local business receive full 5 points. Non-local business receive zero point.

R. Insurance and Indemnification Requirements Insurance coverage shall be in place prior to commencing work and shall remain in force until the entire project is completed or the length of time that is specified in the contract. See Form E for requirements.

II. DESCRIPTION OF RFP

The City of Sun Prairie is soliciting proposals for the development of Greenhouse Gas (GHG) Inventories and a Climate Action Plan (CAP). The purpose of this effort is to establish a baseline for GHG emissions in Sun Prairie and develop a comprehensive approach to achieve community-wide carbon neutrality by 2050. The CAP is intended to be a data-driven framework detailing short-term and long-term measures for emission reductions with specific implementation strategies.

BACKGROUND

The City of Sun Prairie is located in Dane County, Wisconsin, immediately northeast of Madison. It is the second largest city in the county, home to 39,419 residents in 2023, and is among the fastest-growing communities in the State of Wisconsin.

In 2019, the Sun Prairie Common Council established sustainability as one of the eight focus areas in their Strategic Plan. In 2020, the City created the Task Force on Sustainability and, in 2021, published the Task Force on Sustainability Report which provides over 100 recommendations for achieving a more sustainable future in Sun Prairie. Upon publication of this report, the City hired its first sustainability coordinator and established the Sun Prairie Sustainability Committee. Over the past five years, the City has made significant progress deploying renewable energy systems, completing energy efficient facility upgrades, and greening its municipal fleet.

The GHG Inventories and CAP will establish a baseline of emission sources, sinks, and quantities within the City of Sun Prairie, and provide a strategic, data-driven plan to achieve community-wide carbon neutrality by 2050.

SCOPE OF WORK

The City is seeking a consultant to complete a 3-part climate action planning initiative that includes the following major components: (1) develop GHG inventories, (2) establish science-based targets (SBTs) for emission reductions for the years 2030 and 2050, and (3) develop a comprehensive and strategic CAP. This initiative is expected to take 12-24 months. A detailed scope of work is below. Consultants are encouraged to suggest refinements and innovative methodologies that ultimately achieve the stated purpose of this project and the tasks described below. City staff will work closely with the selected consultant and are prepared to contribute to in-house task assistance. The ultimate work products are intended to be the result of collaboration between the consultant and city staff.

The Sun Prairie Sustainability Coordinator will serve as the main point of contact to the consultant. At the start of the project, the Sustainability Coordinator will form the Sun Prairie Climate Action Plan Steering Committee. The team will include city staff, non-profit organization representatives, and community members among others. This team’s main purpose will be to work with the consultant to analyze, review, and steer the climate action planning initiatives.

Task 1. Develop Municipal GHG Inventory The consultant will develop a 2023 GHG inventory of scope 1 and scope 2 emissions associated with Sun Prairie municipal facilities and operations. The consultant should use a tool or software that is based in the Global Protocol for Community-Scale Greenhouse Gas Emission Inventories. The consultant should specify in their proposal the specific software they intend to utilize.

Task 2. Develop a Community-Wide GHG Inventory The consultant should develop a 2023 GHG inventory of scope 1 and scope 2 emissions for the City of Sun Prairie community as a whole (including municipal operations). The consultant should use a tool or software that is based in the Global Protocol for Community-Scale Greenhouse Gas Emission Inventories. The consultant should specify in their proposal the specific software they intend to utilize.

Task 3. Recommend Science-Based GHG Emission Reduction Targets Based on the findings of Tasks 1 and 2, the consultant will recommend SBTs for GHG emission reductions for the years 2030 and 2050 for both municipal operations and the community as a whole. The SBTs should align with the Intergovernmental Panel on Climate Change (IPCC) recommendations and community-wide carbon neutrality goal by 2050.

Task 4. Forecast GHG Emission Reductions The consultant will forecast GHG emission reductions and determine scenarios to achieve the SBTs recommended in Task 3. Forecasted scenarios should be analyzed by their potential emissions reduction, cost and benefit, estimated feasibility, estimated timeline, and associated co-benefits.

Task 5. Develop Climate Action Plan The consultant will develop a CAP using the GHG emission inventories, SBTs, and forecast results from Tasks 1-4. The specific strategies and priority actions selected to meet the recommended SBTs should be summarized into a strategic framework with specific near-term implementation plans and a schedule for longer-term implementation plan development. Measures should identify agencies and departments responsible, indicators for success, potential partnerships, recommended funding sources, estimated timelines for implementation, and appropriate methods to assess progress. When available, example policies and ordinances should be provided to assist with future implementation. The plan should also reinforce the benefits of climate action and focus on how the plan's elements could improve community well-being. The plan should discuss both the costs of inaction in addition to discussing the costs of the recommended actions.

Task 6. Engage City Committees and Common Council The Sun Prairie Sustainability Committee and Plan Commission should be engaged in the development of the GHG inventories and CAP. The Sustainability Committee will be the primary body reviewing and ultimately endorsing the GHG inventories, SBTs, and CAP. The Plan Commission with review and provide feedback on the CAP. The consultant should plan to meet with both of these groups throughout the project process, as detailed in the “Meetings” section below. The consultant is expected to prepare reports and presentations to engage the Sustainability Committee and Plan Commission in these meetings.

Task 7. Coordinate with Existing City Efforts The City is currently working through a Zoning Code rewrite, updates to its Comprehensive Plan, and updating its Strategic Plan. The consultant should consider these working documents and other existing guiding documents, including but not limited to those referenced below in the “Related Documents and City Efforts” section. . The final CAP will complement, rather than contradict, these existing documents to the degree possible. Changes in these and other policies to achieve the vision and goals of the CAP are expected and will be detailed in the CAP.

Task 8. Engage the Sun Prairie Community The consultant will propose a robust community outreach strategy to engage community members to inform the development of the CAP. It is critical that efforts are made to connect with and solicit contributions from a diverse and representative cross-section of the community across age, racial/ethnic background, gender, disability, and socioeconomic status. The engagement process should include special sessions geared toward individuals classified as "frontline community members” (i.e. including but not limited to black, indigenous, people of color, low-income individuals, immigrants, young people, elderly people, unhoused people, outdoor workers, incarcerated people, renters, disabled people, chronically ill people) to ensure their voices are represented in the CAP. The consultant is encouraged to develop creative outreach efforts and tools to engage the community beyond typical surveys and public comment. To ensure equitable options for all, the consultant should propose a process that provides for multiple options and opportunities for public input throughout the process, including in-person and virtual engagement options. The results of engagement activities from recent and ongoing projects should also be reviewed and considered. The proposal should include a specific number of engagement sessions and/or workshops that will meet these objectives. The description of the community engagement process in the proposal should be clear and comprehensible. The City will prioritize in-person community engagement sessions for the development of the CAP in order to provide the most enriching experience for participants. Consultants who are unable to provide in-person sessions are still encouraged to submit a proposal.

Task 9. Support Sun Prairie in Adoption of CAP The consultant will support city staff in preparing reports, presenting, and obtaining approval of the finalized CAP and resolution to achieve SBTs.

Meetings In addition to any public meetings or events that are proposed as part of Task 8, the following meetings, at a minimum, are expected and should be factored into each respondent’s cost proposal:

· Monthly check-ins with the Sustainability Coordinator.

· Facilitate regular meetings with the Sun Prairie Climate Action Plan Steering Committee.

· Upon completion of Tasks 1-4, a report and presentation should be given to the Sustainability Committee providing an overview of the inventory results, SBTs, forecast results, and next steps.

· During the development of the CAP, a mid-project progress report presentation shall be provided to the Sustainability Committee and Plan Commission.

· Upon completion of the CAP, a presentation shall be provided to the Sustainability Committee and Plan Commission.

· Toward the end of the project, a final presentation shall be provided to the Common Council at which the CAP would be considered for adoption and a resolution to achieve the SBTs is proposed.

Staff will be available to assist in providing contact information and coordinating meetings, but respondents should plan to facilitate meetings and develop strategies to solicit the information necessary for the development of the CAP.

Deliverables The following describes the minimum expectations of the selected consultant in terms of work products and materials. The selected consultant shall be responsible for providing:

· Draft agendas in Microsoft Word format for all meetings, which the City will use to compile official meeting agendas and any required notices. Posting of notices of any City board or commission meeting shall be the responsibility of the City of Sun Prairie.

· Electronic copies in Microsoft Word and Adobe format of all flyers, notices, announcements, or other materials designed to solicit input or attendance at meetings, events, workshops, or solicit participation in any surveys, online activities, or other efforts to solicit public input. The City shall assist in the distribution or posting of such information on the City’s website and social media outlets. However, any anticipated direct mailings or other expectations of the City that may have significant cost implications should be noted in the proposal.

· Completion, analysis, and summaries of data received through the public participation process in Microsoft Word format.

· Meeting supplies and materials for use at any public forums or events planned as part of the CAP development process. City staff will be available to assist at such events and will provide reasonable requests for presentation equipment or materials as available. City staff will also be available to assist with the selection of location of meetings and room reservations for such events.

· Electronic copies in both Adobe and Microsoft Word format of all materials to be presented at committee meetings, Common Council meetings, or other public meetings. Such materials shall be provided two weeks in advance of said meetings for distribution to committee and Council members and other interested parties.

· Electronic copies of all CAP drafts and other materials related to the development of the CAP, including the final CAP to be brought forth to the City Council for adoption, and the final CAP as adopted by the City Council. The final document should be provided in both Adobe and Microsoft Word format that can be edited by the City as needed in the future.

· A separate report of the GHG inventory results in Adobe format.

· All data and other necessary information associated with the tool or software that is utilized to create the GHG inventories, based in the Global Protocol for Community-Scale Greenhouse Gas Emission Inventories, in a format that is readily revised, tracked, and updated in a manner deemed acceptable by the City.

· One hard copy of the final CAP adopted by the City.

· All maps, illustrations, exhibits, tables, charts, or other materials included in the plan shall be provided in a format deemed acceptable by the City.

Related Documents and City Efforts

· Sun Prairie Task Force on Sustainability Report (adopted in 2021): The City of Sun Prairie adopted its first sustainability plan in 2021. The Task Force Report provides over 100 recommendations for achieving a sustainable future in Sun Prairie. (https://cityofsunprairie.com/DocumentCenter/View/11354/Sun-Prairie-Sustainability-Report---Final-?bidId=)

· Sun Prairie Comprehensive Plan (adopted in 2019): In 2019, the City of Sun Prairie updated its Comprehensive Plan which provides a long-term plan for the City’s physical development, goals, and policies. (https://cityofsunprairie.com/1282/Comprehensive-Plan-2019-2039)

· Sun Prairie Council and Mayor Strategic Plan (adopted in 2019): the Council and Mayor Strategic Plan is a road map to achieving the City Council’s Vision and Strategic Priorities. (https://cityofsunprairie.com/DocumentCenter/View/9846/2019-2022-Council-and-Mayor-Strategic-Plan)

· Sun Prairie In Motion Active Transportation Plan (adopted in 2023): In 2023, the City of Sun Prairie adopted its first active transportation plan which provides guidance on constructing new bikeways, paths, and sidewalks. (https://cityofsunprairie.com/DocumentCenter/View/14153/Sun-Prairie-in-Motion-Active-Transportation-Plan?bidId=)

· Dane County Natural Hazard Mitigation Plan: In 2022, a hazard mitigation plan was prepared for Dane County which includes specific programs and policies that can be implemented by Dane County and local units of government within Dane County to reduce the impact of natural hazards on people, structures, and the natural environment. (https://em.danecounty.gov/documents/pdf/2022-Hazard-Mitigation-Plan/DCNHMP22---1---DC-Section-.pdf)

· Madison Metropolitan Transit System. The City of Sun Prairie purchases local bus services from Madison Metro. The City will host the eastern terminus of the all-electric bus rapid transit line, with service beginning September 2024.

· Related Sun Prairie Documents currently in progress:

· Zoning Code Rewrite

· Comprehensive Plan update, Economic Development Element

· Comprehensive Outdoor Recreation Plan (parks & open space plan)

· Vision Zero Action Plan

III. REQUIRED INFORMATION

A. Signature Affidavit B. Receipt of Forms and Submittal Checklist C. Contractor Profile D. References E. Insurance and Indemnification, including Endorsements.

F. Contract Fees G. Sustainability Questionnaire H. Vendor’s Proposal image1.png