RFP_24_25_03_Addendum_2.pdf

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#2 RFP 24/25-03 BROWNFIELD REMEDITATION FOR

FULTON ST COMPLEX

DATE: May 1, 2025

TO: All Bidders/Proposers

FROM: Frank Mascola Purchasing Coordinator

City of Sanford Purchasing Division

SUBJECT: RFP 24/25-03 BROWNFIELD REMEDIATION FOR FULTON ST COMPLEX |

ADDENDUM #2

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.

I. DUE DATE

This Addendum does not change the solicitation due date. As such, the solicitation response is due no later than Tuesday, May 13, 2025, at 2:00 P.M. Local Time.

II. QUESTIONS AND ANSWERS (Q&A)

The City has received the following question(s) concerning the solicitation:

Q1. Based on clarification provided on 04/21/2025, are you going to provide revised bid form which includes items related to remediation excavation area only?

A1. Yes.

Q2. Section 00410 - Proposal bid form C.5 states – “Substantially complete the work within 180 calendar days of the date of the Notice to Proceed”. While Section 00520 – Agreement Form C states – “substantially complete the work within 90 calendar days”. Can you please clarify?

A2. Substantial completion will be required within 90 calendar days of the NTP

Q3. Bid Item #1 – General Conditions – There is no details under measurement and payment describing what is covered under this line item. Can you please provide details to understand what tasks/pay items are covered under this bid item?

A3. General conditions are those listed in the contract for things such as Davis Bacon, Certifications, etc. This would be contract-related work, not listed in the other sections, and is usually lump sum.

Q4. Section 01270 Measurement and Payment Item #2.08 – Contaminated subsoil excavation includes excavation and disposal of approximately 1,200 CY of contaminated soil. This item also includes placement, compaction, and testing of suitable fill material. The same section item #2.09 Earthwork and item #2.10 mailto:purchasing@sanfordfl.gov

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#2 RFP 24/25-03 BROWNFIELD REMEDITATION FOR

FULTON ST COMPLEX

Embankment (Fill Placement) also include filling and placement of suitable material. Can you please provide clarification with respect to item #2.08, 2.09 and 2.10 and how these 3 pay items are different?

A4. The documents have been updated to remove the conflicting sections.

Q5. Bid Item #9 – Subsoil Excavation – Can you please provide estimated quantity for this line item? Is this item the same as Bid Item #8 Contaminated subsoil excavation?

A5. Yes. Documents updated to clarify and remove conflicting sections.

Q6. Will the confirmation soil samples be required to collect after removal of contaminated soil as per Figure #3

– Proposed Source Removal in Appendix E SCS Engineers draft report? If yes, who will be responsible for confirmation sampling and analysis?

A6. Yes, the bidder will be responsible.

Q7. Is groundwater contaminated? If yes, can you please provide analytical?

A7. No

Q8. Bid Item #13 – Post Active Remediation Monitoring and Testing – what kind and how long post active remediation monitoring and testing do you want contractor to perform? Can you please provide details?

A8. Only the monitoring/testing required to demonstrate the removal of contaminated soils acheives FDEP clean-up criteria. If for any reason this is not attainable within six months, then the City would enter into restrictive covenants with FDEP over ground water removals.

Q9. Seeding and sodding are listed as N/A on page 267 of the RFP. Is it safe to assume that line item will be removed from the bid form in the revised documents?

A9. Seeding & Mulching of the backfill will be required. Sodding is N/A

Q10. Can trees and vegetation to be removed/cleared in order to excavate the contaminated soils be cut down and stacked onsite for the site contractor to remove along with the remaining trees to be removed for the larger construction project following the remediation work?

A10. Yes. Removal of trees and vegetation to provide safe access to the cleanup area from Fulon Street is anticipated.

Q11. Once either the 90-day or 180-day substantial completion date is clarified, can you please detail what is included in that period of time, particularly if finalization and approval of the Analysis of Brownfields Cleanup Alternatives draft report and the post active remediation monitoring and testing are included?

A11. Substantial completion in 90-day window would be considered achieved once the materials have been removed and the area filled, stabilized and approved so that the construction of the proposed development may proceed. Additional reporting, post active monitoring and testing does not have to occur within the 90 days.

Q12. Is it safe to assume the demolition scope of work on page 02220-1 will be revised in the new documents?

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#2 RFP 24/25-03 BROWNFIELD REMEDITATION FOR

FULTON ST COMPLEX

A12. Yes, it has been removed.

Q13. On page 02230-4, the RFP states clearing and grubbing "shall include all areas to be occupied by the proposed improvements, areas for fill and site grading, and borrow sites." Please confirm clearing for this RFP only included areas needed to address the contaminated soils.

A13 The documents have been updated to remove the conflicting sections.

Q14. On page 02230-5, the RFP states that topsoil is to be removed and stockpiled onsite. Please confirm that topsoil in the excavation areas depicted in Figure 3 of the SCS Engineers report is considered impacted and shall be removed. Also, topsoil is not required as part of restoration of the site following remediation.

A14. Topsoil is considered impacted and shall be removed. Topsoils is not a required part of the restoration.

Q15. On page 02315-6, the RFP mentions material being available "from other excavations within the site."

Please confirm that all backfill soils will come from offsite borrow pits and be supplied by the contractor.

A15. Backfill soils shall come from offsite borrow pits and will be supplied by the contractor.

Q16. Section 02920 refers to "Grassing." Please confirm grassing is not included in the scope of work for this

RFP.

A16. The remediation area will be required to be seed & mulched to meet NPDES. See updated Bid Document.

Q17. Can dust control be managed with water without adding Calcium Chloride?

A17.Yes

Q18. Should there be a line item in the bid form for “Grant Management”? If so, please define the duration.

A18. The consultant recommended against this a separate line item.

Q19. Is a Source Removal Report to be included in Item No. 4 – Demobilization, Cleanup, Record Drawings, Project Closeout or should we include elsewhere?

A19. Yes

Q20. Environmental Remediation is a not a licensable trade in Florida, we have conducted numerous cleanups and inquired several times about a GC license regarding this work and the state does not issue GC licenses for this type work. Can this requirement be removed from this bid opportunity since the work is not covered as a licensable trade in FL? Thank you!

A20. While the document does refer to the GC a number of times I did not see a requirement for a GC license.

Q30. We currently have an NC GC license for excavation and grading (closest thing to environmental

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#2 RFP 24/25-03 BROWNFIELD REMEDITATION FOR

FULTON ST COMPLEX

remediation). Florida has reciprocity with NC for GC licenses, however, they do not have a similar licensable trade. The closest thing (and its not close) is a utilities license, which is not what we do or what this scope is requiring. All of our past remediation work in FL has not been a licensable trade, and a GC license was not required. Based on this information, we understand that the work to be performed under this scope is not a licensable trade in FL. Can you confirm and if you agree, can the FL GC license requirement be removed from the RFP?

A20. While the document does refer to the GC a number of times I did not see a requirement for a GC license.

III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS

Revised Project Manuel

IV. SIGN-IN SHEET

N/A

V. ATTACHMENTS

Revised Project Manuel

Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response.

Acknowledgment is hereby made of Addendum #1 to IRFQ 24/25-307 SPECIAL MAGISTRATE SERVICES.

Name of Firm/Company Contact Email

Street Address City, State, Zip Code

Telephone Number Fax Number

Authorized Person Printed Name Authorized Person Title

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#2 RFP 24/25-03 BROWNFIELD REMEDITATION FOR

FULTON ST COMPLEX

Authorized Person Signature Date of Signature

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP-24/25-03

SECTION 00100

REQUEST FOR PROPOSAL (RFP)

ONE TIME CONTRACT

Due Date May 22. 2025 @

2:00 P.M.

TITLE: BROWNSFIELD REMEDIATION FOR FULTON ST. COMPLEX

00100-1

ADVERTISEMENT FOR BIDS

Site Work for Sanford Public Works Operations and Emergency Response Facility, RFP Published in the Orlando Sentinel on April 1, 2025.

PUBLIC NOTICE is hereby given by the City of Sanford, Florida, a municipal corporation existing under the laws of the State of Florida, inviting interested, licensed and qualified firms to submit competitive sealed proposals in response to RFP 24/25-03 Brownfield Remediation for Fulton St. Complex, Site Work for Sanford Public Works Operations and Emergency Response Facility as outlined in the bidding documents. The Work includes the clearing and grubbing of the site, preparation of a final site remediation and cleanup plan, removal and proper disposal of contaminated soils in accordance with the final cleanup and remediation plan, and grading of the site to leave in a pad ready state in accordance with the “Construction Plans for the City of Sanford Rosmond Property” dated October 13, 2023. Bidding documents are available for download from the web site www.myvendorlink.com under “Bid Solicitations” and under the Agency “City of Sanford”. Sealed responses shall be submitted to the City of Sanford, Attention: Purchasing Division, located at 300 N. Park Ave., Ste. 243, 2nd Floor, Sanford, Florida 32771. In lieu of sealed responses, Bids shall be submitted no later than Thursday, May 1, 2025 at 2:00 P.M. Local Time. All questions shall be submitted on VendorLink no later than Tuesday, April 22, 2025 at 2:00 P.M. Local Time.

M/WBEs are encouraged to participate in the bidding for this project. Bids will be immediately opened after the bid due date and time and read aloud at the City Commission Chambers at the same address. NOTE: All prospective Bidders are hereby cautioned not to contact any member of the City of Sanford staff or officials other than the specified contact person which is the Purchasing Manager. All questions regarding the project shall be directed in writing on VendorLink www.myvendorlink.com Questions must be received seven (7) or more calendar days prior to bid opening.

All Bidders are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The City welcomes your response to this RFP. Bids should be prepared in accordance with the Instructions to Bidder and will be evaluated by the City as stated herein. The City reserves the right to waive any formalities, to reject any or all bid submittals or to re-advertise for bid submittals for these commodities/services. The City may withdraw all or part of this RFP at any time to protect the interests of the City. All bidders are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification. Thank you for your interest in doing business with the City of Sanford, Florida.

City of Sanford, Florida | Purchasing Division. Persons with disabilities needing assistance to participate in any of these proceedings should contact 407.688.5025 at least 48 hours in advance of the meeting.

http://www.myvendorlink.com/

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP-24/25-03

SECTION 00100

REQUEST FOR PROPOSAL (RFP)

ONE TIME CONTRACT

Due Date May 22. 2025 @

2:00 P.M.

TITLE: BROWNSFIELD REMEDIATION FOR FULTON ST. COMPLEX

00100-2

Solicitation Response Identification Label

NOTICE TO ALL RESPONDENTS: For your convenience, the label below has been provided to properly identify your solicitation submittal. Place your submittal in a sealed envelope or package, type or print the company name and address in the area provided below and affix the label on the outer surface of the envelope or package.

If you are hand, delivering a solicitation you must check in at the front desk with security and provide identification. You must sign in to enter the building and sign out when you are departing the building. Once you have checked in please deliver to the Finance/Procurement Division 2nd Floor Suite 243. If you are hand-delivering a solicitation, a time/date stamp will be available in the Purchasing Division. The solicitation submittal envelope or package and label will be date stamped, and the appropriate Purchasing Manager will be notified.

PLEASE FILL OUT THE LABEL BELOW AND ATTACH SAME TO YOUR SOLICITATION

RESPONSE ENVELOPE OR PACKAGE.

**DO NO OPEN**SEALED SOLICITATION**DO NOT OPEN**SEALED SOLICITATION**

ATTENTION: MARISOL ORDOÑEZ, PURCHASING MANAGER

SOLICITATION NUMBER: RFP 24/25-03

TITLE: BROWNFIELD REMEDIATION FOR FULTON ST COMPLEX

SOLICITATION DUE DATE: _ TIME: P.M. Local Time

FROM:

DELIVER TO: City of Sanford Purchasing Division 300 N. Park Avenue Suite 243, 2nd Floor Sanford, Florida 32771

**DO NO OPEN**SEALED SOLICITATION**DO NOT OPEN**SEALED SOLICITATION**

PROJECT MANUAL

BROWNFIELD REMEDIATION FOR

FULTON STREET COMPLEX

RFP 24/25-03

Prepared By

500 West Fulton Street

Sanford, Florida 32771

Phone: 407.322.6841

CPH Job No. 2400904

Brownfield Remediation for CERTIFICATIONS PAGE Fulton Street Complex

00005-1

SECTION 00005

CERTIFICATIONS PAGE

This Project Manual is certified as follows:

Civil Engineer

Divisions 1-2

CPH, Inc.

500 West Fulton Street Sanford, Florida 32771 Ph. 407-322-6841

Jeremy Morton, P.E.

Date

The appendices to this Project Manual may contain information prepared by other professionals, bearing the name, address, and logo of the professional. CPH, Inc. is not responsible for items prepared by other professionals, and these items are not covered under the above registered professionals’ signature and seal.

END OF SECTION

Brownfield Remediation for PROJECT MANUAL INDEX

00010-1

PROJECT MANUAL INDEX

BROWNFIELD REMEDIATION FOR FULTON STREET COMPLEX

Bidding Requirements, Contract Forms, and Conditions of the Contract

00001 Project Manual Cover Page 00001-1 00005 Certifications Page 00005-1 00010 Project Manual Index 00010-1 - 00010-2 00100 Invitation for Bids 00100-1 - 00100-2 00200 Instructions to Bidder 00200-1 - 00200-13 00320 Geotechnical Data 00320-1 00410 Proposal (Bid Form) 00410-1 - 00410-11 00420 Bid Bond Form 00420-1 - 00420-2 00432 Non-Collusion Affidavit 00432-1 - 00432-2 00433 Foreign Country of Concern Attestation 00433-1 00434 Conflict of Interest Affidavit 00434-1 - 00434-2 00436 Florida Statutes on Public Entity Crimes Affidavit 00436-1 - 00436-3 00438 Compliance With the Public Records Law Affidavit 00438-1 - 00438-2 00440 Bidder Information and Affidavit 00440-1 - 00440-7 00450 Certification Of Non-Segregated Facilities Form 00450-1 00452 Disputes Disclosure Form 00452-1 00454 Drug Free Workplace Form 00454-1 00455 Certification Regarding Non-Scrutinized Companies 00455-1 00456 Unauthorized (Illegal) Alien Workers Affidavit 00456-1 00458 E-Verify Compliance Affidavit 00458-1 - 00458-3 00460 Americans With Disabilities Act Affidavit 00460-1 00461 Small Business, Minority Business, Women’s Business 00461-1 - 00461-2

Enterprise, Veteran-Owned Businesses, And Labor Surplus Area Firms Participation Affidavit

00462 Equal Employment Opportunity Certification 00462-1 - 00462-3 00463 Certification Regarding Debarment 00463-1 - 00463-2 00464 Byrd Anti-Lobbying Certification 00464-1 – 00464-2 00465 Schedule of Proposed Subcontractors 00465-1 - 00465-3 00466 Financial Information Form 00466-1 - 00466-2 00510 Notice of Award Form 00510-1 00520 Agreement Form 00520-1 - 00520-21 00525 Criminal Background Check Requirements and Affidavit 00525-1 - 00525-2 00530 Notice to Proceed Form 00530-1 00605 Performance Bond Form 00605-1 - 00605-4 00610 Payment Bond Form 00610-1 - 00610-4 00615 Material and Workmanship Bond Form 00615-1 - 00615-4 00617 Consent of Surety to Final Payment 00617-1 00622 City of Sanford Insurance Requirements and Affidavit 00622-1 - 00622-4 00625 Application for Payment 00625-1 - 00625-3 00626 Certificate of Substantial Completion 00626-1 - 00626-2 00627 Certificate of Final Completion 00627-1 - 00627-2

Brownfield Remediation for PROJECT MANUAL INDEX

00010-2

00640 Contractor’s Waiver and Release of Lien Upon Progress Payment 00640-1 00642 Subcontractor’s / Supplier’s Waiver and Release of Lien Upon

Progress Payment 00642-1 00644 Contractor’s Waiver and Release of Lien Upon Final Payment 00644-1 00646 Subcontractor’s / Supplier’s Waiver and Release of Lien Upon

Final Payment 00646-1 00800 Supplementary Conditions 00800-1 - 00800-28 00904 Davis-Bacon Requirements 00904-1 – 00904-10 00905 Classification and Wage Determination 2025 00905-1 – 00905-7 00930 Request for Information 00930-1 00940 Project Field Order Form 00940-1 - 00940-2 00945 Work Change Directive Form 00945-1 - 00945-2 00950 Change Order Form 00950-1 - 00950-5

Division 1 - General Requirements

01110 Summary of Work 01110-1 - 01110-3 01270 Measurement and Payment 01270-1 - 01270-21 01310 Administrative Requirements 01310-1 - 01310-3 01315 Preconstruction Video 01315-1 - 01315-4 01320 Project Completion Schedule 01320-1 01410 Regulatory Requirements and Permits 01410-1 - 01410-2 01420 References 01420-1 - 01420-2 01425 FDOT Standards Reference 01425-1 - 01425-2 01450 Quality Control 01450-1 - 01450-3 01520 Temporary Facilities and Controls 01520-1 - 01520-6 01550 Temporary Traffic Control 01550-1 - 01550-2 01630 Product Selection and Substitution Procedures 01630-1 - 01630-2 01770 Contract Closeout 01770-1 - 01770-2 01780 Record Drawings 01780-1 - 01780-4

Division 2 - Site Construction

02230 Site Preparation 02230-1 - 02230-5 02310 Finish Grading 02310-1 - 02310-2 02315 Excavation and Fill 02315-1 - 02315-7 02320 Trenching, Bedding and Backfilling 02320-1 - 02320-8 02370 Erosion and Sedimentation Control 02370-1 - 02370-3 02920 Grassing 02920-1 - 02920-6

Divisions 3 - 16 - Not Used

Appendices A. Geotechnical Report B. SJRWMD Permit C. Construction Plans D. EPA General Terms and Conditions E. Analysis of Brownfields Cleanup Alternatives Draft Report 11-08-2023

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 24/25-03

SECTION 00100

REQUEST FOR PROPOSALS

ONE TIME CONTRACT

Due Date and Time:

May 22, 2025 at 2:00 p.m.

TITLE: Brownfield Remediation for Fulton St. Complex

00100-1

ADVERTISEMENT FOR BIDS

Brownfield Remediation for Fulton St. Complex Published in the Orlando Sentinel on 04/01/2025

PUBLIC NOTICE is hereby given by the City of Sanford, Florida, a municipal corporation existing under the laws of the State of Florida, inviting interested, licensed and qualified firms to submit competitive sealed proposals in response to RFP 24/25-03, Brownfield Remediation for Fulton St. Complex, which consists of site work for the Sanford Public Works Operations and Emergency Response Facility as outlined in the bidding documents. The Work includes the clearing and grubbing of the site, preparation of a final site remediation and cleanup plan, removal and proper disposal of contaminated soils in accordance with the final cleanup and remediation plan, and grading of the site to leave in a pad ready state in accordance with the “Construction

Plans for the City of Sanford Rosemond Property” dated October 13, 2023. Bidding documents are available for download from the web site www.myvendorlink.com under “Bid Solicitations” and under the Agency “City of Sanford”. Sealed responses shall be submitted to the City of Sanford, Attention: Purchasing Division, located at 300 N. Park Ave., Ste. 243, 2nd Floor, Sanford, Florida 32771. In lieu of sealed responses, Bidders have the option to upload complete bid submittals to the website www.myvenderlink.com. Bids shall be submitted or uploaded no later than 05/01/2025 at 2:00 P.M. Local Time. All questions shall be submitted on VendorLink no later than 04/22/2025 at 2:00 P.M. Local Time.

M/WBEs are encouraged to participate in the bidding for this project. Bids will be immediately opened after the bid due date and time and read aloud at the City Commission Chambers at the same address. NOTE: All prospective Bidders are hereby cautioned not to contact any member of the City of Sanford staff or officials other than the specified contact person which is the Purchasing Manager. All questions regarding the project shall be directed in writing to the City Purchasing Manager via e-mail to Purchasing@sanfordfl.gov or fax to 407-688- 5021. Questions must be received ten (10) or more calendar days prior to bid opening.

All Bidders are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The City welcomes your response to this RFP. Proposals should be prepared in accordance with the Instructions to Bidder and will be evaluated by the City as stated herein. The City reserves the right to waive any formalities, to reject any or all bid submittals or to re-advertise for bid submittals for these commodities/services. The City may withdraw all or part of this RFP at any time to protect the interests of the City. All bidders are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification. Thank you for your interest in doing business with the City of Sanford, Florida.

City of Sanford, Florida | Purchasing Division.

http://www.myvenderlink.com/

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

RFP 24/25-03

SECTION 00100

REQUEST FOR PROPOSALS

ONE TIME CONTRACT

Due Date and Time:

May 22, 2025 at 2:00 p.m.

TITLE: Brownfield Remediation for Fulton St. Complex

00100-2

Persons with disabilities needing assistance to participate in any of these proceedings should contact 407-688- 5025 at least 48 hours in advance of the meeting.

Solicitation Response Identification Label

NOTICE TO ALL RESPONDENTS: For your convenience, the label below has been provided to properly identify your solicitation submittal. Place your submittal in a sealed envelope or package, type or print the company name and address in the area provided below and affix the label on the outer surface of the envelope or package.

If you are hand-delivering a solicitation, a time/date stamp will be available in the Purchasing Division. The solicitation submittal envelope or package and label will be date stamped and the appropriate Purchasing Manager will be notified.

PLEASE FILL OUT THE LABEL BELOW AND ATTACH SAME TO YOUR SOLICITATION

RESPONSE ENVELOPE OR PACKAGE.

**DO NO OPEN**SEALED SOLICITATION**DO NOT OPEN**SEALED SOLICITATION**

ATTENTION: MARISOL ORDOÑEZ, PURCHASING MANAGER

SOLICITATION NUMBER: RFP 24/25-03

TITLE: Brownfield Remediation for Fulton St. Complex

SOLICITATION DUE DATE: _ 05/22/2025 TIME: 2:00 P.M. Local Time

FROM:

DELIVER TO: City of Sanford Purchasing Division 300 N. Park Avenue Suite 243, 2nd Floor Sanford, Florida 32771

**DO NO OPEN**SEALED SOLICITATION**DO NOT OPEN**SEALED SOLICITATION**

Brownfield Remediation for INSTRUCTIONS TO BIDDER

00200-1

SECTION 00200

INSTRUCTIONS TO BIDDER

PART 1 GENERAL

1.01 Bidding Documents

A. Bidding Documents include the Invitation for Bids, Request for Proposals, Instructions to Bidders, Project Manual, Drawings, Bid Form, other sample bidding and contract forms, and the proposed Contract Documents, including any Addenda issued prior to receipt of bids.

B. Bidding Documents may be obtained in compliance with the Request for Proposals. No partial sets of the Bidding Documents will be issued. Complete sets of Bidding Documents shall be used in preparing bids. Neither the Owner nor the Engineer will assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. It is hereby noted and understood that the terms Owner, City, Engineer or Architect used herein before and after shall be interpreted to mean City of Sanford. The City of Sanford reserves the right to designate an individual or firm to represent the City. If this or other designation occurs it will be accomplished by a specific addendum to the bid documents or to the resulting contract as appropriate.

D. The RFP documents are available on-line at no charge via VendorLink:

http://www.myvendorlink.com. Register as a vendor to download the solicitation documents. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail. For more information, call the Purchasing Division at (407) 688-5028 or 5030. Important:

The desire of the City to pursue bid submittals shall in no way obligate the City to compensate you for your efforts or to execute a contract with your firm.

E. VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City.

F. The City of Sanford Purchasing Division, and its service provider VendorLink (myvendorlink.com) are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third party source may be an incomplete set of documents. Bidders using solicitation documents/forms obtained from any other third party source are advised to contact the City’s Purchasing Division to provide a contact name, mailing address, phone number, fax number, and email address to obtain a complete set of solicitation documents and to enable notification of required addenda. Reproduction of these documents without the express permission of the City is prohibited.

00200-2

1.02 Bidder Questions

Any Bidder who is in doubt as to the true meaning of any part of the Bidding Documents, or finds a discrepancy or omission therein, is hereby directed to contact the Owner, in writing, at least nine (9) days prior to the bid opening date, for an interpretation or correction. Written questions shall be submitted on VendorLink www.myvendorlink.com.

(under City of Sanford, and the RFP No. indicated in the Bid Advertisement / Invitation for Bids). The person submitting the request shall be responsible for its delivery as indicated above. Only interpretation, instructions or correction(s) provided, in writing by the City Purchasing Manager will be binding. It is noted that interpretation, instructions or corrections will be provided only by Addendum.

1.03 Addenda

A. Addenda will be made available for download from the City of Sanford’s hosted solution at VendorLink (myvendorlink.com) to Registered Users of VendorLink. All Addenda issued during the time of bidding shall form a part of the Contract Documents, shall be covered in the Bid, and shall become a part of the Contract.

Receipt of each Addendum shall be acknowledged on the Bid Form; failure to do so may subject the Bidder to disqualification.

B. It shall be the Bidder's responsibility to ensure that it has downloaded all Addenda prior to bid. The City shall not be responsible for non-receipt of Addenda due to failure on the part of the Bidder to verify it has received all addenda or the Bidder’s inability to download Addenda.

C. Any prospective bidder who obtains the bid documents from any other source other than via registration and downloading from VendorLink will not automatically receive notifications regarding addenda. An omission involving addenda will be resolved against said bidder. Addenda will not otherwise be provided by email or fax.

1.04 Examination of Documents and Inspection of Site

A. Before submitting a Bid, Bidders must thoroughly examine the Specifications and Contract Documents which include the Invitation to Bid, Instructions to Bidders, Bid Form, Construction Agreement Form, Form(s) of Bond(s), General Conditions, Supplementary Conditions, Specifications, drawings, any addenda, and fully inform themselves of all existing conditions and limitations, and include in the Proposal a sum to cover the cost of all items included in the Contract Documents.

Bidders are required to inform themselves fully of the conditions relating to construction and labor under which the work will be or is now being performed, and the Contractor must employ, so far as possible, such methods and means in carrying out his work as will not cause any interruption or interference with any other construction the Owner has underway.

http://www.myvendorlink.com/

00200-3

B. Each bidder shall visit the site of the proposed work and fully acquaint themselves with conditions relating to construction and labor so that he may fully understand facilities, difficulties and restrictions attending the execution of work under the Contract. The failure or omission of any bidder to receive or examine any form, instrument, addendum or other documents, or to visit the site and acquaint himself with conditions there existing shall in no way relieve any bidder from any obligation with respect to his bid or to the Contract. The submission of a bid shall be taken as prima facie evidence of compliance with this section.

C. In submitting a Bid, the Bidder represents that the Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this bid for the performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

1.05 Laws and Regulations

A. Each Contractor and Subcontractor shall comply fully with all applicable federal, state and local laws and regulations concerning labor, work hours and labor conditions.

B. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

C. Any Contract awarded under this Advertisement for Bids will be funded by a Environmental Protection Agency (EPA) Grant from the Environmental Protection Agency (EPA). Neither the State of Florida nor any of its departments, agencies or employees is or will be a party to this Advertisement for Bids or any resulting contract.

D. The Contractor shall be required to abide by the EPA General Terms and Conditions (Reporting and Additional Post-Award Requirements) which includes but is not limited to:

1. Compliance with Davis-Bacon wage rates and submittal of weekly certified payrolls.

2. Requirement for System for Award Management (SAM) Unless exempted from this requirement under 2 CFR 25.110, the Contractor must maintain current and active registrationSAM.gov. The Contractor’s registration must always be current and active until it submits all final reports required under this Federal award or receive the final payment, whichever is later. The Contractor must review and update its information in SAM.gov at least annually from the date of its initial registration or any subsequent updates to ensure it is current, accurate, and complete. If applicable, this includes identifying the Contractor’s immediate and highest-level owner and

00200-4 subsidiaries and providing information about the Contractor’s predecessors that have received a Federal award or contract within the last three years.

3. Requirement for Unique Entity Identifier (UEI). If the recipient is authorized to make subawards under this award, the recipient:

i. Must notify potential subrecipients that no entity may receive a subaward unless the entity has provided its UEI to the recipient.

ii. Must not make a subaward to an entity unless the entity has provided its UEI. Subrecipients are not required to complete full registration in SAM.gov to obtain a UEI.

1.06 Bidder's Interest in More Than One Bid

No person, firm, or corporation shall be allowed to make, file, or have an interest in more than one Bid for the same work, unless Alternates are called for. A person, firm, or corporation who has submitted a sub-bid to a Bidder or who has quoted prices on materials to a Bidder is not hereby disqualified from submitting a sub-bid or quoting prices to other Bidders.

1.07 Certificates and Licenses

Bidders must be properly licensed to perform the Contract Work. Proper licensing shall be as defined by Florida Statutes and the license shall be issued by the Florida Dept. of Business and Professional Regulation Construction Industry Licensing Board.

1.08 Public Entity Crimes - Denial or Revocation of Right to Transact Business With a Public Entity

Per Florida Statutes (FS) 287.133(2)(a), a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in FS 287.017 for CATEGORY TWO ($35,000) for a period of 36 months from the date of being place6 on the convicted vendor list.

1.09 Florida Trench Safety Act

Bidders must comply with the Florida Trench Safety Act (FS 553.60-553.64), by completing and submitting with the sealed bid the Trench Safety Form, a copy of which is included as part of these Contract Documents.

1.10 Discrimination

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public

00200-5 work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may no transact business with any public entity.

1.11 Debarred or Suspended Bidders

The Bidder certifies, by submission of its Proposal (Bid), that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in contracting with any federal department or agency. The City reserves the right to reject any bid from a debarred or suspended Bidder or from a Bidder whose principals are debarred or suspended.

1.12 Rejection of Bidders Under Litigation

The Owner reserves the right to reject the Bid of any Bidder who is behind, as determined by the Owner or Engineer, on the completion schedule for any existing contracts; who has failed to properly progress work on any construction contract with any governmental agency within the past five (5) years; who is currently under litigation with the Owner; who is in litigation with any governmental agency within the past five (5) years; who is involved in any dispute resolution procedure with any governmental agency within the past five (5) years; who has previously defaulted on a contract with any governmental agency within the past five (5) years; or who has previously failed to satisfy all requirements related to life safety including, but not limited to, the maintenance of traffic provisions on existing or previous agreements with any governmental agency within the past five (5) years.

1.13 Material Prices Used in the Bid

A. Due to the current volatile nature of material prices and inability of material suppliers to hold prices, Bidders are required to submit with the Bid material price quotes used in the Bid. The material price quotes shall include, as a minimum, prices for all pipe (storm and utility), inlets, manholes, castings, valves, fittings, valve boxes, tapping sleeves, tapping valves, line stop fittings, fire hydrants, service saddles and accessories, sod, concrete, reinforcement, asphalt, crushed concrete.

B. The material price quotes shall include the name and address of the Supplier, the contact name and phone no. of the Supplier representative who prepared the quote, the name and address of the Bidder, the project name (Brownfield Remediation for Fulton Street Complex) and / or RFP no. (RFP 24/25-03), and shall include a list of materials and prices including a material description, units of measure, quantity, unit cost, and total cost. The date of the material price quote shall be within seven (7) calendar days of the Bid Due Date.

C. Provide material price quotes in addition to the above list should the Bidder feel certain materials may also rapidly change in price between the date of the material quote used in the Bid and when material is ordered.

1.14 Form of Bid

00200-6

A. All bids must be submitted on the Bid Form provided in the City’s bid documents (in the Project Manual). In cases where the City provides an excel version of the Bid Schedule, it is permissible for the Bidder to fill in and then print the Bid Schedule for submittal as part of the overall Bid. Bids on Bidder’s quotation forms shall not be accepted. The Bid Form also lists all required forms and information that are required to be submitted with the Bid.

B. The Bidder is not permitted to make changes in the Bid Form provided. The Bidder shall fill in spaces on the Bid Form by typewriter, computer, or manually in ink.

When a Bidder submits a Bid and fills in information, which is then changed, each change must be initialed by the person signing the Bid.

C. The Bidder must fill in all unit prices, total prices and total amounts. Each Unit Price will be deemed to include an amount considered by the Contractor to be adequate to cover all costs, including manpower, labor, equipment materials, supplemental and administrative costs, and profit.

D. Where so indicated by the makeup of the Bid Form, amounts shall be expressed in both words and figures, and in case of discrepancy between the two, the amount in words shall govern.

E. The Bid Form shall be completely filled out including the Bidder information;

acknowledgement of receipt of all Addenda; the Bid Amount including Unit Prices and Total Prices for all Items including all alternate items; the completed Bidder Submittal checklist; and the bid properly signed and dated by the person or persons legally authorized to bind the Bidder to a Contract. A Bid by a corporation shall further give the State of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current Power of Attorney attached certifying agent's authority to bind Bidder. A bid submitted by a partnership shall be signed in the name of the firm by one or more of the partners.

F. No conditional Bids will be accepted. Alternate Bids will not be considered unless called for. Oral proposals or modifications will not be considered. Unsolicited alternates will become the property of the Owner and bestow no rights what so ever upon the Bidder who submitted the unsolicited alternates. The City reserves the right to reject a bid that is unbalanced.

G. All submitted bid packages including alternate bid items become the property of the City.

1.15 Bid Security

Provide a bid security in the form of a certified check or bid bond. Bid security shall be payable without condition to the Owner, as a guaranty that the Bidder, if awarded the Contract, will promptly execute the Agreement in accordance with the Bidding Documents, and will furnish all bonds and insurance as required. If Bid Bond is provided it shall be provided using the form

00200-7 included in section 00420 and shall be provided by a surety company authorized to do business in the State of Florida. The amount of the Bid Security shall be as follows:

Construction Projects where the Maximum Bid Price is $60,000 or greater: Bid Security shall be in an amount equal to at least 5% of the Maximum Bid Price (Base Bid Plus Alternates).

Construction Projects where the Maximum Bid Price is less than $60,000: Bid Security shall be in an amount equal to at least 10% of the Maximum Bid Price (Base Bid Plus Alternates).

B. If the Bidder provides bid security in the form of a certified check as indicated above, then Paragraphs 1.21.B.5 and 1.22.A.2 will be strictly followed.

C. If the Bidder provides bid security in the form of a bid bond using the Bid Bond Form contained in section 00420, the requirement for an audited financial statement as indicated in Paragraphs 1.21.B.5 and 1.22.A.2 may be waived at the discretion of the City

D. If for any reason the Bidder withdraws his Bid after Bid Opening or fails to execute an Agreement or to provide the specified bonds, insurance, and insurance certification, such Bidder shall be in default. The defaulting Bidder shall forfeit his/her bid bond to the City liquidated damages

E. The Bid Security of all except the three (3) apparent lowest Bidders will be returned within 21 days after the canvass of Bids.

1.16 “Or-Equal” Materials and Equipment

Whenever Materials or Equipment are specified or described in the Drawings or Specifications by using the name of a proprietary item or the name(s) of a particular brand(s) and model(s) this naming of the item(s) is intended to establish the type, function and quality required of the item. However, if the name is followed by words indicating that no substitution is permitted or if specifically indicated approved brand(s) and model(s) are listed, the Bidder/Contractor shall base his bid on the approved items. Bids for unapproved items will not be accepted. Requests or proposals to add items of equipment or material to the “approved” list will not be accepted from anyone other than the Bidder/Contractor.

Also, the Bidder/Contractor shall provide sufficient information with the request or proposal to enable the Engineer and the City to determine that the material or equipment proposed is equivalent to that named. It is noted that any requests or proposals to add items to the approved items list must be delivered to the City Purchasing Manager no later than twenty-one (21) calendar days prior to the date of the bid opening.

1.17 Submission of Bids

A. Bids shall be either submitted as either hard copies delivered to the City as required or uploaded to VendorLink in accordance with the requirements of this Paragraph 1.17.

00200-8

B. For hard copies of Bids delivered to the City (also known as sealed responses):

Submit two duplicate originals of the Bid, Bid Security, and all other documents required to be submitted with the Bid. Enclose in a single sealed opaque envelope, addressed to the party receiving the Bids. Label on the outside of the envelope the Project name, project number (if applicable), and the Bidder's name and address. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation "Bid Enclosed" on the face thereof.

C. In lieu of hard copies of the Bid, Bidders have the option to upload all required bid submittals (the Bid, Bid Security, and all other documents required to be submitted with the Bid) to the website www.myvenderlink.com. The City does not accept any responsibility for the failure or inability of any vendor to engage in online bidding or the submission of any response to a City procurement activity or for any loss which may arise from the online activities of the City of a vendor’s reliance on information contained on the VendorLink website. Also, untimely submissions will be deemed to be inherently non-responsive and will not be considered in evaluating the competitive bids or responses submitted during the course of a City procurement activity.

D. Bids shall be delivered to the designated location or uploaded prior to the time and date for receipt of Bids indicated in the Invitation for Bids or any extension thereof made by Addendum. Bids received after the time and date for receipt of Bids will be returned unopened to the person or firm submitting the Bid.

E. The Bidder shall assume full responsibility for timely delivery of his Bid to the designated location or uploading the Bid.

1.18 Modification and Withdrawal of Bids

A. Bids may be modified or withdrawn after submittal, but, prior to the Bid Opening time and date.

B. Withdrawal requests shall be made in writing and must be received by the Owner before the time and date stated or as “addended” for the Bid Opening. Properly withdrawn Bids will be returned unopened to the person or firm submitting the Bid.

The date and time stamp which documents when the bid was received by the City will be annotated as void.

C. A Bidder who withdraws his Bid may submit a new Bid in the same manner as specified under "Submission of Bids." It is noted that the new bid must be time and date stamped when received by the City as a new submission.

D. If an award, intent to award is made, or, when appropriate, negotiations undertaken do not occur as provided by the bid submission document which specifies the time period that the bid must be held firm, the Bidder may withdraw his Bid. It is noted that if both the Bidder and the City agree, an award may be made at a later date if it is in the City’s best interests to do so.

http://www.myvenderlink.com/

00200-9

E. The obligations of the City as relevant to any award as a result of this solicitation are contingent upon the availability of appropriated funds for this project. Also, it is hereby provided that the City of Sanford reserves the right, in the event that the lowest responsive bid is in excess of the funding reserved for the goods and/or services described herein, to negotiate with the lowest responsive and responsible bidder in an effort to establish a contract for the procurement of said goods and/or services.

1.19 Basis of Award

A. The Owner reserves the right to accept or reject any or all bids in whole or in part with or without cause, to waive technicalities, or to accept the bid(s) which, in its judgment, best serves the interest of the Owner.

B. Pursuant to procurement guidelines mandated by the Environmental Protection Agency found in Code of Federal Regulations (CFR) Section 2 CFR 200.320(b)(2)(iii), the RFP/RFQ must include weighted factors against which responses will be evaluated or a similar evaluation framework that establishes a documented rationale for selecting the contractor as required by 2 CFR 200.318(i).

Responses will be evaluated against the following factors:

25% - Cost: Reasonableness of cost/price proposal (e.g. rates) based on a comparison of prices among competing offerors and other available information on market rates for contractor services.

25% - Schedule: Reasonableness and feasibility of the proposed project schedule will be assessed based on a comparison of competing bids and industry standards.

Evaluation factors include the clarity of the schedule, alignment with project objectives, key milestones, and the bidder’s ability to meeting deadlines.

25% - Previous Experience with Projects of Similar Scope and Size: The bidder’s experience with comparable projects will be evaluated. Factors include project relevance, adherence to budgets and timelines, and overall project success.

25% - Project Approach: The proposed approach will be assessed for its clarity, feasibility, and effectiveness in achieving project objectives. Evaluation factors include methodology, innovation, risk management, and resource allocation. A well-structured approach should demonstrate a clear understanding of project requirements and a practical plan for execution and delivery.

C. Except in cases where the Owner exercises the right to reject all Bids, the Contract will be awarded by the Owner, as soon as practicable after Opening of Bids, to the responsive, responsible Bidder who has submitted the lower individual or combination Bid.

D. The lowest Bid will be determined by comparison of the “Total Base Bid” stipulated on the Bid Form, plus any combination of Additive or Deductive Alternate Bid Items

00200-10 of the Owner’s choosing. If the stated “Total Base Bid” conflicts with the sum of the Total Prices on the Bid Schedule, then the sum of the Total Prices…