RFP_2026-08_IPTN_3.0.pdf

STATE OF WASHINGTON

OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

OLYMPIA, WASHINGTON

PRE-BID CONFERENCE: 9:00 a.m., Pacific Time (PT) on October 24, 2025 | Via Zoom

PROPOSAL DUE DATE: 3:00 p.m., Pacific Time (PT) on November 13, 2025

ESTIMATED CONTRACT PERIOD: February 1, 2026, to October 31, 2026. Amendments extending the period of performance, if any, shall be at the sole discretion of OSPI.

CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the minimum qualifications stated herein and that are available for work in Washington State.

SUBMIT PROPOSAL TO: contracts@k12.wa.us

All communications concerning this RFP must be directed only to the RFP Coordinator via email.

Any other communication will be considered unofficial and non-binding on OSPI. Consultants are to rely on written statements issued by the RFP Coordinator. Communication directed to parties other than the RFP Coordinator may result in disqualification of the Consultant.

This RFP is available at the Office of Superintendent of Public Instruction (OSPI) website and at the Department of Enterprise Services, Washington Electronic Business Solution (WEBS)

Procurement website. All RFP amendments and/or Consultant questions and OSPI answers will be posted to these sites. All interested Consultants must be registered with WEBS under the following commodity codes to receive automatic notifications: 924-05: Educational Advisory

Services; 924-19: Educational Research Services; 924-18: Alternative Educational Services; 924-

71: School Operation and Management Services; 924-74: Special Education

OSPI, and its contractors and subcontractors, must not discriminate in any programs or services based on sex, race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal by a person with a disability, and must comply with state and federal nondiscrimination laws, including Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the

Americans with Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of alleged discrimination should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-

664-3631; or P.O. Box 47200, Olympia, WA 98504-7200; or equity@k12.wa.us.

Request for Proposals No. 2026-08

Inclusionary Practices Technical

Assistance Network https://zoom.us/j/93935625727 mailto:contracts@k12.wa.us https://www.k12.wa.us/about-ospi/contracting-ospi/competitive-procurements https://des.wa.gov/sell/how-work-state https://des.wa.gov/sell/how-work-state mailto:equity@k12.wa.us

RFP No. 2026-08 Page 2 of 78

Rev. 05/24

Table of Contents

Section A. SCOPE & REQUIREMENTS

A.1. DEFINITIONS

A.2. PURPOSE OF REQUEST FOR PROPOSALS

A.3. BACKGROUND

A.4. OBJECTIVE AND SCOPE OF WORK

A.5. BIDDER QUALIFICATIONS

A.6. PERIOD OF PERFORMANCE

A.7. FUNDING

A.8. AMERICANS WITH DISABILITIES ACT

Section B. GENERAL INFORMATION FOR BIDDERS

B.1. RFP COORDINATOR

B.2. QUESTIONS & ANSWERS

B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES

B.4. PRE-BID CONFERENCE

B.5. COMPLAINT PROCEDURE

B.6. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE

B.7. ADDENDUMS AND AMENDMENTS TO THE RFP

B.8. SMALL BUSINESS, MINORITY & WOMEN’S BUSINESS ENTERPRISES (MWBE),

AND VETERAN-OWNED BUSINESS PARTICIPATION

B.9. ETHICS, POLICIES, & LAW

B.10. ACCEPTANCE PERIOD

B.11. RESPONSIVENESS

B.12. MOST FAVORABLE TERMS

B.13. CONTRACT AND GENERAL TERMS & CONDITIONS

B.14. COSTS TO PROPOSE

B.15. NO OBLIGATION TO CONTRACT

B.16. REJECTION OF PROPOSALS

B.17. COMMITMENT OF FUNDS

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B.18. STATEWIDE VENDOR PAYMENT REGISTRATION

B.19. WASHINGTON STATE BUSINESS REGISTRATION

B.20. INSURANCE COVERAGE

Section C. PROPOSAL CONTENTS

C.1. SUBMISSION OF PROPOSALS

C.2. PROPOSAL OVERVIEW

C.3. LETTER OF SUBMITTAL

C.4. TECHNICAL PROPOSAL

C.5. MANAGEMENT PROPOSAL

C.6. COST PROPOSAL

Section D. EVALUATION AND AWARD

D.1. EVALUATION PROCEDURE

D.2. EVALUATION AND SCORING

D.3. SCORING PREFERENCES

D.4. REFERENCE CHECKS

D.5. INTERVIEW/DEMONSTRATION

D.6. SELECTION OF APPARENT SUCCESSFUL BIDDER

D.7. NOTIFICATION TO BIDDERS

D.8. DEBRIEFING OF UNSUCCESSFUL BIDDERS

D.9. PROTEST PROCEDURE

D.10. ADDITIONAL AWARDS

Section E. RFP EXHIBITS

EXHIBIT A

EXHIBIT B

EXHIBIT C

EXHIBIT D

EXHIBIT E

EXHIBIT F

EXHIBIT G

EXHIBIT H

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EXHIBIT I

Section A. SCOPE & REQUIREMENTS

This section describes the purpose of the RFP and provides information about this procurement, including the potential scope of the opportunity and requirements.

A.1. DEFINITIONS

Definitions for the purposes of this RFP include:

Agency or OSPI – The Washington State Office of Superintendent of Public Instruction; the entity issuing this RFP.

Amendment – A unilateral change to the Solicitation that is issued by OSPI at its sole discretion and posted on WEBS and OSPI’s website.

Apparent Successful Bidder (ASB) – A Bidder submitting a response to this Solicitation that is evaluated and is identified and announced by OSPI as providing the best value to the Agency.

Upon execution of a Contract, the ASB is referred to as the successful Bidder or the Contractor.

Bid – An offer, proposal, or quote for goods or services submitted in response to this RFP.

Bidder – Individual organization, public or private agency submitting a proposal to attain a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor are interchangeable.

Competitive Solicitation – A documented formal process providing an equal and open opportunity to Bidders or Consultants culminating in a selection based on predetermined criteria.

Complaint – A process that may be followed by a Consultant prior to the deadline for bid submission to alert OSPI of certain types of asserted deficiencies in the Solicitation.

Consultant – Individual organization, public or private agency submitting a proposal to attain a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

Contractor – Individual or company whose proposal has been accepted by OSPI and is awarded a fully executed, written contract.

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Debriefing – A short meeting an unsuccessful Bidder may request with the Coordinator following the announcement of the Apparent Successful Bidder for the purpose of receiving information regarding the review and evaluation of that Bidder’s Response.

Fiscal Year – In Washington State, a 12-month period extending from July 1 of one calendar year to June 30 of the next calendar year.

Inclusionary Practices Technical Assistance Network (IPTN) – A collective of technical assistance (TA) and support providers working together, in partnership with OSPI, to reduce exclusionary practices for all students across Washington state, including students with disabilities receiving special education services.

Proposal – A formal offer submitted in response to this RFP.

Proprietary Information – Information such as patents, technological information or other related information that the Bidder or Consultant does not want released or shared with the public.

Protest – A process that may be followed by a Bidder after the announcement of the Apparent

Successful Bidder to alert OSPI to certain types of alleged errors in the evaluation of the

Solicitation.

Request for Proposals (RFP) – Formal procurement document in which a service or need is identified but no specific method to achieve it has been chosen. The purpose of an RFP is to permit the consultant community to suggest various approaches to meet the need at a given price.

RCW – The Revised Code of Washington.

Responsible Bidder – An individual, organization, public or private agency, or other entity that has demonstrated the capability to meet all the requirements of the Solicitation and meets the elements of responsibility. (See RCW 39.26.160 (2))

Responsive Bidder – An individual, organization, public or private agency, or other entity who has submitted a Bid that fully conforms in all material respects to the Solicitation and all its requirements, in both form and substance.

RFP Coordinator – An individual or designee who is employed by OSPI and who is responsible for conducting this Solicitation.

Solicitation – A formal process providing an equal and open opportunity for Bidders culminating in a selection based upon predetermined criteria.

https://ospi.k12.wa.us/student-success/support-programs/inclusionary-practices-technical-assistance-network-iptn/how-iptn-works

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Subcontractor – An individual or other entity contracted by a Consultant to perform part of the services or to provide goods under the Contract resulting from this Solicitation. Subcontractors, if allowed, are subject to the advance approval of OSPI.

Vendor – Individual organization, public or private agency submitting a proposal to attain a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

WEBS – Washington’s Electronic Business Solution, the Consultant notification system found at

Washington Electronic Business Solution (WEBS) Procurement website and maintained by the

Washington State Department of Enterprise Services. Consultants are encouraged to register with WEBS to receive automatic notifications about this and other procurements.

A.2. PURPOSE OF REQUEST FOR PROPOSALS

The purpose of this Competitive Procurement is to receive competitive bids to evaluate and, as appropriate, award a Contract for the Office of Superintendent of Public Instruction (OSPI) to procure goods and/or services as set forth herein. Pursuant to Washington’s Procurement Code for Goods and Services, RCW chap. 39.26, state agency purchases of goods and services must be based on a competitive solicitation.

Therefore, OSPI is initiating this Request for Proposals (RFP) to solicit proposals from

Consultants interested in participating in the Inclusionary Practices Technical Assistance

Network (IPTN). The IPTN is a collective of technical assistance (TA) and support providers working together, in partnership with OSPI, to reduce exclusionary practices for all students across Washington state, including students with disabilities receiving special education services.

Exclusionary practices mean all practices that result in reduced access to core instruction in general education settings, including placement in segregated settings, modified instruction that replaces or limits access to grade level content, disciplinary removals, and restraint and isolation.

While many students with disabilities have benefited from Washington's increased investment in inclusionary practices, state data show that Black children with disabilities and students with intellectual and developmental disabilities (IDD) continue to be disproportionately excluded from general education settings, from Pre-K through grade 12. The IPTN is committed to disrupting these inequities by explicitly targeting systems and practices that limit choice and opportunity for these student groups. This systems-level transformation is dedicated to improving access to high-quality, standards-based education for these students. Systemic https://fortress.wa.gov/ga/webs/ https://ospi.k12.wa.us/student-success/support-programs/inclusionary-practices-technical-assistance-network-iptn/how-iptn-works https://ospi.k12.wa.us/student-success/support-programs/inclusionary-practices-technical-assistance-network-iptn/how-iptn-works

RFP No. 2026-08 Page 7 of 78 changes that benefit these populations will benefit all students and Washington’s education system as a whole.

Proposals focused on student and family engagement and data monitoring and analysis, from organizations experienced in addressing the disproportionate experiences of exclusion for Black students with disabilities and students with IDDs, will be best positioned to contribute to the

IPTN’s current needs.

A.3. BACKGROUND

Led by Superintendent Chris Reykdal, OSPI is the primary agency charged with overseeing public

K–12 education in Washington state. Working with the state's two hundred ninety-five (295) public school districts, eight (8) state-tribal education compact schools, and public charter schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high-quality public education.

Multiple vendors may be awarded contracts through this RFP.

The Inclusionary Practices Project (IPP) was launched in 2019 with the goal of improving

Washington state's inclusionary practices in education. At that time, Washington ranked 44th out of 50 states for inclusionary practices. The state legislature responded by funding the

Inclusionary Practices Professional Development Project to support educator training focused on inclusionary practices. Over four years, the project led to significant increases in inclusion, with statewide inclusion rates rising from 56.6% to 63.4%, and targeted pilot schools seeing an even greater jump from 44.2% to 64.9%.

As the IPP evolved, its impact extended beyond individual schools to a statewide movement. It engaged over 264 school districts, reaching educators, administrators, and community partners through professional development (PD). The project brought together a diverse range of TA providers, all working collaboratively to break down silos and promote systemic, sustainable inclusion across the state.

In 2023, the Inclusionary Practices Project transitioned into the Inclusionary Practices Technical

Assistance Network (IPTN), building on the successes of IPP while expanding its scope and shifting priorities to explicitly target exclusionary practices based on statewide data. The IPTN focuses on addressing disproportionality and eliminating barriers that limit student access to general education, particularly for students with intellectual and developmental disabilities (IDD) and Black students with disabilities as state data show these student groups are disproportionately excluded from general education more than any others.

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The IPTN is organized by the following infrastructure and underlying concepts:

• IPTN Theory of Action o IPTN members engage in tiered actions—reflecting on the aim, learning from advisory input, creating organizational action plans with measurable outputs and outcomes, sharing key learnings through communities of practice, providing targeted technical assistance, and supporting district partners to reimagine inclusion. These actions are expected to produce co-created resources, mobilized

TA providers, and early adopter districts. The IPTN’s work is expected to lead to improved inclusion outcomes for students with disabilities, especially students experiencing the highest levels of exclusion from general education in

Washington: students with IDD and Black students with disabilities. Refer to the

IPTN Theory of Action to see more about how the IPTN Works.

• IPTN Aim Statement & Populations o Aim Statement:

▪ “The IPTN will provide high-quality guidance, technical assistance, and professional development resources to disrupt segregated systems of disproportionality and reduce exclusionary practices in Washington schools. This will result in improved student outcomes, with additional focus on students with Intellectual and Developmental Disabilities (IDD) and Black students with disabilities.”

o Aim Populations:

▪ Students with IDD eligible for special education.

▪ Black students eligible for special education.

• IPTN Drivers o Six systemic “drivers” focus IPTN efforts through its communities of practice:

▪ Data Monitoring & Analysis

▪ Strategic Resource Use

▪ Evidence-Based Practices & Adaptive Leadership

▪ Shared Ownership ("De-siloing")

▪ Family & Community Partnerships

▪ Educator Recruitment & Retention

• IPTN Communities of Practice o These CoPs align with the six identified drivers. They enable TA providers to collaborate, engage in root cause analysis, share strategies, co-create tools, and scale practices statewide, regionally, district-wide, and at the school level.

https://ospi.k12.wa.us/student-success/support-programs/inclusionary-practices-technical-assistance-network-iptn/how-iptn-works

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• IPTN Roles o Advisory Group: Includes individuals with lived experience and/or various levels of expertise related to the aim statement to ground the work in real-world perspectives.

o Member Organizations (TA Providers): Deliver research-based and data-informed TA, lead CoP efforts, and collaborate in one-on-one and universal offerings.

o Design Team: Coordinates network efforts, agendas, and coaching across the

Tiered Support Model.

o District Partners: Engage in pilot programs and demonstration sites to implement strategies and inform CoP learning loops.

By creating a collaborative network of support, the IPTN seeks to foster meaningful, sustained inclusion in Washington’s schools. Additional information can be found on the IPTN website.

A.4. OBJECTIVE AND SCOPE OF WORK

A.4.i. Objective:

The IPTN envisions a future where every student in Washington state has improved access to rigorous and standards-based instruction and improved postsecondary outcomes based on their strengths, preferences, goals, and needs. To get there, the IPTN‘s work is anchored to the aim statement and drivers outlined in the Background section A.3.

IPTN member organizations enthusiastically share OSPI’s vision for inclusion in Washington state, including the priorities in the aim statement and drivers. Member organizations provide professional development and technical assistance across the state to build capacity for inclusionary practices, the reduction of exclusionary practices, and the disruption of limiting beliefs (including those rooted in racism and ableism) that restrict student access to inclusive instruction. To do this, they demonstrate particular focus on the inclusion of the student groups identified in the IPTN’s aim statement above, using the drivers as levers of change. Professional development and technical assistance may be delivered in person or virtually, synchronous and asynchronous, and must be developed to support one or more of the following audiences.

Target audiences include:

• Families and students who are eligible under the Individuals with Disabilities Education

Act (IDEA)

• In-service classroom teachers and teacher leaders (general education and special education)

• Pre-service classroom teachers (general education and special education) http://www.k12.wa.us/IPTN

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• Pre-service school leaders (e.g., superintendents, district personnel, and principals)

• Education support personnel (e.g., paraeducators)

• Building and district administration, including school board members

All IPTN partners, including contractor(s) resulting from this RFP, will support with the IPTN priorities of reducing exclusionary practices for all students in Washington state, with a focus on increased inclusion in general education settings for 80% or more of the school day for Black children with disabilities and students with intellectual and developmental disabilities.

Additionally, partners will identify one or more targeted audiences listed above to provide professional development and/or technical assistance in one or more of the following priority areas:

• Positive Behavioral and Mental Health Supports

• Student, Family, & Community Engagement

• Instructional Leadership and Standards Aligned Instruction

• Assistive Technology & Artificial Intelligence Supports

• Personnel & Administrative Preparation and Mentoring

• Multi-Tiered System of Supports (MTSS) Implementation

• Inclusive, Culturally Affirming Practices

• Reducing Restraint and Eliminating Isolation

• Model demonstration sites focused on reducing and eliminating exclusionary practices

Contractor(s) resulting from this RFP will focus on student, family, and community engagement and system-wide data monitoring and analysis and demonstrate evidence of experience and expertise in this scope. Contractor(s) may also provide professional development, technical assistance, and/or other resource materials related to other areas above, provided the primary focus is student, family, and community engagement and system-wide data monitoring and analysis.

IPTN Theory of Action

The theory of action below defines the concrete actions IPTN members take to impact the network’s aim to increase inclusion of students with IDD and Black students with disabilities, resulting in improved educational outcomes for all students. Much of this work involves an iterative progress where members reflect on the overall vision of the network and identify clear actions that have the potential to positively impact this vision.

If the IPTN Design Team takes the following actions:

• Identify professional organizations to provide TA across Washington that help to equip educators with the skills, knowledge, and mindset for supporting inclusive practices within Washington, https://ospi.k12.wa.us/student-success/support-programs/inclusionary-practices-technical-assistance-network-iptn/how-iptn-works

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• Map the leadership, location, strengths, and interests with selected TA providers within

Washington and use these strengths and interests to codesign a TA network and related communities of practice,

• Create a mission, a vision, goals, and objectives and identify key data as the core focus of the IPTN and give TA providers participating in the IPTN the opportunity to give feedback on these areas prior to designing TA tiers,

• Deliver universal TA offerings that provide general high-leverage supports, resources, and coalition-building events that mobilize TA providers toward the work of inclusive practices and elicit their feedback regarding targeted and intensive TA activities (e.g., website, virtual convenings, potential in-person convenings, checklists, and other free resources),

• Create targeted TA offerings through communities of practice centered on areas of interest intersection between TA providers and the goals and areas of focus of the IPTN,

• Create intensive TA offerings through individualized support for TA providers requesting more intensive support and for TA providers identified as requiring more intensive TA in priority areas (e.g., theory of action creation, power-mapping, facilitating internal meetings, etc.), and

• Curate data gathering and visualization technologies targeting TA providers that understand the IPTN’s key data, making these data publicly available to the field.

Those actions will result in the following outputs:

• A tiered TA system of network-based support that provides sustainable infrastructure for future areas of focus,

• A mobilized TA provider community equipped with the knowledge and network for moving inclusive practice forward within the state,

• A process where IPTN providers experience tiered TA for themselves and their organization to further the work of inclusion and equip providers to provide tiered supports and/or organize their supports and services for a full-scale multi-tiered system of support (MTSS) local education agency (LEA) TA system in Washington,

• Data infrastructure and tools that make the key data related to inclusion and student outcomes clear to the IPTN network and the field, and

• Washington will increase the number of school districts focused on inclusion and inclusionary practices within an MTSS across the state.

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So that the IPTN will have the following outcomes:

• Washington will create proportionate representation across student racial and ethnic groups regarding identification, eligibility, and placement of students eligible for special education services within the state.

o Key Data: Identification rates across eligibility categories and racial groups, educational setting placement rates across racial groups.

• Washington will increase access for students who have been segregated from general education with a focus on students with intellectual and developmental disabilities. and

Black students with disabilities from Pre-K through grade 12.

o Key Data: Improved LRE rates for focused populations.

• Washington will increase student outcomes and access to postsecondary opportunities for students with and without disabilities.

o Key Data: Post-school survey and parent survey information.

A.4.ii. Scope of Work:

System-Level (Organizational) Strengths and Needs Assessment

The IPTN strives to maintain consistent beneficial practices across associated implementation efforts statewide. For example, but not limited to the Washington Integrated Student Support

Protocol:

“A system-level needs assessment with resource mapping must be conducted in order to identify academic and nonacademic supports that are currently available or lacking in schools, school districts, and the community. A student-level needs assessment must be conducted for all at-risk students in order to develop or identify the needed academic and nonacademic supports within the students' school and community. These supports must be coordinated to provide students with a package of mutually reinforcing supports designed to meet the individual needs of each student.” RCW28A.300.139

System-level needs assessments and resource mapping creates the opportunity to identify academic and nonacademic supports that are currently available in schools and the community and identify where gaps exist. It also supports the IPTN’s collective efforts to desilo inclusionary practices by identifying supports and gaps in school and district general education systems that contribute to exclusion of students with disabilities.

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Contractor(s) selected through this RFP shall complete the following tasks under resulting contract:

1. Development of Resource Materials with State-Level Reach and a Focus on

Student, Family, and Community Engagement

IPTN members will provide resources and/or support materials in alignment with the IPTN’s aim populations, drivers, and statewide scope. This includes:

• Developing resources and/or support materials related to student, family, and community engagement and/or systems level data monitoring and analysis, professional development, and/or technical assistance. Specific deliverables should be proposed by the Contractor in response to this RFP and should reflect the Contractor’s experience and expertise, align with the priorities of the IPTN, and demonstrate the potential for state-level reach.

• Demonstrating both participation in and value added to the IPTN as a network by collaborating with other member organizations in the development of resource materials.

• Working with OSPI as needed to update and supplement the IPTN website and any other shared IPTN materials.

• Co-branding project produced materials with OSPI, and making these materials publicly available under a Creative Commons license.

Deliverables:

• Specific resources and/or support materials, with a focus on student, family, and community engagement and/or systems-level data monitoring and analysis that facilitates the implementation of inclusionary practices and the reduction of exclusionary practices for one or more of the target audiences in the Objective section above.

o Evidence of collaboration with other IPTN members in the development of at least one such resource.

• Data demonstrating the reach of resources or support materials across the Washington educational community (which includes students and family members).

2. Coordination of Technical Assistance (TA) and Services (Core Focus of Contract)

IPTN members will engage in ongoing strategic coordination of TA and support services within the Inclusionary Practices Technical Assistance Network (IPTN), including:

• Participating in regular convenings, planning meetings, and collaborative sessions for TA providers across the network.

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• Actively participating in and contributing work aligned with the IPTN’s vision and theory of action to one of the IPTN’s communities of practice (CoPs), including attending CoP meetings, equitably completing the activities the CoP is tasked with, and supporting a welcoming and collaborative CoP working environment

• Maintaining clear communication protocols and structures to align the efforts of TA providers, ensuring cohesion and consistency across partner activities.

• Coordinating calendars, shared tools, and workstreams to avoid duplication and enhance synergy across the network.

• Providing the CoPs and the agency with regular updates that summarize coordination activities, emerging trends, needs, and opportunities for responsive improvement.

Deliverables:

• TA coordination calendar (updated quarterly).

• Bi-monthly coordination summary reports.

• Year-end analysis of TA coordination effectiveness, including lessons learned and recommendations.

3. Long-Term Sustainability Planning

IPTN members will engage in strategic planning and capacity building efforts aimed at sustaining the IPTN model beyond current state funding structures. This includes:

• Designing models and approaches for direct district engagement and contracts, including fee-for-service models or other scalable practices.

• Identifying and cultivating partnerships with the IPTN advisory to support continued implementation of inclusionary practices.

Deliverables:

• Sustainability strategy plan with actionable steps (due mid-year).

• At least two advisory engagement sessions with recorded outcomes and next steps.

• Final year-end sustainability recommendations memo.

4. Centering IPTN Aim Populations & Data Collection

IPTN members will ensure all efforts reflect the network’s commitment to increasing inclusion for Black students with disabilities and students with IDD by:

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• Familiarizing themselves with state and district LRE data, student outcomes data (e.g., graduation and post-school), and the IPTN Theory of Action.

• Embedding the perspectives and lived experiences of aim populations in all TA coordination, materials and resource development, and sustainability planning efforts.

• Reviewing and reflecting on disaggregated data to inform network priorities and assess equity gaps.

• Designing a data collection plan in collaboration with OSPI to monitor fidelity, effectiveness, and impact of efforts on inclusionary outcomes for aim populations.

• Utilizing both quantitative and qualitative methods, including stories, case studies, and student/family feedback.

Deliverables:

• Data collection plan identifying specific indicators related to inclusion, belonging, and access for IPTN aim populations.

• Mid-year and end-of-year impact reports, including analysis of how the work has addressed needs of Black students with disabilities and students with IDD.

• Documentation of at least two examples where aim population voices directly informed

TA coordination or sustainability decisions.

A.4.iii. Accessibility & Branding Requirements:

All documents, videos, audio records, presentations, or other deliverables required under the resulting Contract shall be produced in format, compliant with the Americans With

Disabilities Act and follow the Web Content Accessibility Guidelines (WCAG) 2.0, OSPI’s formatting standard specified in Exhibit G – OSPI Americans with Disabilities Act

Compliance: Graphics and Colors, OSPI’s Brand Use Policy, OSPI’s Style Guide, and OSPI’s

Videography Style Guide which are hereby incorporated by this reference. For narrative or documentary style videos required under the resulting Contract, the final product and all raw footage shall be mailed to the OSPI Communication and Digital Media office on a hard drive furnished by the Contractor. In the event that the deliverables are not compliant, OSPI may require Contractor to promptly make modifications that will make the deliverables compliant. Additionally, OSPI shall have the right to modify or copy the deliverables in order to make them accessible and/or compliant.

A.4.iv. Data Requirements:

A Data Sharing Agreement or data protection language may be applied to the contract(s) resulting from this RFP. Therefore, Contractor may be asked to comply with Exhibit E, which includes a sample Agreement to Authorize the Release and Use of Student-Level

Data, a Statement of Confidentiality and Non-Disclosure, and a Certification of Data

Destruction.

https://ospi.k12.wa.us/student-success/special-education/special-education-data-collection/special-education-data-collection-summaries https://ospi.k12.wa.us/student-success/special-education/special-education-data-collection/special-education-data-reporting-and-collection https://ospi.k12.wa.us/student-success/support-programs/inclusionary-practices-technical-assistance-network-iptn/how-iptn-works https://www.w3.org/WAI/WCAG20/glance/ https://www.k12.wa.us/sites/default/files/public/communications/pubdocs/Agency-Brand-Use-Policy.pdf https://www.k12.wa.us/sites/default/files/public/communications/pubdocs/StyleGuide.pdf https://www.k12.wa.us/sites/default/files/public/communications/pubdocs/OSPI-Videography-Guidelines.pdf https://www.k12.wa.us/sites/default/files/public/communications/pubdocs/OSPI-Videography-Guidelines.pdf

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A.5. BIDDER QUALIFICATIONS

Minimum Qualifications:

• Licensed to do business in the State of Washington. If not licensed, provide a written intent to become licensed in Washington within thirty (30) calendar days of being selected as the Apparent Successful Bidder.

• Knowledge of the Individuals with Disabilities Education Act (IDEA), Washington

Administrative Code (WAC) 392-172A, inclusionary practices, and Washington K-12

Learning Standards.

• Experience in providing effective, engaging, and culturally relevant professional development, specifically coaching/mentoring, to adult learners at a district, state, or national level.

• Experience in convening heterogeneous groups of Washington education professionals and families, to identify growth opportunities, develop a change plan, and implementation of a plan.

• Demonstrated successful experience utilizing project management principles and coordinating a budget of at least $100,000 when successfully implementing complex projects for students/families, education leaders, or educators.

• Demonstrated ability to communicate clearly and accurately verbally and in writing, and manage multiple projects, while ensuring timelines are met and goals are achieved.

• Evidence of demonstrated impact for increasing inclusionary practices in Washington state including the priority areas described in this RFP. This could include data, outcomes gathered through evaluation, or reports.

Consultants who do not meet these minimum qualifications will be rejected as non-responsive and will not receive further consideration. Any proposal that is rejected as non-responsive will not be evaluated or scored.

Desirable Qualifications:

• Experience in conducting action research and presenting findings.

• Examples of successful experience building relationships and communicating effectively with diverse stakeholder groups.

• Positive brand awareness within the state (e.g., experience and recognition for positive and valued professional development).

• Demonstrated successful experience utilizing project management principles and coordinating a budget of at least $250,000 when successfully implementing complex projects for students/families, education leaders, or educators.

RFP No. 2026-08 Page 17 of 78

A.6. PERIOD OF PERFORMANCE

The period of performance of any contract resulting from this RFP is tentatively scheduled to begin on or about February 1, 2026, and end on or about October 31, 2026.

The option to extend any contract resulting from this procurement shall be at the sole discretion of OSPI. As such, OSPI reserves the right to amend to extend the contract for three (3) additional contract years through fiscal year 2029 (2026-27, 2027-28, and 2028-29). Decision to amend shall be based on sustained satisfactory performance as decided by the Contract Manager, successful completion of project objectives, and availability of funding. If OSPI provides a renewal notice to the Contractor, the Contractor shall be obligated to enter into a contract with the same fiscal obligations as the previous Contract year, provided that OSPI and Contractor shall negotiate any revision of additional services or goals beyond those encompassed in the previous Contract.

Additional services that are appropriate to the scope of this RFP, as determined by OSPI, may be added to the resulting contract by a written amendment mutually agreed to and executed by both parties.

A.7. FUNDING

The exact financial terms shall be determined during contract negotiation. The desired proposal cost range is from one hundred thousand dollars ($100,000) to one hundred twenty-five thousand dollars ($125,000). The maximum amount a proposal may be is one hundred fifty thousand dollars ($150,000). Proposals exceeding one hundred fifty thousand dollars ($150,000) will be deemed non-responsive and removed from further consideration. Proposals shall include

Consultant’s most favorable and competitive cost estimate to perform the work; however, OSPI does not represent or guarantee any minimum purchase from the resulting contract.

Any applicable mileage, meals, lodging, or other travel-related expenses, will be reimbursed in accordance with Washington State travel regulations established by the Office of Financial

Management.

Any contract awarded is contingent upon the availability of funding. Bidders are encouraged to provide their most favorable and competitive cost estimate to perform the work.

A.8. AMERICANS WITH DISABILITIES ACT

OSPI complies with the Americans with Disabilities Act (ADA). Consultants may contact the RFP

Coordinator to receive this Request for Proposals in an alternative format.

http://www.ofm.wa.gov/policy/10.htm

RFP No. 2026-08 Page 18 of 78

Section B. GENERAL INFORMATION FOR BIDDERS

This section describes the procurement timeline and includes useful information for Bidders such as procurement procedure and state requirements.

B.1. RFP COORDINATOR

The RFP Coordinator is the sole point of contact in OSPI for this procurement. All communication between the Consultant and OSPI upon receipt of this RFP shall be with the RFP Coordinator, as follows:

Contact Information

Name: Kyla Moore

Address:

600 Washington Street South

PO Box 47200

Olympia, WA 98504-7200

Email Address: contracts@k12.wa.us

B.2. QUESTIONS & ANSWERS

Any questions or communications concerning this RFP must be directed only to the RFP

Coordinator noted in Section B.1. Questions and/or inquiries must be sent via email and should include the RFP number. Consultants are to rely on written statements issued by the RFP

Coordinator. Communication directed to parties other than the RFP Coordinator will be considered unofficial and non-binding on OSPI, and may result in disqualification of the

Consultant. Answers or other applicable addenda will be posted to OSPI and WEBS in accordance with the schedule in Section B.3.

Bidders are encouraged to make any inquiry regarding the Competitive Solicitation as early in the process as possible to allow OSPI to consider and, if warranted, respond to the inquiry. If a

Bidder does not notify the Procurement Coordinator of an issue, exception, addition, or omission, such matter may be considered to be waived by the bidder for protest purposes.

mailto:contracts@k12.wa.us

RFP No. 2026-08 Page 19 of 78

B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES

Action Date

OSPI issues RFP October 10, 2025

Question and Answer period October 10-November 5, OSPI hosts Pre-Bid Conference 9:00 a.m. PT on October

24, 2025

OSPI posts Question and Answer Addendum or Amendment resulting from Pre-Bid Conference (if necessary) October 31, 2025

Last date to submit questions regarding RFP November 5, 2025

OSPI posts final Question and Answer Addendum or

Amendment (if necessary) November 7, 2025

Complaints due November 5, 2025

Proposals due 3:00 p.m. PT on

November 13, 2025

OSPI conducts evaluation of written proposals November 14-18, 2025

OSPI conducts Oral Presentations (if necessary) November 19-20, 2025

OSPI announces “Apparent Successful Bidder” and sends notification to unsuccessful Bidder(s) November 21, 2025

OSPI conducts debriefing conferences (if requested) As requested, per debriefing instructions

Contract negotiation begins November 21, 2025

Anticipated contract start date February 1, 2026

OSPI reserves the right to revise the above schedule.

B.4. PRE-BID CONFERENCE

A pre-bid conference is scheduled to be held on October 24, 2025 at 9:00 a.m. PT. The purpose of the pre-bid conference is to clarify the Competitive Solicitation as needed and raise any issues or concerns that bidders may have.

The pre-bid conference will be held virtually: https://zoom.us/j/93935625727

All prospective Consultants should attend; however, attendance is not mandatory. Written questions may be submitted in advance to the RFP Coordinator. OSPI shall be bound only to written answers to questions. Any oral responses given at the pre-bid conference shall be considered unofficial until OSPI releases a written copy of the questions and answers from the pre-bid conference. A copy of the questions and answers in the form of an Addendum will be published on the OSPI website and released on WEBS under the commodity code(s) listed on the cover page of this RFP within five (5) business days of the pre-bid conference.

https://zoom.us/j/93935625727 https://www.k12.wa.us/about-ospi/contracting-ospi/competitive-procurements

RFP No. 2026-08 Page 20 of 78

Assistance for disabled, blind, or hearing-impaired persons who wish to attend the pre-bid conference is available with prior arrangement by contacting the Procurement Coordinator.

OSPI has the right to cancel or stop the pre-bid conference if no interested bidders join within thirty (30) minutes of the start.

B.5. COMPLAINT PROCEDURE

The complaint process is available to Consultants interested in this RFP. The complaint process allows Consultants to focus on the Solicitation requirements and evaluation process and raise issues with these processes early enough in the process to allow OSPI to correct a problem before proposals are submitted and time expended on evaluations.

A Consultant may submit a complaint based on any of the following:

• The Solicitation unnecessarily restricts competition;

• The Solicitation evaluation or scoring process is unfair or flawed; or

• The Solicitation requirements are inadequate or insufficient to prepare a proposal.

Consultants may submit complaints up to five (5) business days prior to the proposal due date noted in the Estimated Schedule of Procurement Activities. However, Consultants are encouraged to submit complaints as soon as possible so OSPI can rectify the issue(s) early in the process. Complaints must be submitted to the RFP Coordinator. To be considered a valid complaint, the complaint must meet the following requirements:

• Must be in writing.

• Should clearly articulate the basis for the complaint.

• Should include a proposed remedy.

Complaints not received by the deadline noted in the Estimated Schedule of Procurement

Activities will not be reviewed by OSPI. Failure by the Bidder to raise a complaint at this stage may waive its right for later consideration.

The OSPI Contracts Administrator or an employee delegated by the Contracts Administrator will review valid complaints and respond to the submitter in writing. OSPI will consider all complaints but is not required to adopt a complaint, in part or in full. OSPI’s response to the complaint is final and not subject to administrative appeal. The response, and any changes to the RFP, will be posted as an amendment to WEBS prior to the proposal due date. Any complaint addressed during the complaint process cannot be raised during the protest process.

RFP No. 2026-08 Page 21 of 78

B.6. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE

Your entire response to this RFP is a public record and will be disclosed consistent with the

Public Records Act, Chapter 42.56 RCW. Bid submissions and evaluations are temporarily exempt from public disclosure until announcement of the ASB(s).

B.6.i. CONFIDENTIAL DOCUMENTS

For the purposes of this RFP, do not include confidential or proprietary information unless specifically requested by OSPI.

If OSPI requests confidential or proprietary information, you must clearly print the word

“Confidential” on the lower right-hand corner of each page containing the confidential or proprietary information.

B.6.ii. PUBLIC RECORDS REQUESTS

If a public records request seeks your proposal and the proposal contains pages clearly marked “Confidential”, OSPI will take the following steps:

i. We will notify you. We will identify the requestor and the date that OSPI will disclose the requested records.

ii. We will give you an opportunity to seek a court order to stop OSPI from disclosing the records.

iii. We will not evaluate or defend your claim of confidentiality. We will not withhold or redact your documents without a court order.

If you have any questions, refer to the OSPI Public Records Office.

B.7. ADDENDUMS AND AMENDMENTS TO THE RFP

In the event it becomes necessary to revise any part of this RFP, an addendum or an amendment will be published on the OSPI website. For this purpose, the published Consultant questions and Agency answers, and any other pertinent information, shall be considered an addendum to the RFP. Additionally, all addenda referred to above will be released on WEBS under the commodity code(s) listed on the cover page of this RFP. Only consultants who have properly registered in WEBS will receive automatic notification of amendments or other correspondence pertaining to this RFP. For those not registered in WEBS, it will be the responsibility of interested

Consultants to check the website periodically for addenda and amendments to the RFP.

https://www.k12.wa.us/about-ospi/contact-us/ospi-public-records-request https://des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips

RFP No. 2026-08 Page 22 of 78

B.8. SMALL BUSINESS, MINORITY & WOMEN’S BUSINESS ENTERPRISES

(MWBE), AND VETERAN-OWNED BUSINESS PARTICIPATION

In accordance with the legislative findings and policies set forth in chapter 39.19 RCW, the State of Washington encourages participation in all of its contracts by firms certified by the Office of

Minority and Women’s Business Enterprises (OMWBE). Participation may be either on a direct basis in response to this RFP or on a subcontractor basis. For more information on certification, contact the Washington Office of Minority and Women’s Business Enterprises. However, no preference points will be included in the evaluation of proposals, no minimum level of MWBE participation shall be required as a condition for receiving an award, and proposals will not be rejected or considered non-responsive on that basis.

43.60A.200 encourages the participation of Veteran and Service Member Owned Businesses certified by the Washington State Department of Veterans Affairs RCW 43.60A.195. For more information on certification, contact Washington State Department of Veteran Affairs.

Additionally, per Department of Enterprise policy, agencies are encouraged to buy from in-state small business, including microbusinesses and minibusinesses.

Vendors who meet criteria set forth in chapter 39.19 RCW, should indicate status on the

Contractor Intake Form.

B.9. ETHICS, POLICIES, & LAW

This RFP, the evaluation of proposals, and any resulting contract shall be made in conformance with applicable Washington State laws and Policies.

Specific restrictions apply to contracting with current or former state employees pursuant to

RCW 42.52. Bidders should familiarize themselves with the requirements prior to submitting a proposal. Bidders shall indicate on their Contractor Intake Form any current or former state employees who are employed by, or subcontracted with, Bidder.

B.10. ACCEPTANCE PERIOD

Proposals must provide ninety (90) business days for acceptance by OSPI from the due date for receipt of proposals. OSPI may accept such bid, with or without further negotiation, at any time within such period.

B.11. RESPONSIVENESS

All proposals will be reviewed by the RFP Coordinator to determine compliance with administrative and minimum requirements and instructions specified in this RFP- i.e., does the http://apps.leg.wa.gov/rcw/default.aspx?cite=39.19 http://omwbe.wa.gov/ http://app.leg.wa.gov/rcw/default.aspx?cite=43.60A.195 https://www.dva.wa.gov/veterans-their-families/veteran-owned-businesses http://apps.leg.wa.gov/rcw/default.aspx?cite=39.19

RFP No. 2026-08 Page 23 of 78 bid include each of the required bid submittals, are the submittals complete, signed, legible.

OSPI may reject a Proposal as non-responsive at any time for any of the following reasons:

• Incomplete Response

• Submission of a Response that proposes services that deviate from the scope and technical requirements set forth in this document and Exhibit B, Sample Contract, except as permitted in an amendment to this Solicitation

• Failure to meet the minimum Bidder qualifications or to comply with any requirement set forth in this RFP, including Attachments

• Submission of incorrect, misleading or false information

• History of prior unsatisfactory contractual performance

Bidders whose proposals are found to be non-responsive shall be disqualified from further evaluation and shall be notified in writing.

The RFP Coordinator or evaluator(s) may contact any Bidder for clarification of the proposal. A bidder’s failure to provide requested information to OSPI within ten (10) business days may result in disqualification

OSPI reserves the right to reject any or all bids, or portions thereof, and/or accept any portion of a bid unless the bidder stipulates all or nothing in their bid.