RFP-2025-1241_Addendum_No._1_7.24.25.pdf

City of Casselberry | Procurement Division 95 Triplet Lake Drive, Casselberry, Florida 32707

Phone: 407-262-7700, Ext. 1142 | procurement@casselberry.org

RFP-2025-1241 UTILITY LINE LOCATING SERVICES

Addendum No. 1

PUR-F-212 10/2024 1

DATE: July 24, 2025

TO: All Bidders/Proposers

FROM: Procurement and Contract Management

City of Casselberry Procurement Division

SUBJECT: RFP-2025-1241 Utility Line Locating Services

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.

I. DUE DATE

This Addendum does not change the solicitation due date. As such, the solicitation response is due no later than Thursday, August 7, 2025 before 2:00 p.m.

II. QUESTIONS AND ANSWERS (Q&A)

The City has received the following question(s) concerning the solicitation:

Q1: How will we receive the tickets – physically meeting in the field, at an office, or via email, etc.?

A1: City staff will provide maps and tickets on a daily basis when undertaking the locates. The way staff will provide is flexible. Typically, the locator can meet at the City’s field office to collect tickets, but City staff will work with locator for best method(s).

Q2: What are the expectations for deliverables? Will City provide paint and flags?

A2: City will provide paint and flags.

Q3: What are the expectations for photos? How many?

A3: Photos are not required under this contract.

Q4: Is there anything else the City expects besides paint, flags, and photos?

A4: City requires tickets to be completed as per FS 556.114.

Q5: What does “Soft digging” mean? Is it by hand? Does this mean “Vac-X”?

A5: Soft digging is by hand. City locates under this contract will not require hydro-excavation equipment.

mailto:procurement@casselberry.org

PUR-F-212 10/2024 2

Q6: Is Traffic Control required for locating? If so, who establishes? Casselberry?

A6: Traffic Control is not required for locating, however the locator is to maintain safety practices and protocols while locating.

Q7: Is Pricing fixed during the first 3 years, or can pricing be raised during years 2 and 3 as well as extensions?

A7: Price would be fixed for the first three (3) years with the option to increase with Amendment

Nos. 1 and 2. If annual increases are required for your firm, please indicate so on your submittal and increases should reference the Consumer Price Index (CPI).

Q8: Can hourly pricing be broken down by these line items: Electro Magnetic (EM) Locating, Ground Penetrating Rader (GPR) and Soft Dig?

A8: No – the pricing is to include all due diligence to accurately complete a locates ticket.

Q9: What is the quality of the utility prints?

A9: The Utility prints will be provided based on City’s GIS maps on 8.5”x11” standard paper.

Q10: How do you locate today? Our goal would be to perform exactly like Casselberry

A10: City staff utilize GPR and locating transmitter/receiver for tracer wire.

Q11: Do you have tracer wires on any of these EM facilities? If so, which ones, and what portion has tracer wire?

A11: City does not use EM facilities.

Q12: What percentage of locates require GPR?

A12: 100%

Q13: What percentage of locates require soft digging?

A13: There is no reasonable percentage of jobs that require soft digging, as we would not require digging if the line is under concrete/asphalt. Assuming lines are in grass or dirt areas, soft digging would be required for verification of type of utility.

Q14: Do you locate just off prints/measurements? If so, what percentage of locates require this process?

A14: City uses GPR in addition to the prints/measurements. 100%

Q15: Do any locates only require Line of Sight if all other options are not successful?

A:15 No.

PUR-F-212 10/2024 3

Q:16 What would be our expected response time between receiving a request to locate vs performing the locates?

A:16 The City will typically notify the contractor two (2) business days in advance of when assistance is needed. From receiving the specific ticket, the contractor is expected to locate as much as possible within the same workday.

III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS

N/A

CLARIFICATIONS:

IV. SIGN-IN SHEET

V. ATTACHMENTS

PUR-F-212 10/2024 4

Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response.

Acknowledgment is hereby made of Addendum.

Name of Firm/Company Contact Email

Street Address City, State, Zip Code

Telephone Number Fax Number

Authorized Person Printed Name Authorized Person Title

Authorized Person Signature Date of Signature