RFP 2022-91 Health Center Relocation.pdf

REQUEST FOR PROPOSALS #2022-91

QUALIFICATION BASED SELECTION FOR

DESIGN RELATED SERVICES

FOR

Health Centers Red Soils Behavioral Health Clinics Relocation

BOARD OF COUNTY COMMISSIONERS

TOOTIE SMITH, Chair

SONYA FISCHER, Commissioner PAUL SAVAS, Commissioner

MARK SHULL, Commissioner MARTHA SCHRADER, Commissioner

Gary Schmidt

County Administrator

Tralee Whitley

Contract Analyst

PROPOSAL CLOSING DATE, TIME AND LOCATION

DATE: October 18, 2022

TIME: 2:00 PM, Pacific Time

PLACE: Procurement@clackamas.us mailto:Procurement@clackamas.us

RFP#2022-91 Page ii Health Centers Red Soils Behavioral Health Clinics Relocation

SCHEDULE

Request for Proposals Issued…….......................................September 15, 2022

Protest of Specifications Deadline........................................September 22, 2022, 5:00 PM, Pacific Time

Non-mandatory Preproposal Meeting…...............................September 28, 2022, 10:00 AM, Pacific Time

Deadline to Submit Clarifying Questions..............................October 11, 2022, 5:00 PM, Pacific Time

Request for Proposals Closing Date and Time……...............October 18, 2022, 2:00 PM, Pacific Time

Deadline to Submit Protest of Award.....................................Seven (7) days from the Intent to Award

TABLE OF CONTENTS

Section 1 – Notice of Request for Proposals

Section 2 – Instructions to Proposers

Section 3 – Scope of Work

Section 4 – Evaluation and Selection Criteria

Section 5 – Proposal Content (Including Proposal Certification)

SECTION 1

NOTICE OF REQUEST FOR PROPOSALS

Notice is hereby given that Clackamas County through its Board of County Commissioners will receive sealed Proposals per specifications until 2:00 PM, October 18, 2022 (“Closing”), to provide Name of RFP. No Proposals will be received or considered after that time.

The resulting contract from this RFP require the consultant to begin work in November 2022.

RFP Documents can be downloaded from the state of Oregon procurement website (“OregonBuys”) at the following address https://oregonbuys.gov/bso/view/login/login.xhtml, Document No. S-C01010-00004398.

Prospective Proposers will need to sign in to download the information and that information will be accumulated for a Plan Holder's List. Prospective Proposers are responsible for obtaining any Addenda, clarifying questions, and Notices of Award from OregonBuys. Sealed Proposals are to be emailed to Clackamas County Procurement Services at procurement@clackamas.us.

Non-Mandatory Preproposal Meeting Attendance at a Non-Mandatory Preproposal meeting will be held with County staff at the Milwaukie site at 6433 SE Lake Road, Milwaukie. The preproposal meeting will be held on September 28th, 2022 from 10:00AM to 11:00AM. The meeting will consist of a building walk-through followed by a short review of the RFP requirements. Attendance will be documented through a sign-in sheet.

Contact Information Procurement Process and Technical Questions: Tralee Whitley at TWhitley@clackamas.us

The Board of County Commissioners reserves the right to reject any and all Proposals not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any and all Proposals upon the finding that it is in the public interest to do so and to waive any and all informalities in the public interest. In the award of the contract, the Board of County Commissioners will consider the element of time, will accept the Proposal or Proposals which in their estimation will best serve the interests of Clackamas County and will reserve the right to award the contract to the contractor whose Proposal shall be best for the public good.

Clackamas County encourages proposals from Minority, Women, Veteran and Emerging Small Businesses.

https://oregonbuys.gov/bso/view/login/login.xhtml mailto:procurement@clackamas.us mailto:TWhitley@clackamas.us

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SECTION 2

INSTRUCTIONS TO PROPOSERS

Clackamas County (“County”) reserves the right to reject any and all Proposals received as a result of this RFP. County Local Contract Review Board Rules (“LCRB”) govern the procurement process for the County.

2.1 Modification or Withdrawal of Proposal: Any Proposal may be modified or withdrawn at any time prior to the Closing deadline, provided that a written request is received by the County Procurement Division Director, prior to the Closing. The withdrawal of a Proposal will not prejudice the right of a Proposer to submit a new Proposal.

2.2 Requests for Clarification and Requests for Change: Proposers may submit questions regarding the specifications of the RFP. Questions must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, at the Procurement Division address as listed in Section 1 of this RFP.

Requests for changes must include the reason for the change and any proposed changes to the requirements.

The purpose of this requirement is to permit County to correct, prior to the opening of Proposals, RFP terms or technical requirements that may be unlawful, improvident or which unjustifiably restrict competition.

County will consider all requested changes and, if appropriate, amend the RFP. No oral or written instructions or information concerning this RFP from County managers, employees or agents to prospective Proposers shall bind County unless included in an Addendum to the RFP.

2.3 Protests of the RFP/Specifications: Protests must be in accordance with LCRB C-047-0730.

Protests of Specifications must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, or within three (3) business days of issuance of any addendum, at the Procurement Division address listed in Section 1 of this RFP. Protests may not be faxed. Protests of the RFP specifications must include the reason for the protest and any proposed changes to the requirements.

2.4 Addenda: If any part of this RFP is changed, an addendum will be provided to Proposers that have provided an address to the Procurement Division for this procurement. It shall be Proposers responsibility to regularly check OregonBuys for any notices, published addenda, or response to clarifying questions.

2.5 Submission of Proposals: Proposals must be submitted in accordance with Section 5. All Proposals shall be legibly written in ink or typed and comply in all regards with the requirements of this RFP. Proposals that include orders or qualifications may be rejected as irregular. All Proposals must include a signature that affirms the Proposer’s intent to be bound by the Proposal (may be on cover letter, on the Proposal, or the Proposal Certification Form) shall be signed. If a Proposal is submitted by a firm or partnership, the name and address of the firm or partnership shall be shown, together with the names and addresses of the members. If the Proposal is submitted by a corporation, it shall be signed in the name of such corporation by an official who is authorized to bind the contractor. The Proposals will be considered by the County to be submitted in confidence and are not subject to public disclosure until the notice of intent to award has been issued.

No late Proposals will be accepted. Proposals submitted after the Closing will be considered late and will be returned unopened. Proposals may not be submitted by telephone or fax.

2.6 Post-Selection Review and Protest of Award: County will name the apparent successful Proposer in a Notice of Intent to Award published on OregonBuys. Identification of the apparent successful Proposer is procedural only and creates no right of the named Proposer to award of the contract. Competing Proposers shall be given seven (7) calendar days from the date on the Notice of Intent to Award to review the file at the Procurement Division office and file a written protest of award, pursuant to LCRB C-047-0740. Any award protest must be in writing and must be delivered by email, hand-delivery or mail to the address for the Procurement Division as listed in Section 1 of this RFP.

Only actual Proposers may protest if they believe they have been adversely affected because the Proposer would be eligible to be awarded the contract in the event the protest is successful. The basis of the written protest must

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County will consider any protests received and:

a. reject all protests and proceed with final evaluation of, and any allowed contract language negotiation with, the apparent successful Proposer and, pending the satisfactory outcome of this final evaluation and negotiation, enter into a contract with the named Proposer; OR

b. sustain a meritorious protest(s) and reject the apparent successful Proposer as nonresponsive, if such Proposer is unable to demonstrate that its Proposal complied with all material requirements of the solicitation and Oregon public procurement law; thereafter, County may name a new apparent successful Proposer; OR

c. reject all Proposals and cancel the procurement.

2.7 Acceptance of Contractual Requirements: Failure of the selected Proposer to execute a contract and deliver required insurance certificates within ten (10) calendar days after notification of an award may result in cancellation of the award. This time period may be extended at the option of County.

2.8 Public Records: Proposals are deemed confidential until the “Notice of Intent to Award” letter is issued.

This RFP and one copy of each original Proposal received in response to it, together with copies of all documents pertaining to the award of a contract, will be kept and made a part of a file or record which will be open to public inspection. If a Proposal contains any information that is considered a TRADE SECRET under ORS 192.345(2), SUCH INFORMATION MUST BE LISTED ON A SEPARATE SHEET CAPABLE OF SEPARATION

FROM THE REMAINING PROPOSAL AND MUST BE CLEARLY MARKED WITH THE

FOLLOWING LEGEND:

“This information constitutes a trade secret under ORS 192.345(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance” (ORS 192.345).

Therefore, non-disclosure of documents, or any portion of a document submitted as part of a Proposal, may depend upon official or judicial determinations made pursuant to the Public Records Law.

2.9 Investigation of References: County reserves the right to investigate all references in addition to those supplied references and investigate past performance of any Proposer with respect to its successful performance of similar services, its compliance with specifications and contractual obligations, its completion or delivery of a project on schedule, its lawful payment of subcontractors and workers, and any other factor relevant to this RFP. County may postpone the award or the execution of the contract after the announcement of the apparent successful Proposer in order to complete its investigation.

2.10 RFP Proposal Preparation Costs and Other Costs: Proposer costs of developing the Proposal, cost of attendance at an interview (if requested by County), or any other costs are entirely the responsibility of the Proposer, and will not be reimbursed in any manner by County.

2.11 Clarification and Clarity: County reserves the right to seek clarification of each Proposal, or to make an award without further discussion of Proposals received. Therefore, it is important that each Proposal be submitted initially in the most complete, clear, and favorable manner possible.

2.12 Right to Reject Proposals: County reserves the right to reject any or all Proposals or to withdraw any item from the award, if such rejection or withdrawal would be in the public interest, as determined by County.

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2.13 Cancellation: County reserves the right to cancel or postpone this RFP at any time or to award no contract.

2.14 Proposal Terms: All Proposals, including any price quotations, will be valid and firm through a period of one hundred and eighty (180) calendar days following the Closing date. County may require an extension of this firm offer period. Proposers will be required to agree to the longer time frame in order to be further considered in the procurement process.

2.15 Oral Presentations: At County’s sole option, Proposers may be required to give an oral presentation of their Proposals to County, a process which would provide an opportunity for the Proposer to clarify or elaborate on the Proposal but will in no material way change Proposer’s original Proposal. If the evaluating committee requests presentations, the Procurement Division will schedule the time and location for said presentation. Any costs of participating in such presentations will be borne solely by Proposer and will not be reimbursed by County. Note: Oral presentations are at the discretion of the evaluating committee and may not be conducted;

therefore, written Proposals should be complete.

2.16 Usage: It is the intention of County to utilize the services of the successful Proposer(s) to provide services as outlined in the below Scope of Work.

2.17 Review for Responsiveness: Upon receipt of all Proposals, the Procurement Division or designee will determine the responsiveness of all Proposals before submitting them to the evaluation committee. If a Proposal is incomplete or non-responsive in significant part or in whole, it will be rejected and will not be submitted to the evaluation committee. County reserves the right to determine if an inadvertent error is solely clerical or is a minor informality which may be waived, and then to determine if an error is grounds for disqualifying a Proposal. The Proposer’s contact person identified on the Proposal will be notified, identifying the reason(s) the Proposal is non-responsive. One copy of the Proposal will be archived and all others discarded.

2.18 RFP Incorporated into Contract: This RFP will become part of the Contract between County and the selected contractor(s). The contractor(s) will be bound to perform according to the terms of this RFP, their Proposal(s), and the terms of the Sample Contract.

2.19 Communication Blackout Period: Except as called for in this RFP, Proposers may not communicate with members of the Evaluation Committee or other County employees or representatives about the RFP during the procurement process until the apparent successful Proposer is selected, and all protests, if any, have been resolved. Communication in violation of this restriction may result in rejection of a Proposer.

2.20 Prohibition on Commissions and Subcontractors: County will contract directly with persons/entities capable of performing the requirements of this RFP. Contractors must be represented directly.

Participation by brokers or commissioned agents will not be allowed during the Proposal process. Contractor shall not use subcontractors to perform the Work unless specifically pre-authorized in writing to do so by the County. Contractor represents that any employees assigned to perform the Work, and any authorized subcontractors performing the Work, are fully qualified to perform the tasks assigned to them, and shall perform the Work in a competent and professional manner. Contractor shall not be permitted to add on any fee or charge for subcontractor Work. Contractor shall provide, if requested, any documents relating to subcontractor’s qualifications to perform required Work.

2.21 Ownership of Proposals: All Proposals in response to this RFP are the sole property of County, and subject to the provisions of ORS 192.410-192.505 (Public Records Act).

2.22 Clerical Errors in Awards: County reserves the right to correct inaccurate awards resulting from its clerical errors.

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2.23 Rejection of Qualified Proposals: Proposals may be rejected in whole or in part if they attempt to limit or modify any of the terms, conditions, or specifications of the RFP or the Sample Contract.

2.24 Collusion: By responding, the Proposer states that the Proposal is not made in connection with any competing Proposer submitting a separate response to the RFP, and is in all aspects fair and without collusion or fraud. Proposer also certifies that no officer, agent, elected official, or employee of County has a pecuniary interest in this Proposal.

2.25 Evaluation Committee: Proposals will be evaluated by a committee consisting of representatives from County and potentially external representatives. County reserves the right to modify the Evaluation Committee make-up in its sole discretion.

2.26 Commencement of Work: The contractor shall commence no work until all insurance requirements have been met, the Protest of Awards deadline has been passed, any protest have been decided, a contract has been fully executed, and a Notice to Proceed has been issued by County.

2.27 Nondiscrimination: The successful Proposer agrees that, in performing the work called for by this RFP and in securing and supplying materials, contractor will not discriminate against any person on the basis of race, color, religious creed, political ideas, sex, age, marital status, sexual orientation, gender identity, veteran status, physical or mental handicap, national origin or ancestry, or any other class protected by applicable law.

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SECTION 3

SCOPE OF WORK

Please direct all Technical/Specifications or Procurement Process Questions to the indicated representative referenced in the Notice of Request for Proposals and note the communication restriction outlined in Section 2.19.

3.1 BACKGROUND

Health Centers is a division in the Health, Housing, Human Services department of Clackamas County that provides a wide variety of mental health and addictions treatment services to children, youth, families and adults. We provide coordination, assessment, outreach and recovery services for Clackamas County residents experiencing mental health and addiction distress.

Our Hilltop and Stewart Behavioral Health Clinics are located in Oregon City at the Red Soils Campus.

Services provided at these clinics include outpatient psychotherapy, group therapy, case management, medication management, peer support services, supported employment and other specialty programs.

In July of 2022, the Clackamas County Board of County Commissioners approved the construction of the new Clackamas County courthouse. The new site for the courthouse will include the area at the Red Soils Campus where the Hilltop and Stewart Behavioral Health Clinics currently reside. The County is negotiating a lease agreement for the use of approximately 48,000 SF of office space at 6433 SE Lake Road in Milwaukie Oregon. This project is contingent on successful execution of the agreement.

The following types of services will be offered:

- Child & family services

- Serious & Persistent Mental Illness services (SPMI)

- Adult outpatient services

- Treatment court services (drug court, mental health court, DUII court)

- Medication management services

This space will need to include the following:

- Reception and waiting area

- Administrative offices

- Clinic Pharmacy

- Group Therapy Rooms

- Private offices/Exam Rooms

- Conference Rooms

- Staff break room

- Staff/Patient Restrooms

- Storage space

- Utility Rooms

- IT/Server Room

- New elevator

- Kitchen

- New Entry Vestibule

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- Covered Drop Off Zone

- New entry stair and accessible ramp

- Trash Enclosure

- Outside smoking shelter

The design of this space should implement best practices for healthcare clinic design. This space should be inviting and comfortable for individuals and families. All areas need to be accessible and comply with ADA requirements. The space needs to be efficient and functional. The design will also need to address acoustic(soundproofing) and visual privacy that will meet HIPAA regulations. The County strongly encourages the use of sustainable materials and products the budget and schedule will allow for.

While the majority of the space will be needed for County staff and services, there will be some unused space. Remaining unused space shall be shelled for future use or potential County partners to improve.

We are currently estimating a total project cost of $4-5 million for the entire project. This includes design, construction, furniture & equipment, permitting and moving costs.

3.2. SCOPE OF WORK

3.2.1. Scope:

The purpose of this solicitation is contract with a multi-disciplinary team to provide complete preliminary and final construction documents that will include construction plans, specifications, permitting services, cost estimates and bid schedules for the project.

It is expected an architectural firm would be the lead consultant. The team would include expertise in healthcare, structural, mechanical, electrical and plumbing.

Task 1: Project Management & Coordination

a. Designate and Coordinate the consultant team

b. Schedule, prepare, attend and document project team meetings. A project kickoff meeting will be held as needed and will include the Project Manager, County Staff and other project stakeholders.

c. Prepare a detailed schedule showing all major tasks, meetings and review milestones.

d. Prepare progress billings and submit to the County for approval and payment.

Consultant Deliverables: Project design schedule within (7) business days of Notice to Proceed.

Submit in PDF format to the County Project Manager (CPM); monthly progress billings; project team meeting minutes.

Task 2: Project Programming

a. Lead meetings with Health Centers staff and other County staff to identify all necessary project program components. Keep the Owner informed on issues, decisions and impacts.

b. Develop the design and space criteria for the clinic based off of information provided by the staff.

Consultant Deliverables: Program documents, floor plans and site plans

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Task 3: Schematic Design (SD) & Design Development (DD)

a. Develop Design drawings based off of programming documents and Owner design criteria. Provide documents at end of Schematic Design and Design Development phases for the County to review and approve.

b. Lead design meetings with Owner and consultants to keep the team informed on issues, decisions and impacts.

Consultant Deliverables: Schematic Design (30%) documents and detailed cost estimate; Design Development Documents (60%) and detailed cost estimate

Task 4: Construction Documents (CD) and Bid Assistance:

a. Provide completed Construction Documents including drawings and specifications and any technical reports.

b. Provide bidding assistance, including responding to questions from potential construction contractors and suppliers to the County about the Plans and Specifications during the bidding process, and completion of any addendums necessary to clarify documents.

Consultant Deliverables: Construction drawings, specifications and technical reports

Task 5: Cost Estimating

a. Provide detailed cost estimates based off of Schematic Design and Design Development documents. Estimator must have experience with tenant improvement and healthcare construction.

Task 6: Permit Coordination

a. Research and document zoning and jurisdictional requirements.

b. Participate in meetings with all authorities as necessary to provide a comprehensive perspective of jurisdictional requirements.

c. Submit permit documents necessary for approval by the appropriate authorities having jurisdiction over the project.

d. Respond to plan review comments.

Consultant Deliverables: Permit documents, plans and specifications

Task 7: Construction Engagement & Project Closeout

a. Review design submittals for conformance with construction documents.

b. Review and respond to Requests For Information (RFI) from the General Contractor

(GC).

c. Make job site visits to observe GC’s conformance with the construction documents.

d. Attend project meetings led by the GC.

e. Develop and participate in Project Closeout process with GC and Owner.

REFERENCE MATERIAL

The following reference material is included as an attachment to this RFP:

Exterior View & Floor Plan (1 page)

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3.2.2. Projected Work Schedule:

Item Date

Notice to Proceed for Architect (Estimated) November 2022 Submit Schematic Drawings January 2023 Submit Design Development Drawings February 2023 Construction Documents April 2023 Permit Coordination June2023 Construction Start June 2023 Construction Finish October 2023

3.2.3. Term of Contract:

The term of the contract shall be from the effective date through March 2024.

3.2.4. Sample Contract: Submission of a Proposal in response to this RFP indicates Proposer’s willingness to enter into a contract containing substantially the same terms (including insurance requirements) of the sample contract identified below. No action or response to the sample contract is required under this RFP. Any objections to the sample contract terms should be raised in accordance with Paragraphs 2.2 or 2.3 of this RFP, pertaining to requests for clarification or change or protest of the RFP/specifications, and as otherwise provided for in this RFP. This RFP and all supplemental information in response to this RFP will be a binding part of the final contract.

The applicable Sample Personal Services Contract, for this RFP can be found at https://www.clackamas.us/finance/terms.html.

Personal Services Contract (unless checked, item does not apply)

The following paragraphs of the Professional Services Contract will be applicable:

Article I, Paragraph 5 – Travel and Other Expense is Authorized Article II, Paragraph 28 – Confidentiality Article II, Paragraph 29 – Criminal Background Check Requirements Article II, Paragraph 30 – Key Persons Article II, Paragraph 31 – Cooperative Contracting Article II, Paragraph 32 – Federal Contracting Requirements Exhibit A – On-Call Provision

The following insurance requirements will be applicable:

Commercial General Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for Bodily Injury and Property Damage.

Professional Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for damages caused by error, omission or negligent acts.

Automobile Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence for Bodily Injury and Property Damage.

https://www.clackamas.us/finance/terms.html

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SECTION 4

EVALUATION PROCEDURE

4.1 An evaluation committee will review all Proposals that are initially deemed responsive and they shall rank the Proposals in accordance with the below criteria. The evaluation committee may recommend an award based solely on the written responses or may request Proposal interviews/presentations.

Interviews/presentations, if deemed beneficial by the evaluation committee, will consist of the highest scoring Proposers. The invited Proposers will be notified of the time, place, and format of the interview/presentation. Based on the interview/presentation, the evaluation committee may revise their scoring.

Written Proposals must be complete and no additions, deletions, or substitutions will be permitted during the interview/presentation (if any). The evaluation committee will recommend award of a contract to the final County decision maker based on the highest scoring Proposal. The County decision maker reserves the right to accept the recommendation, award to a different Proposer, or reject all Proposals and cancel the RFP.

Proposers are not permitted to directly communicate with any member of the evaluation committee during the evaluation process. All communication will be facilitated through the Procurement representative.

4.2 Evaluation Criteria

Category Points available:

Proposer’s General Background and Qualifications 0-20 Project Understanding & Approach 0-30 Project Schedule & Tasks 0-20 Communication & Availability 0-30

Available points 0-100

4.3 Once a selection has been made, the Proposer will be required to submit its proposed fees for completion of the project. The proposed fees must be on a time and material basis with a not to exceed for each phase of the Work. The proposed fees must be reasonable and fair to the County, as determined solely by the County.

During negotiation, the County may require any additional information it deems necessary to clarify the approach and understanding of the requested services. Any changes agreed upon during contract negotiations will become part of the final contract. The negotiations will identify a level of work and associated fee that best represents the efforts required. If the County is unable to come to terms with the highest scoring Proposer, negotiations shall be terminated and negotiations will begin with the next highest scoring Proposer. If the resulting contract contemplates multiple phases and the County deems it is in its interest to not authorize any particular phase, it reserves the right to return to this solicitation and commence negotiations with the next highest ranked Proposer to complete the remaining phases

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SECTION 5

PROPOSAL CONTENTS

5.1. Vendors must observe submission instructions and be advised as follows:

5.1.1. Complete Proposals must be mailed to the below address or emailed to Procurement@clackamas.us.

The subject line of the email must identify the RFP title. Proposers are encouraged to contact Procurement to confirm receipt of the Proposal.

5.1.3. County reserves the right to solicit additional information or Proposal clarification from the vendors, or any one vendor, should the County deem such information necessary.

5.1.4. Proposal may not exceed a total of 25 pages (single-sided), inclusive of all exhibits, attachments, title pages, pages separations, table of contents, or other information. The Proposal Certification Page will NOT count towards the final page count.

Provide the following information in the order in which it appears below:

5.2 Cover Letter: (1-2 pages does not count towards page totals) The cover letter should identify the proposing entity, the contact for the procurement and contract negotiation process, and be signed by an authorized representative or official.

5.3 Proposer’s General Background and Qualifications (20 points):

This criterion relates to the Proposer’s firm and key individuals’ qualifications, capabilities and experience.

Provide detailed credentials and/or experience of key individuals that would be assigned to this project. Provide description of previous experience of the key individuals. The project team should have experience within the last five years in the following areas:

- New and renovated healthcare programming, design and construction.

- Project management

- Cost estimating

- Responsiveness to client issues such as operations, maintenance and project costs.

Provide experience of firms’ past performance, quality of design and demonstration of innovative solutions in past work, ability to meet schedules, cost control and project management. Please provide a description of the following:

- Similar services to within the past five years.

- Challenges and successes on past projects.

- Project owner representative contact information (phone and email) for each project.

5.4 Project Understanding & Approach (30 points)

This criterion relates to the Proposer’s understanding of the Project, the methodology and course of action to meet the goals and objectives of the Project. The issue is whether Proposer has a clear understanding of the Project based on existing information. Creativity, innovation and unique approaches are encouraged for all aspects of the Project. Provide a description of the following:

- Proposer’s approach to project management.

- Proposer’s understanding of the Project as demonstrated in the RFP.

- Proposer’s awareness of key issues and design elements.

- Proposer’s awareness of Project requirements to produce the necessary project deliverables on schedule and within budget.

mailto:Procurement@clackamas.us

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5.5 Project Schedule & Tasks (20 points)

This criterion relates to realistic representation of a time frame for project tasks. Provide the following:

- The schedule should include sufficient detail to be a realistic representation for the project tasks and duration, including work by subcontractors and time for review.

- At least one page (11” x 17” allowed) of this section shall be dedicated to providing a detailed matrix illustrating tasks, subtasks and percent of overall project resources on one axis, and a timeline on the other axis.

5.6 Communication and Availability (30 points)

This criterion relates to accessibility and availability for project work, meetings and other interaction with the County. Time is of the essence for this project. Health Center staff will be temporarily relocated while awaiting this new space. We are looking for a partner who will be ready to start with their full team as soon as they are awarded. The following elements should be considered:

- Ongoing projects for key staff and percent contracting availability for assignment to this project.

- Resources available to perform the work for the duration of the project.

- Ability to include Clackamas County’s concerns into project development.

- Accessibility for interaction with the County for meetings and other project tasks.

- Ability to establish and maintain functional, productive working relationships.

5.7 Supportive Information:

Supportive material may include graphs, charts, photographs, resumes, references, etc., and is completely discretionary. Please note that the material included as supportive information will not be considered when scoring any sections of the Proposal other than “Supportive Information”.

5.8 Completed Proposal Certification (see the below form)

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PROPOSAL CERTIFICATION

RFP #2022-91

Submitted by:

(Must be entity’s full legal name, and State of Formation)

Each Proposer must read, complete and submit a copy of this Proposal Certification with their Proposal. Failure to do so may result in rejection of the Proposal. By signature on this Proposal Certification, the undersigned certifies that they are authorized to act on behalf of the Proposer and that under penalty of perjury, the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Proposer is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS 305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Proposer to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Proposer has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Proposer or will Proposer discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST: The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFP, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Proposer to submit this Proposal. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a proposal for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFP (including any attachments); and

2. Are an authorized representative of the Proposer, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Proposal or contract termination; and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFP and Proposal; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFP.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if applicable):________________________

Business Designation (check one):

Corporation Partnership Sole Proprietorship Non-Profit Limited Liability Company

Resident Quoter, as defined in ORS 279A.120 Non-Resident Quote. Resident State:__________________________

BREAKDOWN BY

TENANT:

A: 13,700 SF

(431+1,475+11,794)

B: 14,072 SF

(4,615+9,457)

C: 20,375 SF

(10,185+10,190)

AA

MAIN FLOORMAIN FLOOR

31,441 SF

LOWER FLOORLOWER FLOOR

16,706 SF

AA

BB

BB CC

CC

JVarga Snapshot

JVarga Snapshot

JVarga Snapshot

JVarga Text Box Exterior Views & Floor Plan

*Floor plan shown only for the purpose to provide a picture of how current space is configured