RFP 2026-008 Holiday Decorations.pdf
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- Attached to
- Streetscape Holiday Decorations
- Solicitation number
- 36080
- Issued by
- New Haven County, Connecticut
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RFP 2026-008 Streetscape Holiday Decorations Summary
This Request for Proposal (RFP) document is issued by the Town of Southbury, Connecticut, through the Office of the First Selectman, seeking sealed bids for the procurement of illuminated decorative wreaths and garlands for installation along Main Street South. The deliverables consist of corrosion-resistant, weather-protected illuminated wreaths with synthetic greenery, metallic spheres, and embedded LED lighting designed to surround existing Federal Globes on light poles; illuminated garlands approximately twelve feet in length with similar specifications; and spare light string assemblies for replacement purposes. Bidders must provide quantities of 50 or 75 wreaths, 100 or 150 garlands, five spare light strings for wreaths, and ten spare light strings for garlands, with separate line-item pricing for each category. All products must be delivered in reusable, weather-protected packaging suitable for dry storage and designed for a minimum 20-year useful lifetime with four months of annual outdoor exposure. Sealed proposals must be received by 11:00 a.m. on May 12, 2026, at the Office of the First Selectman, 501 Main Street South, Southbury, CT 06488. Optional on-site pre-bid site walks are available for interested firms to inspect existing light poles and power interfaces, though bidders may proceed based on provided photographs. The Town reserves the right to reject any bids and to negotiate with selected vendors prior to contract award.
Pricing shall be broken out separately for wreaths and garlands and must include all costs related to packaging, handling, insurance, and delivery. The RFP specifies comprehensive evaluation criteria including visual appearance based on actual samples or dark-environment video submissions, clarity of attachment design descriptions, commitment to product longevity, specificity of technical descriptions, client references for similar seasonal products, evidence of bidder experience with seasonal decorative items, and compliance with the Town's Code of Ethics/Conflict of Interest ordinance. Bidders must submit six copies of their proposals including company background materials, key personnel qualifications and experience, personnel availability and project timeline, at least two comparable project examples from the preceding five years, client references with contact information, local knowledge of Southbury, disclosure of any potential conflicts of interest, litigation or arbitration history, and a detailed scope of work with firm fixed pricing and quarterly timeline. The selected contractor must provide a Certificate of Non-Collusion, Affidavit of Compliance with Tax Laws, copies of professional registrations and licenses, current Professional Liability Insurance Policy Declaration, and an executed Indemnification Certificate. No contract value, incumbent vendor information, or set-aside designations are identified in the solicitation materials.
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Text version
SPECIFICATIONS
AND
BID DOCUMENTS
Bid Number 2026-008
Streetscape Holiday Decorations
Office of the First Selectman
501 Main Street South
Southbury, CT
April 9, 2026
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INVITATION TO BID
Introduction The Town of Southbury is seeking sealed bids for the procurement of illuminated, decorative wreaths and garlands that will be installed by others onto the existing light poles along Main Street South, Southbury, CT 06488. Bidders are encouraged to visit Southbury to inspect the existing poles and power interfaces prior to bidding. Bidders must pay specific attention to providing attachment-mounting flanges that allow for efficient attachment to our light poles. Detail drawings are required to allow Southbury to assess mounting sturdiness and installation labor efficiency.
Bidders are required to either provide actual samples of their proposed illuminated wreaths and/or garlands, or provide a live video under dark environment conditions in order for our evaluators to assess applicability.
The preferred bid response will include both wreaths and garlands, but Southbury will consider bids for wreaths or garlands as separate bid items.
Pricing shall be broken out separately for wreaths and garlands, and shall include all costs related to packaging, handling, insurance, and delivery for each.
Quantities to be bid are as follows. Bidders are encouraged to bid all items, but bids for less than each of the three (3) line items will be considered.
1. Wreaths, illuminated- bid quantities of 50 and 75
2. Garlands, illuminated- bid quantities of 100 and 150
3. Spare light strings as replacements for any that might fail over the years. We require five (5) for the wreaths, and (10) for the garlands. Spares shall be bid as separate Line Items.
Sealed proposals must be received by 11:00 a.m., May 12, 2026 at the Office of the First Selectman, 501 Main Street South, Southbury, CT 06488.
Specifications and bidding documents are available electronically from the Town’s website at www.southbury-ct.org/bids.
The Town reserves the right to reject any bids and to accept the bid deemed to be in the best interest of the Town of Southbury.
Project Location The project site is located along a two-mile stretch of Main Street South in Southbury, CT.
Optional Site Walk Any interested firm may request an on-site pre-bid site walk (recommended), or may bid based upon the photos that are attached to this RFP.
Background The Southbury Streetscape Subcommittee has considered multiple design approaches and ornamental treatments to add holiday décor to our Main Street South, and has determined that the preferred configuration is a mix of illuminated decorative wreaths and garlands. The contracted Company will assemble, test, and deliver the quantities of wreaths and garlands defined in this RFP, and the delivered items will be installed and removed by others. Since these items are to be used over several years, the wreaths and garlands shall be delivered to Southbury in reusable boxes or cartons that are suitable for storage in Southbury’s dry, enclosed buildings.
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Technical Requirements, Wreaths, and Garlands
This RFP section provides separate descriptions for the Wreaths and the Garlands as follows:
Item One (1): Illuminated Decorative Wreaths
The preferred configuration of the decorative wreaths is as follows:
Corrosion-resistant steel or aluminum frame or composite frame, treated to be unaffected by outside winter weather. Bidder to specify proposed frame material.
Greenery, lighting, and ornamental spheres to be unaffected by outside winter weather
Wreath dimensions approximately (XX inch- bidder to fill in) ID, and 36-inch OD. Bidder to specify proposed dimensions.
The main body of the wreath shall comprise synthetic greenery that replicates the appearance of traditional fir/balsam natural material.
Multi-colored metallic spheres permanently intertwined into the greenery.
Bidder to provide a minimum of 20 balls/spheres per wreath. Balls and spheres shall be permanently affixed into the synthetic balsam, and in the response, the bidder will specify the proposed quantity for each wreath. Metallic spheres shall be visible from both faces of the wreath.
Embedded LED lighting with a six-foot pigtail with weather-rated male plug to mate with buyer-supplied female 120 VAC receptacle. Preferred daylight location of the pigtail is at the six o-clock position. Bidder to specify number of light elements, proposed color temperature, and approximate wattage. Quantity of illuminated lights shall be approximately 200 per wreath, bidder to specify their proposed quantity for each wreath. LED lights shall be visible from both faces of the wreath.
Removable and replaceable individual LED elements is a desired attribute;
bidder to advise.
Failure of up to 10 percent of the LED elements shall not cause failure of the entire light string.
Color temperature of the LED lights shall be 3000K or lower, with 2700K preferred; bidder to specify proposed color temperature and approximate electrical power draw (watts).
Integral mounting structure that can interface with Southbury’s fluted poles such that the wreath surrounds the existing large Federal Globes. Mounting structure shall be designed to allow buyer to fasten the wreath assembly to light poles using conventional worm clamps or threaded fasteners, and shall be designed to remain fixed to the pole under wind conditions up to 50 MPH.
Suggested orientation of mounting fixture should be at the Six-O ’clock location.
Note: the bidder with any associated impact on pricing may suggest alternative interface mounting techniques and location on each light pole.
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Useful lifetime of the wreaths and garlands should be 20 years minimum, assuming exposure to outside weather for 4 months each year and in protected storage by the buyer during the off-season.
Bidder to identify cost of material and delivery to Southbury, Connecticut for quantity 50 and 75 wreath assemblies.
Bidder to identify their standard warranty terms and warranty duration.
Bidder to also identify separate line item costs for spare light string assemblies.
Assume quantity 20 spare assemblies for the wreaths, and for the garlands, as applicable.
Item Two (2): Illuminated Garlands As a separate Line Item, illuminated garlands may be offered.
As a separate line item, non-illuminated garlands may be offered.
Garlands shall be of a material that is unaffected by outside winter weather.
Garland overall length should be approximately twelve (12) feet.
Electrical male plug location shall be at the mid-point of the garland, with a three-foot pigtail length.
The main body of the garland shall comprise synthetic greenery that replicates the appearance of traditional fir/balsam natural material.
Garland material shall be designed for multi-year use. Useful lifetime of the garlands should be 20 years minimum, assuming exposure to outside weather for 4 months each year, and protected storage by the buyer during the off-season.
Embedded LED lighting shall include a weather-rated male plug to mate with buyer-supplied female 120 VAC receptacle with length as described above.
Bidder to specify number of light elements, proposed color temperature, and approximate wattage. Removable and replaceable individual LED elements is a desired attribute; bidder to advise. Quantity of illuminated lights shall be not less than (XXX- bidder to fill in) for each 12-foot length of garland. Bidder to specify the proposed number and colors of the LED light string. Color temperature shall not be higher than 3000K.
Failure of up to 10 percent of the LED elements shall not cause failure of the entire light string.
Garland and embedded lights shall be designed to allow buyer to fasten the wreath assembly to light poles using conventional ty-wraps, and shall be able to remain fixed to the pole under wind conditions up to 50 MPH.
Bidder to identify the cost of material and delivery to Southbury, CT for quantity 100 and 150 garlands.
Illustrations are provided below:
1. As reference to indicate the preferred typical visual appearance of the wreath.
2. To provide information necessary for the bidder to propose a practical method to allow the wreath to be efficiently attached to the light pole structure.
Globe and pole illustration:
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Typical Wreath Illustration
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Typical Light Pole- Overall View
Evaluation Criteria Southbury will apply the following criteria in making a supplier selection decision:
Visual appearance, based on actual samples, or dynamic video submission (actual samples preferred)
Clarity of description of attachment design for wreaths
Clarity of bidder’s commitment to long -term life of the wreaths and garlands
Specificity in overall descriptions.
Review of any other clients’ comments for similar seasonal decorative products (contact and phone numbers required)
Definition of bidder’s span of experience in producing seasonal decorative items
Compliance with Southbury’s Code of Ethics/Conflict of Interest. Your response requires that you “Acknowledge” or “Comply” with our Code of Ethics.
Commitment to deliver not later than November 1, 2026
Project price, including shipping, etc.
Format for Submitting Statements of Qualifications
Responses to this request shall include a comprehensive scope of work, a firm fixed-price, and timeline.
Included with the RFP submission should be a timeline with a proposed number of meetings with the Department of Public Works, and other Town staff, as necessary.
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The consultant may be expected to make these presentations to the Planning Commission and to the Board of Selectman, as may be necessary (either in person or virtually).
Six (6) copies of the following items must be submitted no later than May 12, 2026 at 11:00 a.m.
A. Company Background Materials: Provide information regarding the background, experience, and reputation of the bidder.
B. Qualifications: Provide key personnel’s professional background and extent of previous experience in all areas of necessary expertise. Include descriptions of each proposed key personnel’s role and the relationship of their expertise to the anticipated work for the Town.
C. Availability: Include availability of personnel, the date the contractor is available to commence the project and estimated length of time necessary for completion.
D. Examples of Work: Description and examples of at least two (2) comparable projects completed within the last five (5) years.
E. References: Provide a list of previous or current contracts that are similar to the
Town’s scope of services, including the following:
Services performed;
Contact information for clients to be used as a reference for verification purposes.
F. Local Knowledge: Describe the extent of local knowledge of Southbury and/or communities with similar characteristics, and regional context.
G. Potential Conflicts of Interest: Provide the names of private parties whom you have represented before agencies of the Town as well as the general nature of your representation and other involvement.
H. Litigation/Arbitration: List information on (a) any involvement in litigation or arbitration with municipal clients; and (b) all clients that have terminated your services prior to completion of any project within the past ten (10) years.
Explain circumstances that led to it and describe the resolution.
I. Proposed Scope of Work: Shall include a project description narrative, estimate of start and end date, quarterly timeline (anticipated sequence of events and timing of critical action items, meetings and deliverables), cost of entire project.
Selection Criteria The Town will review and evaluate all complete proposals determined to have been submitted within the timeline described herein. The Land Use Administrator, Finance Director, and Public Works Project Administrator shall review all proposals. Proposals will be reviewed and evaluated by the Planning Commission based on the criteria below.
If deemed necessary by the Planning Commission, the Town of Southbury reserves the right to shortlist the proposals received and arrange for interviews/oral presentations to the Planning Commission as part of the selection process. Discussion, requests for additional information and negotiations may take place with the short list vendors to ensure clarification and to obtain a program that meets the requirements of this Request for Proposal.
The Town of Southbury shall select the responsible and responsive Proposal, which is determined by the Town to be the best situated, most advantageous, and provides the
8 RFP 2026-008 Streetscape Holiday Decorations greatest overall benefit to the Town based on the criteria and evaluation factors included in this Request for Proposal. Cost shall be only one factor in the award decision. The Town expressly reserves the right to negotiate with the selected vendor prior to the award of any contract pursuant to this Request for Proposal.
Submittal Information
Sealed proposals, clearly marked, “PROPOSAL TO PROVIDE PRODUCT
PROCUREMENT RE: HOLIDAY DECORATIONS” must be submitted to the Office of the First Selectman by 11:00 a.m. on 5/12/2026.
The Town reserves the right to reject all RFPs, or parts thereof, which are not in the best interest of the Town of Southbury.
The selected firm must provide:
1. Certificate of Non-Collusion
2. Affidavit of Compliance with Tax Laws
3. Copies of Professional Registrations and Licenses
4. Copy of current Professional Liability Insurance Policy Declaration
For more information, contact:
Jordan Marcinko, Land Use Administrator 203.262.0634 Jmarcinko@southbury-ct.gov and
Hugh Sullivan Streetscape Subcommittee Hugh.Sullivan@BennettSullivan.com mailto:Jmarcinko@southbury-ct.gov mailto:Hugh.Sullivan@BennettSullivan.com
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Code of Ethics/Conflict of Interest Ordinance
A. Definitions.
The following definitions shall apply to this Ordinance:
1. Public Official (or Public Office). An elected or appointed official, whether paid or unpaid, full or part-time, of the Town of Southbury. This includes being a member or alternate member of any board, committee, commission or agency that exists in the Town of Southbury government.
2. Town Employee (or Town Employment). A paid employee, full or part-time, of the Town of Southbury.
3. Ethics Commission. The Town of Southbury Commission on Ethics as authorized by Section 7-148h of the Connecticut General Statutes.
4. Conflict of Interest. A conflict of interest shall be deemed to exist if any Public Official or Town Employee has a Direct Interest or an Indirect Interest, in any purchase, contract, transaction, or decision involving his/her office, board, commission, agency or employment.
5. Direct Interest. An interest of a Public Official or Town Employee or any business, investment, or property in which such Public Official or Town Employee is an owner, member, partner, officer, employee or stockholder or has any other form of participation, that is a Financial Interest or an Adverse Interest in any purchase, contract, transaction or decision involving his or her office, board, committee, commission, agency or employment.
6. Indirect Interest. An interest of a family member within the fourth degree by blood or marriage or a person engaged in a close business relationship with a Public Official or Town Employee in any purchase, contract, transaction or decision involving the Public Official’s or Town Employee’s office, board, committee, commission, agency or employment which, if held by the Public Official or Town Employee directly, would meet the definition of a Direct Interest.
7. Financial Interest. A Financial Interest shall be deemed to exist if a person or entity with a Direct Interest or an Indirect Interest as defined herein might, directly or indirectly, derive pecuniary or financial gain or suffer loss from any Town purchase, contract, transaction, decision or employment.
8. Adverse Interest. An interest that is adverse to the interests of the Town with respect to the matter under consideration.
9. Material Conflict of Interest. A conflict of interest shall be deemed to be material where a reasonable person would conclude that a Financial Interest or Adverse Interest:
a. is incompatible, or would to a reasonable person appear to be incompatible, with the proper discharge of official duties; or
b. would tend to impair, or would to a reasonable person appear to impair, independence of judgment and action in the performance of official duties.
B. Declaration of Policy.
1. The proper operation of the government of the Town of Southbury requires that Public Officials and Town Employees be independent, impartial and responsible to the people; that governmental decisions and policies be made in the proper channels of the government structure and free from coercive or other improper influence; that
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Public Officials and Town Employees not use their positions for personal gain; and that the general public have confidence in the integrity of its government.
2. This Ordinance sets forth standards of ethical conduct to maintain and enhance responsible and effective public service by our Public Officials and Town Employees in the performance of their duties.
3. In the interest of ensuring that concerns regarding possible conflict of interests are promptly raised, this Ordinance permits a concern that a conflict of interest may exist to be raised by any person, regardless of whether the person would be considered an aggrieved party as that term is interpreted under Connecticut law. Any failure to observe the procedures set forth in this Ordinance shall not, however, afford a basis for an action for damages against the Town, any Town board, committee, commission, agency or employee, or any member of any Town board , committee, commission, or agency, or for challenging a decision, license, permit or other action of a Town Employee, board, committee, commission or agency or member of same by a person who would not, but for the provisions of this Ordinance, have standing to bring such an action.
C. Disclosure of Conflict.
1. Any Public official or Town Employee who has a conflict or potential conflict of interest as defined herein, whether or not such conflict or potential conflict is material, shall disclose the interest causing such conflict or potential conflict in writing to the Board of Selectmen.
2. Any Public Official or Town Employee who is a member of any Town board, committee, commission or agency who has a conflict or potential conflict of interest as defined herein, whether or not such conflict or potential conflict is material, shall, in addition to the disclosure required by this Ordinance, disclose the interest causing such conflict to such board, committee, commission, or agency and such disclosure shall be recorded in the board's, committee’s, commission's or agency’s minutes.
D. Determination of Materiality.
1. In the event that a disclosure or a claim of a conflict of interest with respect to any Public Official or Town Employee has been made to the Ethics Commission, and the Public Official or Town Employee does not disqualify himself/herself from matters with respect to which the conflict of interest allegedly exists, the Ethics Commission shall promptly inquire into the facts of the matter and determine whether or not a conflict exists and if so, whether it is material.
2. In the event that a disclosure or a claim or a conflict of interest with respect to any Public Official or Town Employee who is a member of a Town board, committee, commission or agency has been made to such board, committee, commission, or agency and the member does not disqualify himself/herself from matters with respect to which the conflict of interest allegedly exists, the board, committee, commission or agency shall forthwith determine by a majority of those members present, excluding the member whose interest is in question, whether or not a conflict exists and, if so, whether it is material.
E. Disqualification.
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If it has been determined that a material conflict of interest exists, the Public Official or Town Employee who has the conflict shall be disqualified from discussing or acting upon any matter encompassed by that conflict of interest, and shall leave the room during any public hearing, discussions or deliberations regarding the matter. Any Public Official or Town Employee may disqualify himself/herself even though the conflict of interest is not material.
F. Claim of Conflict.
If a formal written complaint is made to the Ethics Commission that any Public Official or Town Employee has an undisclosed conflict of interest, the Ethics Commission shall record and act upon the claim in accordance with its procedures as outlined in Section J.
G. Gifts and Favors.
No Public Official or Town Employee shall accept or receive, directly or indirectly, anything of value (whether by rebate, gift, promise, obligation or contract for future reward or compensation or otherwise) for awarding or influencing the award of any decision, permit, license, contract or purchase order by the Town. Anything of value when in the form of a gift shall not be deemed relevant if the actual cost of that item is less than $25.00.
H. Representation.
1. Without the prior written consent of the Ethics Commission, no Public Official or Town Employee shall appear for compensation, except on behalf of the town, before any Town board or agency in which he/she was formerly employed or served as an official at any time within a period of one (1) year after termination of his/her service with the Town.
2. Without the prior written consent of the Ethics Commission, no current or former Public Official or Town Employee shall represent anyone other than the Town concerning any particular matter in which he/she participated personally and substantially while in municipal service.
3. No current or former Public Official or Town Employee shall disclose or use confidential information acquired in the course of and by reason of his/her official duties, for personal and/or financial gain for himself/herself or others.
4. No former Public Official or Town Employee who participated substantially in the negotiation or award of municipal contract or who supervised the negotiation or award of such a contract shall accept employment with a party to the contract other than the Town for a period of one (1) year after such contract is signed.
I. Independent Contractors.
Before hiring any consultant, independent contractor or other advisor, the Public Official, Town Employee, board, committee, commission or agency that proposes to hire the independent contractor shall inquire whether the independent contractor has any conflict of interest as that term is defined in this Ordinance or as defined in any code of ethics or similar code applicable to the independent contractor. Any such conflict shall be specified in the appropriate Town records (such as minutes of any
12 RFP 2026-008 Streetscape Holiday Decorations relevant board, committee, commission, or agency). Prior to hiring any independent contractor with a conflict, the Public Official, Town Employee, board, committee, commission or agency proposing to hire the independent contractor must make a determination that the conflict is not material and/or that despite the conflict, the independent contractor should be hired. The decision and the reasons therefore must be a matter of public record.
No consultant, independent contractor or other advisor of the Town shall represent a private interest in any action or proceeding against the interest of the Town which is in conflict with the performance of his/her duties as such consultant, independent contractor or advisor. No consultant, independent contractor or advisor may represent anyone other than the Town concerning any matter in which he/she participated personally and substantially as a consultant to the Town. Neither shall such consultant, independent contractor or advisor disclose confidential information acquired while performing his/her duties for the Town, nor shall he/she use such information for the personal and/or financial interests of himself/herself or others.
J. Procedure.
All claims pertaining to a violation of this Ordinance shall be made, in writing, to the Ethics Commission in accordance with the rules and regulations promulgated by that Commission which shall be found in the Town of Southbury Ethics Commission Statement of Procedures. These rules shall require the Complainant to specify the facts that gave rise to his/her claim and the specific provision of this Ordinance that has been breached on a Form provided by the Ethics Commission. The Ethics Commission may, but is not required to consider claims made against individuals who are former Public Officials or Town Employees.
Any allegations and any information learned, supplied to or received from or by the Ethics Commission shall remain confidential until a finding of Probable Cause is determined by the Ethics Commission.
The Ethics Commission is authorized to issue advisory opinions at its discretion.
K. Penalties.
1. Any person who violates any of the provisions of this Ordinance may be censured or reprimanded or may be suspended or removed from Public Office or Town Employment, as the case may be, in the manner provided by law as recommended by the Ethics Commission with action by the Board of Selectman.
2. Any violation of this Ordinance shall render any purchase, contract, or transaction or any part thereof affected thereby voidable as recommended by the Ethics Commission with action by the Board of Selectmen.
3. Any violation of this Ordinance with respect to any decision of a board, committee, commission or agency shall be subject to any remedies deemed proper as recommended by the Ethics Commission with action by the Board of Selectmen and permitted by law.
4. The penalties provided above are in addition to any other penalties provided by law to address violations of the provisions of this Ordinance.
L. Concurrent Offices.
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1. No Town Employee shall serve on any board, committee, commission or agency to which the Town Employee reports or acts as staff, except as otherwise stated in the Town Charter or Ordinances. Notwithstanding the foregoing, a Town Employee may serve on any board, committee, commission or agency in an advisory capacity.
2. Except as otherwise provided in the Charter or by Ordinance, the First Selectman, the Selectmen, the Town Clerk, members of the Board of Finance and members of the Ethics Commission shall hold no other Public Office, and the provisions of Section 9- 210 of the General Statutes concerning incompatible Town offices shall apply to the officers described therein.
3. The restrictions set forth in Section L. 1 and Section L. 2 shall not apply to membership on any temporary or advisory only committee, task force, working group, or the like.
4. Subject to the restrictions set forth in applicable law, or by the Charter or by Ordinance, and in Section L. 2 of this Ordinance, nothing in this Ordinance shall prevent the appointment of the same person to more than one Public Office, provided the offices are not incompatible, provided the duties of the offices to which he/she is appointed may, in the opinion of the Ethics Commission, be satisfactorily fulfilled by one person, and provided further that inability to fulfill satisfactorily the duties of all offices to which he is appointed shall be cause for removal from any one or more of said offices.
M. Meetings.
1. Members Attendance. Public Officials who are members of boards, committees, commissions, and agencies are expected to attend all meetings of such boards, committees, commissions and agencies or attend meetings in accordance with the by-laws or other duly adopted rules of the group to which they belong. However, it shall not be deemed to be a violation of this Ordinance if Public Officials who are members of boards, committees, commissions, and agencies comply with the standards set forth in Section 512 of the Town Charter. For the purposes of this Ordinance only, the attendance standards set forth in Section 512 shall apply to both elected and appointed members of boards, committees, commissions and agencies.
2. Alternates' Attendance. Public Officials who are alternate members of boards, committees, commissions and agencies are expected to attend all meetings of such boards, committees, commissions and agencies, or attend meetings in accordance with the by-laws or other duly adopted rules of the group to which they belong.
However, it shall not be deemed to be a violation of this Ordinance if Public Officials who are alternate members of boards, committees, commissions and agencies comply with the standards set forth in Section 512 of the Town Charter. For the purposes of this Ordinance only, the attendance standards set forth in Section 512 shall apply to both elected and appointed alternate members of boards, committees, commissions and agencies.
3. Voting. All Public Official members or seated alternate members of boards, committees, commissions and agencies who are qualified to vote, shall vote on all matters upon which a vote is held by such board, committee, commission or agency unless there shall be reasonable cause for abstention and said cause is stated and recorded in the minutes of the meeting.
4. Statement of Reasons. In every case where the action of any board, committee, commission or agency is subject to a right of appeal to another administrative body or
14 RFP 2026-008 Streetscape Holiday Decorations to the courts of the State of Connecticut, a statement of the reasons for its action shall be included in the minutes of the meeting.
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NOTICE TO CONTRACTORS
CODE OF ETHICS/CONFLICT OF INTEREST ORDINANCE
The Town of Southbury has amended its Code of Ethics/Conflict of Interest Ordinance to become effective on February 27, 2017 and is included in this package.
The Contractor shall comply with all applicable provisions of said Ordinance. The Contractor acknowledges receiving a copy of said Ordinance, a copy of which is attached hereto and made a part hereof. The Contractor further agrees that any instance of its violating any provisions of the Code of Ethics/Conflict of Interest Ordinance will be sufficient cause for the Town to terminate any or all of the Contractor's contracts or pending contracts with the Town. The Contractor agrees that the above clause will also be incorporated in all of its contracts with its subcontractors and consultants.
ACKNOWLEDGEMENT OF RECEIPT
I have read the above Code of Ethics/Conflict of Interest Ordinance, and agree to abide by its terms.
ORDINANCE RECEIVED BY: ___________________________ (Print name)
_______________________________ (Signature)
________________________________ (Date)
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The successful bidder must submit satisfactory proof of insurance and a signed Indemnification Certificate.
INDEMNIFICATION CERTIFICATE
To the fullest extent permitted by law, the contractor shall indemnify and hold harmless the Town of Southbury, and agents and employees of said Town from and against claims, damages, losses and expenses, including but not limited to attorney's fees, arising out of or resulting from performance of the work, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself) including loss or use resulting therefrom, but only to the extent caused in whole or in part by acts or omissions of the contractor, a subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder.
Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist as to the Town of Southbury.
In claims against any person or entity indemnified under this paragraph by an employee of the contractor, a subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligation under this paragraph shall not be limited by a limitation on amount or type of damages, compensation or benefits payable by or for the contractor or a subcontractor under workers' or workmen's compensation acts, disability benefits acts or other employee benefits acts.
CONTRACTOR
BY:
Authorized Signature & Title
Address
Date
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