RFP 22-028 Low-No DW Charging Infrastructure Construction - Instructions For Proposers with Drawings Part 1-4 - Final 2.pdf

SALEM AREA MASS TRANSIT DISTRICT (SAMTD)

Low-No Del Webb Charging Infrastructure Construction RFP No. 22-028

SALEM AREA MASS TRANSIT DISTRICT

REQUEST FOR PROPOSAL

RFP 22-028

LOW-NO DEL WEBB CHARGING INFRASTRUCTURE CONSTRUCTION

Date Issued: August 15, 2022

Pre-Proposal Conference: August 29, 2022 1:00PM PDT

Requests for Question Deadline: September 1, 2022 4:00PM PDT

Response to Questions: September 8, 2022 5:00PM PDT

Proposal Closes & Responses Due: September 20, 2022 4:00PM PDT

Project Manager: Gregg Thompson, Maintenance Manager

Procurement Contact Daniel M. Knauss, Procurement & Contracts Manager

Submit Proposal: Salem Area Mass Transit District Procurement & Contracts Department 555 Court Street NE, Suite 5230 Salem, Oregon 97301

TABLE OF CONTENTS

RFP 22-028

SECTION NO OF PAGES

1. RFP COVER PAGE……………………………………………………………………… 1

2. TABLE OF CONTENTS……………………………………………………………………1

3. PART 1 - INSTRUCTIONS FOR PROPOSER .……………………………………..…10

4. PART 2 – SCOPE AND SPECIFICATIONS …………………………….…..……....….8

5. PART 3 - EXHIBITS 1-14 – PROPOSAL FORMS .………….…..………………...…20

6. PART 4 – EVALUATION OF PROPOSALS …………………………………………….5

7. EXHIBIT A – FTA CLAUSES ………..…………..……………………..………….……29

8. EXHIBIT B – FORM OF CONTRACT .…………………………………………………85

PART 1

INSTRUCTIONS FOR PROPOSER

SALEM AREA MASS TRANSIT DISTRICT

REQUEST FOR PROPOSAL (RFP)

RFP No. 22-028

Issue Date: August 15, 2022 Proposal Due: September 20, 2022 Time: 4:00 PM PDT

SAMTD OVERVIEW

Salem Area Mass Transit District (SAMTD) is the public transportation agency operating fixed-route, regional express, and paratransit service in the urban growth boundary of the Salem-Keizer area, as well as Marion and Polk counties. SAMTD services include Cherriots Local, Cherriots Regional, Cherriots LIFT (paratransit service), Cherriots Shop and Ride, Travel Training, and Transportation Options, which promotes additional services such as carpool and vanpool matching.

SAMTD operates 64 local buses, 43 paratransit buses (Cherriots LIFT), 15 regional buses (Cherriots Regional), and five shopper shuttles. Most SAMTD services operate seven days a week.

SAMTD Locations:

Administrative Offices General Manager, Finance, Customer Service, Marketing, Human Resources and part of the Operations Division are located at:

555 Court St N.E., Suite 5230, Salem, OR

Operations, Contracted Services, and Maintenance Del Webb Facility 3140 Del Webb Ave, Salem, OR The Del Webb facility also includes the parking area for buses not in service.

Keizer Transit Center 5860 Keizer Station Blvd., N.E.

Keizer, OR 97303

SECTION 1: INTRODUCTION

SAMTD is soliciting Proposals for construction services for infrastructure to support its Battery Electric Bus (BEB) program. The scope of this solicitation includes installation of new electrical service to support the charging infrastructure; installation of BEB charging equipment; installation of underground electrical infrastructure; demolition, excavation, and concrete work; site testing; and commissioning support, and all work as identified in PART 2 of this solicitation.

A resultant contract will include the scope of services and specifications and all work as identified in PART 2 of this solicitation.

Successful Proposer shall be licensed by the State of Oregon to do the work required under this contract.

Successful Proposer shall obtain and maintain in current status all applicable permits and licenses.

For Scope and Specifications for this project, please see PART 2 of this RFP.

SECTION 2: PROJECT MILESTONES

• Notice To Proceed to successful contractor – November 1, 2022 (estimate)

• Substantial contract completion by – February 28, 2023 (estimate)

• Final contract completion by – April 1, 2023 (estimate)

SECTION 3: INSTRUCTIONS TO PROPOSER

1. A. Proposal Submission Requirements

Response shall be submitted in a sealed envelope / container to the following address and clearly marked “RFP 22-028 Low-No Del Webb Charging Infrastructure Construction”.

Proposals must be submitted as follows:

1. One (1) original and four (4) copies of the response and proposal documents. One (1) copy must be unbound for ease of photocopy reproduction.

* See Item #6 below for acceptable alternative methods.

2. One (1) electronic PDF format version of the response and proposal documents on a USB flash drive.

3. Digital signatures on forms are permitted.

4. Submit with a cover letter to:

Daniel M. Knauss Procurement & Contracts Manager Salem Area Mass Transit District 555 Court St., NE Suite 5230 Salem, Oregon 97301 procurement@cherriots.org

5. In the event of any conflicts between the hard copy and the electronic copy, the hard copy will prevail.

6. COVID-19 Considerations:

An email submission with electronic signatures submitted on or before the proposal close date and time will be accepted and considered a timely response to our solicitation.

SAMTD will also accept an electronic formatted version (thumb drive preferred) of the proposal documents, which are received at the SAMTD office on or before the proposal close date and time, and this submission will also be accepted and considered a timely response to our solicitation.

Additionally, SAMTD will also accept hard copy proposals that are received on or before the proposal close date, however an electronic formatted version is also required. Proposals delivered via US Mail can continue to be sent to the address identified in the solicitation.

7. Proposals must be received by SAMTD by 4:00 p.m., Pacific Time, September 20, 2022.

B. Accommodation For People With Disabilities - People with disabilities who wish to request special accommodation, (e.g., sign language interpreters, Braille, etc.) need to contact SAMTD seven (7) working days prior to the scheduled proposal opening.

mailto:procurement@cherriots.org

C. Exceptions / Modifications To Drawings And Specifications - Proposer may not take exception to, or modify any part of, the Drawings or Specifications.

D. Right of Rejection / Cancellation and Irregularities - SAMTD reserves the right to reject any or all

Proposals, or part thereof, to accept one or more items of a proposal without obligation as to other items.

SAMTD reserves the right to cancel this RFP / solicitation at any time without liability prior to execution of a contract by SAMTD if it is in SAMTD’s or the public's best interest and is not liable for any costs the firm incurs while preparing or presenting the proposal. All Proposals will become part of the public file without obligation to SAMTD. SAMTD enforces the right to wave irregularities anytime through the solicitation process.

E. Late Proposals - Proposals submitted or received after the date and time indicated herein shall not be accepted without a prior extension of the closing date or time by SAMTD. Requests for extensions of the proposal closing date or time may be requested prior to the deadline for receipt of Proposer questions noted above. Timely requests will be considered, but SAMTD reserves the right to extend the due date or decline to extend the due date at its sole discretion.

F. One Proposal; Partial Proposals – A Proposer may not submit more than one (1) Proposal in response to this solicitation. No partially completed Proposals will be accepted and will be rejected if not properly completed based on the solicitation guidelines.

G. Single-Proposer Responsibility - Single-Proposer responsibility is required under this RFP. Each

Proposer responding to this RFP must propose all professional services/goods and provide all materials, equipment, supplies, transportation, freight, special services, and other work described or otherwise required herein for each project task.

H. Withdrawal or Modification of Proposals – Proposals shall not be modified after the due date and time for Proposal submittal. Proposals may be withdrawn by Proposer before Proposal due date and time as specified within this solicitation.

I. Requests for Clarification or Modification - All requests for clarification or modification of the RFP shall be made in accordance with Section 3, 13 of this RFP.

J. Required Forms: If a form does not apply to your business or Proposal, please mark the form “Not Applicable.” Sign and date each form. Some forms may require notarization. Failure to complete all forms will result in the Proposal being ruled nonresponsive. Nonresponsive Proposals will not be evaluated or awarded a contract.

K. Addenda - Modifications to this RFP shall be made only by addenda to the solicitation. Verbal or faxed instructions, interpretations, and changes shall not serve as official expressions of SAMTD and shall not be binding. All cost adjustments or other changes resulting from said addenda shall be taken into consideration by Proposer and included in their Proposals. All addenda issued by SAMTD shall be acknowledged by Proposer on the Acknowledgement of Addenda form.

L. Experience and Qualifications (REQUIRED) – Proposer must demonstrate to the satisfaction of SAMTD that they possess the qualifications, experience, skill, licenses, necessary facilities, and financial resources required to perform the contract services in a satisfactory manner and within the required time.

1. Introduction or Cover Letter: Provide a brief introduction of the Proposer, and/or an introduction of all members who may be involved in the contract resulting from this RFP.

Describe primary business experience of the Proposer, length of time in business, organizational structure, size, capabilities, financial ability of Proposer to fulfill obligations of resultant contract award, ownership, the location of office(s), telephone number, email address, web-address, and any other information that the Proposer deems pertinent and introductory in nature.

2. Qualifications of Proposer: The Proposer shall describe its knowledge and past project experience relevant to SAMTD’s needs as listed in the Scope and Specifications in PART 2 of this RFP, including the Proposer’s direct experience on projects of similar size, scope and complexity.

M. Ambiguity in Specifications - Proposer shall promptly notify the SAMTD Procurement Manager at the address listed in Section 3, 1.A of this RFP, of any ambiguity, inconsistency, or error that it may discover upon examination of the Proposal documents within the time limits for Requests for Clarifications in Section 13.

N. DBE (Disadvantaged Business Enterprise): SAMTD has an overall agency goal of 2.49 percent for the utilization of DBEs using race neutral means. SAMTD strongly encourages and expects Proposer to pursue subcontracting, mentoring, joint venturing, teaming, and partnering opportunities with DBE firms in the ordinary course of its business/teaming strategies. Proposer are encouraged and expected to create a level playing field to the maximum practical extent, consistent with the objectives and requirements of the SAMTD DBE Program, which is based on federal regulations codified at 49 CFR Part 26. The DBE participation goal applies to the total value of the contract including the results of all pre-award negotiations and post-award change orders/modifications. SAMTD’s DBE Program and Policy may be accessed at www.Cherriots.org/en/about-us/procurement.

O. Substitution of Materials: BASE PROPOSAL MUST BE BASED UPON SPECIFIED MATERIALS.

Substitution of materials from those specified must be requested in accordance with the detailed requirements found in the Project Specifications. For the substitutions to be considered the Proposal Form must be accompanied by an alternate price and a detailed description, with drawings and manufacturer’s written specifications as may be necessary, on a separate form which fully describes the proposed alternate methods and materials.

P. Contractor’s License Law & Bond Requirements: Proposer shall comply with, and require all of their subcontractors to comply with Federal, State, County, and City contractor’s licensing laws, and be duly registered and licensed thereunder. Proposer shall provide a performance bond and a labor and material payment bond, each in the amount of (100%) of the contract price unless otherwise noted in the individual Proposal package.

Q. Solicitation and Attachments – The Solicitation and any attachment or exhibit to this RFP will be incorporated into and made a part of the resulting Contract. In the event of a conflict between the provisions contained in the body of this RFP, the solicitation, and any attachment or exhibit, the terms in the body of the resulting Contract will control.

R. Waiver of Liens: The Proposer is responsible for the payment of all bills for labor and materials furnished by, or to, their subcontractors and itself. Upon presentation of the billing, subcontractor shall certify that they are submitting such lien waivers for all of their lower tier subcontractors and material suppliers that have furnished services or materials for the previous billing period. A Bond in lieu of Waivers will not be satisfactory.

S. Subcontractor’s Agreement: In submitting this Proposal, the Proposer hereby agrees, if awarded a Contract, to enter into and execute SAMTD’s standard form of contract agreement.

T. Value Engineering: Base Proposal MUST be based upon specified materials. However, Proposer are encouraged to submit value engineering cost Proposals for SAMTD’s review. These items can be submitted on the Proposal Form and clearly marked “Value Engineering Ideas”.

U. Protest: Duty to Exhaust Local Procedures. Once the Contractor exhausts SAMTD’s protest procedures, as described in applicable SAMTD Procurement Policy, the Contractor may request review from the FTA. Protests shall only be accepted from participating Proposer and must be submitted in writing and in a timely fashion, in accordance with SAMTD’s formal protest procedures. SAMTD’s formal protest procedures may be requested by contacting SAMTD Procurement by telephone at 503-588- 2424.

http://www.cherriots.org/en/about-us/procurement

V. Certification: By submitting its Proposal, Proposer certifies that it is in compliance with the State of

Oregon statutory requirements governing registration of corporations and/or assumed business names.

Further, by submitting its Proposal, Proposer certifies that it is, and that its subcontractors are, in compliance with the State of Oregon statutory requirements governing registration of with the Oregon Construction Contractors Board.

2. PREPARATION OF PROPOSAL

A. Proposals must be:

i. Submitted on the Proposal forms, or copies of forms, furnished by SAMTD, and

ii. Signed. If the Proposal is made by a corporation, it shall be signed by the corporation’s authorized designee.

iii. The address of the Proposer shall be typed or printed on the Proposal in the space provided.

B. Organization & Format. Proposals shall be typed and submitted on 8.5 by 11 inch paper bound securely. See PART 1, Section 3, subsection 1.A.6 for alternate methods for submitting electronic files.

C. The Proposal may require Proposer to submit prices for one or more items, including:

(1) lump sum proposal; (2) lump sum Proposal alternate prices; (3) unit prices; or (4) any combination of items (1) through (3) above.

D. SAMTD requires proposing on all items (including alternates and unit prices). Failure to do so may disqualify the proposal. If proposing on all items is not required by the specific proposal package documents, Proposer should insert the words “NO PROPOSAL” in the space provided for any item on which no price is to be submitted.

E. Proposer MUST comply with the requirements in the Proposal Documents. Modifying the proposal forms, conditioning or limiting the proposal, or offering to perform work not requested by the Proposal Documents may disqualify the proposal.

F. Proposer must submit the most recent two (2) years of audited financial statements. This information, along with the proposal documents, will be utilized to provide SAMTD information that will lead to a financial ability determination. Financial statements may include P&L Statements, Income Statements, Balance Sheets, Tax Returns, and other company information that may help SAMTD make a financial ability determination.

3. BASE PROPOSAL

The Proposer agrees to hold all pricing for period of one-hundred twenty (120) days from the date of the proposal opening.

4. ADDITIVE OR DEDUCTIVE PROPOSAL ITEMS

The Proposer agrees to hold all alternate and unit prices for one-hundred twenty (120) days from the date of the proposal opening.

5. SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

By submitting this proposal, the Proposer acknowledges that it has taken steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to: (1) conditions bearing upon transportation, and disposal, handling, and storage of materials; (2) the availability of labor, material, equipment, water, electric power, and roadways; (3) uncertainties of weather, river stages, tides, ground water, or similar climatic and/or physical conditions that may have impact on the site; (4) the conformation and conditions of the ground; (5) the character of equipment and facilities needed preliminary to and during the work; (6) compliance with the project quality control program; and

(7) compliance with the Proposer’s safety plan as approved by SAMTD, and all applicable Occupational Safety and Health Administration (OSHA) regulations.

The Proposer also acknowledges that it has satisfied itself as to character, quality, and quantity of materials or obstacles to be encountered insofar as the information is reasonably ascertainable from an inspection of the site, as well as from the drawings, specifications and reports issued with this proposal package and to be made a part of this contract. Any failure of the Proposer to take the actions described and acknowledged in this paragraph will not relieve the Proposer from responsibility for estimating properly the difficulty and cost of successfully performing the work.

6. PROPOSAL AMOUNT

The Proposer acknowledges that the details of the specifications accurately reflect the Scope of the Work on which the Proposer is submitting its proposal. Proposer should base their proposal amounts on the following elements:

A. All labor, material, equipment, overhead, and compensation to complete all of the work under each particular heading as shown in the Proposal Documents at the time of proposal.

B. Travel Costs. Any travel costs associated with the Proposal shall be incorporated into the Price

Proposal. This includes lodging, meals, transportation, and tips. SAMTD shall not pay travel costs.

SAMTD is not subject to taxation; no federal or other taxes (excise, luxury, transportation, sales, etc.) shall be added to proposal amount.

7. PROPOSAL RESULTS

Following the issuance of the Notice of Intent to Award of any resulting Contract, SAMTD will provide the following information to interested parties upon request:

A. The number of Proposals SAMTD received;

B. The name of the successful Proposer;

C. A summary of the evaluations; and D. The total resulting contract price, including descriptions of items, quantities, and unit prices, if practical.

SAMTD will attempt to give notice under this paragraph promptly after the Notice of Intent to Award a contract. SAMTD’s failure to give such notice shall not be deemed to affect the validity of the resulting contract.

8. CONTRACT AWARD

A. RESPONSIVENESS OF PROPOSAL

A proposal will be considered responsive if it meets the following requirements:

1. Is received at the proper date and time.

2. Meets the stated requirements of the proposal form.

3. Exhibits #1 - #14 under this solicitation are all completed and returned with the proposal.

4. The Contractor is licensed/registered within the State of Oregon at the time of proposal due date and is not banned from proposing by the Bureau of Labor and Industries.

5. The proposal is accompanied by a proposal guarantee, if required.

6. Complies with the State of Oregon and Federal requirements as applicable.

7. Demonstrated ability to comply with schedule.

8. Demonstrates performance of similar projects relative to size, schedule, etc.

9. Demonstrates the management resources and financial capacity to effect performance of the work.

B. APPARENT SUCCESSFUL PROPOSER

The apparent successful Proposer, for purpose of award, shall be the highest scoring responsive and responsible Proposer inclusive of additive or deductive proposal alternates and within the funds available for the project.

C. PROPOSAL SELECTION PROCESS

The successful Proposer shall be selected on the basis of having submitted a responsive and responsible proposal for this proposal package, other requirements established in PART 4, and other requirements of the proposal documents.

D. EFFECTIVE DATE OF THE CONTRACT

SAMTD will notify the successful Proposer and provide the successful Proposer with a written Notice of Intent to Award a Contract. The successful Proposer shall return a signed copy of the Contract as well as all other documents required to be signed or provided such as bonds, insurance certificates, etc. The Contract will only become effective when all parties sign the contract and the Proposer provides all other documents required to be signed or provided such as bonds, insurance certificates, etc. Work performed and all costs incurred prior to SAMTD signature shall be the sole responsibility of the Proposer.

E. PAYMENT AND PERFORMANCE BONDS

Proposer must provide proposal, payment and performance bonds in their base price. Where indicated on the Proposal Form and according to the Bonding Requirements attached hereto provide a Deduct for removing requirements from Contract.

1. Proposal Bond Requirements (Construction)

Proposal Security: A Proposal Bond must be issued by a fully qualified surety company acceptable to SAMTD and listed as a company currently authorized under 31 C.F.R. Part 223 as possessing a Certificate of Authority as described thereunder.

The penal amount of the proposal bond shall be ten (10) percent of the resulting contract price in accordance with ORS 279C.365, unless SAMTD determines that a lesser amount would be adequate for the protection of SAMTD.

In submitting its proposal, it is understood and agreed by proposer that the right is reserved by SAMTD to reject any and all proposals, or part of any proposal, and it is agreed that the Proposal may not be withdrawn for a period of one-hundred twenty (120) days subsequent to the opening of proposals, without the written consent of SAMTD.

It is also understood and agreed that if the undersigned proposer should withdraw any part or all of his proposal within one-hundred twenty (120) days after the proposal opening without the written consent of SAMTD, shall refuse or be unable to enter into the Contract, or refuse or be unable to furnish adequate and acceptable Performance Bonds and Labor and Material Payments Bonds, or refuse or be unable to furnish adequate and acceptable insurance, as provided above, he shall forfeit his proposal security to the extent of SAMTD’s damages occasioned by such withdrawal, or refusal, or inability to enter into an agreement, or provide adequate security therefor.

It is further understood and agreed that to the extent the defaulting proposer's Proposal Bond, Certified Check, Cashier's Check, Treasurer's Check, and/or Official Bank Check shall prove inadequate to fully recompense SAMTD for the damages occasioned by default, then the undersigned proposer agrees to indemnify SAMTD and pay over to SAMTD the difference between the proposal security and SAMTD’s total damages, so as to make SAMTD whole.

The Proposer understands that any material alteration of any of the above or any of the material contained on this form, other than that requested, will render the proposal unresponsive.

2. Performance and Payment Bonding Requirements The successful Proposer shall be required to obtain performance and payment bonds as follows:

a. Performance bonds

(1) The penal amount of performance bonds shall be 100 percent of the resulting contract price, unless SAMTD determines that a lesser amount would be adequate for the protection of SAMTD.

(2) SAMTD may require additional performance bond protection when a contract price is increased. The increase in protection shall generally equal 100 percent of the increase in contract price. SAMTD may secure additional protection by directing the Contractor to increase the penal amount of the existing bond or to obtain an additional bond

b. Payment bonds

(1) The penal amount of the payment bonds shall equal:

i. Fifty percent of the contract price if the contract price is not more than $1 million.

ii. Forty percent of the contract price if the contract price is more than $1 million but not more than $5 million; or

iii. Two and one half million if the contract price is more than $5 million.

(2) If the original contract price is $5 million or less, SAMTD may require additional protection as required by subparagraph 1 if the contract price is increased.

F. PROMPT PAY ACT

All Proposer must comply with the Prompt Payment Act, if selected. Failure to do so will be considered a material breach of contract.

9. MINIMUM WAGE AND PREVAILING WAGE REQUIREMENTS

Compliance with requirements of the prevailing wage law in ORS 279C.800 through ORS 279C.870 is required.

The Davis Bacon Wage Act and the Oregon BOLI January 1, 2022 for Region 3 – Marion, Polk, and Yamhill Counties rates apply. If the BOLI rates have been revised and updated at time of contract award, the then current BOLI rates will apply.

The higher of either the Federal or State applicable rate as of that date prevails and these shall be the wage rates to be paid for the duration of the Project.

10. APPLICABILITY OF RESULTING CONTRACT

The Oregon Standard Specifications for Construction General Conditions - 2022, will be incorporated by reference into the successful proposer’s contract. All Proposers represent that they are familiar with the terms of this document and that they will cooperate with SAMTD in all respects to achieve compliance with the resulting Contract.

11. PROPOSAL DOCUMENTS

The following documents form a part of and are included in the Proposal Documents:

A. Proposal Solicitation Documents Complete.

B. Scope, Drawings, and Specifications for the Project.

C. Project Schedule Milestone Dates.

12. SCHEDULE OF PROPOSAL PROCEDURES

The anticipated project procurement timetable is as follows for Proposal Solicitation RFP 22-028 Low- No Del Webb Charging Infrastructure Construction:

Date Issued: August 15, 2022 Pre-Proposal Conference: August 29, 2022 1:00PM PDT * Non-Mandatory *

Requests for Question Deadline: September 1, 2022 4:00PM PDT Response to Questions: September 8, 2022 5:00PM PDT Proposal Closes: September 20, 2022 4:00PM PDT

13. QUESTIONS, CLARIFICATIONS AND CHANGES TO RFP

SAMTD reserves the right to make changes to the RFP. All changes to the RFP, prior to the receipt of Proposals, shall be electronically distributed through addendum. Failure to acknowledge receipt of an addendum may cause a proposal to be rejected as non-responsive. Following receipt of a Proposal, any changes to SAMTD’s RFP will be conveyed in writing by SAMTD to the Proposer determined to be in the competitive range.

Proposer may submit questions, request clarification, or request a change to the RFP by submitting a written request to Daniel Knauss, Procurement & Contracts Manager at the address set forth above in Section 3, 1.A.(4) or via email dan.knauss@cherriots.org. The request shall specify the provision of the RFP in question, and, if a change is requested, contain an explanation for the requested change. Where applicable, the Proposer is required to provide the value of each proposed modification and a brief explanation as to why the change is requested. Value shall be defined as any cost or savings to SAMTD and the advantage to SAMTD of the proposed change.

Questions, clarification requests, and /or RFP change requests must be received by September 1, 2022 at 4:00 PM Pacific Time. SAMTD will evaluate any question or request submitted, but reserves the right to determine whether to respond or accept the requested change.

Proposer shall not rely on oral or written representations regarding this RFP unless issued in writing as an addendum by the SAMTD Procurement & Contracts Department.

14. PRE-PROPOSAL CONFERENCE – NON-MANDATORY

A Pre-Proposal Conference will be held on August 29, 2022 at 1:00PM. Suppliers may attend in person or via Teleconference. Those who elect to participate via teleconference will be unable to participate in the site walk through to be held following the conference. Suppliers who are considering proposing for this solicitation are strongly encouraged to attend. The on-site meeting location and Teleconference instructions are as follows:

On-Site Conference Location:

SAMTD - Del Webb Facility Del Webb Conference Room 3140 Del Webb Ave.

Salem, OR 97302

To access via video:

meet.google.com/mfv-hsxx-pjf mailto:dan.knauss@cherriots.org https://meet.google.com/yiu-ukez-woh?hs=122&authuser=0

To access via telephone:

(US)+1 331-303-0011

PIN: 823 037 474#

15. SITE VISITATION & VIEWING

Proposers may view the site areas where work is to be performed.

Proposers may submit requests to view the site where work is to be performed. Viewing may take place between the hours of 9:00AM – 3:00PM, Monday – Friday. Proposer must have an appointment scheduled in advance. If a Proposer arrives to view the site without a prior appointment, SAMTD may not accommodate the request. To schedule an appointment to view the site please contact:

Gregg Thompson, Maintenance Manager ……………….………… 503-361-7562

END OF PART 1

PART 2

SCOPE AND SPECIFICATIONS

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Basic requirements and definition of the project scope of work to supplement the content provided in the plans and specifications prepared for this project.

1.2 SCOPE

1. The scope of work for this project includes the following:

a. Installation of a new electrical service to support the charging infrastructure upgrades. This shall include:

1) 2500MVA utility pad-mounted transformer

2) Service Entrance Equipment: 3000A, 480V, 3-phase, 4-wire switchboard, with utility metering section.

b. Installation of electric bus charging equipment

1) The electric bus charging

c. Installation of underground electrical infrastructure to support the electric bus charging equipment

d. Demolition, excavation, and repairing of concrete driveway, curb, and island to support the installation of the new equipment

e. Site testing and commissioning support.

1.3 OWNER SUPPLIED EQUIPMENT

A. Service Entrance Switchboard: 3000A, 480V, 3-phase, 4-wire switchboard, with utility metering section.

1.4 ELECTRICAL UTILITY SUPPLIED EQUIPMENT AND MATERIAL

A. ABB 2500MVA pad-mounted transformer

B. Primary termination enclosures upstream of the pad-mounted transformer

C. Primary cables and ducts upstream of the pad-mounted transformer

D. Secondary conductors from the pad-mounted transformer to the service entrance equipment

1.5 CONTRACTOR SUPPLIED EQUIPMENT AND MATERIAL

A. The contractor shall be required to supply and install all equipment and material not specifically identified as being provided or installed by Others. This shall include but is not limited to:

1. All underground ducts and conductors downstream of the new service entrance equipment.

2. Conduits from the pad-mount transformer to the service entrance equipment

3. Grounding system components

4. Material, lugs and connectors for all terminations and connections to equipment and electrical system components.

5. Pull boxes

6. Test wells

1.6 CONTRACTOR RESPONSIBILITIES

A. The contractor shall be responsible for reviewing and complying with all requirements contained in the contract documents, and for the successful installation of the equipment to provide a fully operational electric bus charging system.

B. The contractor shall be responsible for all labor required to perform the contracted scope of work, including mobilization, demobilization, and maintaining the site cleanliness and security.

C. The contractor shall be required to collect and properly dispose of any construction debris or trash generated or related to construction activities. This shall include any fees associated with construction dumpster rentals or disposal fees.

D. Since there is a large majority of the work being executed in areas which are being excavated and exposed, it shall be the contractor’s responsibility to inform the Owner immediately if any unforeseen conditions are encountered during the construction activities.

E. The contractor shall be responsible for all fees and coordination or required permitting and inspections.

F. The contractor shall be responsible for maintaining and providing a construction schedule and weekly status reports which contain at a minimum:

1. Gantt style project schedule with baseline and actuals clearly represented

2. Project budget

3. Action item register

4. Change order register

5. Project risk register

6. Material order tracker including proposed delivery dates for any critical path items

END OF SECTION

260500 - BASIC ELECTRICAL REQUIREMENTS

1.1 SECTION INCLUDES

A. Basic Electrical Requirements specifically applicable to Division 26 Sections, in addition to general contract requirements.

1.2 SCOPE

A. This scope covers the furnishing, installation, testing, adjusting, and placing in operation all electrical equipment, devices, facilities, materials, and auxiliary items necessary for the complete and successful operation of all electrical equipment as herein described, shown on the plans, or deemed necessary for the completion of the electrical portion of the project. It is the intent of Division 26 sections to outline the electrical requirements of the contract to provide the information necessary for the construction of a fully operational system as shown on the plans and as described herein. A comprehensive electrical scope of work is as follows:

1. Power/Electrical System

2. Utility Work

3. Connection of Electrically Powered Bus Charging Equipment

4. Temporary Construction Power

5. All Incidentals Necessary for a Complete and Fully Operational Electrical System.

1.3 WORKING CLEARANCES

A. Working clearances around equipment requiring electrical services shall be verified by Contractor to comply with Code requirements. Should there be apparent violations of clearances; the Contractor shall notify the Engineer before proceeding with connection or placing of equipment.

B. In the case of switchboard, safety switches and other equipment requiring wire and cable terminations, the Contractor shall ascertain that lug sizes and wiring gutters or space allowed for proper accommodation and termination of the wires and cables are adequate.

1.4 WORKMANSHIP

A. Workmanship under this Division shall be accomplished by persons skilled in the performance of the required task. All work shall be done in keeping with conventions of the trade. Work of this Division shall be closely coordinated with work of other trades to avoid conflict and interference.

1.5 PROTECTION OF ELECTRICAL EQUIPMENT

A. Electrical equipment shall be protected by the weather, especially from water dripping or splashing upon it, at all times during shipment, storage and after installation. Should any apparatus be subjected to possible injury by water, it shall be thoroughly dried out and put through a dielectric test, at the expense of the contractor, to ascertain the suitability of this apparatus. The results of the test shall be submitted to the Engineer and if the apparatus is found to be unsuitable, the contractor shall replace it without additional cost to the Owner.

1.6 UTILITIES

A. The electrical contractor shall coordinate and work with Salem Electric to provide a new fully operational electrical service as described in the plans to support the charging equipment infrastructure upgrades.

B. Coordinate with the utility company for the services and install the services in accordance with their requirements, regulations, and recommendations.

1.7 GUARANTEE

A. The Contractor shall guarantee all other electrical systems, materials, and workmanship to be free from defects for a period of one (1) year from the date of final acceptance. He shall correct all defects arising within this period upon notification by the Owner or Engineer, without additional compensation.

B. It is understood that the rights and benefits given the Owner by the guarantees found in the technical specifications are in addition to and not in derogation of any rights or benefits found in the special and general provisions of the contract.

1.8 TEMPORARY POWER AND LIGHTS DURING CONSTRUCTION

A. It shall be the responsibility of the Contractor to provide and maintain adequate temporary power and lighting at all times during construction, so that the various other trades can accomplish their work in a flawless manner. Particular attention will be given to power and lighting for concrete, painting, and any other finished work.

1.9 MATERIAL STANDARDS

A. Material shall be new and comply with standards of Underwriters' Laboratories, Inc., where standards have been established for the product and the various NEMA, ANSI, ASTM, IEEE, AEIC, IPCEA or other publications referenced.

1.10 TEST EQUIPMENT

A. The contractor shall provide all test equipment and supplies deemed necessary by the Engineer at no extra cost to the Owner. These supplies shall include but not be limited to the following: volt meters, amp meters, clamp-on ground rod test meter, watt meters, harmonic distortion test equipment, thermal image camera, megger tester, high pot test equipment, power quality analyzers, recording power meter, and oscilloscopes.

1.11 REFERENCES

A. ANSI/NFPA 70 – National Electrical Code.

B. ANSIC2 – National Electrical Safety Code.

C. NEMA – National Electrical Manufacturer's Assoc.

D. UL – Underwriters Laboratories

E. NFPA – National Fire Protection Assoc.

F. IEEE – The Institute of Electrical and Electronics Engineers

G. NETA – International Electrical Testing Association

1.12 SUBMITTAL

A. Submit under provisions of the General Provisions.

1. The Contractor installing all Electrical work shall review and approve all electrical shop drawings prior to submittal to the Engineer for review. As part of the review, the installer shall certify the following:

a. I hereby certify that the (equipment) (material) (article) shown and marked in this submittal follows the contract drawing and specifications, can be installed in the allocated space, will be stored in accordance with the manufacturer’s recommendation, will be installed per NEC, and is submitted for approval.

Certified by: Date:

B. Submit shop drawings and product data grouped to include complete submittal of related systems, products, and accessories in a single submittal. No electrical work may be performed until shop drawings are approved. Submit Shop Drawings on the Following Systems as Grouped Below:

1. Low Voltage Power/Electrical System

a. Conduit and Conduit Fittings

b. Wire

c. Pull Boxes

d. Conduit Support Systems e.

2. Miscellaneous Electrical Equipment

a. Miscellaneous Electrical Parts

3. Drawings

a. Conduit layout drawings

b. Duct drawings

c. As-Built Drawings

C. Mark dimensions and values in units to match those specified.

1.13 REGULATORY REQUIREMENTS

1. Conform to applicable sections of the Building Code and all local rules, regulations, and ordinances.

2. Electrical: Conform to NFPA 70 & National Electric Safety Code

3. Obtain permits, and request inspections from authority having jurisdiction.

4. References listed in Paragraph 1.11, this section.

1.14 FINAL INSPECTION AND TESTING

A. After the electrical installation is complete, the Contractor shall deliver to the Engineer the following information with his request for final inspection.

1. One set of contract drawings is marked to show all significant changes in equipment ratings and locations, alterations in locations of conduit runs, or of any data differing from the contract drawings. This shall include revised or changed panelboard and switchgear schedules.

2. Certificates of final inspection from local authority.

3. A tabulation of all motors listing their respective manufacturer, horsepower, nameplate voltage and current, actual running current after installation and overload heater rating.

B. The electrical work shall be thoroughly tested to demonstrate that the entire system is in proper working order and in accordance with the plans and specifications. Each motor with its control shall be run as possible under operating conditions for a sufficient length of time to demonstrate correct alignment, wiring capacity, speed, and satisfactory operation. All main switches and circuit breakers shall be operated, but not necessarily at full load. Contractor may be required during final inspection, at the request of the Engineer to furnish test instruments for use during the testing.

C. All wiring shall be given a megger test using a 1000 Volt megger. This test shall be performed after conductors are pulled, but before final connections are made. The Engineer shall be given two (2) days' written notice of the anticipated test date so that he may witness the test if so desired. In any event, the Contractor shall record the circuit designation and the megger reading on each phase.

This written record shall be submitted to the Engineer. The cost of this test or any retest caused by insufficient megger readings shall be the responsibility of the Contractor (All tests shall be done in accordance with NETA Standards).

1.15 STAFFING

A. The electrical contractor shall provide a “Master Electrician” who has been deemed a “Master Electrician” by exam through the State, or any other Local Permitting Authority as the Electrical Superintendent for the project. The Electrical Superintendent shall be on the project site any time any electrical work is performed by the contractor.

B. In addition, the contractor shall provide one Journeyman electrician for every four electrical helpers used on the project site.

1.16 AS-BUILT DRAWINGS

A. The contractor shall provide detailed as-built redline mark-ups on the drawings for the project indicating all modifications from the Issued for Construction plans.

B. The contractor shall provide the redlines to the Engineer upon completion of the projects, such that these can be incoprotated into

C. The As-Built drawings shall include detailed drawings of all duct banks, underground conduit, above ground conduit, switchboard, and electric bus charging equipment. These drawings shall indicate exact location of all underground electrical wiring and fiber optic cable.

1. The location shall indicate the following

a. Centerline location

b. Width / Cross section

c. Depth

D. The Engineer will provide electronic copies of all drawings in the bid plans set through SharePoint for use by the contractor.

END OF SECTION 26500

SECTION 260526 - GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and general contract documents, apply to this Section.

B. For definitions of grounding and bonding terms see NFPA 70.

1.2 SUMMARY

A. Section includes grounding and bonding systems and equipment.

1. Underground distribution grounding.

2. Foundation steel electrodes.

1.3 ACTION SUBMITTALS

A. Product Data: For each type of product indicated.

1.4 CLOSEOUT SUBMITTALS

A. Operation and Maintenance Data: For grounding to include in operation, and maintenance manuals.

1. In addition to items specified include the following:

a. Instructions for periodic testing and inspection of grounding features at test wells ground rings grounding and systems based on NETA MTS

1) Tests shall determine if ground-resistance or impedance values remain within specified maximums, and instructions shall recommend corrective action if values do not.

2) Include recommended testing intervals.

1.5 QUALITY ASSURANCE

A. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA 70, by a qualified testing agency, and marked for intended location and application.

B. Comply with UL 467 for grounding and bonding materials and equipment.

PART 2 - PRODUCTS

2.1 MANUFACTURERS

A. Manufacturers: Subject to compliance with requirements, provide products by one of the following:

1. Burndy; Part of Hubbell Electrical Systems.

2. ERICO International Corporation.

3. Harger Lightning and Grounding.

4. ILSCO.

5. O-Z/Gedney; A Brand of the EGS Electrical Group.

6. Or Engineer approved equal

2.2 SYSTEM DESCRIPTION

A. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA 70, by a qualified testing agency, and marked for intended location and application.

B. Comply with UL 467 for grounding and bonding materials and equipment.

2.3 CONDUCTORS

A. Insulated Conductors: Copper wire or cable insulated for 600 V unless otherwise required by applicable Code or authorities having jurisdiction.

B. Bare Copper Conductors:

1. Solid Conductors: ASTM B 3.

2. Stranded Conductors: ASTM B 8.

C. Grounding & Bonding Conductors

1. All raceways and equipment shall be provided with an Equipment Grounding Conductor as shown on the drawings. When the Equipment Grounding Conductor is not shown on the drawings, provide an Equipment Grounding Conductor per Table 250.122 of the NEC

2. All Service Entrance Equipment shall be provided with a Grounding Electrode Conductor between the Service Entrance Ground and the Grounding Electrode System as shown on the drawings. When the Grounding Electrode Conductor is not shown on the drawing, provide a Grounding Electrode Conductor per Table 250.66 of the NEC.

3. Main Bonding Jumper installed between the Service Entrance Ground and Neutral and shall be sized per Table 250.66 of the NEC.

4. System Bonding Jumper installed between the Separately Derived System Ground and Neutral and shall be sized per Table 250.66 of the NEC.

2.4 CONNECTORS

A. Listed and labeled by an NRTL acceptable to authorities having jurisdiction for applications in which used and for specific types, sizes, and combinations of conductors and other items connected.

B. Bolted Connectors for Conductors and Pipes: Copper or copper alloy.

C. Welded Connectors: Exothermic-welding kits of types recommended by kit manufacturer for materials being joined and installation conditions.

D. Bus-Bar Connectors: Mechanical type, cast silicon bronze, solderless compression-type wire terminals, and long-barrel, two-bolt connection to ground bus bar.

2.5 GROUNDING ELECTRODES

A. Ground Rods: Copper-clad steel, sectional type; 3/4 inch by 10 feet min

PART 3 - EXECUTION

3.1 APPLICATIONS

A. Conductors: Install solid conductor for No. 8 AWG and smaller, and stranded conductors for No.

6AWG and larger unless otherwise indicated.

B. Underground Grounding Conductors: Install bare copper conductor, No. 2/0 AWG minimum.

1. Bury at least 24 inches below grade.

2. Duct-Bank Grounding Conductor: Bury 12 inches above duct bank when indicated as part of duct- bank installation.

C. Conductor Terminations and Connections:

1. Equipment Grounding Conductor Terminations: Bolted connectors.

2. Underground Connections: Welded connectors except at test wells and as otherwise indicated.

3. Connections to Ground Rods at Test Wells: Bolted connectors.

4. Connections to Structural Steel: Welded connectors.

3.2 GROUNDING AT THE SERVICE

A. Equipment grounding conductors and grounding electrode conductors shall be connected to the ground bus. Install a main bonding jumper between the neutral and ground buses.

3.3 GROUNDING UNDERGROUND DISTRIBUTION SYSTEM COMPONENTS

A. Comply with IEEE C2 grounding requirements.

B. Grounding Pull Boxes and Handholes: Install a driven ground rod through pull box or handhole floor, close to wall, and set rod depth so 4 inches will extend above finished floor/grade.

C. Pad-Mounted Transformers and Switches: Install ground rods and ground ring around the pad.

Ground pad-mounted equipment and noncurrent-carrying metal items are associated by connecting them to underground cable and grounding electrodes. Install copper conductor no less than No. 2/0 AWG for ground ring and No. 2 AWG for taps to equipment grounding terminals. Bury ground ring not less than 6 inches from the foundation.

3.4 EQUIPMENT GROUNDING

A. Install insulated equipment grounding conductors with all feeders and branch circuits.

B. Poles Supporting Outdoor Lighting Fixtures: Install grounding electrode and a separate insulated equipment grounding conductor in addition to grounding conductor installed with branch-circuit conductors.

3.5 INSTALLATION

A. Grounding Conductors: Route along shortest and straightest paths possible unless otherwise indicated or required by Code. Avoid obstructing access or placing conductors where they may be subjected to strain, impact, or damage.

B. Ground Rods: Drive rods until the tops are 2 inches below finished floor or final grade unless otherwise indicated.

1. Interconnect ground rods with grounding electrode conductor below grade and as otherwise indicated. Make connections without exposing steel or damaging coating if any.

2. When service grounding is not detailed on the drawings, install at least three rods spaced at least one-rod length from each other and located at least the same distance from other grounding electrodes, and connect to the service grounding electrode conductor.

C. Test Wells: Ground rod driven through drilled hole in bottom of handhole and shall be at least 12 inches deep, with cover.

1. Test Wells: Install at least one test well for each service unless otherwise indicated. Install it at the ground rod electrically closest to the service entrance. Set top of test well flush with finished grade or floor.

D. Bonding Straps and Jumpers: Install in locations accessible for inspection and maintenance except where routed through short lengths of conduit.

1. Bonding to Structure: Bond straps directly to basic structure, taking care not to penetrate any adjacent parts.

2. Bonding to Equipment Mounted on Vibration…