RFP 2026_01 _ EPerrySewerOutfallPhIIIA_CMAR_R.pdf

EAST PERRY SEWER OUTFALL

PHASE IIIA

CONSTRUCTION MANAGER AT RISK

RFP NO 2026-02

Request for Proposals

City of Perry, Georgia

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW

NO LATER THAN WEDNESDAY, AUGUST 20, 2025, AT 2:00 PM LOCAL TIME

City of Perry

Attn: Mitchell Worthington

Finance Department

1211 Washington Street

Perry, GA 31069

REQUEST FOR PROPOSAL

East Perry Sewer Outfall Phase IIIA Construction Manager at Risk RFP

Contents

Section 1. Background

1.1 Introduction

1.2 RFP Organization

1.3 Owner’s Objectives

Section 2. Project Overview

2.1 Project Scope

2.2 Project Budget and Funding

2.3 Project Schedule

Section 3. CMAR Services

3.1 General

3.2 Roles and Responsibilities

Section 4. Procurement Process

4.1 Acknowledgement of RFP and Proposer Representative

4.2 Communications with Owner Contact

4.3 Procurement Schedule

4.4 Pre-Proposal Meeting and Site Tour

Section 5. Proposal Submission Requirements

5.1 Submittal Place and Deadline

5.2 Submission Format

5.3 Submission Content

5.3.1 Part 1 - Transmittal Letter

5.3.2 Part 2 – Executive Summary

5.3.3 Part 3 – Company Profile

5.3.4 Part 4 – Project Staff and Key Personnel

5.3.5 Part 5 – Reference Projects

5.3.6 Part 6 – Project Approach

5.3.7 Part 7 – CMAR Contract Markup

5.3.8 Part 8 – Fee and Rate Proposal

Section 6. Proposal Evaluation and Selection

6.1 General

6.2 Responsiveness

6.3 Minimum Qualification Requirements

6.4 Evaluation Criteria

6.5 Selection

Section 7. Conditions for Proposers

7.1 Owner Authority

7.2 Ineligible Firms and Individuals

7.3 Conflict of Interest

7.4 Proprietary Information

7.5 Rights of the Owner

7.6 Obligation to Keep Project Team Intact

7.7 Addenda

7.8 Protests

Attachment A Definition of Terms

Attachment B Scope of CMAR Services

Attachment C Project Background Documents

Attachment D Design Documents and Specifications

Attachment E Forms for Affirmation of Compliance

Attachment F Draft CMAR Contract

Attachment G Fee and Rate Proposal Form

Request for Proposals

Section 1. Background

1.1 Introduction

This request for proposals (RFP) for the East Perry Sewer Outfall Phase IIIA (Project) invites Proposals according to the requirements set forth in this RFP, including the format and content guidelines in Section 5. The Proposals will be reviewed and evaluated using a best-value selection process described in Section 6. At completion of the evaluation process, the City of Perry (Owner) will select a Proposer to award, or enter into negotiations for award of, the CMAR Contract [See Attachment F (Draft CMAR Contract)].

The capitalized terms in this RFP have the meanings as first used in the text of this RFP and/or as defined in Attachment A (Definition of Terms). The Project is to be designed and constructed in two phases using the construction management at-risk (CMAR) delivery method.

Preconstruction phase: CMAR Firm will provide preconstruction services (as described in Attachment B, Scope of CMAR Services) to support the Owner’s chosen Design Engineer in developing the design. During this phase, the Design Engineer will advance the design to the level of completion necessary to define the project and will provide construction-ready documents prior to the initiation of the construction-phase services. When the engineering firm’s design reaches 90% completion, the CMAR Firm will present a construction schedule and an open-book guaranteed maximum price (GMP) or fixed price proposal to the Owner in accordance with the CMAR contract, which includes the cost of the work through commissioning and start-up, general conditions pricing, overhead and profit either as a percent (%) mark up, and a negotiated contractor contingency.

When the Owner and CMAR Firm have agreed on the construction price, the construction-phase services are authorized and initiated. (If the Owner and the CMAR Firm are unable to agree on a price for construction-phase services, the Owner reserves the right to terminate the existing CMAR Contract and begin negotiations with another CMAR firm, or direct the Design Engineer to complete the design and prepare construction documents for public bidding of the Project.)

Construction phase: If the owner and CMAR firm agree on a price for construction-phase services, the CMAR Firm will procure all subcontractors and vendors, and will be responsible for the Project’s construction, startup, commissioning, operator training, performance testing, and warranty services as agreed to in the CMAR Contract.

This RFP is subject to revision after the date of issuance via written addenda. Any such addenda will be transmitted to the list of potential Proposers maintained by the Owner and or its Representative. It is each Proposer’s responsibility, to obtain all RFP addenda prior to submitting its proposal. In no event will the Owner be liable for any costs incurred by any Proposer or any other party in developing or submitting a Proposal.

1.2 RFP Organization

This RFP consists of seven Sections and eight Attachments:

Section 1: Background

Section 2: Project Overview

Section 3: CMAR Services

Section 4: Procurement Process

Section 5: Proposal Submission Requirements

Section 6: Proposal Evaluation and Selection

Section 7: Conditions for Proposers

Attachment A: Definition of Terms

Attachment B: Scope of CMAR Services

Attachment C: Project Background Documents

Attachment D: Design Documents and Specifications

Attachment E: Forms for Affirmation of Compliance

Attachment F: Draft CMAR Contract

Attachment G: Fee and Rate Proposal Form

The contents of the RFP Attachments take priority over any conflicting statements in the RFP Sections.

Certain project background documents are being made available as Attachment C (Project Background Documents) for the purpose of preparing Proposals. The Owner is providing these documents only for the purpose of obtaining Proposals for the Project and does not confer a license or grant for any other use. The extent to which the CMAR Firm may rely on such background documents is set forth in Attachment F (Draft CMAR Contract).

1.3 Owner’s Objectives

The Owner’s goals for delivery of the Project are as follows:

Quality: Deliver the proposed facilities consistent with the project design and specifications.

Cost: Minimize initial capital and life-cycle costs, and achieve Owner’s budget.

Schedule: Achieve substantial completion of the Project by May 31, 2026, including commissioning, start-up and performance testing. Achieve final completion by July 31, 2026.

No performance guarantee will be required of the CMAR Firm.

Risk: Achieve an optimal balance of risk allocation between the Owner and the CMAR Firm.

Safety: Implement a comprehensive safety program that incorporates industry’s best practices.

Having chosen CMAR delivery for this Project, the Owner expects the CMAR Firm to collaborate closely with the Owner and its Design Engineer during the preconstruction phase to develop a design that achieves the Owner’s objectives at a mutually agreeable GMP or fixed price for delivery of the Project. The Owner also expects the CMAR Firm to construct the project, as designed, within the agreed-on price and schedule, through start-up and commissioning.

Section 2. Project Overview

2.1 Project Scope

The City of Perry (City) is seeking Proposals from qualified firms interested in providing Construction Manager at Risk (CMAR) services for a project known as the East Perry Sewer Outfall Phase IIIA in Perry, Georgia (the Project). The Project includes upgrades to the existing Ivy Glen Pump Station, approximately 22,000 linear feet (LF) of 16-inch force main, and 6,000 LF of 18-inch force main for which the CMAR will provide Preconstruction and Construction Phase Services in collaboration with the Engineer and Owner.

The Project scope, design standards and performance requirements are described in more detail in Attachment D (Design Documents and Specifications).

2.2 Project Budget and Funding

The total budget for program management, EOR services, and preconstruction and construction CMAR services for the proposed facility is currently $8,900,000

The Project will be funded using a combination of local funds and Georgia Environmental Finance Administration (GEFA) loan. Selected CMAR will be required to comply with all GEFA requirements.

2.3 Project Schedule

As indicated in Section 4, it is anticipated that the CMAR Contract will be executed on or about September 19, 2025. Project milestones to be delivered by the CMAR Firm include:

Completion of Preconstruction Phase Services of October 31, 2025.

Substantial completion of May 31, 2026 including commissioning, startup and testing Final completion of July 31, 2026.

Section 3. CMAR Services

3.1 General

As noted in Section 1 and more fully described in Attachment B (Scope of CMAR Services), the CMAR Firm will provide services in two distinct phases.

Preconstruction-phase services

Develop the project execution plan, including project schedule.

Develop construction management plan for the construction phase, including a subcontracting and procurement plan.

Perform value engineering, constructability reviews on design development submittals in conjunction with the Owner and the Design Engineer at the 30%, 60% and 90% design stages.

Prepare and maintain a project cost model and project schedule, and submit detailed, open-book cost estimates as the design is advanced.

Prepare, implement and maintain a Project risk management plan including Risk Register.

Submit and negotiate a GMP or fixed-price proposal for the construction phase.

Identify Project construction permitting requirements and determine when certain construction permitting activities should be initiated.

Construction-phase services

Procure and manage equipment and subcontractors.

Self-perform elements of the Project scope representing a minimum of 70% the Project Value, if approved by the Owner and allowed by law.

Secure necessary construction permits.

Construct the Project.

Mitigate Project risks.

Conduct startup, commissioning, and performance testing.

Provide operator training.

Provide warranty coverage for constructed work.

3.2 Roles and Responsibilities

Owner: The Owner or its duly authorized Representative will cooperate with the CMAR Firm and will fulfill its responsibilities in a timely manner to facilitate the CMAR Firm’s timely and efficient performance of services. Owner responsibilities include:

Review preconstruction-phase deliverables and submissions, providing comments to CMAR Firm.

Furnish existing studies and provide complete, accurate and reliable data and information regarding the Project, including record drawings, preliminary studies, etc.

Provide information and perform additional studies that may be necessary to complete the Project.

Provide adequate funding.

Provide access to the Project site and any necessary easements.

Obtain the governmental approvals and permits Owner is responsible for, and assist CMAR Firm in obtaining governmental approvals and permits it is responsible for.

Provide necessary data and inputs (e.g., raw water, or wastewater influent or Biosolids quality, etc.) for Project startup and performance testing.

CMAR Firm: The CMAR Firm will cooperate with the Owner and Design Engineer and will provide the preconstruction- and construction-phase services necessary to complete the Project scope specified in this RFP. CMAR Firm responsibilities include:

Deliver the constructed work.

Supervise subcontractors and CMAR Firm personnel.

Obtain necessary governmental approvals and permits.

Perform risk management and mitigation activities.

Provide Engineer Firm with office space located with the Owner at the Project Site. Office space will be secure, with water, electricity and janitorial services provided by CMAR.

Telephone, facsimile, and/or Internet service will also be the responsibility of the CMAR Firm.

Maintain site security and safety.

Conduct acceptance testing.

Develop and implement quality-management (including quality control and quality assurance) procedures.

Establish and maintain change order management plan.

Develop and implement Project health and safety practices.

Design Engineer: The Design Engineer will prepare all design documents, work collaboratively with the Owner and the CMAR Firm, and provide services during construction to ensure that the Project as constructed conforms to the design intent and Owner’s objectives.

The roles and responsibilities of the parties are more fully described in Attachment F (Draft CMAR Contract).

Section 4. Procurement Process

4.1 Acknowledgement of RFP and Proposer Representative

Each potential Proposer should provide the Owner, within seven (7) days of issuance of this RFQ, an acknowledgement that it has received the RFQ and is a potential Proposer. Such acknowledgement shall identify and provide full contact information for the Proposer Representative, who shall be the Proposer’s single point of contact for the receipt of any future documents, notices and addenda associated with this RFQ. Such acknowledgement must be sent in writing and a copy electronically transmitted to the Owner Contact.

4.2 Communications with Owner Contact

GWES will act as the Owner Contact and shall administer the RFP process. All communications shall be submitted in writing, by email, and shall specifically reference this RFP. All questions or comments should be directed to the Owner Contact as follows:

Claire Swaim, PE

GWES

733 Carroll Street, Perry, Georgia 31069 Email: claire.swaim@gwesllc.com

No oral communications from the Owner Contact or any other individual are binding. No contact with Owner staff or any public official concerning the Project during the procurement process outside of the pre-proposal meeting is allowed. A violation of this provision shall result in disqualification of Proposer.

4.3 Procurement Schedule

The current procurement schedule is as follows:

Issue RFP: July 22, 2025

Pre-Bid Meeting & Site Visit: August 7, 2025, at 10:00 am local time

Deadline for Submission of Questions: August 12, 2025

Issues Response to Questions by: August 15, 2025

Submit Proposals: August 20, 2025 no later than 2:00 pm local time

Interview Short-List: August 22, 2025

Interviews: August 25, 2025

Selection Announcement: August 29, 2025

City Council Approval of Award: September 16, 2025

Contract Negotiations Completed: September 19, 2025

Contract Execution and Notice to Proceed: September 22, 2025

4.4 Pre-Proposal Meeting and Site Tour

Owner will conduct a pre-proposal meeting for those interested in responding to the RFP.

Attendance at this meeting is mandatory. The meeting will be held at the Frank Satterfield WPCP, 108 Frank Satterfield Road, Perry on August 7, 2025, at 10:00 a.m. local time. At this meeting, the Design Engineer will offer information about the Project and the procurement process. Those who attend the pre-proposal meeting will have the opportunity to tour the Project site following the meeting to familiarize themselves with site conditions and constraints.

Section 5. Proposal Submission Requirements

5.1 Submittal Place and Deadline

Seven (7) paper documents (one original and six (6) copies), as well as an electronic version of the Proposal on USB Drive in PDF format (Separate Files for Package 1 and Package 2), must be received no later than August 20, 2025 at 2:00 pm local time, addressed to:

City of Perry

Attn: Mitchell Worthington

Finance Department

1211 Washington Street

Perry, GA 31069

Each Proposer assumes full responsibility for timely delivery of its Proposal at the required location. Any Proposal received after the submittal deadline will be deemed non-responsive and returned unopened.

The delivered packaging containing the Proposal documents must note “Proposal for Construction Management at Risk (CMAR) Enclosed” on its face.

5.2 Submission Format

The Proposal must not exceed the total pages specified in Parts 1 through 6 (most or all 8½ × 11 inch with 1-inch or greater margins). A maximum of 3 of the total pages may be 11 x 17-inch tri-fold format.

Eleven-point font or larger must be used.

5.3 Submission Content

The content requirements set forth in this RFP represent the minimum content requirements for the Proposal. It is the Proposer’s responsibility to include information in its Proposal to present all relevant qualifications and other materials. The Proposal, however, should not contain standard marketing or other general materials. It is the CMAR Firm’s responsibility to modify such materials so that only directly relevant information is included in the Proposal.

Proposal Package 1 will include the general proposal information as requested and will be provided to the Selection Committee for review and scoring. Once scoring for Package 1 is completed, the Package 2 information will be opened, reviewed and scored by the Selection Committee.

The Proposal Packages 1 and 2 must include the following information in the order listed below.

Package 1

Part 1 - Transmittal Letter

Part 2 – Executive Summary Part 3 – Company Profile Part 4 - Project Staff and Key Personnel Part 5 – Reference Projects Part 6 – Project Approach

Appendix A – Team Resumes Appendix B – Preliminary Schedule

Appendix C – Preliminary Risk Register

Appendix D – Bonding and Insurance Letters

Appendix E – Forms for Affirmation of Compliance

Package 2

Part 7 - CMAR Contract Markup Description

Appendix F – CMAR Contract Markup

Part 8 – Fee and Rate Proposal Description

Appendix G – Fee and Rate Proposal

Appendix H – Financial Statements

Appendix I – Current and Recent Litigation

5.3.1 Part 1 - Transmittal Letter

Proposers must submit a transmittal letter on the Proposer’s letterhead. It must be signed by a representative of the Proposer who is authorized to sign such material and to commit the Proposer to the obligations contained in the Proposal. The transmittal letter must include the name, address, phone number and e-mail address for the Proposer Contact and must specify who would be the CMAR Firm’s signatory to any contract documents executed with the Owner. The transmittal letter may include other information deemed relevant by the Proposer. (Two page limit)

5.3.2 Part 2 – Executive Summary

The executive summary (maximum 4 pages) must include a concise overview of the key elements of the Proposal and must summarize and refer to information in the Proposal concerning satisfaction of the Minimum Qualifications Requirements. The executive summary shall not be used to convey additional information not found elsewhere in the Proposal. (Four page limit)

5.3.3 Part 3 – Company Profile

A detailed and complete description of the organizational structure proposed for the Company must be provided. (The term “company” can refer to either a single entity or a joint venture.) The Company Profile must include the following information. (One page limit)

General - Provide general information about the Company, such as lines of business and service offerings, locations of home and other offices, number of employees (professional and non-professional), years in business, and evidence of required licenses.

Legal structure - Identify whether the Company is organized as a corporation, limited liability company (LLC), general partnership, joint venture, limited partnership, or other form of legal entity. As applicable, identify the owners of the Company (e.g., shareholders, members, partners, and the like) who hold an interest of ten percent or more.

Project office location - Identify where the Company intends to maintain its project office(s) and where the majority of the pre-construction services will be performed.

Financial Condition - In SOQ Appendix H (Financial Statements), provide audited financial statements for the Company for the past three years. If the Company is a joint venture, LLC or partnership, such financial statements must be provided for each partner or member.

5.3.4 Part 4 – Project Staff and Key Personnel

Submit organizational chart(s) for Pre-construction and Construction Phase services.

Provide summary of experience and roles/responsibilities on the proposed project for the following Key Staff members (or equivalent) including the proposed Lead Project Manager, Preconstruction Manager, Lead Estimator, and General Superintendent. Be certain to demonstrate the proposed staff’s knowledge and understanding of the CMAR delivery method if appropriate. It is imperative that the individuals being proposed in this response will be doing the actual day-to-day activities on the project, not department heads.

Provide a written narrative prepared by each of the key individuals listed above describing their approach to this Project. Each of these individuals must provide a written narrative of their commitment to this Project and their individual expectations related to cost, schedule, quality and collaboration. To properly respond, each individual must read the RFP document and Construction Contract. (Proposed staff must respond - no marketing responses please).

Limit each person’s response to 1/2 page and include with their summary experience. (Six page limit for Part 4)

Provide full resumes in Appendix A for the Key Staff described above as well as other critical team members. Resumes should reflect project experience that aligns with the minimum qualifications for projects found in 6.3. Any team member that is identified on the organizational charts should have a full resume included. Each Key Staff member’s resume should also include three (3) references with contact information. Resumes are limited to two pages each.

5.3.5 Part 5 – Reference Projects

Contractor shall provide reference information for five (5) similar projects that meet the minimum construction experience criteria found in 6.3. Each reference project description should be limited to one page, and include the name of owner, role of respondent, project scope, size, location, start and completion dates, original contract value, final contract value, client reference contact information (phone and e-mail), key staff members that participated in project, and a clear indication of how each project meets the minimum criteria. (five page limit – one page per project)

5.3.6 Part 6 – Project Approach

Provide a conceptual description (12 page limit) of the CMAR Firm’s approach for managing and performing its services during the Project’s preconstruction and construction phases. It should address the following items:

Discuss how a collaborative relationship with the Owner and Design Engineer would be established during preconstruction-phase development, scheduling, cost estimating and risk management.

Communications (with owner and design engineer)

Discuss how the design and construction processes will interface (including how constructability issues, construction document packaging, value engineering and risk issues will be addressed).

Identify the work elements critical to the Project’s success and how these components will be addressed .

Describe the process for developing the GMP or fixed-price proposal at 60-90% design completion (defined by the owner and including the approach to establishing contingency) and for developing early-out equipment and/or construction package GMPs.

Identify and discuss key Project risk factors and the approach for mitigation. Include Preliminary Risk Register in Appendix C.

Provide a narrative on the approach to Project safety.

Provide a narrative on the approach to delivering a quality project.

Discuss the Project schedule and identify the specific approach to meeting the schedule.

Include a Preliminary Schedule in Appendix B.

Adherence to the GMP or fixed price during the construction phase

5.3.7 Part 7 – CMAR Contract Markup

The Proposal may include in Appendix F (CMAR Contract Markup) a detailed markup of the Draft CMAR Contract (including its attachments), setting forth any and all revisions requested by the Proposer. Although the Owner will undertake negotiations of the CMAR Contract, the CMAR Contract Markup will be treated as a de facto offer that the Owner can accept as is, which would result in a binding contract between the CMAR Firm without further negotiations or revision.

Part 7 of the Proposal (if included) must describe the significant revisions included in Proposal Appendix F (CMAR Contract Markup) and explain the rationale for such revisions and the associated benefits to the Owner. Proposers are encouraged to suggest revisions that would more efficiently allocate risk, improve the parties’ understanding of risk allocation, and improve clarity of any terms of the Draft CMAR Contract where ambiguities or uncertainties may arise in their application or interpretation.

The Owner is not obligated to accept any of the requested exceptions, modifications, additions, etc.

submitted by the Proposer in the CMAR Contract Markup when negotiating and finalizing the CMAR Contract. Furthermore, the Owner may request additional revisions during negotiations and before finalizing the CMAR Contract.

Proposers are encouraged to carefully review RFP Attachment F (Draft CMAR Contract) and to submit written questions and comments by the deadline specified in Section 4. Based on its assessment of the comments submitted, the Owner (at its sole discretion) may modify the Draft CMAR Contract via addenda. The Owner expects that this review and comment process will substantially reduce the need for extensive post-selection negotiation.

5.3.8 Part 8 – Fee and Rate Proposal

The Proposer must complete RFP Attachment G (Fee and Rate Proposal Form) – with all required pricing information – and include it (along with Proposal Part 8) as Proposal Appendix G (Fee and Rate Proposal). The scope of CMAR services for which pricing is required is defined in RFP Attachment B (Scope of CMAR Services). Part 8 of the Proposal should describe the basis for the Fee and Rate Proposal and discuss its viability from the CMAR Firm’s perspective.

Be advised that the Owner is not interested in proposed fees or rates that provide excessive discounts from the CMAR Firm’s anticipated actual costs for the requested services. If Owner determines (at its sole discretion) that the fees and rates included in a Proposal are unacceptably below industry norms or that a Proposer’s fees and rates are substantially or unacceptably below other Proposals, the Owner may (at its sole discretion) either declare that Proposal to be non-responsive or seek additional detailed information from that Proposer concerning the cost basis for its fee and rate proposal, prior to rendering a decision on the Proposal’s responsiveness.

Section 6. Proposal Evaluation and Selection

6.1 General

The Proposals will be reviewed and evaluated by the Owner’s selection committee (with assistance provided by outside advisors, if desired by Owner) according to the requirements and criteria outlined in this Section 6. During the proposal evaluation process, written questions or requests for clarification may be submitted to one or more Proposers regarding its Proposal or related matters.

Failure to respond in a timely manner to any such questions or requests may be grounds for elimination of the Proposer from further consideration. In addition, the Owner may require that all or a limited number of Proposers participate in interviews.

6.2 Responsiveness

Each Proposal will be reviewed to determine whether it is responsive to the RFP. Failure to comply with the requirements of this RFP may result in a Proposal being rejected as non-responsive. At its sole discretion, however, the selection committee may waive any such failure to meet a requirement of this RFP and may request clarification or additional information to remedy a deficiency.

6.3 Minimum Qualification Requirements

Each responsive Proposal will be reviewed to determine whether it meets the Minimum Qualification Requirements outlined in this subsection. At its sole discretion, the selection committee may waive any failure to satisfy such requirements and may request clarification or additional information to address any questions that may arise in this regard. Any Proposal that does not satisfy all of the following Minimum Qualification Requirements may be rejected.

Performance bond and insurance. The CMAR must provide in Appendix D a letter from its surety company confirming the ability of the CMAR Firm to provide a performance bond in the amount of $8,900,000 Also, in Appendix D, include proof of insurance with appropriate limits as required in the draft CMAR Contract (AIA A133-2019).

Material adverse condition. The CMAR Firm must not be subject to a material adverse condition, such as pending litigation, insufficient liquidity, weak operating net income or cash flow, or excessive leverage, that gives rise to reasonable doubt concerning its ability to continue to operate as an ongoing concern, to provide performance bonds or insurance, or to maintain sufficient financial strength to undertake and successfully complete the Project and to mitigate/absorb Project risks. Include descriptions of current and recent litigation in Appendix I.

Licensing and registration. The CMAR Firm and each other firm must be licensed in the State of Georgia for the type of work to be performed.

Construction experience. Within the past ten (10) years, the CMAR Firm or its sub-contractors must have successfully completed the construction of at least:

o Three pump station upgrades with a minimum Project value of $2,000,000, using collaborative delivery, with capacity of at least 1.0 MGD for municipal clients in the United States.

o Two force main projects of similar size and complexity to the East Perry Sewer Outfall Phase IIIA Project.

Safety record. The CMAR Firm must have achieved an experience modification rate (EMR) of not greater than 0.85 for the current and past two years.

6.4 Evaluation Criteria

The selection committee will evaluate and rank the responsive Proposals that satisfy the Minimum Qualification Requirements by applying weighted evaluation criteria, as set forth below, to information provided in Proposers’ SOQs and Proposals. Financial condition is evaluated on a pass/fail basis as part of the Minimum Qualification Requirements.

Experience and capabilities o CMAR firm 20 points o Key personnel 20 points

Organization, management and safety 5 points

Project approach 25 points

Fee and Rate Proposal Preconstruction Services Fee 5 points CMAR Fee 10 points P&P Bonds, Builders Risk, Insurance Fees 5 points

Interview / Value Added 10 points

TOTAL 100 points

In ranking the proposals, the selection committee will use a 90-point scale whereby the maximum points awarded for each of the evaluation criteria will be based on the percentage weight set forth above. Up to an additional 10 points may be awarded to those Proposers selected for interviews.

Proposal Package 1 will include the general proposal information as requested and will be provided to the Selection Committee for review and scoring. Once scoring for Package 1 is completed, the Package 2 information will be opened, reviewed and scored by the Selection Committee. In the event the Selection Committee determines two or more of the Proposers are similarly qualified, interviews may be conducted with up to three (3) of the top scoring Proposers. The score from the interviews will be added to the scores from Package 1 and Package 2 to arrive at a final score. In the event of the tie, the interview score shall be the tie-breaker.

6.5 Selection

After the evaluation process is complete, the Owner will notify Proposers of the rankings. The top-ranked Proposer will be either selected for contract award on the basis of its CMAR Contract Markup or offered the opportunity to negotiate the final terms of the CMAR Contract. However, if the Owner determines (at its sole discretion) that the top-ranked Proposer’s CMAR Contract Markup may require protracted negotiations, the Owner may choose to either select the next-ranked Proposer for award on the basis of its CMAR Contract Markup or offer it the opportunity to negotiate the final terms of the CMAR Contract. If negotiations with any selected Proposer are not successful, the Owner may either select or negotiate with the next highest-ranked Proposer (and so on for lower-ranked Proposers until either a Contract is reached or negotiations with all ranked Proposers end). At any time, the Owner also has the option to have the Design Engineer complete the design and then to proceed as with a DBB procurement.

Section 7. Conditions for Proposers

7.1 Owner Authority

Owner is a municipality in the State of Georgia operating under a municipal charter.

7.2 Ineligible Firms and Individual (Not Applicable)

7.3 Conflict of Interest

Georgia laws mandate the public disclosure of certain information concerning persons doing business or seeking to do business with the Owner, including affiliations and business and financial relationships such persons may have with Owner officers.

7.4 Proprietary Information

All materials submitted to the Owner become public property and are subject to the Georgia’s public information laws. If the Proposal contains proprietary information that the Proposer does not want disclosed, each page containing such information must be identified and marked “PROPRIETARY” at the time of submittal. Owner will, to the extent provided by law, endeavor to protect such information from disclosure. Proposers will be notified in writing by owner if proprietary information is requested and Proposer will be given an opportunity to request from the Georgia Attorney General that the information be withheld. The final decision as to what information must be disclosed, however, lies with the Georgia Attorney General. Failure to identify proprietary information will result in all unmarked sections being deemed non-proprietary and available upon public request. Proposers shall not be permitted to mark their entire Proposal as proprietary.

7.5 Rights of the Owner

In connection with this procurement process, including the receipt and evaluation of Proposals and award of the CMAR Contract, Owner reserves to itself (at its sole discretion) all rights available to it under applicable law, including without limitation, with or without cause and with or without notice, the right to:

Cancel, withdraw, postpone, or extend this RFP, in whole or in part, at any time prior to the execution of the CMAR Contract, without incurring any obligations or liabilities

Modify the procurement schedule

Waive deficiencies, informalities and irregularities in a Proposal and accept and review a non-conforming Proposal

Suspend and terminate the procurement process or terminate evaluations of Proposals received

Permit corrections to data submitted with any Proposal

Hold meetings and interviews, and conduct discussions and correspondence, with one or more of the Proposers to seek an improved understanding of any information contained in a Proposal

Seek or obtain, from any source, data that has the potential to improve the understanding and evaluation of the Proposals

Seek clarification from any Proposer to fully understand information provided in the Proposal and to help evaluate and rank the Proposers

Reject a Proposal containing exceptions, additions, qualifications or conditions not called for in the RFP or otherwise not acceptable to the Owner

Conduct an independent investigation of any information, including prior experience, included in a Proposal by contacting project references, accessing public information, contacting independent parties, or any other means

Request additional information from a Proposer during the evaluation of its Proposal

7.6 Obligation to Keep Project Team Intact

Proposers are advised that all firms and Key Personnel identified in the Proposal shall remain on the Project Team for the duration of the procurement process and execution of the Project. (The anticipated dates for award of the CMAR Contract and for completion of the Project are set forth in Section 2.3 of this RFP.) If extraordinary circumstances require a change, it must be submitted in writing to the Owner Representative, who, at his or her sole discretion, will determine whether to authorize a change, recognizing that certain circumstances (such as termination of employment) may occur that are beyond the CMAR Firm’s control. Unauthorized changes to the Project Team at any time during the procurement process may result in elimination of the Proposer from further consideration.

7.7 Addenda

If any revisions to the RFP or procurement process become necessary or desirable (at the Owner’s sole discretion), the Owner, through the Owner Representative, may issue written addenda. The Owner (or Owner’s Representative) will issue any such addenda to potential Proposers based on the list of potential Proposers maintained by the Owner Representative. It is each Proposer’s responsibility, however, to obtain all addenda prior to submitting its Proposal.

7.8 Protests

Any protest to an Owner’s action in connection with this procurement must be filed in writing no later than seven (7) business days following such action and must be in strict accordance with the Owner’s applicable procedures and with applicable law.

Attachment A Definition of Terms

The definitions of some of the capitalized terms used in this RFP are presented below:

CMAR Firm – The CMAR Firm or other any other firm (such as a subcontractor or joint-venture partner) that will provide construction services and have responsible charge of construction of the Project.

Contract Documents – The Contract Documents comprise the items listed in the Draft CMAR Contract found in Attachment F.

Design Engineer – The engineering firm that will provide professional design services and have responsible charge of the design, including preparation of the construction documents.

Draft CMAR Contract – The draft Contract, including the agreement and all of its attachments, presented as RFP Attachment F (Draft CMAR Contract).

Key Personnel – The individuals, employed by CMAR Firm or other firms included on the Project Team, who would fill certain key roles in delivering the Project and related services by the CMAR Firm, including at least the following positions: project executive, project manager, safety manager, quality manager, preconstruction manager, lead estimator, procurement manager, construction manager, and construction superintendent(s).

Minimum Qualification Requirements – The requirements set forth in Subsection 6.3 of this RFP that, at a minimum, must be satisfied (or waived by Owner) in order for the Proposal to be evaluated and ranked according to the comparative evaluation criteria.

Owner – City of Perry, Georgia

Project – East Perry Sewer Outfall Phase IIIA

Project Team – The CMAR Firm, Key Personnel and any additional firms (such as subcontractors and sub-consultants) included in the Proposal.

Proposer – The entity responding to this RFP by submitting the Proposal.

Work – Work comprises all construction and other services required by the Contract Documents, including procuring, and furnishing all materials, equipment, services and labor reasonably inferable from the Contract Documents.

Attachment B Scope of CMAR Services

The CMAR Firm will provide the following preconstruction- and construction-phase services, as identified and described in the Proposal, and for the price specified in the Fee and Price Proposal.

A. PRECONSTRUCTION-PHASE SERVICES

Preconstruction-phase services will include:

1. Co-locate during preconstruction at the request of the Owner.

2. Provide a project manager, all Key Personnel and all other associated personnel necessary to fully meet the CMAR Firm’s obligations for preconstruction services.

3. Within 14 days of the notice to proceed the preconstruction phase, provide a construction management plan that includes approach to safety, quality, cost, schedule, project organization during both preconstruction and construction phases, packaging, and subcontractor management plan.

4. Consult with, advise and provide recommendations to the Owner and the Design Engineer on all aspects of the planning, design, and proposed construction, as well as drawings and specifications.

5. As the design progresses—from about 30% completion up to and including 90% completion of the final design, plans and specifications—provide ongoing constructability review and input, including information on material availability, recommendations on equipment and/or packaging to advance construction, and independent quantity calculations to verify quantities specified by Design Engineer.

6. At the 60% design completion milestone, provide list of additional details that would be needed to complete the project in the allotted time or to accelerate aspects of the work.

7. At the 30%, 60% and 90% design completion milestones, hold review workshops with project manager, estimator, scheduler, and superintendent, along with any other necessary personnel.

8. Provide on-going value-engineering and constructability reviews, including written reports and recommendations at the 30%, 60% and 90% design completion milestones.

9. Identify, evaluate and propose cost-effective alternatives to the project design or equipment specified.

10. Develop independent detailed construction cost estimates, critical path method schedules and cash flow forecasts at the 30%, 60% and 90% final design completion milestones.

11. Provide monthly project planning and scheduling reports to optimize the sequencing of constructing the project.

12. Identify long-lead equipment procurement needs and submit a report to the Owner;

13. Identify, evaluate, and recommend elements of the Project that may require less than 100% design completion.

14. Make recommendations to the Owner regarding the division of the Work to facilitate bids and proposals for the major elements of the Work

15. Advise the Owner regarding ways to gain efficiency in Project delivery.

16. Provide complete, detailed, written GMP or fixed-price proposal, including line-item cost breakdowns with conditions, assumptions, and CMAR contingency at the 60% (or as agreed to with the Owner) level of design completion.

17. Provide a construction emergency response plan and site safety plan.

18. Develop, implement and maintain a quality management plan that ensures conformance to the project design and to every section of the specifications. Develop a QC program to ensure continuing attention to the production and installation of error-free work.

19. Provide an environmental management plan detailing programs for a storm water pollution prevention plan and handling other environmental issues (dust, on-site chemicals and fuel, etc.) required to comply with permits and regulations applicable to the Project.

20. Schedule all Project construction-related activities.

21. Identify work that the Proposer intends to self-perform. Identify and recommend which work, if any, should be procured through value-based competitive selections, in lieu of low-bid selection.

22. Participate in monthly progress meetings on–site or at the office location provided by the Owner (located with the Design Engineer).

23. Participate in one Project kick-off meeting for preconstruction-phase services.

24. Participate in up to 10 additional meetings or workshops with the Design Engineer, Owner or others as needed.

B. CONSTRUCTION-PHASE SERVICES

Construction-phase services will include the following:

1. Construction of the Project consistent with the relevant state laws, including all applicable codes.

2. Self-perform a maximum of 80% of the Project Value.

3. Remaining contingency fund at the end of the Project will be shared 50%/50%.

4. All CMAR fees and expenses will be reviewed and approved by the Owner. The CMAR must only participate as a lead entity and not as a lower-tier subcontractor.

5. Discuss Project with subcontractors and material suppliers to determine workloads, bonding capacity, and worker/mechanic availability.

6. Review rules for how and when a CMAR Firm can self-perform some elements of a project with its own forces and systems for selection.

7. Prepare the bids/proposals packages for the elements of the Work incorporating the requirements of the Contract.

8. Develop and submit recommendations for awarding the subcontracts to construct the Project.

9. Participate in up to five (5) Project kick-off meetings for construction-phase services;

10. Perform the construction portion of the Work in strict accordance with all applicable Contract Documents.

11. Coordinate and manage the Work that includes all required appurtenances, necessary site improvements, and all other work required to make a complete and operable system within the GMP or fixed price and the allowable contract time.

12. Coordinate with various local and state agencies, as necessary.

13. Arrange for procurement of materials and equipment.

14. Manage all procurement and construction-related subcontracts while meeting the Owner's requirements for procurement of subcontractor and supplier bids or proposals. This effort includes inspecting the Work performed by subcontractors to ensure conformance with the Contract Documents.

15. CMAR is the primary responsible party to monitor and maintain quality controls over shop drawings, equipment and materials, implementation, and Work.

16. Provide performance bond, payment bond, and one-year extended performance bond or maintenance bond as detailed in Section 5.3.3 of this RFP.

17. Provide insurance for the preconstruction and construction phases as detailed below.

18. Implement the construction site safety plan to provide a safe working site for the Project, maintain, update and implement as needed for the emergency response plan.

19. Conduct a meeting with all the contractors and sub-contractors performing major elements of the Work prior to the start of their activities.

20. Obtain any necessary construction permits.

21. Manage storm water runoff and dust.

22. Establish and implement procedures to track, expedite and process all submittals, change orders, and requests for information.

23. Review and process shop drawings and other documents for submission to Design Engineer.

24. Establish a critical path method schedule for the Project, monitor and update the construction schedule monthly, prepare two-week look ahead work schedules consistent with overall schedule.

25. Review and process all pay applications from subcontractors.

26. Conduct monthly progress meetings with the on-site trade foremen or superintendents.

27. Attend monthly meetings with the Design Engineer and Owner staff and provide written monthly progress report and updated schedule.

28. Maintain current hard copies of project as-built drawings, including all subcontracted work, and submit monthly in hard copy, PDF and electronic format, as specified by the Design Engineer.

29. Develop, implement and manage a commissioning, start-up and testing plan necessary for the Owner to accept the Project as completed and ready to use.

30. Expedite and coordinate delivery, storage, security and installation of Owner-procured material and equipment, as applicable.

31. Update and revise the operation and maintenance manual developed by the Design Engineer as necessary.

32. Supervise and manage the warranties provided to the Owner for the equipment and construction work.

33. Receive warranty work items from the subcontractors and vendors and provide same to Owner upon final completion of the Project, or at a date negotiated by the parties.

34. Conduct a walk-through with the Owner and Design Engineer to ensure that the Owner, Design Engineer, and CMAR Firm are in agreement that the construction–phase work is complete before the one-year warranty goes into effect.

35. Implement close-out procedures necessary for the Owner to accept the Project as being finally complete; provide lien waivers from all subcontractors and material suppliers.

36. Complete all construction-phase services and Work, including performance testing; and

37. Prepare a final report on all construction costs.

Attachment C Project Background Documents https://tinyurl.gwesllc.com/ivyglen-eperryfm

Attachment D Design Documents and Specifications

Project Design Documents and Specifications can be found at the following link:

NONE AVAILABLE AT THIS TIME

Attachment E Forms for Affirmation of Compliance

S.A.V.E AFFIDAVIT VERIFY STATUS FOR BUSINESS TRANSACTION WITH THE CITY OF PERRY

STATE OF ________________

COUNTY OF ______________

By executing this affidavit under oath, as an applicant for a public benefit, as referenced in O.C.G.A §50-36-1, administered by the Georgia Department of Community Affairs, the undersigned applicant verifies on of the following with respect to my ability to enter into a contract with the City of Perry.

1. __________ I am a United States Citizen Or

2. __________ I am a legal permanent resident of the United States.

Or

3. __________ I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act and lawfully present in the United States with an alien number issued by the Department of Homeland Security or other federal immigration agency. My alien number issued by the Department of Homeland Security or other federal immigration agency is: ______________.

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least on secure and verifiable document, as required by O.C.G.A. §50-36-1(f)(1), with this affidavit.

The secure and verifiable document provided with the affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A.

§16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed this ____ day of ___________, 202_ in __________________(city) _____________ (state).

Signature of Applicant

Printed Name of Applicant

SUBSCRIBED AND SWORN BEFORE ME ON THIS ______ DAY OF ______________, 202__.

NOTARY PUBLIC

My Commission Expires:_________________________________

CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.