RFP-23-48286 RES SANROLL CARTS

REQUEST FOR PROPOSALS

RESIDENTIAL SANITATION ROLL CARTS

RFP-23-48286

CITY OF MARIETTA

PURCHASING DIVISION

205 Lawrence Street Marietta, Georgia 30060

Instructions to Proposers page 1

TABLE OF CONTENTS

REQUEST FOR BID NO. RFP-23-48286

FOR

TITLE ______ PAGE

INSTRUCTIONS TO PROPOSERS, EXHIBITS A-C 1– 13

RFP SPECIFICATIONS, EXHIBITS D - F RFP 1 - 8

Instructions to Proposers page 2

INSTRUCTIONS TO PROPOSERS

FOR INVITATION FOR PROPOSALS

ARTICLE 1 TIME AND DATE DUE

The City of Marietta, a political subdivision of the State of Georgia (hereinafter "City of Marietta" or the "City") shall receive sealed proposals from qualified individuals, corporations, partnerships, and other legal entities organized under the laws of the State of Georgia or authorized to conduct business in the State of Georgia until 11:00 A.M., Wednesday, September 21, 2023, for the following:

PROPOSAL NO. RFP-23-48286

Information to be submitted with proposals(s) is contained in Exhibits A, B, C & F attached hereto and made a part hereof. Failure to provide the required information will result in your proposal being declared non-responsive.

ARTICLE 2 OPENING LOCATION & TIME

Names of vendors submitting proposals shall be read at 11:00 A.M., Wednesday, September 21, 2023, at the City of Marietta Purchasing Division, First Floor, 205 Lawrence Street, Marietta, Georgia 30060.

ARTICLE 3 PREBID CONFERENCE – N/A

ARTICLE 4 DELIVERY REQUIREMENTS

Any proposals received after the stated time and date shall not be considered. It shall be the sole responsibility of the proposer to have their proposal delivered to the City of Marietta Purchasing Division for receipt on or before the above stated time and date. If a proposal is sent by the U.S. Postal Service, the proposer shall be responsible for its timely delivery to the Purchasing Division. Proposals delayed by the mail shall not be opened at the public opening, and arrangements shall be made for their return at the proposer's request and expense.

Instructions to Proposers page 3

ARTICLE 5 CLARIFICATION & ADDENDA

Each proposer shall examine all invitation for proposal documents and shall judge all matters relating to the adequacy and accuracy of such documents. Any inquiries, suggestions, or requests concerning interpretation, clarification or additional information pertaining to the invitation to proposal shall be made through the City of Marietta, Purchasing Division. The City shall not be liable for oral interpretations given by any City employee, representative, or others. The issuance of a written addendum is the only official method whereby interpretation, clarification or additional information can be given.

If any addenda are issued to this invitation for proposal, the City shall attempt to notify all prospective proposers who have secured the same, however, it shall be the responsibility of each proposer prior to submitting their proposal to contact the City of Marietta, Purchasing Division at (770) 794-5697 or via email to sdrewry@mariettaga.gov to determine if any addenda were issued and to make sure such addenda is a part of their proposal. EACH PROPOSER SHALL ACKNOWLEDGE IN

ITS PROPOSAL ALL ADDENDA RECEIVED.

ARTICLE 6 USE, CLARIFICATION AND RETURN OF DRAWINGS AND

SPECIFICATIONS

If there are any discrepancies in, or omissions from, the Drawings or Specifications, or if the proposer is in doubt as to the true meaning of any part of the Contract Document, he shall request clarification from The Purchasing Division. Such request shall be in writing and shall be made not less than seventy-two hours prior to the time scheduled for the termination of proposal. Interpretations in response to inquiries for any proposer, clarifications or corrections issued in the form of addenda shall be mailed to each proposer. If the proposer fails to request clarification regarding methods of performing work or the material required, his proposal shall be deemed to include the method requiring the greater quantity of work or material or upon the material of greatest cost indicated.

ARTICLE 7 BUSINESS LICENSE /OCCUPATIONAL LICENSE

The proposer shall provide appropriate proof of an Occupational Tax license.

Instructions to Proposers page 4

ARTICLE 8 SEALED & MARKED

FIVE (5) SIGNED COPIES; ONE (1) ORIGINAL, FOUR (4) COPIES OF YOUR

PROPOSAL SHALL BE SUBMITTED IN ONE SEALED PACKAGE, CLEARLY

MARKED ON THE OUTSIDE:

PROPOSAL NO. RFP-23-48286

and addressed to:

City of Marietta, Purchasing Division 205 Lawrence Street

Marietta, Georgia 30060 Attention: Shelly Drewry, Purchasing Agent II

ARTICLE 9 LEGAL NAME

Proposals shall clearly indicate the legal name, address, and telephone of the respective proposer (company, firm, partnership, individual). Proposals shall be signed above the typed or printed name and title of the signer. The signer shall have the authority to bind the proposer to the submitted proposal.

ARTICLE 10 PROPOSAL EXPENSES

All expenses for making proposals to the City are to be borne by the proposer.

ARTICLE 11 IRREVOCABLE OFFER

Any proposal may be withdrawn up until the date and time set above for the opening of proposal. Any proposal not withdrawn shall, upon opening, constitute an irrevocable offer for a period of 120 days to sell to The City of Marietta the goods or services set forth in the attached specifications until one or more of the proposals have been duly accepted by the City. All prices shall be quoted F.O.B. City of Marietta, Georgia.

Proposal modifications shall be accepted from a proposer only if received prior to the scheduled proposal opening, in writing, properly signed by the authorized representative of the proposer’s (company, firm, partnership, individual). Proposal modifications shall be submitted as referenced in Article No. 8 and clearly marked

“PROPOSAL MODIFICATIONS.”

Mathematical errors shall be corrected by the City, i.e.: misplaced decimal points shall be corrected; in discrepancies between unit price vs. extended price, unit price shall govern; errors in extension of unit prices shall be corrected and mathematical errors shall be corrected.

Instructions to Proposers page 5

ARTICLE 12 RESERVED RIGHTS

The City reserves the right to accept or reject any and or all proposals, to waive irregularities and technicalities, award the contract in the best interest of the City of Marietta or to request re-proposal. The City reserves the right to accept all or any part of the proposal and to increase or decrease quantities to meet additional or reduced requirements of the City

For each item or for all items combined, the proposal of the lowest, responsible and responsive proposer shall be accepted, unless all proposals are rejected. The lowest responsive proposer shall mean the proposer who makes the lowest proposal to sell goods and/or services of a quality which conforms closest to the quality of goods/and or services set forth in the attached specifications or otherwise required by the City and conforms to all material aspects of the requirements set forth in the invitation for proposal. To be a responsible proposer, the proposer shall be fit and capable to perform the work as required, shall have the capability in all respects to perform fully the contract requirements, and shall have the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which shall assure good faith performance. Also, the City reserves the right to make such investigations as it deems necessary to determine the ability of any proposer to deliver the goods or service requested.

Information the City deems necessary to make this determination shall be provided by the proposer. Such information may include but shall not be limited to current financial statements; verification of availability of equipment and personnel; and past performance records.

ARTICLE 13 APPLICABLE LAWS

Proposers shall be authorized to transact business in the State of Georgia. All applicable laws and regulations of the State of Georgia and ordinances and regulations of the City of Marietta shall apply to any resulting agreement.

ARTICLE 14 CODE OF ETHICS

With respect to this proposal, if any proposer violates or is a part to a violation of the State of Georgia, Code of Ethics for Public Officers and Employees, such proposer may be disqualified from furnishing the goods or services for which the proposal is submitted and shall be further disqualified from submitting any future proposals for goods or services for the City of Marietta.

Instructions to Proposers page 6

ARTICLE 15 COLLUSION

By offering a submission to this invitation for proposal, the proposer certifies that the proposer has not divulged to, discussed, or compared his proposal with other proposers and has not colluded with any other proposer or parties to this proposal whatsoever. Also, proposer certifies, and in the case of a joint proposal each party thereto certifies as to his/her own organization, that in connection with this proposal:

15.1 Any prices and/or cost data submitted have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices and or cost data, with any other proposer or with any competitor;

15.2 Any prices and/or cost data quoted for this proposal have not been knowingly disclosed by the proposer and shall not knowingly be disclosed by the proposer prior to the scheduled opening directly or indirectly to any other PROPOSER or to any competitor;

15.3 No attempt has been made or shall be made by the PROPOSER to induce any other person or firm to submit a proposal for the purpose of restricting competition;

15.4 The only person or persons interested in this proposal, principal/principals is/are named therein and that no person other than therein mentioned has any interest in his proposal or in the contract to be entered into; and

15.5 No person or agency has employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or established commercial agencies maintained by the Purchaser for the purpose of doing business.

ARTICLE 16 CONTRACT FORMS

Any agreement, contract or Purchase Order resulting from the acceptance of a proposal shall be on forms provided by the City. Each proposer shall state in his proposal, in words and numerical, written in ink or typed, the price for which he shall perform the work or supply the items required by the specifications, plans and contract documents. Any erasures, delineations or alterations are to be clear and initialed by the person signing.

ARTICLE 17 NOTICE OF ACCEPTANCE

Owner shall notify the successful proposer of its acceptance of the proposal by depositing an executed copy of award letter and contracts, thereof in the United States mail. Such notice shall be sent by U.S. mail, to the name and address of such proposer as stated in the proposal. Unsuccessful proposers shall be notified first-class mail.

Instructions to Proposers page 7

ARTICLE 18 PROPOSAL FORMS, ALTERATIONS/EXCEPTIONS

Proposals shall be submitted and include the attached City forms. Proposers shall indicate any and all alterations/exceptions from the City requested specifications, terms, and conditions on sheet entitled “EXHIBIT C” Providing there has been no variances/exceptions or alterations attached to said proposal, it shall be assumed that the proposer is meeting all requirements of the specifications. Alternate proposals may or may not be considered at the sole discretion of the City.

ARTICLE 19 DISCOUNTS

Any and all discounts shall be incorporated as a reduction in the proposal price and not shown separately. The price as shown on the proposal shall be the price used in determining awards.

ARTICLE 20 TAXES

The City of Marietta is exempt from Federal Excise and State Sale Taxes; therefore, the proposer is prohibited from delineating a separate line item in his proposal for any sales or service taxes. The City of Marietta does not intend to imply that a proposer has no independent tax liability.

ARTICLE 23 REGULATIONS, CODES AND STANDARDS

It shall be the responsibility of each supplier to assure compliance with any and all Codes & Standards including but not limited to OSHA, EPA LIFESAFETY, ANSI ASTM, UA and/or other Federal or State of Georgia rules, regulations or other requirements, as each may apply.

When applicable, and as required under the provisions of Georgia's Right-To- Know-Law, the manufacturer, importer or distributor of a toxic substance shall provide a material safety sheet with the proposal.

ARTICLE. 25 EQUAL EMPLOYMENT OPPORTUNITY CLAUSE

The City of Marietta, Marietta, Georgia, in accordance with the provisions of Title VI of The Civil Rights Act of 1964(78 Stat. 252) and the Regulations of the Department of Commerce (15 CFR, Part 8) issued pursuant to such Act, hereby notifies all proposers that it shall affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises shall be afforded full opportunity to submit proposals in response to this advertisement and shall not be discriminated against on the grounds of race, color, disability or national origin in consideration for an award.

ARTICLE 26 DRUG FREE WORKPLACE

The City of Marietta is a DRUG FREE WORKPLACE. It is strongly suggested that the attached Drug Free Workplace Form (Exhibit A) be signed and returned to this office with the proposal. In the event of a tie proposal, receipt of a valid and accurate form may be used as basis for awarding the contract.

Instructions to Proposers page 8

EXHIBIT A

Drug Free Work Place Certification

Identical Tie Bids - Preference shall be given to businesses with drug-free workplace program. Whenever two or more bids which are equal with respect to price, quality and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that has implemented a drug-free workplace program shall be given preference in the award process. Established procedures processing tie bids shall be followed if none of the tied vendors have drug-free workplace program. In order to have a drug-free workplace, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances is prohibited in the workplace and specifying the actions that shall be taken against employees for violation of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities of contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee shall abide by the terms of the statement and shall notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5) Impose a sanction on, or require that satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

COMPANY NAME AUTHORIZED SIGNATURE

Instructions to Proposers page 9

EXHIBIT B

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of THE CITY OF MARIETTA, GEORGIA has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 202__ in _____(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,202__.

NOTARY PUBLIC

My Commission Expires:

Instructions to Proposers page 10

EXHIBIT B-1

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _____________________________________________(name of subcontractor) on behalf of THE CITY OF MARIETTA, GEORGIA has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A.

§ 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-subcontractor to forward, within five business days of receipt, a copy of such notice to the contractor.

Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Subcontractor Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 202__ in _____(city), ______(state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,202__. ______________________

NOTARY PUBLIC

My Commission Expires: _________________

Instructions to Proposers page 11

EXHIBIT B-2

Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for _____________________________________________(name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and ____________________________(name of contractor) on behalf of THE CITY OF MARIETTA, GEORGIA has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A.

§ 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b).

The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to___________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Sub-subcontractor Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 202__ in _____(city), ______(state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,202__.

NOTARY PUBLIC

My Commission Expires:

Instructions to Proposers page 12

EXHIBIT C

ALTERATIONS /EXCEPTIONS

SPECIAL INSTRUCTION: ALL ITEMS SHALL BE TYPED OR PRINTED

RFP SPECIFICATIONS-1

EXHIBIT D

RESIDENTIAL SANITATION ROLLOUT WASTE CONTAINERS

RFP SPECIFICATIONS

The City of Marietta is requesting proposals for three sizes of rollout waste containers to be used for residential sanitation waste collection. Though size in volume capacity differ slightly by manufacture, in general terms the city is requesting unit pricing for three container sizes, 96-gallon, 64 gallon, and 48 gallon. The city intends to purchase an upfit a quantity of the various sizes and future purchases of smaller quantities throughout the life of this proposal. The following criteria are the minimum specifications that are requested to be met:

Materials and Components Each rollout container will consist of a body, lid, wheels, axel, and all necessary hardware to complete the roll cart unit. The body is to be manufactured using a rotational molding process of medium density polyethylene. Color and an ultraviolet inhibitor shall be blended in a hot melt process. The handle must be an integral part of the body with center support. The cart shall be designed to be emptied by both the fully automated or semiautomated method which shall include a molded upper lift pocket and 1” minimum diameter stop bar.

Roll Cart Lid The lid hinges are molded to the lid, have a minimum rotation of 270 degrees, are domed to allow water runoff, provide a tight fit over the body rim. Lid shall be high density polyethylene injection molded also with color and ultraviolet inhibitor hot melt blend. Lid color shall match cart color.

RFP SPECIFICATIONS-2

Wheels Wheels for all three cart sizes shall be a minimum of approximately 10” x 1.75” blow molded polyethylene, palnuts at a minimum shall be used to retain the wheel to the axel. All wheels shall be black and have a minimum load rating of 200 lbs. each.

Axels Axels shall be a minimum zinc plated high strength steel of at least 5/8’ dia.

Axel’s are supported by the cart body through journals.

Color Cart color shall be similar to a Forest Green including lid with black wheels.

RFP shall include a sample of the green color available by the manufacture.

Body Markings The cart body shall be hot stamped on the front in white with sequential numbers at 1 ½” in height. Each side of the cart will be hot stamped in white with the city logo and the words, City of Marietta Georgia.

See Exhibit E.

Nestability All three sizes of carts shall be designed to stack one inside the other when fully assembled and delivered.

The vendors proposal shall include their roll cart description and specifications, pictures of all three various sizes and a sample or samples of the various green colors available.

The proposal shall be based on an initial purchase of approximately 13,500 roll carts to be broken down as 11,000 64 gal., 2,000 96 gal., and 500 48 gal.

Proposal pricing shall be unit price per cart size and included in the unit price shall be any shipping and handling. All carts shall be fully assembled and nested upon delivery.

Vendors estimated delivery time once a purchase order is issued shall be stated in the proposal.

RFP SPECIFICATIONS-3

Vendor and or manufacturer shall supply at least three municipal references based on the products specified in this RFP and provide any warranty terms and conditions for the products quoted in the RFP.

The selected provider shall be chosen on the basis of the proposal deemed to be in the best interest of the city, as determined by the city based upon the evaluation of the proposals submitted. This solicitation process shall be governed by municipal code that pertains to sealed competitive bids and proposals.

Proposer must include Exhibits A, B, C, and F in their proposal.

RFP SPECIFICATIONS-4

PROPOSAL FORMAT / CONTENT GUIDELINES

Qualified and interested proposers are to provide the City with a thorough and complete response using the following guidelines:

Front Cover

• Date

• RFP #

• Proposer’s name and address

Methodology / Approach Section

The Methodology / Approach section must provide a detailed description and / or outline of the approach and methodology Proposers shall use to accomplish the Specification requested by the City in this RFP.

Background / Qualifications Section

The Background / Qualifications section must detail relevant information regarding the Prospective Proposers familiarity with providing services of a similar scope and similar nature to municipalities or other governmental entities of a similar size or larger.

Each Prospective Proposer must present a brief description of their company’s history and discuss their specific experiences in providing services of requested products.

References Section

Proposers must provide references to include a valid contact name, contact information, the time frame and the scope or nature of the services provided.

RFP SPECIFICATIONS-5

Staffing / Administration / Personnel Qualifications Section

Prospective Proposers must provide an individual or individuals who shall be assigned to work on the City’s contract in the capacity of a Supervisor or greater and shall indicate the function(s) each person will perform and the areas of responsibility each will assume.

The Selected Proposer(s) shall be chosen on the basis of the proposal(s) deemed to be in the best interest of the City, as determined by the City based upon the evaluation of the proposals submitted. This solicitation process shall be governed by municipal code that pertains to sealed competitive bids and proposals.

RFP SPECIFICATIONS-6

EVALUATION CRITERIA

Criteria Points Ability to meet specifications 25

Proposal Cost & Leadtime

Nestability

Warranty 10 Cart Color 5 Cart Weight 5 Experience/References 5

Total potential points 100

RFP SPECIFICATIONS-7

EXHIBIT E

Hot Stamp Image

RFP SPECIFICATIONS-8

EXHIBIT F

RFP-23-48286

COST PROPOSAL FORM

96 Gallons 64 Gallons 48 Gallons

Unit Price

Est. Shipping & Handling

Other Cost

Lead Time

Total Cost Per Cart

Proposal submitted by:

Company Name: _______________________________________________

City, State and Zip code: _________________________________________

Authorized Signature: ___________________________________________

Print Name and Title: ___________________________________________

Telephone: ___________________________________________________

Email: _______________________________________________________

Date: ________________________________________________________