RFP 2027-1200-0024 - Psychological Screening & Evaluation Services.pdf

STATE OF ALASKA

REQUEST FOR PROPOSALS

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S “ONLINE PUBLIC

NOTICE” WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER LISTED IN THIS DOCUMENT TO

RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE TO CONTACT THE PROCUREMENT OFFICER MAY

RESULT IN THE REJECTION OF YOUR OFFER.

ISSUED BY:

DEPARTMENT OF PUBLIC SAFETY

DIVISION OF ADMINISTRATIVE SERVICES

PRIMARY CONTACT:

JASON MONKELIEN

PROCUREMENT OFFICER 3

JASON.MONKELIEN@ALASKA.GOV

(907) 269-5582

PSYCHOLOGICAL SCREENING & EVALUATION SERVICES

RFP 2027-1200-0024

ISSUED JULY 15, 2026

PSYCHOLOGICAL SCREENING AND EVALUATION SERVICES FOR THE DEPARTMENT OF PUBLIC SAFETY

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP 2027-1200-0024

PSYCHOLOGICAL SCREENING & EXAMINATION SERVICES

2 Rev. 8/24

TABLE OF CONTENTS

INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.04 PRIOR EXPERIENCE

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.07 RETURN INSTRUCTIONS

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

SEC. 1.09 AMENDMENTS TO PROPOSALS

SEC. 1.10 AMENDMENTS TO THE RFP

SEC. 1.11 RFP SCHEDULE

SEC. 1.12 ALTERNATE PROPOSALS

SEC. 1.13 NEWS RELEASES

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

SEC. 3.03 DELIVERABLES

SEC. 3.04 CONTRACT TYPE

SEC. 3.05 PROPOSED PAYMENT PROCEDURES

SEC. 3.06 CONTRACT PAYMENT

SEC. 3.07 CONTRACT PRICE ADJUSTMENTS

SEC. 3.08 LOCATION OF WORK

SEC. 3.09 SUBCONTRACTORS

SEC. 3.10 JOINT VENTURES

SEC. 3.11 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 3.12 CONTRACT PERSONNEL

SEC. 3.13 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 3.14 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 3.15 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 3.16 INDEMNIFICATION

SEC. 3.17 INSURANCE REQUIREMENTS

SEC. 3.18 TERMINATION FOR DEFAULT

SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 INTRODUCTION

SEC. 4.02 PROPOSAL CONTENTS

SEC. 4.03 EXPERIENCE AND QUALIFICATIONS

SEC. 4.04 UNDERSTANDING OF THE PROJECT

SEC. 4.05 METHODOLOGY USED FOR THE PROJECT

SEC. 4.06 MANAGEMENT PLAN FOR THE PROJECT

SEC. 4.07 COST PROPOSAL

SEC. 4.08 EVALUATION CRITERIA

SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

SEC. 5.02 EVALUATION CRITERIA

SEC. 5.03 SCORING METHOD AND CALCULATION

SEC. 5.04 EXPERIENCE AND QUALIFICATIONS (10%)

SEC. 5.05 UNDERSTANDING OF THE PROJECT (10%)

SEC. 5.06 METHODOLOGY USED FOR THE PROJECT (5%)

SEC. 5.07 MANAGEMENT PLAN FOR THE PROJECT (5%)

SEC. 5.08 CONTRACT COST (60%)

SEC. 5.09 ALASKA OFFEROR PREFERENCE (10%)

SECTION 6. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 6.01 INFORMAL DEBRIEFING

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SEC. 6.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 6.03 SITE INSPECTION

SEC. 6.04 CLARIFICATION OF OFFERS

SEC. 6.05 DISCUSSIONS WITH OFFERORS

SEC. 6.06 EVALUATION OF PROPOSALS

SEC. 6.07 CONTRACT NEGOTIATION

SEC. 6.08 FAILURE TO NEGOTIATE

SEC. 6.09 OFFEROR NOTIFICATION OF SELECTION

SEC. 6.10 PROTEST

SEC. 6.11 APPLICATION OF PREFERENCES

SEC. 6.12 ALASKA BIDDER PREFERENCE

SEC. 6.13 ALASKA VETERAN PREFERENCE

SEC. 6.14 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 6.15 STANDARD CONTRACT PROVISIONS

SEC. 6.16 QUALIFIED OFFERORS

SEC. 6.17 PROPOSAL AS PART OF THE CONTRACT

SEC. 6.18 ADDITIONAL TERMS AND CONDITIONS

SEC. 6.19 HUMAN TRAFFICKING

SEC. 6.20 RIGHT OF REJECTION

SEC. 6.21 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 6.22 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 6.23 ASSIGNMENT

SEC. 6.24 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 6.25 DISPUTES

SEC. 6.26 SEVERABILITY

SEC. 6.27 SUPPLEMENTAL TERMS AND CONDITIONS

SEC. 6.28 SOLICITATION ADVERTISING

SEC. 6.29 FEDERALLY IMPOSED TARIFFS

SECTION 7. ATTACHMENTS

SEC. 7.01 ATTACHMENTS

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INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

The Department of Public Safety, Division of Administrative Services, is soliciting proposals for a multi-year contract for psychological screening and examination services. A more detailed description of services, including scope of work, is provided in Section 3.

SEC. 1.02 BUDGET

Payment for the contract is subject to funds already appropriated and identified.

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 4:30 p.m. prevailing Alaska Standard Time on August 5, 2026, as indicated by postmark or email timestamp and late proposals will not be considered.

SEC. 1.04 PRIOR EXPERIENCE

In order for offers to be considered responsive offerors must meet these minimum prior experience requirements:

• Ten years of experience performing psychological screening and examination services for law enforcement agencies. This experience must be detailed in the offeror’s proposal.

An offeror's failure to meet these minimum prior experience requirements will cause their proposal to be considered non-responsive and rejected.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material.

Comments concerning defects and questionable or objectionable material should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of proposals.

This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of offeror's proposals upon which award could not be made.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

All questions must be in writing and directed to the procurement officer and must be received by 4:30 p.m. AKST on July 31, 2026, questions received after may not be reviewed. The interested party must confirm telephone conversations in writing.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The procurement officer will make that decision.

PROCUREMENT OFFICER: Jason Monkelien – PHONE: (907) 269-5582 – PHONE:

jason.monkelien@alaska.gov

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SEC. 1.07 RETURN INSTRUCTIONS

Bidders must submit one complete copy of the proposal via email, the technical proposal and cost proposal must be saved as separate PDF documents and emailed to dps.das.solicitations@alaska.gov as separate, clearly labeled attachments, such as “Vendor A – Technical Proposal.pdf” and “Vendor A – Cost

Proposal.pdf” (Vendor A is the name of the offeror). The email must contain the RFP number in the subject line.

The maximum size of a single email (including all text and attachments) that can be received by the state is 20mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 20 megabytes and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are emailing your proposal, the state recommends sending it with enough time to ensure the email is delivered by the deadline for receipt of proposals.

It is the offeror’s responsibility to contact the issuing agency at (907) 269-5582 to confirm that the proposal has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the procurement officer no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.09 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the state's request in accordance with 2 AAC 12.290.

SEC. 1.10 AMENDMENTS TO THE RFP

If an amendment is issued before the deadline for receipt of proposals, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the RFP and to those who have registered with the procurement officer after receiving the RFP from the OPN.

After receipt of proposals, if there is a need for any substantial clarification or material change in the

RFP, an amendment will be issued. The amendment will incorporate the clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted as a result of receiving new or amended proposals.

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SEC. 1.11 RFP SCHEDULE

RFP schedule set out herein represents the state’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Standard Time.

ACTIVITY TIME DATE

Issue Date / RFP Released July 15, 2026

Deadline for Receipt of Proposals / Proposal Due Date 4:30 p.m. AKST August 5, 2026

Proposal Evaluations Complete Week of August 10, 2026

Notice of Intent to Award August 14, 2026

Contract Issued August 25, 2026

This RFP does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Public Safety, or the Commissioner's designee.

Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.12 ALTERNATE PROPOSALS

Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

SEC. 1.13 NEWS RELEASES

News releases related to this RFP will not be made without prior approval of the project director.

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SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

The State of Alaska, Department of Public Safety (DPS), requires the services of a licensed clinical psychologist to provide psychological screening and examination services. The successful offeror will be required to assess the psychological stability and suitability of applicants applying for a position as a commissioned Alaska State Trooper, Court Services Officer, or Deputy Fire Marshall for a career with DPS. The contractor may also be asked to provide fitness-for-duty or return-to-duty evaluations for Alaska State Troopers under special circumstances.

DPS currently uses psychological screening and examination as part of its selection process for Alaska State Trooper Recruits, the entry-level law enforcement officer job class, as well as applicants for the Court Services Officer and Deputy Fire Marshall job classes. This screening and examination consist of a written portion and virtual interview. All selection procedures utilized by DPS must conform to the federal Uniform Guidelines on Employee Selection Procedures. In addition, DPS requires appropriately validated selection devices.

The Alaska State Trooper Recruit selection process is multi-phased; applicants may be screened out during any phase of the process. The phase impacted by this proposal includes the psychological screening and examination. Recruitment cycles occur at least six times each calendar year for the Spring and Fall DPS Academy.

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SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

The Department of Public Safety (DPS), Division of Administrative Services, is soliciting proposals for psychological screening and examination services on an as-needed basis.

Psychological services include Pre-Employment Psychological Evaluations (PEPE), Fit-for Duty Evaluations (FFDE), Officer Involved Shooting (OIS), and Consultation services. The job classifications that require PEPE, OIS, FFDE are: commissioned Alaska State Trooper, Court Services Officer, and Deputy Fire Marshal.

The contactor must have the ability to provide services either onsite at a department location (likely Anchorage, AK) or through virtual technology. See Section 3.01.02 Virtual Video Evaluation for further details. The department will request these services from the successful offeror on an as-needed basis with no minimum or maximum amount of services guaranteed. The project will be managed by the department’s DPS Recruitment Unit located in Anchorage, AK.

The contractor must have the ability to expand the anticipated annual service amounts if requested by the department.

Contract services must comply with all applicable local, State and federal laws to include but not limited to:

Federal Civil Rights Act of 1964, Equal Employment Opportunity Act and Uniform Guidelines on Selection Procedures, American with Disabilities Act of 1990 and associated regulations, Standards of Educational and Psychological Testing and Pre-Employment Psychological Services guidelines adopted by the International Association of Chiefs of Police (IACP) Police Psychological Services Section (1998), Alaska Police Standards Council (APSC) and Alaska Administrative Code 13 AAC 85.210 (a) (6).

Final reports are to be provided within seven business days, to include a completed APSC F11 form. Both the written and interview testing and evaluation will primarily be conducted during business hours, Monday through Friday, 0800-1700 hours AKST, but the contractor must be willing and able to conduct testing on occasion, on Saturday or Sunday. The goal of the DPS Recruitment Unit will be to conduct the testing during normal business hours, but due to the nature of logistics in Alaska, occasional weekend testing may be required. Preference will be given to the contractor who can complete both the written and virtual interview in the shortest time frame.

Task 1 – Pre-Employment Psychological Evaluations (PEPE):

The contractor shall conduct Pre-Employment Psychological Evaluations (PEPE) using nationally recognized and validated objective tests to assess job suitability. These tests will be used to identify job-relevant, psychopathology and behavior that are important in assessing job suitability issues. The department anticipates up to 80-120 PEPE to be conducted annually. Once a PEPE is conducted, the contractor must email the project manager the next working day a checklist that provides the PEPE rating and pass/fail of the applicant. If the contractor requires additional time to determine a rating for an exam, the contractor will send the preliminary results and place the exam in deferred status.

Task 2 – Psychological Fitness for Duty Evaluations (FFDE):

At the department’s request, the contractor shall perform FFDE. The purpose of FFDE is to determine if a current department employee is able to safely perform essential elements of their job, and whether an inability may be related to psychological reasons. The contractor may be requested to consult with department personnel regarding FFDE. The department anticipates up to five FFDE to be conducted annually.

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Task 3 – Officer involved Shooting (OIS) Check-In:

The Contractor shall provide post incident consultation services for officers involved in the use of deadly force.

Contractor shall provide follow-up check-ins with officers at 4 months, 6 months, and 12 months from the date of the use of deadly force. The initial consultation meeting and check-ins will occur via phone or video conference. Communication during the initial consultation meeting and follow-up check-in meetings shall remain confidential between the mental health provider and the officer receiving consultation services. Officers involved in the use of deadly force will have seven calendar days, from the date of the use of deadly force, to attend consultation services. The seven-day period may be extended if approved by DPS. DPS will coordinate with the officer involved in the use of deadly force to schedule consultation services with the Contractor.

Contractor shall provide the following after the initial consultation meeting:

• Letter notifying DPS that initial consultation services have occurred and notification if the mental health provider has any concerns and/or identifies any abnormalities with an officer in the aftermath of a deadly force event;

• Invoice for post incident consultation services;

• Check-in meetings with officer at 4 months, 6 months, and 12 months from date of use of deadly force.

Task 4 – Consultation:

The contractor shall provide up to three hours per month of consultation to the department at no additional cost. Additional time is billable and the project manager must approve any additional time in advance. The department may request the contractor to consult with certain department personnel for purposes such as

FFDE.

SEC. 3.01.01 PERFORMANCE STANDARDS

DPS reserves the right to evaluate and/or audit (at any time) the services being provided by the contractor under the terms of any contract awarded as a result of this Request for Proposals (RFP). The contractor will be responsible for developing a plan of action (within timelines established by DPS) to address any areas of concern raised through an evaluation process of an officer. The action plan must be approved by the DPS Recruitment Unit.

DPS reserves the right to disallow the use of any individual (under the terms of any contract awarded as a result of this RFP) whose standards of performance are not acceptable to the department.

SEC. 3.01.02 VIRTUAL VIDEO EVALUATION

The department intends for the contractor to utilize a virtual meeting platform for conducting PEPE and FFDE.

The platform must meet HIPPA requirements and must be acceptable to the department. The department reserves the right to restrict the use of certain types virtual meeting platforms. Virtual evaluations must comply with local, State and Federal guidelines. The contractor is responsible for costs associated with compliance costs.

The offeror must detail their virtual meeting evaluation service plan in their proposal.

SEC. 3.01.03 RECORDS

The records and other information compiled by the contractor in accordance with the duties and responsibilities of a contract resulting from this RFP shall be the property of DPS and copies of such records shall be provided to the department within a reasonable period, upon request. All records and other information are confidential

10 Rev. 8/24 and may not be disclosed without the written approval of DPS.

SEC. 3.01.04 SCHEDULING

The contractor must have the ability to be flexible with scheduling evaluations. The contractor may only charge for completed evaluations. The contractor shall not charge the department for evaluations the contractor did not complete. Reasons an evaluation wasn’t conducted may include but are not limited to weather or applicant cancellation (no show). The DPS Recruitment Unit will provide the approximate number of evaluations at least four weeks prior to the anticipated time frame of the testing and will notify the contractor of any cancelled appointments in a timely manner whenever possible.

SEC 3.01.05 APPLICANT DATABASE

At the department’s request, the contractor shall maintain an applicant database that details at a minimum:

name, job class, date screened, and selection recommendation. Other fields and databases may be requested such as an Equal Employment Opportunity Commission database. The department may request the database file to be shared with the department in a format (Excel or Portable Document Format) agreeable to the department. The formation, data entry, and maintenance of databases are at no cost to the department and shall be included in the contractor’s proposed rates.

SEC. 3.01.06 CONTRACTOR ABSENCE AND CONFLICT OF INTEREST

The contractor must notify and coordinate with the scheduling office in the event of an extended leave of absence (in excess of 14 days), or if a conflict of interest has been determined to exist that would require the successful contractor to recuse him/herself. The project manager will determine the validity of the conflict of interest claim.

SEC. 3.01.07 FORMAT OF REPORTS AND DATA

If needed, the contractor will be expected to provide electronic reports and data in a format compatible with the department’s systems and formats and it will be the contractor’s responsibility to create the data files. This includes data entry and the development of any automated interfaces to the contractor’s information systems or data entry software needed for this purpose. Any reports or records compiled by the contractor shall remain the department’s property.

SEC. 3.01.08 TRAVEL

The contractor shall ensure any travel conducted under the resulting contract will be in accordance with the Alaska Administrative Manual, Section 60 - Travel: http://doa.alaska.gov/dof/manuals/aam/resource/60t.pdf.

Travel frequency, Alaska location and duration are dependent upon the needs of the department. The department may include a travel budget in the resulting contract or manage travel through the State’s Travel Authorization process.

SEC. 3.01.9 CONTINUING EDUCATION

The contractor must assure, at no cost to the State, that all persons working under the terms of the contract meet and maintain any and all legal requirements for licensing and continuing education.

SEC 3.01.10 INVESTIGATION AND LITIGATION

The contractor is obligated to notify the project manager the next working day if they or any member of their contract staff are being investigated for malpractice and/or ethical violations by a licensing board or professional organization, or if they are named as a party in a civil or criminal litigation relating to their professional activities.

The department reserves the right to disallow the provision of contract services by any individual undergoing investigation and/or litigation under this section.

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SEC. 3.01.11 CONTRACT PERSONNEL BACKGROUND CHECKS

DPS may require personnel providing direct services to comply with background investigations and/or security checks prior to starting work under the contract. When background investigations are required, they will be performed by the department at no charge to the contractor. The department reserves the right to restrict an individual’s access to the facility or program if they are determined to pose a threat to security, or if they fail to provide the information required for a background check.

SEC 3.01.12 SCREENING SERVICES

The contractor must provide screening services of applicants for the positions of Alaska State Trooper Recruit, Court Services Officer Recruit, and Deputy Fire Marshall Recruit to determine their suitability for a career in law enforcement and public safety.

1. This will include providing in-depth personal history questionnaires and answer sheets to DPS.

Nationally validated applicant screening will be given greater preference to other possible screening methods.

2. The State shall administer the questionnaires, either written or electronic, as requested by the DPS Recruitment unit, to the applicants and then shall submit the completed copy to the contractor to be screened.

3. A minimum of three objective tests must be used, to include the following: California Psychological Inventory (CPI-434), the State-Trait Anger Expression Inventory (STAXI), and the Personality Assessment Inventory (PAI) (or similar validated test designed to assess the emotional stability of applicants), and/or other additional tests or questionnaires designed to evaluate behavior that has been demonstrated to be important in assessing job suitability issues. Other tests may be administered that the contractor feels will help in the assessment of the applicant.

4. At the conclusion of the screening services phase, the contractor must provide a suitability recommendation as defined in section 3.01.15.

SEC 3.01.13 TESTING SERVICES

Prior to the virtual interview, the contractor must supply to the State all necessary advanced applicant testing and evaluation material, either written or electronic, as requested by the DPS Recruitment Unit. Test administration will be conducted by the DPS Recruitment Unit. The completed tests will be made available to the contractor prior to scheduling virtual interviews.

SEC 3.01.14 VIRTUAL INTERVIEW SERVICES

Virtual interviews will be scheduled for all applicants who are recommended for further consideration by the contractor as a result of the screening process. The contractor will be required to conduct virtual interviews of sufficient length to evaluate the applicants' suitability for law enforcement work. Virtual interviews will be scheduled by the DPS Recruitment Unit and will be conducted virtually.

• The contractor must provide a disclosure and release of information form that informs the applicants/employees that the evaluation is the property of DPS and the evaluation will be released only to DPS.

• Contractor must specify the amount of time which is anticipated for each interview and any other requirements (supplies, materials, etc.) necessary to complete the interview process.

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SEC 3.01.15 SUITABILITY RECOMMENDATION

The three primary elements of the psychological assessment process (test data, personal history review, and individual interview) will result in an overall rating of the applicant that addresses stability and suitability for law enforcement. Based on the results of the process, the contractor will be required to provide an overall rating of the applicant that addresses stability and suitability for a law enforcement officer (Alaska State Trooper or Court Services Officer) or fire services officer (Deputy Fire Marshall) in Alaska. Completed reports are due within seven business days.

• The contractor must submit an individual written report for each of the final Alaska State Trooper recruits or Court Services Officer applicants outlining the strengths and weaknesses of each, utilizing a scale which indicates whether the applicant Exceeds, Meets, or Does Not Meet APSC standards required to perform as a commissioned Alaska State Trooper or a partially commissioned Court Services Officer.

• The contractor must submit an individual written report for each final Deputy Fire Marshall applicant outlining their strengths and weaknesses, using a scale which indicates whether the applicant Exceeds, Meets, or Does Not Meet the Alaska Fire Standards Council (AFSC) standards required to perform as a Deputy Fire Marshall.

• The report must be unique to the applicant, follow IACP standards and guidelines, easily understood, and contain references to psychological traits or characteristics related to law enforcement police officer job performance factors.

• Each report must contain any reservations the psychologist or psychiatrist has about the validity and reliability of the test results, as well as a disclaimer that the report is not valid for positions other than those specified in the report.

At a minimum, the written evaluation report must provide the following information:

1. Prior social history of the applicant;

2. Personality attributes of the applicant;

3. An assessment of the applicant's emotional history;

4. An assessment of the applicant's personality functioning;

5. An assessment of the motivational level of the applicant;

6. A thorough assessment of the psychosocial background of the applicant;

7. Any other information pertinent to the evaluation and decision-making process applicable to a career as a law enforcement officer, Court Service Officer, or Deputy Fire Marshal.

SEC 3.01.16 OTHER SERVICES

The contractor may be called upon to provide fitness-for-duty evaluations where such services would be applicable or desirable by the State. The same report format and response time required for Alaska State Trooper/Court Services Officer/Deputy Fire Marshall applicants' evaluations apply to these services, as applicable.

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SEC 3.01.17 ADDITIONAL WORK REQUIREMENTS

A contractor who enters into a contract with DPS as a result of this RFP will also be required to comply with the following conditions:

• Provide personal and/or professional corporation's expertise as a witness should litigation arise against the State of Alaska which stems from personnel selection action taken by the State based on the advice or recommendation of the psychologist conducting the applicant screening.

• Any cost associated with providing in-person testimony related to litigation arising from personnel selection action will be the responsibility of the successful offeror. DPS will assist the successful contractor in scheduling (if possible) in-person testimony concurrent with regularly scheduled on-site interviewing services.

• Provide additional psychological screening and examination services, as needed, by DPS.

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

The length of the contract will be from the date the contract begins, approximately September 1, 2026, through August 31, 2027, with four, one-year renewal option periods to be exercised at the sole discretion of the State.

Unless otherwise provided in this RFP, the State and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

SEC. 3.03 DELIVERABLES

The contractor will be required to provide the following deliverables as set forth in Section 3.01 Scope of Work.

SEC. 3.04 CONTRACT TYPE

This contract is a firm fixed price contract.

SEC. 3.05 PROPOSED PAYMENT PROCEDURES

The state will make payments based on a negotiated payment schedule and/or check-ins. Each billing must consist of an invoice and progress report. No payment will be made until the progress report, and invoice has been approved by the project director.

SEC. 3.06 CONTRACT PAYMENT

No payment will be made until the contract is approved by the Commissioner of the Department of

Public Safety or the Commissioner's designee. Under no conditions will the state be liable for the

14 Rev. 8/24 payment of any interest charges associated with the cost of the contract. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S.

currency.

Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency, will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to

1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

Any single contract payment of $1 million or higher must be accepted by the contractor via Electronic

Funds Transfer (EFT).

SEC. 3.07 CONTRACT PRICE ADJUSTMENTS

Consumer Price Index (CPI): Contract prices will remain firm through August 31, 2027.

The Contractor or State may request price adjustments, no sooner than 12 months from the Contract execution date, and no more than once per contract year. Contractors must submit a request to the

State at least thirty (30) days prior to the end of the current term. All Requests must be in writing and must be received 30 days prior to the Contract renewal date.

a. If the Contractor or State fail to request a CPI price adjustment 30 days prior to the Contract renewal date, the adjustment will be effective 30 days after the State or Contractor receives their written request.

b. Price adjustments will be made in accordance with the percentage change in the U.S.

Department of Labor, Bureau of Labor and Statistics, Consumer Price Index (CPI-U) for All

Urban Consumers, All Items, Urban Alaska.

c. The price adjustment rate will be determined by comparing the percentage difference between the CPI in effect for the base year reported HALF1 (January through June 2026)

(depends on the timing, may be HALF2 for July-December); and each HALF1 (or HALF2) thereafter. The percentage difference between those two CPI issues will be the price adjustment rate. No retroactive contract price adjustments will be allowed. All price adjustments must be approved by the Procurement Officer prior to the implementation of the adjusted pricing. Approval shall be in the form of a Contract Amendment issued by the

Procurement Officer.

d. Approval for all price increases is dependent upon full compliance with the terms of the

Contract including reporting requirements.

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SEC. 3.08 LOCATION OF WORK

The location(s) the work is to be performed, completed, and managed is Anchorage, Alaska or via video technology.

The state will provide workspace for the contractor if performing services in Anchorage, Alaska.

By signature on their proposal, the offeror certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

If the offeror cannot certify that all work will be performed in the United States, the offeror must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of proposals.

The request must include a detailed description of the portion of work that will be performed outside the United States, where, by whom, and the reason the waiver is necessary.

Failure to comply with these requirements may cause the state to reject the proposal as non-responsive, or cancel the contract.

SEC. 3.09 SUBCONTRACTORS

Subcontractors will not be allowed.

SEC. 3.10 JOINT VENTURES

Joint ventures will not be allowed.

SEC. 3.11 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the state may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the state makes such an inspection, the contractor must provide reasonable assistance.

SEC. 3.12 CONTRACT PERSONNEL

Any change of the project team members or subcontractors named in the proposal must be approved, in advance and in writing, by the project director or procurement officer. Changes that are not approved by the state may be grounds for the state to terminate the contract.

SEC. 3.13 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE

DELIVERABLES

The contractor is responsible for the completion of all work set out in the contract. All work is subject to inspection, evaluation, and approval by the project director. The state may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. The project director or procurement officer may instruct the contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

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Substantial failure of the contractor to perform the contract may cause the state to terminate the contract. In this event, the state may require the contractor to reimburse monies paid (based on the identified portion of unacceptable work received) and may seek associated damages.

SEC. 3.14 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

During the course of this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the project director will provide the contractor a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments per AS

36.30.400.

The contractor will not commence additional work until the procurement officer has secured any required state approvals necessary for the amendment and issued a written contract amendment, approved by the Commissioner of the Department of Public Safety or the Commissioner's designee.

SEC. 3.15 NONDISCLOSURE AND CONFIDENTIALITY

Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. “Reasonable care” means compliance by the contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The contractor must promptly notify the state in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information.

Confidential information, as used herein, means any data, files, software, information or materials

(whether prepared by the state or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, compiled or memorialized that is classified confidential as defined by State of

Alaska classification and categorization guidelines provided by the state to the contractor or a contractor agent or otherwise made available to the contractor or a contractor agent in connection with this contract, or acquired, obtained or learned by the contractor or a contractor agent in the performance of this contract. Examples of confidential information include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc).

Additional information that the contractor shall hold as confidential during the performance of services under this contract include:

• Applicant Information

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If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the state with written notice of the requested disclosure ( to the extent such notice to the state is permitted by applicable law) and giving the state opportunity to review the request. If the contractor receives no objection from the state, it may release the confidential information within 30 days. Notice of the requested disclosure of confidential information by the contractor must be provided to the state within a reasonable time after the contractor’s receipt of notice of the requested disclosure and, upon request of the state, shall seek to obtain legal protection from the release of the confidential information.

The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

SEC. 3.16 INDEMNIFICATION

The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission, or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term

“independent negligence” is negligence other than in the contracting agency’s selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor’s work.

SEC. 3.17 INSURANCE REQUIREMENTS

Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the procurement officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under

AS 21.

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Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State.

Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Professional Liability Insurance: covering all errors, omissions, or negligent acts in the performance of professional services under this agreement. Limits required per the following schedule:

Contract Amount Minimum Required Limits

Under $100,000 $300,000 per Claim/Annual Aggregate $100,000-$499,000 $500,000 per Claim/Annual Aggregate $500,000-$999,999 $1,000,000 per Claim/Annual Aggregate $1,000,000 or over Refer to Risk Management

SEC. 3.18 TERMINATION FOR DEFAULT

a. If the Project Director or Procurement Officer determines that the contractor has refused to perform the work or has failed to perform the work with such diligence as to ensure its timely and accurate completion, the state may, by providing written notice to the contractor, terminate the contractor's right to proceed with part or all the remaining work.

b. The Procurement Officer may also, by written notice, terminate this contract under

Administrative Order 352 if the contractor supports or participates in a boycott of the State of

Israel.

This clause does not restrict the state's termination rights under the contract provisions of Appendix A, attached in SECTION 7. ATTACHMENTS.

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SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 INTRODUCTION

Proposals must include the complete name and address of offeror’s firm and the name, mailing address, and telephone number of the person the state should contact regarding the proposal.

Proposals must confirm that the offeror will comply with all provisions in this RFP; and, if applicable, provide notice that the firm qualifies as an Alaskan bidder. Proposals must be signed by a company officer empowered to bind the company. An offeror's failure to include these items in the proposals may cause the proposal to be determined to be non-responsive and the proposal may be rejected.

The state discourages overly lengthy and costly proposals, however, in order for the state to evaluate proposals fairly and completely, offerors must follow the format set out in this RFP and provide all information requested.

SEC. 4.02 PROPOSAL CONTENTS

The following information must be included in all proposals.

(a) AUTHORIZED SIGNATURE All proposals must be signed by an individual authorized to bind the offeror to the provisions of the RFP.

Proposals must remain open and valid for at least 90-days from the date set as the deadline for receipt of proposals.

(b) OFFEROR'S CERTIFICATION By signature on the proposal, offerors certify that they comply with the following:

A. the laws of the State of Alaska;

B. the applicable portion of the Federal Civil Rights Act of 1964;

C. the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government;

D. the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government;

E. all terms and conditions set out in this RFP;

F. a condition that the proposal submitted was independently arrived at, without collusion, under penalty of perjury; and

G. that the offers will remain open and valid for at least 90 days.

If any offeror fails to comply with [a] through [g] of this paragraph, the state reserves the right to disregard the proposal, terminate the contract, or consider the contractor in default.

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(c) VENDOR TAX ID A valid Vendor Tax ID must be submitted to the issuing office with the proposal or within five days of the state's request.

(d) CONFLICT OF INTEREST Each proposal shall include a statement indicating whether or not the firm or any individuals working on the contract has a possible conflict of interest (e.g., currently employed by the State of Alaska or formerly employed by the State of Alaska within the past two years) and, if so, the nature of that conflict. The procurement officer reserves the right to consider a proposal non-responsive and reject it or cancel the award if any interest disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity of the contract to be performed by the offeror.

(e) FEDERAL REQUIREMENTS The offeror must identify all known federal requirements that apply to the proposal, the evaluation, or the contract.

SEC. 4.03 EXPERIENCE AND QUALIFICATIONS

Offerors must provide an organizational chart specific to the personnel assigned to accomplish the work called for in this RFP; illustrate the lines of authority; designate the individual responsible and accountable for the completion of each component and deliverable of the RFP.

Offerors must provide a narrative description of the organization of the project team and a personnel roster that identifies each person who will actually work on the contract and provide the following information about each person listed:

• title,

• resume,

• location(s) where work will be performed,

• itemize the total cost and the number of estimated hours for each individual named above.

Offerors must provide Client Reference Forms for similar projects the offeror’s firm has completed.

SEC. 4.04 UNDERSTANDING OF THE PROJECT

Offerors must provide comprehensive narrative statements that illustrate their understanding of the requirements of the project and the project schedule.

SEC. 4.05 METHODOLOGY USED FOR THE PROJECT

Offerors must provide comprehensive narrative statements that set out the methodology they intend to employ and illustrate how the methodology will serve to accomplish the work and meet the state’s project schedule.

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SEC. 4.06 MANAGEMENT PLAN FOR THE PROJECT

Offerors must provide comprehensive narrative statements that set out the management plan they intend to follow and illustrate how the plan will serve to accomplish the work and meet the state's project schedule.

SEC. 4.07 COST PROPOSAL

Offerors must complete and submit this Cost Proposal. Proposed costs must all direct and indirect costs associated with the performance of the contract, including, but not limited to, total number of hours at various hourly rates, direct expenses, payroll, supplies, overhead assigned to each person working on the project, percentage of each person's time devoted to the project, and profit. The costs identified on the cost proposal are the total amount of costs to be paid by the state. No additional charges shall be allowed.

SEC. 4.08 EVALUATION CRITERIA

All proposals will be reviewed to determine if they are responsive. Proposals determined to be responsive will be evaluated using the criterion that is set out in SECTION 5. EVALUATION CRITERIA AND

CONTRACTOR SELECTION.

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SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

THE TOTAL NUMBER OF POINTS USED TO SCORE THIS PROPOSAL IS 100

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

The state will use the following steps to evaluate and prioritize proposals:

1) Proposals will be assessed for overall responsiveness and responsibility. Proposals deemed non-responsive or non-responsible will be eliminated from further consideration.

2) A proposal evaluation committee (PEC), made up of at least three state employees or public officials, will evaluate the…