Addendum 2 .pdf

Town of Southbury

Bid Number 2026-008

Streetscape Holiday Decorations

ADDENDUM #2

May 7, 2026

This Addendum is being issued for the Invitation to Bid Specification and Bid Documents for Bid

Number 2026-008 Streetscape Holiday Decorations issued by the Town of Southbury, Office of the First

Selectman, 501 Main Street South, Southbury, CT on April 9, 2026 for the purpose of providing all prospective bidders with the responses to questions received during the time frame that questions were allowed to be asked. They are as follows:

Question #1: On page 4, it states, "Electrical male plug location shall be at the mid-point of the garland, with a three-foot pigtail length."

Response: The 120-volt electrical power receptacle is an external “Bubble Box” which is located five (5) feet above the base of our light poles and the height of the poles from the mounting base to the bottom part of the Federal globes is twelve (12) feet. Therefore, the power cord for the Wreath should daylight at the six o’clock position, and must be long enough to reach the receptacle box below. Regarding the garland, the Town prefers that the power cord will daylight at the mid-point of the garland so that it is closer to the receptacle box. If that is not possible, then the power cord must be long enough to reach the power receptacle.

Question #2: The sample photos provided show bows being attached to the wreaths. Are the bows required and if so, please provide the details/specifications for them.

Response: The bows shown on the sample wreath photos are not required.

Question #3: My question is about the decorative balls/ornaments (the 20+ multi-colored "metallic spheres" intertwined in the greenery): Are these required to be made of solid metal, or can they be plastic/glass balls with a metallic finish to achieve the required appearance?

Response: Either type is acceptable, subject to the bidder’s definition of the type of color treatment applied to the spheres, and a clear commitment regarding the number of seasons that we can expect the spheres to retain the colors. We expect that the ornamentation will be exposed to winter weather for a period of four (4) months each holiday season.

Question #4: It appears that the 36-inch OD dimension shown in the RFP will not fully encompass the globe of the existing streetlights.

Response:

Under “Item One (1): Illuminated Decorative Wreaths, please propose TWO DISTINCT BIDS for the wreaths. The first option is for wreaths with dimensions approximately (xx inch-bidder to fill in) ID, and 36-inch OD. Bidder to specify proposed dimensions. This wreath shall be located BELOW the light globe, and must be affixed to the light pole structure (See Attachment

A for the dimensions of the existing cast iron light poles.

Please ADD A SECOND OPTION : “Wreath inside diameter to fully encircle the existing

Washington Globes (large) on Southbury’s existing light poles. External dimension shall be as proposed by the bidder. See Attachment A for the dimensions of the existing cast iron light poles and Attachment B for the dimensions of the existing Washington Globes (large)”.

Please DELETE the tenth bullet “Integral mounting structure that can interface with Southbury’s fluted poles such that the wreath surrounds the existing large Federal Globes. Mounting structure shall be designed to allow buyer to fasten the wreath assembly to light poles using conventional worm clamps or threaded fasteners, and shall be designed to remain fixed to the pole under wind conditions up to 50 MPH. Suggested orientation of mounting fixture should be set at the Six-

O’clock location.

Please ADD in its place “Integral wreath mounting structure that interfaces with the existing cast iron fluted poles to be located below the bowl that retains the transparent Washington Globe and fastened directly to the pole not the lamp assembly (See Attachment B for location and

Attachment A for the diameters of the existing fluted cast iron light pole. The mounting structure shall be designed to allow the buyer to fasten the wreath assembly to the fluted section of the poles using conventional worm clamps or threaded fasteners, and shall be designed to remain fixed to the pole under wind conditions up to 50 MPH. Orientation of the mounting fixture shall be at the Six-O’clock location of the wreath assembly”.

Due to the number of questions asked and the impact that they may have on the preparation of prospective bidders Price Quotes, this Addendum hereby changes the Bid Submission Date of May 12, 2026 at

11:00 a.m. to May 19, 2026 at 11:00 a.m.

Attachments:

Attachment A: Cast Iron Light Pole Catalog Dimension Sheet

Attachment B: Washington Globe Product Data Sheet