MIDDLETOWN, CONNECTICUT

REQUEST FOR PROPOSALS (RFP) 2026-1 BANKING, INVESTMENTS, AND

OPEB TRUST ADMINISTRATION SERVICES

CONTENTS:

Section 1: Introduction, Questions & Communication, Submission, Evaluation, and Award Section 2: General Terms and Conditions Section 3: Scope of Services Section 4: Evaluation of Proposals Section 5: Price Proposal Form (Signature Required) Section 6: Acknowledgement of Addenda (Signature Required) Section 7: Contractor Information (Signature Required)

ATTACHMENTS:

Acknowledgement of Addenda (list all issued addenda, signature required) Sample Contract Special Conditions HUD Form 5369b: Instructions to Offerors (Pre-award Terms) HUD Form 5369c: Representations, Certifications and other Statement (signature required) HUD Form 5370-C: General Conditions for Non-Construction Contracts (contract value above 250,000) HUD Form 50071: Certification of Payments to Influence Federal Transactions (contract value above $100,000) Form SF-LLL (contract value above $100,000) General Depository Agreement Section 3 Forms Analysis Statement

SCHEDULE OF EVENTS:

Solicitation Issuance June 1, 2026 Last Day for Questions Thursday, June 18, 2026, by 2:00 pm Proposal Due Date/Responses Due Thursday, July 2, 2026, by 2:00 pm Award/Contract Effective On or around week of July 13, 2026

[BONDS ARE NOT REQUIRED FOR THIS SOLICITATION]

MIDDLETOWN HOUSING AUTHORITY, 40 Broad Street, Middletown, CT 06457 RFP 2026-1 Banking, Investments, and OPEB Trust Administration Services

SECTION 1: INTRODUCTION, QUESTIONS & COMMUNICATION, SUBMISSION,

EVALUATION, AND AWARD

1.1 Introduction

The Housing Authority of the City of Middletown, Connecticut (MHA), is publishing this Request for Proposals (RFP) to solicit proposals for banking, investments and OPEB trust administration services, for an initial period of three years. MHA is seeking one or more firms to provide banking, investment, and OPEB trust administration services to MHA, its affiliated Connecticut non-stock corporation, Forest City Development Corporation (“FCDC”) and any other corporate entities created and controlled by MHA or FCDC. All proposals submitted in response to this solicitation must conform to all of the requirements and specifications outlined within this document and any designated attachments in its entirety. In particular, the financial institution will be required to fully execute without modifications, the HUD-required General Depository Agreement (the “GDA”). The GDA requires the financial institution to continuously and fully (100%) secure all deposits regardless of type (i.e., checking, savings, money market, certificate of deposits, etc.) that are in excess of the Federal Deposit Insurance Corporation (FDIC) insured amount. MHA may make multiple awards under this RFP.

1.2 Questions and Communication

All questions must be put in writing to the RFP Contact named below no later than the date and time indicated on the cover of this RFP as the Last Day for Questions. MHA goal is to assure that all respondents have access to the same information concerning this RFP. MHA needs sufficient time to post questions and answers in an addendum to this RFP. MHA reserves the right to use its discretion in issuing addenda for questions and answers; only those questions and answers which might materially affect a vendor’s response will result in an addendum.

The respondent must check MHA’s website, www.middletownha.org, to acquire addenda MHA may issue for this RFP.

NOTE: Any solicitation or lobbying directed at any MHA staff, or any Board of Commissioners member, is prohibited and is grounds for disqualification of the respondent’s proposal.

MHA’s sole RFP Contact:

Ben Bare Contracting Officer

40 Broad Street Middletown, CT 06457

Email: bids@middletownha.org

1.3 Response Deadline and Delivery

The respondent must email its full proposal to bids@middletownha.org, on or before the date and time indicated on the cover page of this RFP. No mailed originals will be accepted.

1.4 Proposal Format

To ensure proper electronic receipts and handling of responses, the respondent shall use the following file naming convention: the respondent’s name, hyphen, RFP number, hyphen, and the services solicited.

Naming Convention Example:

Good Services, LLC - RFP 2025-20 - General Contractor Services

The respondent’s failure to use MHA’s naming convention may result in the loss, misplacement, or rejection of the respondent’s proposal.

The respondent must include the following with its response:

Client References Include three (3) references for which the respondent has provided a similar scope of work.

Include contact name, address, and phone number. Provide a brief description and the value of the work performed.

Organizational Chart and Staffing Provide an organizational chart for staff and subcontractors providing services to the MHA.

Provide resumes highlighting credentials, qualifications, roles, and professional licensing/certifications of key staff and subcontractors who will be involved in the work.

MHA does not permit staff or subcontractor substitutions after award without prior written approval of MHA.

Technical Proposal Submit a detailed response to RFP Section 3, Scope of Services. Address the scope items in the same order as they appear in the RFP. Include a description of the respondent’s ability to perform in a manner that demonstrates evidence of the respondent’s knowledge and experience.

The respondent may reply “NO RESPONSE” to any scope of service that the respondent does not want to provide.

Fee Proposal Include a complete Fee Proposal indicating any and all costs associated with the services proposed to fulfill the terms of the contract. Include hourly billing rates for key staff and identify any and all items that are billable expenses.

In addition:

MHA does not permit cost-plus-a-percentage-of-cost fee structures.

MHA treats administrative subcontractor markups as a cost-plus fee structure, which it does not permit.

MHA does not permit charging travel costs and other incidental expenses.

Contractor shall pay any and all costs not specifically provided for in this proposal.

1.5 Pricing Period

MHA requires all offers to be firm for a period of ninety (90) days following the RFP due date.

1.6 Right to Verify Information

MHA may verify any and all information provided in each response. If MHA finds evidence of false or misleading information, MHA may reject the respondent’s submittal.

1.7 Respondent’s Qualifications

MHA may make such investigations it deems necessary to determine the ability of the respondent to perform the services outlined in the scope of work. If requested, the respondent shall provide MHA with all such information and data for this purpose. MHA reserves the right to reject any response if the evidence submitted by or derived from an investigation fails to satisfy MHA that the respondent has the capacity to perform the obligations of the contract and to complete the work specified in this RFP.

1.8 Security

If respondent’s proposal references terms and conditions or clauses in a license, subscription, maintenance, support, or similar agreement, including via an internet link or uniform resource locator address, that conflict with the terms of this contract, the additional terms and conditions or conflicting clauses are not binding on MHA, and the provisions of this contract governs. Further, no such terms and conditions or clauses expand MHA’s liability or reduce MHA’s rights.

1.9 Award

MHA may award a contract to the respondent whose proposal is deemed most advantageous to MHA.

MHA may award more than one contract. Further, MHA may administer the contract in the manner that is most advantageous to it, taking into consideration cost effectiveness, efficiency, and practicality.

MHA’s contract administration may include assigning work on a rotational basis, or by dividing tasks among awardees. MHA may make a “no award” on all or any part of this RFP, and to negotiate the extent of services provided (upward or downward).

MHA may make a partial or a full award of the services requested. The respondent’s obligations continue to be obligations of the contractor when awarded. MHA makes awards based on an evaluation of price and of other factors described in this RFP.

An award is not an exclusive contract and there is no guarantee as to the amount of work to be assigned for any particular period of time. MHA may seek separate solicitations for major projects or for assignments not covered by the Scope of Services.

1.10 Conditions of Contract

This RFP, including all attachments and linked terms and conditions, together with the respondent’s proposal form the entire agreement between the respondent and MHA. Any proposed modifications to the Sample Contract attached to this RFP must be identified in the vendor’s proposal.

If MHA requires additional services that have not been awarded, MHA may seek the services in the open market.

The person signing the response on behalf of the bidder must be authorized to commit the respondent in contractual matters.

MHA encourages responses from all small businesses including Section 3 companies located in or owned by persons residing in a public housing development, and minority or woman owned businesses.

The respondent shall have authorized the person signing a proposal to commit the respondent in contractual matters, and to conduct negotiations on behalf of the respondent.

1.11 Funding

MHA’s award is contingent upon continued funding from one or more sources, including federal funds.

In the event that sufficient funds are not available at any time during the contract term, MHA may cancel the contract. In such event, MHA will pay the contractor for satisfactory services provided to date of contract termination.

1.12 Subcontracting

The contractor shall not assign, subcontract, or transfer any interest in an awarded contract without the prior written consent of MHA.

1.13 Availability

The contractor shall have one or more people available during normal business hours to address any MHA problems or complaints related to the awarded contract.

1.14 Federal Section 3 Requirements and Other Socio-Economic Consideration

The purpose of Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) as amended by the Housing and Community Development Act of 1992 (HUD Section 3), is to ensure that employment and other economic opportunities generated by certain U.S. Department of Housing & Urban Development (HUD) financial assistance provided to MHA, to the greatest extent feasible, and consistent with existing Federal, State, and local laws and regulations, are directed to Low-Income and Very Low-Income persons, particularly those who are recipients of government assistance for housing, and to business concerns that provide economic opportunities to Low-Income and Very Low-Income persons.

The contract resulting from this solicitation is subject to the terms of Section 3. The respondent shall submit the attached Section 3 Contractor Compliance Commitments and Statement of Compliance with its response. In addition to HUD Section 3, MHA encourages responses from small businesses including minority- and women-owned businesses.

The provisions of HUD Section 3 are incorporated into this contract by reference.

SECTION 2: GENERAL TERMS AND CONDITIONS

1. SIGNED RESPONSE CONSIDERED AN OFFER: Receipt of a signed response is considered a binding offer by the respondent, who shall keep offers open for a period of 90 days from the date responses are due. In the event of withdrawal after response submission, MHA may take such action as it deems appropriate including legal action for damages or specific performance.

2. CHANGES: MHA has the right, at any time, to increase or decrease the scope of “Work” contained in this RFP to meet increased or decreased needs.

3. AVAILABILITY OF FUNDS: Any and all payments to the contractor are deemed binding only to the extent of funds appropriated for the purpose set forth in this RFP.

4. NON-DISCRIMINATION: The contractor shall not discriminate against any individuals and will take active measures to assure compliance with all Federal and State and MHA requirements concerning fair employment, employment of people with disabilities, and concerning the treatment of all employees without regard to discrimination based upon age, race, color, religion, sex, national origin, or disability.

5. ADVERTISING: In submitting a response to MHA, the respondent agrees not to use the results of their response as a part of any commercial advertising without prior approval of MHA.

6. CONFIDENTIALITY OF RESPONSES: In submitting a response, the respondent agrees not to discuss or otherwise reveal the contents of its response to any source outside of MHA until after the award of the contract. MHA may disqualify the respondent not in compliance with this provision. Only discussions authorized by MHA are exempt from this provision.

7. ELABORATE RESPONSES: Elaborate responses in the form of brochures or other presentations beyond those necessary to present a complete and effective response are not desired.

8. COST FOR RESPONSE PREPARATION: Any costs incurred by the respondent in preparing or submitting a response are the respondent’s sole responsibility. MHA will not reimburse the respondent for any costs incurred prior to MHA awarding the contract.

9. RIGHT TO SUBMITTED MATERIAL: All responses, inquiries, or correspondence relating to or in reference to this RFP, and all other reports, charts, displays, schedules, exhibits, and other documentation submitted by the respondent become the property of MHA when received.

10. COLLUSIVE ACTIVITY: The respondent’s signature on the response is a guarantee that the prices quoted have been arrived at without collusion with other eligible respondents and without an effort to preclude MHA from obtaining the lowest possible competitive price.

11. ERRORS AND OMISSIONS: The respondent shall not take advantage of any errors or omissions in this RFP. The respondent shall promptly notify MHA of any omissions or errors found in this document.

12. INDEPENDENT INVESTIGATIONS: MHA reserves the right to make independent investigations as to the qualifications of the respondent. Such investigations may include contacting existing customers. MHA reserves the unqualified right to accept or reject any and all responses, and to waive any irregularities or deficiencies as may be permitted by law when it is deemed that such action is in the best interest of MHA.

13. REFERENCE TO OTHER DATA: Only information which is received in response to this RFP will be evaluated. Reference to information previously submitted will not be evaluated.

14. NOTIFICATION OF AWARD: After all prerequisites and specifications have been met by the respondent and the award has been made (in the case of contract approval by MHA Board of Commissioners, award will be deemed made upon such approval), the successful respondent will be notified within ten (10) working days of this award. MHA will notify the successful respondent in writing, either by a Letter of Award or a Purchase Order or both. VERBAL NOTIFICATION OF

THE AWARD OF THE CONTRACT IS NOT CONSIDERED A RELIABLE MODE OF

NOTIFICATION AND, THEREFORE, WILL NOT BE RECOGNIZED AS OFFICIAL

NOTIFICATION.

15. AUTHORIZED PERSONNEL: While engaged in the performance of the services described herein, only authorized employees of the contractor are allowed at MHA locations where the services are being performed. During the performance of these services, the contractor’s employees are not to be accompanied in the work area by acquaintances, family members, associates, or any other person, not a current, authorized employee or agent of the contractor.

16. DRUG POLICY: The contractor certifies that it maintains a drug-free workplace environment to ensure worker safety and workplace integrity. The contractor further agrees its employees shall comply with MHA’s Drug-Free Workplace Policy.

17. SAFETY: Contractor shall insure that its employees meet and maintain all applicable OSHA or other similar workplace safety and licensing requirements (i.e., asbestos certification, electrician licensing, OSHA 10 etc.) and adhere to all OSHA and other required safety standards and regulations that apply while performing their job duties. The contractor shall provide proof of licensure and compliance with all applicable safety requirements upon request by MHA.

18. CONTINUANCE OF WORK: If the contract term expires and the contractor has not completed assignments that are underway, MHA may, at its discretion, allow the contractor to complete those assignments if the following conditions are met and evidenced in writing:

1. The contractor submits a request to MHA to complete the assignments that are underway.

2. The prices in contract remain in effect until all work is completed.

3. All other contractual obligations and conditions remain the same, including insurance requirements.

4. This provision does not apply to any continuance of work which would extend the contract term (including any extensions by MHA) beyond five years from the date of contract award.

19. STATE AND FEDERAL REGULATIONS: The contractor shall perform all work in accordance with State and Federal safety regulations in regard to work zones, work areas, equipment, vehicles, tools, and supplies. The contractor shall provide all necessary and required work zone protective devices and traffic channeling devices as required under State and Federal safety regulations.

20. PUBLIC SAFETY: The contractor shall protect the safety and convenience of the general public.

The contractor shall perform services as needed and necessary to protect the general public from hazards.

SECTION 3: SCOPE OF SERVICES

3.1 General

MHA currently uses one banking institution, TD Bank, which handles all of its cash management needs. FNC Investments handles MHA’s asset investments and Raymond James manages MHA’s one LIPH Federal Investment and OPEB Trust investments. Rental payments and other fees received (i.e., maintenance charges, late fees, etc.) are paid by check or money order, to the MHA main administration office. The Finance department/Property Manager makes daily deposits via scanned remotely, online and physical deposit to the appropriate accounts as funds are received. Revenue from HUD and other governmental entities is received via ACH or electronic funds transfer into the appropriate program account.

Pursuant to HUD’s requirements provided under the Annual Contributions Contract (ACC), all Public Housing and Housing Choice Voucher funds must be placed in interest-bearing accounts. Positive pay (fraud protection)1 and on-line inquiry of transactions are available for these accounts. In addition, reconciliation service is provided for the accounts.

The major accounts and type of services currently used by MHA are described below. The table in this Section illustrates current MHA monthly activity in these accounts. That activity is subject to fluctuation and could change significantly over the life of the contract depending on the outcome of MHA initiatives to accept payments from landlords via ACH, pay vendors via ACH, etc.

General Fund Account. This account serves as a Revolving account to fund the Payroll and a portion of the Accounts Payable expenses for LIPH Federal, the Housing Choice Voucher, State Family MR, State Elderly, and Local Program accounts. The average monthly number of transactions is 100 and the average monthly account balance is $625,500.00.

Federal LIPH Account. This account serves as the primary tenant rent collection account for the Public Housing program. Receipts to this account are processed through physical deposits and/or electronic direct deposits. No checks are drawn on this account. Estimated monthly deposits/ACH/transfers include 35 items with an average monthly account balance is $1,565,500.

State Moderate Rental Account This account serves as the primary tenant rent collection account for the ST Family MR program. Receipts to this account are processed through scanned remote deposits and/or electronic direct deposits. No checks are drawn on this account. Estimated monthly deposits include 25 items and the average monthly balance is $2,895,600.

State Elderly Account This account serves as the primary tenant rent collection account for the ST Elderly program. Receipts to this account are processed through scanned remote deposits and/or electronic direct deposits. No checks are drawn on this account. Estimated monthly deposits include 15 items with an approximate value of $385,000.00.

Housing Choice Voucher Account. This interest-bearing account is used to support the HCV program and is used to deposit all funds that support the program, fraud repayments via scanned remotely, including both HAP and administrative fee receipts via monthly ACH deposit from HUD. This account will be used to process payments to landlords that provide housing to the Authority’s low-income tenants in the HCV program. The average monthly deposit of funds to this account is roughly $975,000. A monthly average of 50 checks and 160 ACHs are issued with a monthly average disbursement of $960,000.00 with an average monthly account balance is $1,017,850.

OPEB Trust Account. This account serves as a pass through for the OPEB Investment account where transfers are received for OPEB retiree reimbursements back to the various programs. The average monthly account balance is $27,000.

Tenant Services Account. This account serves as a Tenant Participant account that is used for Tenant services/purchases.

Tenant Security Deposits Account. This is a dedicated, interest-bearing escrow account where MHA will hold funds collected from tenants before a lease begins.

Account Name

Account Description

# Of Checks # Of Deposits

# Of Wire/Electronic Transfers/ ACH

Average Daily Balance

1 General Fund

Checking 70 5 25 $625,500

2 Federal LIPH

Checking 0 25 10 $1,565,500

3 State Moderate Rental Account

Checking 0 20 5 $2,895,600

4 State Elderly Account

Checking 0 10 5 $385,000

5 Housing Choice Voucher Account

Checking 50 5 160 $1,017,850

6 OPEB Trust

Checking 0 0 1 a year $27,000

7 Tenant Services

Checking 0 1 a year 1 a year $65,000

8 Tenant Security Deposits Account

Interest-bearing escrow

12 12 2 $260,000

(a) Minimum Requirements

To be considered for selection, Respondents must have at least the following qualifications.

Please indicate for each item listed below whether the Respondent meets the requirements. If not, please explain.

1. Be a federally or State of Connecticut chartered institution qualified to act as a depository bank.

2. Be a member of the Federal Reserve System and have access to all services.

3. Be insured by the FDIC.

4. Be able to initiate and receive Federal wires.

5. Pursuant to HUD’s requirements provided under the Annual Contributions Contract (ACC), all Public Housing and Housing Choice Voucher funds must be placed in interest-bearing accounts.

6. Must have a Community Reinvestment Act (CRA) rating of either Satisfactory or Outstanding.

7. Must have an executed HUD form 51999, General Depository Agreement, or be willing to execute the form (without changes) at the time of signing the contract (form attached).

8. Be able to provide the financial information or statements for the years specified in the

RFP.

9. Be capable of providing all the services identified within the RFP.

(b) Specific Requirements

The Respondent will provide the following banking and investment services.

1. General Account Information.

2. Describe the Respondent’s capacity to handle the number and types of accounts that the

MHA currently uses as described in this solicitation – Current Banking Services.

3. MHA completes online transfers between all accounts. Describe the process and the reporting available for online transfers.

4. Describe how the Respondent calculates bank balances. Describe the methodology that would be used to give credit to MHA bank balances.

5. Discuss security measure options that would restrict specific activities on MHA’s various accounts. Specifically, is Positive Pay available and if so, describe the process.

6. Branch Services. Provide a list of the Respondent’s branches within the city/county of

Hartford. For each branch, provide the hours of operation, list of banking and investment services available, and the proximity to MHA’s main administration office.

7. Deposit Processing.

o Describe how the Respondent would accommodate the deposits for MHA’s accounts. Explain capabilities to provide MHA’s main administration office with a deposit check scanner for daily deposits for remote deposit. Software and hardware installation and maintenance will be provided by the bank. Include lockbox process-reporting, viewing and turn-around time, and remote deposit capability and process.

o Describe the Respondent’s procedure for the processing of returned items. When and how is MHA notified?

o Describe the process and timing for deposit corrections or other credits or charges to the MHA account. If using “Miscellaneous” for the description, more detail needs to be provided. When these entries are made, is notification provided to MHA? When and in what format? Describe the Respondent’s problem resolution process for missing deposits, deposit amount differences and account adjustments.

o How will deposit supplies (e.g., deposit slips) be provided to MHA? Is there a charge for these supplies?

8. Interest Rates.

o How is rate indexed?

o How often does the rate change?

o Is the rate applied to the preceding or following period of time? Please provide the most recent calendar year history of interest rates.

9. Monthly Bank Statements.

o What is the closing date? (MHA highly prefers month end closing dates) o What is the mail date?

o What is the interest posting date?

10. Electronic Transactions. MHA currently utilizes PHA-Web and uses daily online banking and investment services with its current financial institutions.

o Describe the Respondent’s incoming and outgoing electronic money transfer services.

Include the process and type of software used for initiating repetitive and non-repetitive wire transfers and provide information on how this software can be interfaced or integrated MHA’s financial system, and what support will be available under the contract. Include the security features utilized to prevent unauthorized users from initiating or approving wires. Are there different controls for repetitive, non-repetitive and freeform wire transfers? If so, please describe.

o What equipment and/or software are required for initiating ACH transmissions for payroll and accounts payable direct deposits? Does Respondent charge for the software if required? Include deadlines for initiating transmissions.

o Describe the process used for initiating ACH transactions with other institutions. Please include pre-noting details, transmission format requirements and other relevant details.

Provide the timing requirements of the data exchange such as the number of business days prior to pay date and the time requirements for corrections. When will transactions be posted during the day? What is the process for canceling a transaction?

o For resolution of wire transfer and ACH transaction problems, describe the procedures, the timing requirements and the deadlines for correcting errors. Does phone, fax or computer handle the resolution?

o Provide information on the file requirements for direct deposit transactions.

o Explain the Respondent’s capability to accept online payments of rent with rules that the tenant’s payment must match their current statement with no over or under payments. If available, describe the process and stipulations.

11. Internal Controls. Provide detailed descriptions of the Respondent’s internal controls/procedures for wires, ACH’s transfers, and signature authority.

12. Conversion Plan.

o Describe the overall plan Respondent would use to coordinate a smooth transition from MHA’s current bank. Provide a schedule of events starting with the anticipated award date of July 13, 2026.

o Discuss the kind of training that would be offered to Authority personnel for the operation and use of the Respondent’s services and automated systems in all areas of banking and investment services.

o Provide information on any costs that MHA would be expected to pay to convert. Please provide information on costs associated with initial account and/or system setup, software, training, printing of deposit slips, starter checks, if necessary, other supplies, etc.

13. Automated Cash Management Information Access. MHA utilizes web-based, automated cash management services and daily balance reporting (prior and intra-day) for timely access to balance information and transactions. Downloading of report information is critical to the Authority so flexibility in customized reporting is also important. MHA requires a high degree of automation within all service areas such as ACH and reconciliation. Imaging of all checks and image retention is required. Imaging of deposit slips and deposit items also is preferred.

Statements and account analyses are preferable in electronic form along with archiving of information. Statements are required for all accounts and should be available by the 7th of the following month.

14. Minimum online services should include online balance reporting, stop pays, positive pay, account transfers, and wire transfers. Daily balance reporting should include detail on all transactions with summary reporting on closing ledger and collected balances along with one-day float, at a minimum.

o Fully describe the Respondent’s online service capabilities and systems, including user-friendliness. List the system’s online initiation and monitoring capabilities (i.e., balance reporting, wires, positive pay, stop pay, transfer, etc.) and describe any differentiation of transaction and summary account types.

o Provide a link for review of the online system. If not available, submit screen prints.

Provide sample reports available from the online system.

o Describe fully the ability to search on historical transactions and reports as well as the ability to retrieve and download historical images. How long is historical information maintained online? What is the ability to request date ranges and period ending filters?

o Are reporting processes and services web-based? Are systems available through one portal?

o When is prior day information available? Is intra-day information real-time or delayed?

o Detail the level of information available on both prior and intra-day reporting.

o Describe the history retention features available by information type.

o Can customized reports draw across reporting modules and activities? Can MHA customize reports? Describe and detail cross functionality features. Is information from the online system exportable to Excel or other formats?

o Describe back-up procedures for MHA’s use in the case of any interruption in the automated system delivery of information or transaction input functions.

o Describe the security protocols for online services. How is authentication and authorization provided? How and by whom is the administration of the security module established and maintained?

o What are the hours of available technical support? How is support provided?

15. Investments. MHA is required to invest only in instruments that are approved by State law and HUD. Based on the list of approved instruments provided by HUD (see attached HUD PIH Notice 1996-33), please describe the investment options that the offeror can provide the Authority.

16. Financial Statements. Submit copies of the Respondent’s annual audit reports for the past two

(2) years.

17. Optional Services. MHA may be interested in the following services from time to time or in the future.

o Business Credit Card accounts – Describe services, controls, reports, etc.

o Discuss any money market account options available to MHA. Is it possible to transact same-day transfers between MHA’s other accounts and the money market account?

Can the transfers be completed online? What is the latest time during the day that such a transfer could be made? Provide a history of the rates paid on the money market accounts for the most recent calendar year.

o The ability to distribute re-loadable debit cards to tenants for utility payments. If available describe the process, costs, etc.

o Describe any services Respondent can provide that could eliminate employee bank visits or other advanced automated services.

o Add services that you feel MHA would benefit from.

18. Additional Information.

o Based on information presented in the RFP and the Respondent’s knowledge, describe any enhancements, technological or otherwise, that MHA should consider.

o Describe any other information not previously mentioned that the Respondent believes should be given consideration.

Scope of Services – OPEB Trust Administration (Public Housing Authority)

The Administrator shall provide administrative, financial, and compliance support for the Other

Post-Employment Benefits (OPEB) Trust established by MHA), including the following services:

Trust Administration & Regulatory Compliance Maintain all trust documents, records, and governing instruments.

Ensure compliance with applicable federal requirements, including HUD regulations, IRS rules, and relevant state laws.

Support adherence to fiduciary standards and public sector governance practices.

Financial Management & Reporting Record and reconcile all trust contributions, expenditures, and investment activity.

Maintain accurate accounting records in accordance with governmental accounting standards.

Investment Oversight Coordination Serve as the MHA investment advisor and custodian.

Monitor asset allocation and performance reporting relative to investment policies.

Facilitate transactions, rebalancing, and funding in accordance with Board-approved strategies.

Benefit Payment Administration Process authorized OPEB-related disbursements (e.g., retiree healthcare premiums) in accordance with plan provisions.

HUD & MHA Reporting Support Support documentation needed for compliance reviews and audits.

Governance & Board Support Support the MHA Board of Commissioners or Trustees with meeting materials and reporting.

Maintain policies, procedures, and internal controls consistent with public sector requirements.

Attend meetings and provide administrative support as requested.

Services shall be performed in accordance with agreed service levels, applicable regulatory requirements, and fiduciary responsibilities to the Trust and its beneficiaries.

SECTION 4: EVALUATION OF PROPOSALS

4.1 General

Responses are evaluated in accordance with MHA’s Procurement Policy.

MHA will assign an agent to review each response to this RFP to determine if it substantially complies with this RFP’s requirements and procedures. MHA will not complete its evaluation of responses that are not substantially compliant.

In general, MHA will evaluate the pricing in a response, a demonstrated record of integrity and business ethics, and the quality of prior performance(s) if known. If the respondent provides unclear information, MHA may assume hypothetical or prior years of experience to identify a qualifying respondent.

4.2 Evaluation Criteria

CRITERION POINTS

General Background and Experience… Verifiable experience with requested service(s) proposed; capacity to perform; references; integrity;

knowledge of public policy; experience with governmental, housing and/or redevelopment organizations, past performance; financial and technical resources.

Technical Response….;

Narrative Response to the Scope of Services, demonstrated knowledge of staff that will be assigned to audit.

Competitiveness of Proposed Fees

SECTION 5: PRICE PROPOSAL FORM (SIGNATURE REQUIRED)

Respondents are required to provide a complete fee schedule inclusive of all costs associated with delivering the full range of services. Any and all costs not specifically provided for in the proposal response will be borne by the Contractor. Cost plus pricing is absolutely prohibited. This prohibition includes all subcontractor price or administrative markups as well as any part or supply markups.

The Authority will not reimburse for travel, mileage, hotel, meals or other related expenses and will not pay for travel time to and from Authority locations.

The tables below set out the services required (see Service column) and the associated activity and dollar volumes associated with service (see No. of Unit column) during a typical month for each of the MHA bank accounts. Respondents should complete the applicable portions of each bank account table (Unit Price column and Extended Price (monthly) column) and the Total Firm Fixed Price Monthly Service Charge summary table at the end of this section. If any additional fees will be charged, please list at the bottom of the matrix. Note: Respondent’s generic pricing sheet will not be accepted. The table in this Section illustrates current Authority monthly activity in these accounts.

That activity is subject to fluctuation and could change significantly over the life of the contract depending on the outcome of Authority initiatives to accept payments from landlords via ACH, pay vendors via ACH, etc. Pricing presented should be flexible to account for potential shifts in activity.

General Fund Account

ID Service No. of Unit Unit Price

Extended Price (monthly)

1 Balance Related Services 2 Deposit Protection Per $1000 $10,000

3 Depository Services 4 Account Maintenance 1 5 Master/Subsidiary Account Maintenance 1 6 Ledger Overdraft Per Day 7 General Checks Paid 70 8 Deposited Items – Out of State NA 9 Deposited Items – In State NA 10 Deposited Items - Governmental NA 11 Return Chargebacks 1 12 Checks Deposited 1 13 Debits Posted-Electronic 1 14 Credits Posted-Electronic 15 Account Transfers 15 16 Deposit Account Statement 1 17 Stop Pay Automated <=12 months 5 Commercial Deposits - Vault 18 Currency/Coin Deposits/ $100—Bkg. Ctr. NA 19 Currency/Coin Deposits/ $100—Vault NA

ID Service No. of Unit Unit Price

Extended Price (monthly)

General ACH Services 20 ACH Blocks/ Filter Maintenance 1 21 ACH Block Auth Instructions 1 22 ACH Monitor Paid Decision NA 23 ACH Credit Per Item Fee 15 24 ACH Debit Per Item Fee 15 25 ACH File Processing 5

26 ACH Item Fee 1

27 ACH Module Fee 1

28 ACH ON US Credits 1

29 ACH OFF US Credits 4

30 Wire and Transfer Fees 1

31 File Transfer Fee NA

32 Internal Bank Transfer NA

33 Domestic Wire Fee NA

Account Reconciliation

34 CD ROM Maintenance NA

35 CD ROM Per Image NA

36 CD ROM Disk NA

37 CD ROM Per Statement Image NA

38 Full Maintenance 1

39 Full Positive Pay Input Per Item 250

40 Positive Pay Item Return-Other/Fraud 7

41 ARP Recon Output File 1

Remote Deposit Services

42 Remote Deposit Account Maintenance 1

43 Remote Deposit Check Image 700

44 Remote Deposit Item Storage 700

Information Services

45 Image Retrieval BA Direct NA

46 Online Account Access 1

Extended Price (monthly)

47 Direct Previous Day Maintenance 1

48 Direct Previous Day Ext Item 1

International

49 Electronic Wire Out-USD International NA

Miscellaneous

50 Cashier Checks / Official Checks NA

51 External Alerts NA

Image

52 Image Archive-7 years 250

53 Image Subscription 1

Total Monthly Service Charge

Housing Assistance Payment Account

Extended Price (Monthly

Balance Related Services 1 Deposit Protection Per $1,000 10,000

Depository Services 2 Account Maintenance 1 3 Stop Payment Automated <=12 months 15 4 Banking Center Deposit 10 5 General Checks Paid 50 6 Deposited Items – Out of State NA 7 Deposited Items – In State NA 8 Deposited Items - Governmental NA 9 Credits Posted Electronic 25 10 Debits Posted Electronic 25 11 Deposit Account Statement 1 12 Image Deposited Item 10

General ACH Services 13 ACH Blocks/ Filter Maintenance 1

Extended Price (Monthly

14 ACH Blocks Auth Instructions 10 15 ACH Credit Per Item Fee 10 16 ACH Debit Received Item 25 17 ACH Return Item 5 18 ACH Notification of Change NA 19 ACH Monthly Maintenance 1 20 ACH LV ON US Items 200 21 ACH LV OFF US Items 600

Account Reconciliation 22 CD ROM Maintenance NA 23 CD ROM Per Image NA 24 Full Positive Pay Account 1 25 Full Positive Pay Item 750

26 Positive Pay Item Return-Other/Fraud 7

27 Full Recon Input Item Trans NA

28 Full Recon Output file Trans 1

29 Void Cancel Items 5

Information Services

30 Reports 2

31 Online Subscription 1

32 Reporting Subscription 1

33 Online PDR Account 10

34 Online PDR Item 3000

35 Online CDR Account 10

36 Online CDR Item 3500

Remote Deposit Services

37 Remote Deposit Account Maint 1

38 Remote Deposit Check Image 200

39 Remote Deposit Item Storage 2500

Image

40 Image Archive 7 years 750

41 Image Subscription 1

42 Online Image Retrieval 10

Extended Price (Monthly

Total Monthly Service Charge

Total Firm Fixed Price Monthly Service Charge (total monthly service fee to be charged to each account each month in the base period (first three years of the contract).

ID Bank Account Extended Price (monthly)

1 General Fund Operating Account 2 Housing Choice Voucher Account

Other Current Accounts including Federal LIPH Account, ST MR Account, ST Elderly Account, OPEB Trust, & Tenant Services Account – Price shown as a per account

Service Fee for Newly Created Accounts (i.e., segregated Grant Fund Accounts)

COST PLUS PROHIBITED. Respondents are cautioned that cost plus a percentage of cost is not allowed, therefore, mark-ups for project expenses will not be an acceptable submission.

FEES TO REMAIN FIRM. Fees must remain firm for the duration of the Contract unless a price change clause is included in this RFP, or the pricing description specifically allows for price escalations at known dates or performance levels. As assignments arise, the Authority may request project estimates. Contractors shall base the project estimates on the hourly rates and expenses fees provided in their proposal. Any and all costs not specifically stipulated will be borne by the Contractor.

The Undersigned agrees to hold its offer open for 90 days from the date of RFP opening.

Signed by: _________________________________ Print Name ________________________________

Name of Company or Title

Address

Telephone ______________________________________

SECTION 6: ACKNOWLEDGEMENT OF ADDENDA (SIGNATURE REQUIRED)

The respondent has received the following Addenda, the receipt of which is hereby acknowledged:

Addendum Number __________ Date Received: __________________

Addendum Number __________ Date Received: __________________

(Respondent’s Name)

(Authorized Signature)

(Printed Name, Title)

SECTION 7: CONTRACTOR INFORMATION (SIGNATURE REQUIRED)

Owner of the Company: _________________________________________________

List the number of years in business: ___________________

Is your business full or part-time? ______________________

List the temporary workers employed on a regular basis, and their positions or titles (attach list)

Do you maintain an office that is staffed during normal daily working hours? ________

Who is MHA’s contact person for this contract?

Name: _______________________________________

E-mail Address: ________________________________

Phone Number: ________________________________

By signing and submitting this response form, the contractor certifies the following:

1. The contractor’s authorized representative is signing this proposal.

2. The contractor is compliant with all Federal, State and Local licensing requirements and will continue to maintain such compliance during the term of the contract.

3. The contractor can obtain insurance certificates as required within 10 calendar days after notice of award.

4. Fees will remain firm for the duration of the contract unless the response pricing specifically allows for price escalation and/or a price change clause is included in this RFP and is exercised in accordance with its terms.

5. All labor costs, direct and indirect, have been determined and included in the proposed cost.

6. The contractor has attended the pre-response meeting and site visits (if applicable) and is aware of prevailing conditions associated with performing these services.

7. The contractor has read and understands the conditions set forth in this response and agrees to them with no exceptions.

In compliance with this RFP and subject to all conditions herein, the undersigned offers and agrees to perform the services or deliver the goods in accordance with the specifications and conditions in this response at the prices quoted if this response is accepted within 90 days from the date it is due.

CONTRACTOR: _________________________________________________________________

ADDRESS: ____________________________________________________________

CITY, STATE, ZIP: ____________________________________________________________

TELEPHONE: _________________________________

EMAIL ADDRESS: ____________________________________________

I, THE UNDERSIGNED, CERTIFY THAT THIS RESPONSE IS MADE WITHOUT PRIOR

UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY OTHER CONTRACTOR

SUBMITTING A RESPONSE FOR THE SAME SERVICES, AND IS IN ALL RESPECTS FAIR AND

WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE TO ALL TERMS AND CONDITIONS OF

THIS RESPONSE AND CERTIFY THAT I AM AUTHORIZED TO SIGN THIS RESPONSE AS OR FOR

THE CONTRACTOR.

(Respondent’s Name)

(Authorized Signature)

(Printed Name, Title)

Date: _____________________________________

RESPONDENT MUST SIGN AND INCLUDE THIS FORM IN ITS RESPONSE. FAILURE TO

PROVIDE ANY OF THE INFORMATION REQUIRED HEREIN INCLUDING RESPONDENT

SIGNATURES MAY RESULT IN THE RESPONSE BEING DEEMED BY MHA AS NON-

RESPONSIVE.

Housing Authority of the

City of Middletown

Standard Form for

Non-Construction Contracts (with no maintenance)

STANDARD FORM FOR NON-CONSTRUCTION CONTRACTS

HOUSING AUTHORITY OF THE CITY OF MIDDLETOWN

FOR PROJECT NO: XXXXXX

This contract is dated and is between _ _ _ _ _ _ _ _ _ _ _ ("Contractor"), a

______________ LLC ("Contractor"), and HOUSING AUTHORITY OF THE CITY OF MIDDLETOWN, a public body corporate and politic organized and existing pursuant to Conn. Gen. Stat. §8-40, et seq. ("HA").

The parties agree as follows:

1. CONTRACT DOCUMENTS. (a) The following documents constitute part of this contract:

(i) HUD Form HUD5370-C, General Conditions for Non-Canstruction Contracts, Section I-

("HUD-5370-C-") (contracts over $250,000);

(ii) HA's Special Conditions for Non-Construction Contracts, ("HA Special Conditions");

(iii ) HA's Request for Proposals for this service, with amendments, RFP ("Solicitation"), if any; and

(iv) Contractor's Proposal Response or Bid for this service, dated ("Response"), if any.

(b) If there is a conflict between any two provisions in the documents that constitute this contract, the provision that first appears in the above listed documents, in order, governs.

2. SCOPE OF WORK. Contractor shall perform all work in accordance with Exhibit A, Scope of Services, and all other requirements stated in the Solicitation's Scope of Services.

3. TERM. The term of this contract is three (3) years ("Term"). HA may extend this contract two {2} times, for one year each.

4. COMPENSATION. HA shall pay Contractor in accordance with the rates set forth in Exhibit B, Pricing &

Compensation Plan.

5. AUTHORITY. The person signing this contract is authorized by the Contractor to enter into this contract on behalf of the Contractor.

The parties are signing this contract as of the date stated in the introductory clause.

HOUSING AUTHORITY OF THE CITY OF MIDDLETOWN

By _ By _

Ben Bare

Executive Director

Standard Form for Non-Construction Contracts

(REV 1·2025)

Special Conditions for Non-Construction Contracts

Contract Value 10,000+

Revised 3-28-2025

Special Conditions for

Non-Construction Contracts

(Without Maintenance, No Cyber

Coverage)

1. Contract. The Housing Authority of the City of Middletown ("HA") uses these special conditions in contracts for professional services that are fully or partially funded by the

U.S. Department of Housing and Urban Development (HUD).

2. Definitions

(a) Terms not defined in these special conditions are found in the main contract document incorporating these special conditions.

(b) "Contractor" includes contractor's officers, employees, agents, and subcontractors.

3. Contract Term

(a) Contractor shall begin performance on the date of this contract.

(b) HA may extend the term of this contract at its sole discretion if Contractor's service is essential to a project's completion.

(c) HA may terminate this contract in whole, or from time to time in part, for the

HA's convenience or the failure of the Contractor to fulfill the contract obligations. The

HA shall terminate by delivering to the Contractor a written Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall:

(i) immediately discontinue all services affected (unless the notice directs otherwise), and

(ii) deliver to the HA all information, reports, papers, and other materials accumulated or generated in performing the contract, whether completed or in process.

(d) If the termination is for the convenience of the HA, the HA will be liable only for payment for services rendered before the effective date of the termination.

(e) If the termination is due to the failure of the Contractor to fulfill its obligations under the contract, the HA may:

(i) require the Contractor to deliver to it, in the manner and to the extent directed by the HA, any work described in the Notice of

Termination;

(ii) take over the work and prosecute the same to completion by contract of otherwise, and the Contractor shall be liable for any additional cost incurred by the HA; and

(iii) withhold any payments to the Contractor, for the purpose of set-off or partial payment, as the case may be, of amounts owned by the HA by the

Contractor.

Contractor agrees HA is liable to the Contractor for reasonable costs incurred by the

Contractor before the effective date of the termination.

(f) HA's Contracting Officer will decide any dispute in accordance with the HA's procurement policy at the time of the dispute.

4. Performance Standard

Contractor shall make its best effort to provide its service using the highest professional skill and competence.

5. Payments

H…