RFP 202578481 - AGTS Maintenance Facility Expansion.final.pdf

Request for Proposal Letter

REQUEST FOR PROPOSALS

AGTS MAINTENANCE FACILITY EXPANSION DESIGN

RFP No. 202578481

April 9, 2025

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

REQUEST FOR PROPOSALS (RFP)

Airport Office Building (AOB) Denver International Airport (DEN) 8500 Pena Boulevard, Room 8810 Denver, Colorado 80249-6340

Contract Administrator (CA): Kat Herrera E-Mail: contract.procurement@flydenver.com

Request for Proposals # 202578481

PROPOSALS MUST BE RECEIVED BY: May 5, 2025, by 2:00 p.m., as noted below

UNDER NO CIRCUMSTANCES WILL E-MAIL OR FACSIMILE RESPONSES BE ACCEPTED.

Schedule of Activities:

This projected schedule is an estimated timeline and is subject to change at the sole discretion of the City.

All times listed in this document are understood to be Denver local time.

Event Date RFP Advertisement April 9, 2025 Mandatory Pre-Proposal Conference April 15, 2025, at 8:00 AM Denver Local Time Mandatory Site Visit April 15, 2025, at 1:00 PM Denver Local Time Last Date to Submit Written Questions April 22, 2025, by 2:00 PM Denver Local Time Proposal Due Date May 5, 2025, by 2:00 PM Denver Local Time

Pre-Proposal Conference MANDATORY A Mandatory Pre-Proposal Conference will be held virtually via a Microsoft Teams Meeting at the date and time listed above in the Schedule of Activities. Please click on the following link to access the meeting.

Mandatory Pre-Proposal Conference Link

At this conference, DEN representatives will explain the opportunity and answer questions regarding this RFP, including any written questions submitted to DEN prior to the conference.

Site Visit –MANDATORY The mandatory site visit is scheduled for the date and time listed above in the Schedule of Activities.

Preregistration is required and must be completed no later than Thursday, April 10, 2025, by 4:00 p.m.

The registration link is provided below.

Mandatory Site Visit Pre-Registration Link

Participants will meet on their scheduled day and time in at the Westin Hotel – Bus Loading Area, Hotel Transit Center, Level 1. Please arrive at least 15 minutes prior to the start of your scheduled site visit.

A representative of your firm must attend the Mandatory Site Visit; Pre-registration is required. Your attendance must be documented during the site visit for your company to have the opportunity to submit mailto:contract.procurement@flydenver.com https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmM3YmQ0ZDMtY2I4Ny00MjRkLWIzMDUtNjU0NDliMjAzZTcy%40thread.v2/0?context=%7b%22Tid%22%3a%2279c62162-b85e-4b0e-a863-ebe7817ad70d%22%2c%22Oid%22%3a%2285f6a0cc-92e5-4393-9e14-3ab8f5af4c31%22%7d https://www.eventbrite.com/e/1317672657389?aff=oddtdtcreator

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025 a proposal. A limit of two representatives from each firm may attend and must attend the site visit in its entirety, failure to do so may result in your company being disqualified. You will be required to provide your own PPE to attend this site visit, to include: hard hat/bump cap, eye protection, high visibility vest and closed toed shoes.

RFP Questions DEN will not answer any telephone inquiries about this RFP. Written questions are due by the deadline for questions listed in the Schedule of Activities above and shall be submitted electronically via the Rocky Mountain E-Purchasing System (BidNet) website. DEN requires all questions to be submitted individually on this site.

Note: BidNet limits the characters available to input for DEN to respond to each question. For this reason, multiple questions may not be submitted as a single question, as DEN is unable to respond to multiple questions in the space provided. Because of this limitation, DEN reserves the right to reject groups of questions submitted in a single question box or to select and respond to only one question posed. A multi-part question containing an initial question and a follow-up is the exception to this rule. All questions and answers will be posted on the BidNet website as an addendum to the RFP at the link below following the deadline for submittal of questions:

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation

Proposal Submittal The proposal shall be prepared in accordance with the Preparation of Proposal as described in Section IV of this RFP. Proposers shall submit their proposal and all required forms via the BidNet website at the link below. Proposals are due by the date and time listed in the Schedule of Activities above.

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation

Allow ample time for the electronic submission of your proposal. Following are links to a BidNet Electronic Proposal Submission (EBS) guide and EBS FAQ site. DEN strongly encourages Proposers to review this information prior to starting your submission in addition to starting the submission process at least one business day prior to the proposal due date. DEN will not extend the submission deadline due to any technical issues or outages you may experience.

EBS FAQs:

http://faq.bidnetdirect.com/electronic-bid-submission/

Minority and Women-Owned Business Enterprise Participation Pursuant to Article III of Chapter 28 of the Denver Revised Municipal Code (D.R.M.C.) the Division of Small Business Opportunity (DSBO) has established the following participation requirements for this project:

16% Minority and Women-Owned Business Enterprise (MWBE)

The requirement must be met with certified firms, §§ 28-62, 28-66, D.R.M.C., or through the demonstration of a sufficient good faith effort. §§ 28-60, 28-64, D.R.M.C. and additional requirements pursuant to the D.R.M.C.

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation http://faq.bidnetdirect.com/electronic-bid-submission/

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

General Statement of Work

This RFP seeks to procure a design contractor to support the 2024 AGTS Maintenance Facility Expansion at DEN (Project), which aims to enhance, modernize and expand the existing facility to support the growing fleet of Automated Guideway Transit System (AGTS) vehicles and the airport’s expanding passenger traffic. The Project involves structural upgrades, including additional maintenance bays, increased capacity for heavy and light maintenance, and expanded storage. Facility enhancements will also include modernized power distribution systems, upgraded administrative, restroom and breakroom spaces, and sustainability-focused features such as energy-efficient lighting and heating, ventilation, and air conditioning (HVAC) systems, and new flat roof. Phased construction for the Project will ensure minimal disruption to ongoing operations. The City will utilize a Construction Manager/General Contractor (CM/GC) delivery method for the Project, which will optimize cost control and schedule adherence, with a Guaranteed Maximum Price (GMP) ensuring predictability. The selected contractor under this RFP shall work closely with the City’s selected CM/GC contractor in delivering the Project.

Proposal Submittal Requirements

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

PROPOSAL SUBMITTAL REQUIREMENTS

The following is a checklist for reference when compiling the proposal submission. The documents listed below are required:

□ Proposal Narrative:

• Complete responses to the Content Narrative as outlined in Section IV, which includes the required MWBE Utilization Plan

□ Sample Agreement:

• List of all proposed modifications or legal issues regarding terms of the Sample

Agreement as outlined in Section III-2

□ Proposal Forms - all complete and signed

• Proposal Acknowledgement Letter – filled out completely and acknowledged all addenda

• Proposal Data Form

• Disclosure of Legal & Administrative Proceedings & Financial Conditions

□ DSBO Forms

• Commitment to MWBE Participation

• DSBO Program Requirements Handbook – Signature Statement

• MWBE Utilization Plan Form

□ Diversity Survey

• Diversity and Inclusiveness in City Solicitations (online survey – include the completed survey with your proposal submission)

□ Financial Forms (From primes only, financial forms from subs are not required) - to be submitted as separate electronic files from the proposal

• Exhibit B – Fee Proposal Form

Table of Contents

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

REQUEST FOR PROPOSAL

NO. 202578481

AGTS MAINTENANCE FACILITY EXPANSION

REQUEST FOR PROPOSALS (RFP)

PROPOSAL SUBMITTAL REQUIREMENTS

I. CITY, AIRPORT AND PROJECT OVERVIEW

II. SCOPE OF WORK

III. ADMINISTRATION INFORMATION

III-1 Issuing Office

III-2 Introduction and Acceptance of RFP Terms

III-3 Means of Communication

III-4 Interpretation of Proposal Documents

III-5 Addenda

III-6 DEN Website

III-7 Withdrawal of Proposal

III-8 Rights of the City

III-9 Confidentiality of Records

III-10 Proposer Agreements

III-11 Minority and Women-Owned Business Enterprise (MWBE) Program

III-12 Certification of Independent Price and Work Determination

III-13 Designation of Subcontractors

III-14 Payment

III-15 Disclosure of Legal and Administrative Proceedings and Financial Condition

III-16 Insurance Requirements

III-17 Governmental Immunity

III-18 Security

III-19 Airport Identification (ID) Badge Requirements

III-20 Background Checks

III-21 Vehicles in the Secured Area

III-22 Violations

III-23 Diversity and Inclusivity in City Solicitations

III-24 Wage Ordinances

III-25 Conflicts of Interest

Table of Contents

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

III-26 Collective Bargaining Agreement

III-27 Title VI Solicitation Notice

III-28 Compliance with Americans with Disabilities Act (“ADA”)

IV. PREPARATION OF PROPOSAL

IV-2 Preparation of Proposal - Proposal Narrative

IV-3 Proposal Narrative Contents

V. EVALUATION OF PROPOSALS

V-1 Evaluation of Proposals

V-2 Past Performance

V-3 Shortlisting and Interviews (If Necessary)

V-4 Best and Final Offers

V-5 Evaluation Criteria

VI. ATTACHMENT 1, PROPOSAL FORMS

Attachment 1, Part 1 Proposal Acknowledgement Letter

Attachment 1, Part 2 Proposal Data Form

Attachment 1, Part 3 Disclosure of Legal and Administrative Proceedings and Financial Condition

Attachment 1, Part 4 DSBO Forms

Attachment 1, Part 5 Exhibit B

VII. ATTACHMENT 2, INSURANCE REQUIREMENTS

VIII. ATTACHMENT 3, DIVERSITY AND INCLUSIVENESS IN CITY SOLICITATIONS

IX. ATTACHMENT 4, SAMPLE AGREEMENT

City, Airport and Project Overview

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

I. CITY, AIRPORT AND PROJECT OVERVIEW

The values of equity, diversity, inclusivity, accessibility, and sustainability are inherent to the City’s strategy to develop and maintain prosperous communities. Accordingly, these values are imbedded into all the City’s procurement processes to ensure competitive procurements that offer equitable opportunities for all potential Proposers, including greater contracted and significant participation for historically underutilized businesses to ensure Denver’s long-term economic, social, and environmental health. Through equitable procurements, the City is committed to working to remove barriers and increase access to City contracting opportunities for all historically underutilized and small businesses including those owned by veterans and individuals living with disabilities as well as those in economically distressed or redlined neighborhoods. It is a primary value to promote economic equity by engaging a more inclusive community of Proposers and contractors, both as prime and sub-contractors to address socioeconomic disparities. Through this promotion of equity and inclusion (EDI), the City strives to improve opportunities that ensure fair and just access to jobs, housing, education, mobility options, and healthier communities. It is the City’s expectation that all successful Proposers demonstrate their commitment to these City values through their procurement responses and post contract and/or lease activities.

Each procurement opportunity is to be approached with ethical and honest behavior. The City will solicit, evaluate, and award contracts based upon the Proposer’s alignment with the City’s values as it relates to its approach, proven experience, ability to perform work, costs, and pricing. DEN is looking for Proposers that demonstrate a history of equity, diversity, integrity, stewardship, innovation, and humanity. The City is looking for Proposers that have equity, diversity, and inclusion (EDI) embedded in their policies, procedures, practices, initiatives, and exhibit actionable results and ensures that of those that they partner with.

The City’s values may be demonstrated through but are not limited to: (a) workforce expansion; (b) utilization of and work with the historically underutilized community, separate from required certified goals; (c) environmental sustainability and (d) EDI and Equal Employment Opportunity (EEO) programs for staff.

DEN plays a unique role as a gateway to the world for the region, our passengers, our communities, and our partners. As such, DEN has a generation of operators, concessionaires, designers, builders, planners, and small businesses that are stronger and more successful because of this work. DEN has also helped build new businesses that have flourished and grown into mature industry leaders. As part of its new Vision 100 plan, DEN intends to expand this legacy by looking to the community that has succeeded in the past at DEN to bring the next generation forward.

In its review of this contract opportunity, DEN believes that the scope of work and firms in the industry lends itself to unique partnership opportunities, and therefore, highly encourages firms that have historically proposed as prime contractors to serve as subcontractors to MWBE firms in their contract with the City, or to create Joint Ventures with MWBE firms. A focus of this partnership should be for the contracting partners to build a meaningful relationship that is not merely transactional to meet a numerical goal. The objective is to afford the MWBE firm the opportunity to learn from the large contractor, grow its financial capacity, build its generational wealth and its portfolio, and increase its capability to perform new commercially useful functions on future contracts.

In accordance with procedures described herein, you are hereby invited to submit a proposal for the subject project, which is described in the Scope of Work incorporated herein. The work under this Contract is anticipated to start on or about November 2025 and has a scheduled duration of five (5) years from

City, Airport and Project Overview

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025 date of execution. The proposal must be prepared and submitted in accordance with the requirements and procedures contained in this RFP document and the City’s, including DEN’s, ordinances, rules, policies, and procedures. Compliance with these requirements by the Proposer is mandatory and is a condition of responsiveness. Any failure to satisfy these requirements will be a sufficient basis for the City to disqualify the Proposer. The City shall not be liable for any of the Proposer’s expenses associated with its preparation of the proposal or the City’s consideration of it. The Proposer, if selected, shall not include any such expenses as part of its fee for performing the Scope of Work.

Scope of Work

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

II. SCOPE OF WORK

INTRODUCTION:

The City is soliciting proposals from design teams to provide architectural and engineering professional design services for the Project (referred to herein as the Design Team or Contractor). Design services will be included under the Design Team’s scope of work as an integral part of the Project. The Design Team shall perform all investigation work required to produce accurate contract documents for the forthcoming CM/GC contract to deliver the Project (Contract Documents). No change orders for changes in the contract time or contract amount shall be granted for design errors and omissions. The Design Team shall develop and submit all drawings and specifications required for any permits to DEN for review and shall incorporate all comments in producing subsequent and final Contract Documents.

DESIGN SERVICES:

Design services will be included under the Contractor’s scope of work as an integral part of the Project.

The Contractor shall perform all investigation work required to produce accurate Contract Documents.

No change orders for changes in contract time or contract amount shall be granted for design errors and omissions. The Contractor shall develop and submit all drawings and specifications required for any permits to DEN for review and incorporate all comments in producing subsequent and final Contract Documents.

1. The proposed Design Team must demonstrate expertise and experience in design, specifically with respect to multi-phased construction projects on the same site as a fully operational existing workspace.

2. The Design Team shall provide all the necessary professional and engineering services required for the Project’s ultimate construction. The Contract Drawings shall include all required sheets of the final construction working drawings defined by the drawing list, with sufficient information included for the preparation of a detailed cost estimate.

3. Predesign Services: must include all engineering studies, analyses, schematic design and layouts, calculations, reports, or any additional activities.

a. Conduct and submit necessary surveys, field investigations, and engineering studies required to provide Contract Drawings.

b. Conduct and facilitate a Multi Stakeholder Full Day Design Charrette.

c. Perform a comprehensive review of the existing AGTS Maintenance Facility, including structural, mechanical, and operational systems.

d. Conduct site surveys to assess current conditions and identify potential constraints.

e. Develop designs to address operational and system requirements.

f. Present preliminary findings and recommendations to stakeholders for review and approval.

4. Design Services: This phase includes all activities required to accomplish the design deliverable required for each phase. These activities include, but are not limited to:

a. Coordinate, attend, and conduct meetings to obtain information and to coordinate and resolve design matters.

b. Coordinate, attend, and conduct weekly progress meetings. Record meeting minutes and distribute them to the Project team, including Contractor, CM/GC contractor (CM/GC Contractor), DEN project management team (PMT), and internal and external stakeholders (Project Team).

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

c. Assist PMT with preparation of Technical Requirements and Contract Documents for procurement of the CM/GC Contractor. The Contractor must be able to prepare multiple packages and any other information necessary for alternative delivery methods and procurement of the CM/GC Contractor.

d. Prepare and include design components to achieve project requirements for 3rd party certification under Envision and LEED in accordance with the DEN Design Standards Manual (DSM).

e. As directed by the City, coordinate with the Project Team to ensure that the Project is designed to achieve the City’s requirements and facilitate delivery through the CM/GC method.

5. Procurement Design Services - This phase includes all activities required to assist the PMT in advertising the CM/GC procurement, analyzing proposals, and furnishing recommendations on the award of contracts. Tasks within this phase include, but are not limited to:

a. Prepare, attend, and make a technical presentation at pre-proposal conferences and site visits to DEN.

b. Respond to formal questions that may arise during the proposal period. Issue all required addenda to revise plans, specifications, and other contract documents as necessary.

6. Construction Administration: The Design Team shall provide construction administration services for the Project, including but not limited to plan review and permit application, attending construction meetings, site observations, submittal reviews, Request for Information (RFI) responses, and all necessary services within the control of the Design Team as required to maintain construction flow and meeting the construction schedule.

a. Attend and participate in technical presentations at pre-construction conferences at DEN.

b. Review and provide comments on shop drawings, product submittals, RFIs, and any other documents submitted by the CM/GC Contractor for compliance with the Contract Documents.

c. Review, analyze, and provide comments on laboratory and mill test reports of materials and equipment.

d. Observe and review performance tests as required by the specifications.

e. Review and provide comment to the PMT on project quantities and change documents.

f. Review and provide comment on CM/GC Contractor pay applications.

g. Assist the PMT with documentation necessary to achieve Envision and / or LEED certification.

h. Assist the PMT and the City with CM/GC Contractor and subcontractor claim reviews.

Provide review and evaluation of any CM/GC Contractor claim in order to assist the City in determining merit.

i. Prepare as-built drawings using CADD. Drawings shall comply with Federal Aviation Administration (FAA) standards and procedures and the DSM.

7. Project Closeout Services includes all activities rendered after the Project delivery under the

CM/GC construction contract, which within this phase include, but are not limited to:

a. Assist the PMT with project specific closeout and warranty plan.

b. Assist the City and the PMT with final inspections, test reports, and all Project closeout documents for submittal to FAA and DEN.

c. Prepare and provide record drawings in conformance with the DEN DSM’s standard requirements.

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

8. Building Information Modeling (BIM) Requirements: The Design Team will utilize and adhere to all BIM and Asset Management requirements and software platforms as outlined in the current DEN DSM – Digital Facilities & Infrastructure/BIM, project specifications, and BIM Project Execution Plan.

9. The Design Team shall provide AutoCad architectural, electrical, and data plans to be used by the City and its furniture vendors for furniture layout design and procurement.

a. The Design Team shall coordinate with DEN for electrical and data needs for furniture and equipment. Project floor plans must be updated by the Design Team to align with the final furniture layouts.

10. Unifier: DEN has implemented Oracle’s Primavera Unifier, a project life cycle management application that will be used as a collaboration tool for the Project. The Design Team, working with the DEN Project Manager, shall use the process defined by DEN for activities including reviewing RFIs, submittals, pay applications, and change documentation.

11. Design Submittals: Refer to the “Project Phase Submittals” section below for design submittals required for the Project. Construction Documents shall include all required construction specifications to be customized for the Project using the DEN boilerplate specifications. Only specifications applicable to the construction scope of work shall be referenced in the Construction Documents.

12. The Design Team shall be responsible for the preparation of Division 01 Technical Specifications.

Division 01 - General Requirements are available from DEN in the draft stage. Part II of the Specifications shall include all general requirements, product data sheets (if required), finish/room schedules, door schedules, equipment schedules, other appropriate schedules, and the Technical Specifications and criteria required to construct the projects. Part II of the Specifications shall be prepared by the Design Team based upon the Design Team's previously accepted preliminary technical specifications.

13. The Design Team shall prepare the drawings in accordance with DEN Standards and all applicable jurisdictional Codes and ordinances. Applicable DEN DSM to initial scope are identified below and are currently available to be downloaded at Business & Community | Tenant Information | Design Standards (flydenver.com)

14. The Design Team shall prepare an overall master project schedule in Oracle Primavera P6 or latest version, which must provide activities and deliverables for each phase of the Project, as well key event deliverables. Key event deliverable activities must include, but is not limited to, any long lead or specialty items, which will require early procurement during construction. In addition, the Design Team shall identify items that will require utility interruptions and impacts to Project stakeholders and overall critical path elements for execution of the deliverables. The Design Team shall maintain, update, and submit this schedule monthly to the PMT for review, comment, and final approval throughout the Project duration.

https://www.flydenver.com/business-and-community/tenant-information/#designstandards https://www.flydenver.com/business-and-community/tenant-information/#designstandards

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

Design Services include preparation, reproduction, and submittal of interim and final documents for all design / studies services checked below:

☒ Design schedule ☒ Communications

☒ Design analysis ☒ Lightning protection

☒ Programming ☐ Acoustical and noise control

☒ Design criteria

☒ Technical analytical studies ☒ Signage

☒ Building and fire code ☒ Landscape

☒ Accessibility (ADA) ☐ Food service

☒ Soils / geotechnical ☒ Interior furnishings

☒ Structural

☐ Traffic flow / circulation ☒ Construction schedule (By Contractor)

☒ Lighting ☒ Cost estimating (By Contractor)

☐ Air Quality ☐ Planning study

☒ Energy

☒ Water quality (Site impacts) ☒ Presentations

☐ Noise / acoustics ☒ Renderings (Inside and out with cars)

☐ Materials ☒ Models

☒ Constructability

☒ Total Cost of Ownership (Per DEN DSMs) ☒ Bid documents

☒ Proposal documents

☒ Architecture ☒ Conformed contract documents

☒ Civil

☒ Structural ☐ Proposal evaluation

☒ Mechanical ☒ Building Department Plan Review

☒ Electrical ☒ Construction administration

☒ Plumbing ☒ Record documents

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

☒ Fire alarm / protection ☒ Contract closeout

☒ Cathodic protection ☒ Project administration and coordination

☒ Security system ☒ Updated as-built BIM / CAD files for DEN records

DESIGN STANDARDS MANUALS (DSM):

Applicable DEN Design Standard Manuals to initial scope are identified below and may be downloaded at Business Requirements | Business Opportunities | DEN Business Center (flydenver.com):

☒ Standards and Criteria ☐ Fueling Systems

☒ Architectural ☒ Life-Safety

☒ Civil Infrastructure ☒ Mechanical

☒ Communications & Electronic Systems ☒ Structural

☒ Digital Facilities & Infrastructure/BIM ☒ Sustainability

☒ Electrical

PROJECT PHASE SUBMITTALS:

Submittals shall be delivered using DEN’s Primavera Unifier Platform in formats defined in DSM Standards and Criteria Chapter 32. Submittals are required for the project design phases checked below:

☒ Design analysis report – existing conditions ☒ Const. Documents – 90%

☒ Design analysis report – SD,30%,60%,90% ☐ Const. Documents – 100%

☒ Schematic Design ☒ Const. Documents – Issue for Construction

☐ Design Development ☒ Const. Documents – Issue for Conformance

☒ Const. Documents – 30% ☒ Plan Review Approval Documents

☒ Const. Documents – 60% ☒ Record Documents

☒ PDF Documents (at all design phases)

Additional Project Requirements

In discussions with DEN stakeholders and the local Alstom teams, the basic requirements below were determined for the successful outcome of an expanded AGTS Maintenance Facility. Once a building concept is selected, after the Design Charrette process, a more detailed Preliminary Design Document (PDD) as a building program will be required before completing any facility design.

http://business.flydenver.com/bizops/bizRequirements.asp

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

System Requirements May Include:

• The addition of switches within the shop to allow for maneuvering cars around is acceptable.

• Heavy maintenance shall be expanded to a minimum capacity of five (5) cars at any one time.

• Space shall be made available for at least two (2) additional trains undergoing what Alstom would consider “Light Heavy” maintenance.

• The light maintenance tracks shall each hold at least one 4-car train, either for work or for storage.

• Space shall be allocated for two (2) maintenance vehicles. These will include one (1) modified pickup truck and one retired APM (41’) vehicle modified to become a self-powered work platform.

• Space for laydown of material and staging for DEN tunnel work would be desirable.

• Space needs to be provided for the storage of trains while not in operation.

Operational Requirements May Include:

• Current facility and the expanded area need to accommodate a mixed staff of 105 personnel for a 24/7 operation.

• Existing power to the Maintenance Facility will need to be reviewed as well as the Power Distribution System (PDS) to confirm that there is enough power as well as a way to isolate the facility.

• The existing storeroom shall be increased in size by 50% or a new storeroom shall be designed to provide such additional space.

• Easy or direct access to each heavy maintenance position is required.

• An outside entrance (personnel door) to the existing and any future storeroom so that the receiving of material could be streamlined. All entry points new and existing should be integrated with DEN’s physical access control system (PACS).

• A provisional space for an alternative central control room.

MISCELLANEOUS:

CM/GC Approach: Collaborate with the CM/GC Contractor during the preconstruction phase to ensure alignment of design and construction strategies with DEN’s operational and project goals. The CM/GC Contractor will provide expertise in constructability reviews, cost estimating, and schedule optimization to facilitate efficient Project delivery. The Design Team’s collaboration with the CM/GC Contractor shall also focus on identifying risks early and developing mitigation strategies to minimize disruptions to AGTS operations. This partnership shall ensure that the phased construction plan supports uninterrupted system functionality while achieving the Project objectives.

END OF SCOPE OF WORK

Administrative Information

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

III. ADMINISTRATION INFORMATION

III-1 Issuing Office

The City, by its Contract Services Department (DEN Contract Services). This RFP is governed by the City’s ordinances and Procurement Rules in effect at the time of its issuance. DEN Contract Services is the sole point of contact concerning this RFP. All communication must be done through DEN Contract Services.

III-2 Introduction and Acceptance of RFP Terms The Proposer, by submitting its proposal, acknowledges that it understands and will agree to the corresponding Exhibits and the Scope of Work, and that the Proposer shall be able to perform as required.

Acknowledgement of this condition shall be indicated by the signature of the Proposer on the Proposal Acknowledgement Letter, which is attached hereto and incorporated here in as Attachment 1, or an officer of the Proposer legally authorized to execute contractual obligations. A submission in response to this RFP acknowledges acceptance by the Proposer of all terms and conditions as set forth herein. The Proposer shall identify clearly and thoroughly any variations between its proposal and this RFP. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance, except as outlined or specified in this RFP.

Proposers shall undertake a detailed review of the Attachment 4, Sample Agreement and submit with their proposal a list of all legal issues or proposed modifications which the Proposer would like DEN to review and address, should they be selected as the apparent best Proposer. The Proposer may submit questions regarding the Sample Agreement using the same method designated for other questions related to this RFP. Proposers are strongly advised to seek legal counsel for advice regarding the Sample Agreement. The City will not respond to legal questions such as about the interpretation of a provision of the Sample Agreement or provide legal advice regarding the Sample Agreement to proposers. The City shall assume that the Sample Agreement has been thoroughly reviewed and discussed with legal counsel prior to submission of the Proposal. If the Proposer does not identify any issues or proposed modifications to the Sample Agreement, the City may refuse to consider any proposed revisions received later from the Proposer, if they are selected as apparent best Proposer. The City may consider the Proposer’s comments in considering whether to select Proposer as the apparent best Proposer.

Attachment 4 is a sample agreement and, as such is subject to revision or modification by the City at any time. The City reserves the right to modify any term or condition of the Sample Agreement, and to add, delete, or modify terms and conditions, as the City’s interests may require, prior to execution of a final agreement. The Sample Agreement contains provisions required by Federal, State, and/or City law and policy, and these provisions may not be revised or negotiated.

III-3 Means of Communication

During the solicitation process for this RFP, all communication between DEN Contract Services and Proposers will be via postings on DEN’s BidNet website:

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation

DEN Contract Services will post notices, which include, but are not limited to, any modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, addenda, and the announcement of the apparent successful Proposer. It is the responsibility of each potential Proposer to monitor the BidNet website regularly to be aware of changes, communications and/or addenda to proposals.

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

DEN will not be held responsible for misinformation received from private plan holders. Please use the BidNet website to obtain solicitation information for the airport.

III-4 Interpretation of Proposal Documents

The Proposer may request, in writing, a clarification or interpretation of any aspect of the RFP documents.

Such requests must be made via the BidNet website by the due date and time specified in the Schedule of Activities listed on Page 2. The City shall post all questions and answers on the BidNet website following the deadline for submittal of questions as an addendum to the RFP. The City will not accept or respond to oral inquiries except for those made at the Pre-Proposal Conference. The only ‘official’ responses are those that are posted to the BidNet website for this RFP.

III-5 Addenda

The City reserves the right to revise the RFP documents at any time up to the time set for submission of the proposals. Any such revision(s) shall be described in an addendum to the RFP and shall be posted on the BidNet website at the following link:

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation

If the City determines that an addendum may require significant changes to the Scope of Work, the deadline for submitting the proposals may be postponed by the number of days that the City determines will allow Proposers sufficient time to revise their proposals. Any new submittal deadline date for delivering proposals to the City shall be included in the addendum.

Proposers must acknowledge in the proposal submission that they received all addenda to the RFP documents (see Attachment 1, Part 1). Failure to acknowledge receipt of addenda may disqualify the proposal.

III-6 DEN Website It shall be conclusively presumed that the Proposer did, before submitting a proposal and prior to the final proposal deadline, read all addenda, posted decisions and other information items relevant to the RFP which appeared on the BidNet website. Proposers may also contact the DEN Contract Administrator, Kat Herrera, by email at contract.procurement@flydenver.com to confirm all posted information.

Please visit the BidNet website at the following link which contains such services and information as:

A. Advertisements for RFx and IFB opportunities B. Status of RFx and IFB opportunities C. Addendums including vendor questions and responses D. Plan holder’s/Document Taker’s list E. Award information

III-7 Withdrawal of Proposal A Proposer may withdraw its proposal by submitting to the City a written request signed by the Proposer’s authorized representative. The withdrawal of a proposal does not prejudice the right of the Proposer to submit future proposals.

III-8 Rights of the City The City reserves the rights to cancel or modify this RFP at any time and to reject any or all proposals for any reason or for no reason. This RFP is an open and equitable invitation for proposals, and each proposal constitutes an offer to contract that the City may consider in its sole and absolute discretion. Any errors https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation mailto:contract.procurement@flydenver.com

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025 or omissions in a proposal may result in the rejection and disqualification of the entire proposal. Errors, omissions, and other acts that may result in proposal rejection and disqualification include, but are not limited to, failure to strictly comply with the RFP requirements or any applicable ordinances, rules, or policies; the submission of any inaccurate or false information; any improper communications or collusion involving Proposers; default or termination for cause of any public or private contracts within the past five years; delinquent arrearages owed to the City; and failure to submit proof of licensing or franchise authority and any related exclusivity requirements.

Notwithstanding the broad rights reserved to the City to reject and disqualify any or all proposals, DEN may waive any immaterial deficiencies in proposals and may allow Proposers to cure any such deficiencies if an opportunity to cure is determined by the City to be in the City’s best interests. If given an opportunity to cure, Proposers will be notified of the allotted time to correct the identified deficiency; failure to correct the deficiency in the time allotted may result in proposals being deemed non-responsive and disqualified.

The City’s waiver of an immaterial deficiency will in no way modify the RFP or excuse Proposers from full compliance with all RFP specifications. The City may exercise the foregoing rights at any time without notice and without any liability whatsoever to any Proposer or other party. By responding to this RFP, each Proposer is deemed to accept and agree to all of these terms and conditions and to waive any rights to challenge the City’s determinations regarding proposal deficiencies in accordance with this section.

During the evaluation process, the City reserves the right to request additional information from any Proposer, to seek clarification of information provided, to conduct its own due diligence with respect to any Proposer or proposal, including self-guided tours of a Proposer’s other operations, reference checks, credit checks, health department checks, or any other investigations deemed necessary.

III-9 Confidentiality of Records

Documents submitted pursuant to this RFP will be subject to the Colorado Open Records Act, C.R.S. §§ 24-72-201, et seq. Information clearly marked as confidential and proprietary will be kept confidential by City, unless otherwise provided by law. The City will attempt to notify the Proposer if a request is made for pages of documents clearly marked as confidential and proprietary so that the Proposer may take any action it deems necessary to defend the request. The Proposer, not the City, shall be the entity responsible for defending against Colorado Open Records Act disclosures for any records claimed by the Proposer to be confidential and proprietary.

III-10 Proposer Agreements Proposers may submit proposed agreements of any form (contracts or documents) that contain supplemental terms and conditions that the Proposer desires to be considered by the City for inclusion in the contract. Such forms may include Proposer’s software licensing agreements, maintenance contracts, and technical support agreements. By accepting delivery of these items, the City is not bound to accept them as part of an ensuing contract. The City may negotiate such supplemental terms and conditions that do not materially conflict with the contract terms and conditions detailed in this RFP and do not materially change the nature of this solicitation or adversely affect competition. If the parties cannot agree on the terms of the contract, including any terms desired by Proposer, the City may terminate negotiations with the Proposer and enter into a contract with another responsive Proposer. Certain of the City’s contract provisions are required by Federal, State and/or City law and policy and are not subject to modification.

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025

III-11 Minority and Women-Owned Business Enterprise (MWBE) Program MWBE Responsiveness Requirements

The below-listed DSBO proposal requirements are all conditions of responsiveness. Failure to submit a responsive proposal constitutes cause for rejection thereof.

A. Non-Competition

Proposer shall not restrict an MWBE from providing subconsulting or subcontracting quotations to other Proposers. Any Proposer who does so shall cause their proposal to be rejected. §, 28-63(f), D.R.M.C.

B. Joint Ventures If Proposer is participating in a joint venture with a certified MWBE firm, proposer must submit the firm’s Joint Venture Agreement to DSBO at least 10 working days prior to the RFP-response submission. The Joint Venture must be approved by DSBO.

A Joint Venture is an association of an MWBE firm and one or more other firms to carry out a single, for-profit business enterprise, for which the parties combine their property, capital efforts, skills and knowledge, and in which the MWBE is responsible for a distinct, clearly defined portion of the work of the contract and whose share in the capital contribution, control, management, risks, and profits of the joint venture are commensurate with its ownership interest.

DSBO will count a portion of the total dollar value of the joint venture contract toward the MWBE requirement equal to the distinct, clearly defined portion of the work that the MWBE performs with its own forces in a NAICS code in which the firm is MWBE certified. The joint venture agreement MUST specify the services, dollar value, reporting structure, and details of the MWBE’s performance requirements associated with their percent of the joint venture ownership.

C. Commitment to MWBE Participation Proposer shall include with their proposal a completed DSBO form, entitled “Commitment to MWBE Participation,” stating their committed MWBE participation percent on this project. The committed participation level will be inserted into any resulting contract and the Contractor must comply with that committed participation amount during the term of the contract.

D. Good Faith Effort

If Proposer cannot meet the MWBE requirement established by DSBO or is able to only meet part of the requirement, they shall furnish to DSBO, with their proposal, a comprehensive statement of their good faith efforts to meet the requirement, along with supporting documentation demonstrative thereof. This means that Proposer must show that they took all necessary and reasonable steps to achieve the MWBE requirement which, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to obtain sufficient MWBE participation, even if they were not fully successful.

The statement of good faith efforts should address each of the categories outlined in the DSBO Ordinance, §, 28-64, D.R.M.C., and any additional criteria established by rule or regulation. As part of their good faith efforts, Proposers are encouraged to solicit the support and assistance of DSBO by contacting the procuring agency’s Contract Administrator (CA)/Buyer with specific questions; the CA/Buyer will coordinate with DSBO to reply thereto. All good faith efforts information must be complete, accurate, adequately documented, and submitted with the proposal. Good faith efforts

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025 must be demonstrated to be substantive and not merely for formalistic compliance with the DSBO Ordinance.

To award a contract to a Proposer that has failed to meet the MWBE requirement, DSBO will determine whether Proposer made good faith efforts to actively, effectively, and aggressively seek MWBEs to meet the MWBE requirement prior to proposal submission, which determination shall include consideration of Proposer’s MWBE Utilization Plan strategies to meet their MWBE participation commitment. Failure of Proposer to show good faith efforts shall render their proposal ineligible for further consideration with the City.

E. DSBO Program Requirements Handbook (DSBO Handbook) – Signature Statement Proposer must submit the completed and signed Signature Statement of the DSBO Program Requirements Handbook with their proposal documents to be found responsive. The signed Signature Statement evidences Proposer’s review and agreement to comply with the requirements outlined in the DSBO Handbook.

F. MWBE Utilization Plan

Proposer shall include with their proposal a completed DSBO form, entitled “MWBE Utilization Plan,” stating their strategy for meeting the MWBE requirements, including certified small business utilization and expectations for their lower tiered MWBE-certified firms. To meet the MWBE Utilization Plan minimum responsiveness requirements, Proposer must meaningfully address each of the form’s sections; any section that is blank or has “N/A” as a response may deem the Proposer non-responsive. Contract execution will be conditioned upon a DSBO-approved MWBE Utilization Plan, unless DSBO has determined that Proposer made a 0%-participation good faith effort.

Exception: if Proposer is submitting documentation of a good faith effort that states that they can only meet 0% of the MWBE requirement, they are exempt from this responsiveness requirement and need not submit a completed MWBE Utilization Plan form.

G. Authority The DSBO Ordinance and rules and regulations promulgated pursuant thereto apply to this Project and are incorporated into these solicitation documents by reference. Compliance with those, and any additional requirement contained herein, are conditions of responsiveness. The DSBO Ordinance, its accompanying rules and regulations, and additional MWBE guidance are available here:

https://www.denvergov.org/dsbo. Proposer is encouraged to contact the procuring agency/Buyer with specific questions related to compliance therewith, who will coordinate with DSBO to reply to Proposer’s questions.

Appended Material

Attachment 1, Part 4:

• Commitment to MWBE Participation

• DSBO Program Requirements Handbook – Signature Statement

• Utilization Plan Form

III-12 Certification of Independent Price and Work Determination

By submission of its proposal, each Proposer, and in the case of a joint proposal, each party thereto, certifies, that, in connection with this RFP:

A. Prices and specific work processes in this proposal have been arrived at independently, without consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Proposer or with any competitor, or with any party https://www.denvergov.org/dsbo

RFP No. 202578481 AGTS MAINTENANCE FACILITY EXPANSION DESIGN April 9, 2025 contracted by the City to design and/or manage all or part of the program or work of which this RFP is a part;

B. Unless otherwise required by law, the prices quoted and specific work processes described in its proposal have not been knowingly disclosed by the Proposer and will not knowingly be disclosed by the Proposer prior to opening, directly or indirectly to any other Proposer or to any competitor or to any party contracted by the City to design and/or manage all or part of the program or work of which this RFP is a part; and

C. No attempt has been made or will be made by the Proposer to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

Further, each person signing Attachment 1, Part 1 Proposal Acknowledgement Letter, for a proposal certifies that:

D. They are the person in the Proposer’s organization responsible for the decision as to the prices being offered herein and that they have not participated, and will not participate, in any action contrary to subsection A. through C. above; or

E. They are not the person in the Proposer’s organization responsible for the decision as to the prices being offered herein but that they have been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to subsections A. through C., above, and as their agent does hereby so certify; and they have not participated, and will not participate, in any action contrary to subsections A. through C., above.

A proposal will not be considered for award where subsections A., C., D., or E., above, have been deleted or modified. Where subsection B.