RFP-2018-0395__Addendum_3.pdf

PUR-F-212 Rev. 11/2016

City of Casselberry | Finance Department | Procurement Division 95 Triplet Lake Drive, Casselberry, Florida 32707

Phone: 407-262-7700, Ext. 1142 | Email: procurement@casselberry.org ADDENDUM

#3 RFP-2018-0395

Feasibility Study – Smart Meter Replacement Program

DATE: October 8, 2018

TO: All Bidders/Proposers

FROM: Rhonda Ulmer, Procurement Administrator

City of Casselberry Procurement Division

SUBJECT: RFP-2018-0395 Feasibility Study – Smart Meter Replacement Program

This addenda is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addenda is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addenda supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.

I. DUE DATE

This Addendum does not change the solicitation due date from October 16, 2018 at 2:00 P.M. Local Time.

II. QUESTIONS AND ANSWERS (Q&A)

The City has received the following question(s) concerning the solicitation:

Q1: Are any of the commercial/industrial meters of the City under a testing or replacement program?

A1: No. Commercial meters are not under a testing or replacement program.

Q2: Section 1.4B Minimum Requirements for Businesses Headquarters Outside the State of Florida, responders will be considered qualified if the business has been in operation for the minimum of three (3) consecutive years and licensed in Florida to conduct business even if licensed in Florida less than three (3) years. Is this correct?

A2: Yes. The business must be licensed in the State of Florida to conduct business with the City.

Q3: Does the City have any KPI’s currently established and tracked related to metering and billing? If so, what key operational elements are measured?

A3: No. The City does not have any KIP’s.

Q4: Does the City have, or seek, a work order management (WOM) application or system integrated mailto:rulmer@casselberry.org

Phone: 407-262-7700, Ext. 1142 | Email: procurement@casselberry.org ADDENDUM

#3 RFP-2018-0395

Feasibility Study – Smart Meter Replacement Program with the Utility Billing and Meter Data Management Systems?

A4: The City has a Work Order Management System.

Q5: If the City has a WOM system in place, what is being utilized?

A5: The ERP System is Superion (Central Square) Naviline.

Q6: Does the City currently have meter asset data (attributes) for its metering infrastructure including

ID numbers, installation dates, latitude/longitude, meter sizes, and meter types?

A6: Yes. The City has a meter asset date.

Q7: We understand the City has previously sought to acquire grant funding through the DWSRF for the meter feasibility and possible replacement. Has funding been secured through a grant program or a private loan? If so, will there be any requirements to be met to maintain the grant funding for the project throughout feasibility?

A7: The City has grant funding approved for the Feasibility Study. See Page 47, Section B.4 of the solicitation. “Capital and Operational Cost Estimates. A financial analysis including an estimate of operations, maintenance and capital funds that will be needed to implement this project.

The analysis should also identify funding options, source of funds, funding schedule, etc.”

CHANGES, ADDITIONS AND/OR CLARIFICATIONS

N/A

CLARIFICATIONS:

N/A

THE REMAINDER OF THIS PAGE HAS BEEN LEFT INTENTIONALLY BLANK.

Phone: 407-262-7700, Ext. 1142 | Email: procurement@casselberry.org ADDENDUM

#3 RFP-2018-0395

Feasibility Study – Smart Meter Replacement Program

Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the

Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this

Addendum with your submittal. Failure to comply may result in disqualification of your response.

Acknowledgment is hereby made of RFP-2018-0395 Feasibility Study – Smart Meter Replacement Program

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