RFP 2025-66 Clarifying Questions.pdf
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- Attached to
- RFP 2025-66 SUPPORTIVE HOUSING CASE MANAGEMENT AND PEER SUPPORT SERVICES, RENAISSANCE COURT
- Solicitation number
- S-C01010-00014554
- Issued by
- Clackamas County, Oregon
About this file
The document is a Request for Proposals (RFP) #2025-66 for Supportive Housing Case Management and Peer Support Services at Renaissance Court, issued by a county procurement office. The RFP seeks competitive bids for ongoing supportive housing services, with the current solicitation maintaining the same scope, service delivery expectations, and performance measures as the previous contract. The housing is permanent, and the service provider will be responsible for case management and peer support at the facility, which includes an onsite office, community spaces, and a central courtyard.
The RFP specifies several key operational details, including the use of the Homeless Management Information System (HMIS) for reporting and documentation, requirements for background checks and abuse and molestation insurance, and flexibility in staff professional certifications. The current service provider is eligible to reapply, but the contract will be awarded through a competitive bidding process. Existing resident-driven groups include crochet, walking, and gaming, though no specific dual diagnosis support group is currently established. The solicitation follows standard procurement rules and seeks to ensure continued service provision for the vulnerable population at Renaissance Court.
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Text version
REQUEST FOR PROPOSALS #2025-66
SUPPORTIVE HOUSING CASE MANAGEMENT AND PEER SUPPORT SERVICES
AT RENAISSANCE COURT
RESPONSE TO CLARIFYING QUESTIONS
August 25, 2025
Note that these are questions submitted by interested firms to the above referenced solicitation. The below answers are for clarification purposes only and in no way alter or amend the RFP as published.
1. The RFP mentions that staff needs to be available during the day. Is there room for an office on site or do we need to incorporate that cost? Are there offices or office space on site for the service provider?
Answer: Yes. There is an office onsite for use by the service provider.
2. Is there a length of stay or is it permanent housing?
Answer: It is permanent housing.
3. Is there a community room? Does it accommodate all residents?
Answer: Yes, there are community spaces onsite that can accommodate all residents. There is also the central courtyard which is terrific in fair weather.
4. Are there established support groups like dual diagnosis anonymous on site for the residents?
Answer: Some resident groups are or have been recently established, such as crochet, walking, and gaming. These are resident driven groups. There is not currently a dual diagnosis anonymous support group established at this location.
5. For reporting and documentation, is there a system that is already established and that we will be using?
Answer: It will be HMIS – Homeless Management Information System.
6. Will there be background checks and staff requirements?
Answer: Background checks are requested and required as well as abuse and molestation insurance in contracts for vulnerable populations.
7. Are there limits on the abuse and molestation insurance?
Answer: that information is available on page 11 of the RFP.
8. For staff professional certifications what are the requirements?
Answer: For supportive housing case managers there is no specific professional certification that the county requires in its contracts; and for peer support there are some available but some version of that would be the expectation.
9. Is this solicitation part of the regular contract cycle, or were there changes to the program or provider that prompted issuing a new RFP?
Answer: This solicitation is being issued in accordance with procurement rules to seek competitive bids for the provision of the services needed.
10. Are there any changes to scope, service delivery expectations, or performance measures compared to the current contract?
Answer: No, the same scope, expectations and performance measures are being requested.
11. Will the current provider be eligible to reapply, or is the County seeking a new provider?
Answer: Yes, the current provider is eligible to apply although a competitive bid will determine who receives the contract.
End of Clarifying Questions
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