RFP 2162 - Addendum No. 1 - Questions and Answers.pdf

This document is Addendum No. 1 to RFP 2162 issued by the Town of Vernon, Connecticut, for the hauling and disposal of stockpiled leaves from various municipal locations. The contract covers leaf collection services for one season, typically October through December 2026, with a potential one-year renewal option available at the Town Administrator's discretion upon thirty days' written notice. Sealed proposals are due September 29, 2026, at 11:00 AM, with public bid opening occurring at the same time. Questions regarding the bid documents were due September 15, 2026, at 3:30 PM. The leaves will be collected from the Town's curbside program and deposited at three designated bin sites: Nye Street Firehouse, Church Street parking lot, and Legion Field. The Vernon Department of Public Works will load leaves into contractor vehicles, and all removed material must be transported to a licensed disposal facility.

Addendum No. 1 clarifies that no questions or requests for clarification were received from prospective bidders, and therefore no changes to the original bid documents are being made. Bidders must submit pricing for hauling rate per cubic yard, disposal fee per cubic yard, total fee per cubic yard, and disposal fee for Town vehicles' direct hauls per cubic yard. Bid security of not less than 5% of the total bid is required in the form of a bid bond or certified check. Contractors must carry comprehensive insurance including General Liability ($1 million per occurrence / $2 million aggregate), Automobile Liability ($1 million combined single limit), Umbrella/Excess Liability ($1 million), and Workers' Compensation at statutory rates, with the Town named as additional insured on a primary and non-contributory basis. Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Small Business Enterprises (SBEs) are encouraged to apply. Bidders must provide references from four or more municipalities for comparable services, and two sealed proposal copies must be submitted to John W. Kleinhans, Town Administrator, 14 Park Place, 3rd Floor, Vernon, Connecticut 06066.