RFP-2027-27107 - STM Security Fencing- North Boundary - LPTA.pdf

NATIONAL LABORATORY OF THE ROCKIES

ACQUISITION SERVICES

Number Title Revision Date OCFO-AS-4087 RFP - Construction - LPTA, TOA, & Standalone 1 12/30/2025

National Laboratory of the Rockies Managed and Operated by the Alliance for Energy Innovation, LLC

Request for Proposals (RFP) Number: RFP-2026-26152

“Design-Build Services – STM Security Fencing- North Boundary”

The Alliance for Energy Innovation, LLC has entered into Contract No. DE-AC36-08GO28308 with the Department of Energy (DOE), an agency of the U.S. Government, for the management and operation of the National Laboratory of the Rockies (hereinafter called “NLR”). All references to “NLR” in this solicitation shall mean the Alliance for Energy Innovation, LLC. This solicitation is being conducted under the procedures for competitive subcontracts established by the National Laboratory of the Rockies (NLR).

SOURCE SELECTION DETAILS

The type of sourcing strategy for this RFP is a Small Business Set-Aside.

The selection process used to determine the offeror(s) awarded the anticipated subcontract(s) is Lowest Price Technically Acceptable. All Statement of Work (SOW) requirements being met, all technical acceptability requirements being met, and with the lowest evaluated price.

If through the course of considering this opportunity an offeror elects to decline to propose NLR requests a written response to the Subcontract Administrator named in this RFP specifically identifying the considerations leading to the decision. NLR may contact offerors invited to propose that elect to reject the offer to propose on the work as appropriate.

IMPORTANT DATES

Issue Date: 10/7/2026 Notice of Intent to Propose Due Date: 10/14/2026 Technical Question Due Date: 10/28/2026 Proposal Due Date: 11/11/2026 before 5:00pm MST

NAICS CODE

The North American Industry Classification System (NAICS) code for this solicitation is:

Code Classification Size Standard 238990 All Other Specialty Trade Contractors $19.0 M

• Dollar amounts in millions of dollars are generally reflective of a 5-year average total annual receipts.

Annual receipts are calculated in accordance with 13 CFR 121.104.

• Average Number of Employee Counts: This is generally the average number of people employed for each pay period over the business’s latest 24 calendar months. Number of employees are calculated in accordance with 13 CFR 121.106.

OCFO-AS-4087 RFP - Construction - LPTA, TOA, & Standalone 12/30/2025

SMALL BUSINESS DESIGNATION

This procurement action is a set aside for the following small business and small business subcategories ONLY:

• Small Business;

• Disadvantaged Small Business; and/or

• Woman-owned Small Business – SBA Certified; and/or

• HUBZone Small Business – SBA Certified; and/or

• Veteran-owned Small Business – SBA Certified; and/or

• Service-Disabled Veteran-owned Small Business – SBA Certified.

There is no weighting applied to any one small business subcategory, or any combination of subcategories applicable to a business entity. The subcategories are provided only for determining eligibility of offerors.

If an Offeror is teaming by lower-tier subcontracting to an Other than Small Business concern, a minimum of 15% of the work must be done directly by the small business successful Offeror.

Information Regarding Small Business Size Certification*:

Offerors shall certify that the size and socioeconomic status representations submitted in their SAM.gov registration are current, accurate, and complete as of the date of their offer in response to this solicitation, in accordance with FAR 52.219-9(c)(2)(ii)(B), by completing the ‘Small Business Size Certification’ (12/26/2025) form found in ‘Appendix/Form’ section.

If an Offeror is not registered in SAM.gov, the Offeror certifies that its self-certification of size and socio-economic status, as provided in Attachment 3 – Small Business Certification Form is current, accurate, and complete as of the date of its offer, by completing the ‘Small Business Size Certification’ (12/26/2025) form found in ‘Appendix/Form’ section.

SOLICITATION REQUIREMENTS

1. SUBMIT OFFERS TO AND REQUEST INFORMATION FROM THE NLR RFP CONTACT

BELOW

Your proposal must be uploaded to the NLR Document Collection portal before 10/28/2026 at 5pm MST using the following link:

NLR PROPOSAL COLLECTION FORM

NLR RFP Contact Steve Cummock, Subcontract Administrator National Laboratory of the Rockies 15013 Denver West Parkway, MS: RSF041 Golden, CO 80401 Email: Steve.Cummock@nlr.gov

Email: Construction@nlr.gov

Unless otherwise indicated, all necessary forms and documents are available to download from NLR’s website at the following addresses:

FORMS STANDARD TERMS RFP DOCUMENTS

https://app.smartsheetgov.com/b/form/8fbd50b509294b34a8bc58e5bfc35da9 mailto:Steve.Cummock@nlr.gov mailto:construction@nlr.gov https://www.nlr.gov/workingwithus/forms.html https://www.nlr.gov/workingwithus/standard-terms.html https://app.box.com/s/cts7cfmhjcj9x5x1c3schu3s458fk1wi

2. Proposed subcontract award It is the intent of NLR to award 1 of Firm Fixed Price Design-Build Subcontract under this solicitation (See Sample Agreement found in RFP Documents link listed above).

3. Proposed subcontract period of performance The anticipated basic period of performance is 360 days, beginning on the date of subcontract execution.

4. Competitive negotiated subcontract using Lowest Price, Technically Acceptable Selection This solicitation shall be conducted using Lowest Price, Technically Acceptable Selection that results in an award based on the lowest evaluated price of all technically acceptable offers.

Technical acceptability is met when the Offeror demonstrates their firm’s ability to meet the requirements outlined by the statement of work, drawings, specifications and guidelines. These requirements include meeting/exceeding the established period of performance requested, technical skills and abilities required to complete the work, and providing qualified personnel as required for safety considerations. This Request for Proposals serves as NLR’s baseline requirements that must be met by each offer.

5. Evaluation process NLR will evaluate offers in two general steps:

Step One—Initial Evaluation

An initial evaluation will be performed to determine if all required information has been provided for an acceptable offer. Offerors may be contacted only for clarification purposes during the initial evaluation. Offerors shall be notified if their offer is determined unacceptable and the reasons for rejection will be provided. Unacceptable offers will be excluded from further consideration.

Step Two—Discussion, Selection, Negotiation, and Award

All acceptable offers will be evaluated against the Statement of Work and the qualitative merit criteria listed above. Based on this evaluation, and taking into consideration the proposed price (cost), NLR has the option, depending on the specific circumstances of the offers received, to use one of the following methods of selection:

(a) make individual selection(s), conduct negotiations, and make an award(s);

(b) conduct parallel negotiations with all offerors and make award(s);

(c) conduct discussions with all offerors, select successful finalists, conduct parallel negotiations with successful finalists, and then make award(s);

(d) conduct discussions with all offerors, conduct parallel negotiations with the finalists, select successful finalist(s), and then make award(s);

(e) select successful finalists, conduct successive negotiations, and make successive selections and awards;

(f) make no award(s).

6. Proposal Preparation Information

(a) This solicitation requires the submittal of electronic proposals. Details relating to the requirements of the technical proposal and submission requirements are located in Section 2:

Project Overview & Selection Details. This section of the RFP provides logistical proposal submission requirements. This solicitation does not commit NLR to pay costs incurred in the preparation and submission of a proposal in response to this RFP.

(b) Proposals shall be comprised of two sections: (1) the technical proposal, and (2) the business proposal.

(c) The technical proposal must begin with a cover letter which contains the following information:

i. The cover letter must include the RFP title and number, name of your organization and principal investigator or project manager (with postal address, telephone number(s), and email address). The title should be succinct and capture the essence of your offer.

ii. The cover letter must include acceptance or exceptions and accompanying rationale for the exception to the sample subcontract, anticipated period of performance, standard terms and conditions, intellectual property terms and conditions, or other appendices incorporated into this RFP and planned to be incorporated in the ensuing agreement. Any proposed changes must contain sufficient justification to permit evaluation. Proposed changes will not, of themselves, automatically cause an offer to be deemed unacceptable. However, a large number of proposed changes/exceptions or multiple significant exceptions not providing any obvious benefit to the NLR or the Department of Energy may result in rejection of such offer as unacceptable.

iii. The cover letter must include a summary statement indicating acceptance of the statement of work or any change with the reason(s).

iv. Additional requirements for the technical proposal are provided in this RFP in Section 2: Project Overview & Selection Details.

(d) The business proposal shall be submitted with the technical proposal and contain the following elements:

i. A completed “Construction Services or Design-Build Price Proposal Form” in an electronic copy (converted to pdf and assembled into one file). An individual offeror’s price (cost) proposal standard format can be used if the data included is substantially the same as the NLR form. The offeror’s price (cost) and delivery terms must be valid for 90 days from the date of the offer. The price (cost) proposal should include support documentation for all categories of the proposed price (cost). The price (cost) proposal should separate price (cost) for lower-tier subcontract(s) and include support documentation for all categories of the proposed lower-tier subcontract(s) price (cost). See the Construction Services or Design-Build Price Proposal Form under Construction Specific Forms at the following link: NLR Standard Forms

ii. Any ad alternates should be priced independently from the base scope price.

iii. A Bill of Materials (BOM) identifying the materials proposed for the project.

iv. A completed “Representations & Certifications for Subcontracts” form at this link: NLR Standard Forms

v. EITHER the “Organizational Conflicts of Interest Representation Statement” OR the

“Organizational Conflicts of Interest Disclosure Statement”, as applicable per the https://www.nlr.gov/workingwithus/forms.html https://www.nlr.gov/workingwithus/forms.html

“Instructions for Completion of Organizational Conflicts of Interest Statement – Disclosure or Representation Statement” at this link: NLR Standard Forms

(e) The proposal should be formatted as follows:

i. A page is defined as one side of an 8 ½” x 11” sheet of paper.

ii. Use a 12-point font.

iii. Maintain at least 1-inch margins on all sides.

iv. All pages must have the same page orientation (i.e., do not present pages that offset by 90 degrees).

SOLICITATION PROVISIONS—FULL TEXT PROVIDED

1. Late submissions, modifications, and withdrawals of offers Offers, or modifications to them, received from qualified organizations after the latest date specified for receipt may be considered if received prior to award, and NLR determines that there is a potential price (cost), technical, or other advantage, as compared to the other offers received. However, depending on the circumstances surrounding the late submission or modification, NLR may consider a late offer to be an indication of the offeror’s performance capabilities, resulting in downgrading of the offer in the technical evaluation process. Offers may be withdrawn by written notice received at any time before award.

2. Restrictions on disclosure and use of proprietary data in the Technical Proposal (Nov 2018) Offerors who include in their technical proposals proprietary data that they do not want disclosed to the public for any purpose or used by the government or NLR, except for evaluation purposes shall, in addition to including the “Notice for Handling Proposals” required in Paragraph #. b. above—

1. Mark the title page of the technical proposal with the following legend:

“This offer includes proprietary data that shall not be disclosed outside the government or NLR and shall not be used or disclosed—in whole or in part—for any purpose other than to evaluate this offer. If, however, a subcontract is awarded to this offeror as a result of—or in connection with—the submission of proprietary data, the government or NLR shall have the right to duplicate, use, or disclose the proprietary data to the extent required in the resulting subcontract. This restriction does not limit the government or NLR’s right to use this proprietary data if obtained from another source without restriction. The proprietary data subject to this restriction are contained on pages [insert page and line numbers or other identification of pages] of this offer”; and

2. Highlight (in yellow) the proprietary data on each page of the technical proposal it wishes to restrict and add the following footer:

“Use or disclosure of proprietary data contained on this page is subject to the restriction on the title page of this offer.”

3. Restrictions on disclosure of sensitive financial information in the price proposal The subcontractor’s labor rates, or other sensitive financial information may be protected from disclosure by placing the footer “Sensitive Financial Information” on the title page of the Cost Proposal and such information shall be protected from disclosure by NLR and the Government and used only in connection with the implementation and execution of the subcontract, or applicable task order agreement.

4. Davis-Bacon Wage Determination Pursuant to the provisions of the Davis-Bacon Act, 40 U.S.C. 276 (a)-276(a)-7, as amended, the Secretary of Labor has determined that rates of wages and fringe benefits listed in the enclosure entitled “Davis-Bacon Wage Determination”, are those prevailing for the specified classifications in the locality of the work covered by this RFP’s specifications. Such rates of wages and fringe benefits listed in the Davis-Bacon Wage Determination shall be the minimum rates per hour to be paid for the work covered by this RFP’s specifications. Refer to the clause entitled “Construction Wage Rate Requirements (formerly Davis-Bacon Act)” of the Appendix B-4 (Construction) / B-10 (Design-Build) Standard Terms and Conditions for Construction and Design-Build Subcontracts for additional requirements.

The latest wage rate determination made by the Secretary of Labor for Jefferson County, Colorado, is included herein. The complete Davis-Bacon Wage Determination is incorporated in this RFP and shall be incorporated into any subsequent subcontract, regardless of whether the offeror / subcontractor will employ all the classifications of laborers and mechanics listed in the Davis-Bacon Wage Determination.

5. Disclaimer

NEITHER THE UNITED STATES; NOR THE DEPARTMENT OF ENERGY; NOR ALLIANCE FOR

ENERGY INNOVATION, LLC; NOR ANY OF THEIR CONTRACTORS, SUBCONTRACTORS, OR

THEIR EMPLOYEES MAKE ANY WARRANTY, EXPRESS OR IMPLIED, OR ASSUME ANY LEGAL

LIABILITY OR RESPONSIBILITY FOR THE ACCURACY, COMPLETENESS, OR USEFULNESS

FOR ANY PURPOSE OF ANY OF THE TECHNICAL INFORMATION OR DATA ATTACHED OR

OTHERWISE PROVIDED HEREIN AS REFERENCE MATERIAL.

6. Solicitation disputes The General Accountability Office and the Department of Energy do not accept or rule on disputes for solicitations for Requests for Proposals issued by Management and Operating Contractors for the Department of Energy (operators of Department of Energy National Laboratories). Should an offeror have any concerns regarding the NLR solicitation process or selection determination, the offeror may contact Paul White, Advocate for Commercial Practices, at (303) 384-7575. NLR will address each concern received from an offeror on an individual basis.

7. Prohibition on use of certain telecommunications and video surveillance services or equipment per the John S. McCain National Defense Authorization Act Section 889(a)(1)(B)

In accordance with the John S. McCain National Defense Authorization Act Section 889(a)(1)(B), NLR is prohibited from contracting with any offeror that uses, and/or whose lower-tier subcontractor(s) use, covered telecommunication equipment or services as a substantial or essential component of any system, or as a critical technology of any system, on or after 08/13/2020, unless an exception applies or a waiver is granted. This includes such equipment or services from five Chinese companies: Huawei, ZTE Corporation, Hytera Communications, Hangzhou Hikvision, and Dahua Technology.

8. Compliance with Section 508 of the Rehabilitation Act (found at 29 U.S.C. 794d) The requirements of Section 508 of the Rehabilitation Act apply to NLR’s procurement of all electronic and information technology (EIT) and any development, maintenance, or use of EIT.

9. Notice Regarding NLR Payments to Subcontractors It is NLR’s standard practice to make all payments to domestic subcontractors via electronic (ACH) payments or to international subcontractors via wire transfers. Any Offeror receiving notification of an award under this solicitation must complete and submit a “Request for ACH/Wire Banking Information” form to the applicable NLR Subcontract Administrator. Payments to subcontractors will be deposited directly into the subcontractor’s designated bank account in accordance with the banking account/wire transfer information provided on the form by an authorized company representative. An electronic (PDF) copy of the form will be provided by the NLR Subcontract Administrator upon notification of award. Please do not include an ACH form with your response to this RFP.

10. Information Regarding the Buy American Act (derived from FAR 52.225-12 Notice of Buy American Act Requirement—Construction Materials under Trade Agreements. [May 2014])

(a) Definitions. “Commercially available off-the-shelf (COTS) item”, “Construction material,” “designated country construction material,” “domestic construction material,” and “foreign construction material,” as used in this provision, are defined in the clause of this solicitation entitled “Buy American—Construction Materials Under Trade Agreements” (see Appendix D, Standard Terms and Conditions for Subcontracts in Excess of $700,000).

(b) Requests for determination of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the NLR Subcontract Administrator in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the Buy American Act

– Construction Materials Under Trade Agreements clause in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) NLR will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction materials, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b) (4) (i) of the Buy American statute – Construction Materials Under Trade Agreements clause.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the NLR Subcontract Administrator will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material, other than designated country construction material, that is not listed by NLR in this solicitation in paragraph (b) (3) of the Buy American statute – Construction Materials Under Trade Agreements clause, the offeror also may submit an alternate offer based on use of equivalent domestic or designated country construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate proposal for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and

(d) of the Buy American statute – Construction Materials Under Trade Agreements clause for the offer that is based on the use of any foreign construction material for which NLR has not yet determined an exception applies.

(3) If NLR determines that a particular exception requested in accordance with paragraph (c) of the Buy American statute – Construction Materials Under Trade Agreements clause does not apply, NLR will evaluate only those offers based on use of the equivalent domestic or designated country construction material, and the offeror shall be required to furnish such https://www.nlr.gov/workingwithus/assets/pdfs/appendix_d_20200301.pdf https://www.nlr.gov/workingwithus/assets/pdfs/appendix_d_20200301.pdf domestic or designated country construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of provision)

Alternate I (May 2014). If insufficient time is available to process a determination regarding the inapplicability of the Buy American statute before receipt of offers; substitute the following paragraph (b) for paragraph (b) of the basic provision above:

(b) Requests for determination of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute shall submit the request with its offer, including the information and applicable supporting data required by paragraphs C. and D. of the Buy American statute – Construction Materials Under Trade Agreements clause.

SOLICITATION PROVISIONS

The following solicitation documents are attached:

▪ Attachment 1, Statement of Work dated 9/1/2026

▪ Attachment 2, Sample Subcontract Schedule - Firm Fixed Price

▪ Attachment 3, Price Proposal Form – Desing-Build

▪ Attachment 4, EMR Form

▪ Attachment 5, CO20260002 - HEAVY - MOD 1 – 05182026

▪ Attachment 6, Small Business Size Certification

▪ Attachment 7, LPTA Selection Criteria

▪ Attachment 8, Notice of Intent to Propose

SOLICITATION PROVISIONS—INCORPORATED BY REFERENCE—GENERAL

ACCESS

This solicitation incorporates one or more solicitation provisions by reference with the same force and effect as if they were given in full text. The following documents can be downloaded from http://www.nlr.gov/workingwithus/standard-terms.html and http://www.nlr.gov/workingwithus/forms.html and https://app.box.com/s/s1bs10w06cyjy36yo4d0unyoua6xfuei or the NLR RFP Contact (see item 2) will make available upon request.

The documents and forms that are listed below are applicable to this solicitation and resulting award:

APPENDIX/FORM

NLR Standard Terms and Conditions: Appendix B-10 (1/23/2023);

NLR Intellectual Property Provisions: Appendix C-3 (8/1/2022);

NLR Representations and Certifications (12/23/2025);

NLR Small Business Size Certification (12/26/2025)

NLR Proposal Form – Design-Build Services Price Proposal Form http://www.nlr.gov/workingwithus/standard-terms.html http://www.nlr.gov/workingwithus/forms.html https://app.box.com/s/s1bs10w06cyjy36yo4d0unyoua6xfuei

NLR Conflicts of Interest Forms

This solicitation incorporates one or more of the following wage determinations by reference with the same force and effect as if they were given in full text. The following wage determination(s) can be downloaded from the Wage Determinations OnLine.gov website at http://www.wdol.gov/.

http://www.wdol.gov/