RFP 22-28 Addendum 1

Data Cabling for New Groves K-12 School (ERATE Eligible) Number: RFP 22-28 Addendum # 1

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The information contained in this document shall become an official part of the original document and shall be acknowledged as noted on the Proposal Certification Form (Form 2) of solicitation document in the space provided. Failure to acknowledge receipt of an addendum may result in a status of non-responsive. Firms are encouraged to review the contents of this document and to respond accordingly.

Addendum No. 1 is issued to provide changes to the language contained in Section 5.0 Evaluation Procedure and Procedure for Award.

5.0 Evaluation Procedure and Procedure for Award.

Remove the following language:

“After the Evaluation Committee has completed its final ranking of “short-listed” Offerors, either based on the original scoring or on scoring adjusted by interviews, the Superintendent or her designees may proceed to enter into negotiations with any of the “short-listed” offerors with respect to any contract terms, including but not limited to price. After negotiations have been conducted with any of the Offerors short-listed, the District shall select the Offeror(s), which, in its opinion, has made the proposal(s) that best meet the District’s needs and shall award a contract to those Offeror(s). Before any negotiated contract becomes binding on the District it must be approved by the District’s governing body, the elected school board, or its designee pursuant to board policy. The District is not obligated to select the Offeror with the best technical score, the best price, or the best score based on a combination of technical score and price. The Evaluation Committee’s rankings are intended to determine short-listed offerors and to provide non-binding guidance for the Superintendent, her designees, and the Board.

The District reserves the right to negotiate and award contracts among multiple short-listed offerors for the same goods and/or services to meet its needs.”

Replace with the following language:

“After the Evaluation Committee has completed its final ranking of “short-listed” Offerors determined to be “reasonably susceptible for award,” the Superintendent or her designees may, but are not required to, allow discussions, negotiations, and revision of proposals for the purposes of obtaining best and final offers. All Offerors determined to be “reasonably susceptible for award” shall be given an opportunity to participate in such discussions, negotiations, and revisions, if the Superintendent or her designees seek discussions, negotiations, and revisions of proposals. Such discussions, negotiations, and revisions, if any occur, shall be conducted in such a way so as not to disclose the contents of competing Offerors. After best and final offers have been obtained from all Offerors “reasonably susceptible for award,” whether after the Evaluation Committee initial ranking or after further discussions, negotiations, and revisions as permitted by the Superintendent or her designees, then the Superintendent or her designee shall recommend for approval to the District’s governing body, the elected School Board, the proposal determined to be the most advantageous to the District, taking into consideration the evaluation factors set forth in the request for proposals. The elected School Board may vote to approve the recommendation, reject the recommendation and request that the Superintendent or her designees continue negotiations with Offerors in an attempt to find a more acceptable proposal, or reject the recommendation and cancel the solicitation in its entirety. If the solicitation is canceled, the District may seek to obtain the same good and/or services through a similar or different competitive process.

The Superintendent or her designees may make their own assessment of the evaluation factors set forth in this request for proposals and they are not bound by the evaluation of the Evaluation Committee. The Evaluation Committee’s scoring is meant to serve as a tool to assist the Superintendent, her designees, and the elected School Board, and to make an initial determination of whether an Offeror is reasonably susceptible for award and eligible for contract negotiations.

Similarly, the elected School Board may make its own assessment of the evaluation factors set forth in this request for proposals, and it is not bound by the evaluation of the Evaluation Committee, the Superintendent, or her designees.”

Data Cabling for New Groves K-12 School (ERATE Eligible) Number: RFP 22-28 Addendum # 1

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Addendum No. 1 is also issued to answer question submitted.

Question: Answer:

1. What is the estimated construction budget? Estimated Budget is $500,000

***ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED***

End of Addendum #1 to RFP 22-28 Data Cabling for New Groves K-12 School (ERATE Eligible)