RFP-2018-0395__Addendum_1.pdf

PUR-F-212 Rev. 11/2016

City of Casselberry | Finance Department | Procurement Division 95 Triplet Lake Drive, Casselberry, Florida 32707

Phone: 407-262-7700, Ext. 1142 | Email: procurement@casselberry.org ADDENDUM

#1 RFP-2018-0395

Feasibility Study – Smart Meter Replacement Program

DATE: September 20, 2018

TO: All Bidders/Proposers

FROM: Rhonda Ulmer, Procurement Administrator

City of Casselberry Procurement Division

SUBJECT: RFP-2018-0395 Feasibility Study – Smart Meter Replacement Program

This addenda is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addenda is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addenda supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.

I. DUE DATE

This Addendum does not change the solicitation due date from October 16, 2018 at 2:00 P.M. Local Time.

II. QUESTIONS AND ANSWERS (Q&A)

The City has received the following question(s) concerning the solicitation:

Q1: The RFP indicates that the Project Assessment will involve an overview evaluation of current business processes and practices from the water treatment/distribution to the utility billing payment system (Naviline). The assessment will also evaluate the City’s current software Applications (Naviline & Sensus) metering, information technology, reporting and analytic needs.

Is it possible that more than just an AMI/AMR platform may be procured, such as a replacement utility billing payment system and/or a reporting and analytic system? If so, will the consultant develop the requirements for those RFPs as well, or will those be procured through a different manner?

A1: At this time the City is not seeking to replace the current Systems. See RFP-2018-0395, Part II

– Project Planning and Implementation, Letter D - Functional Specifications and Bidding Documents – Page 47

Q2: I understand the consultant is to identify cost on the AMI/AMR system. Does the City have a

“not to exceed” amount already in mind?

mailto:rulmer@casselberry.org

Phone: 407-262-7700, Ext. 1142 | Email: procurement@casselberry.org ADDENDUM

#1 RFP-2018-0395

Feasibility Study – Smart Meter Replacement Program

A2: The purpose of the Feasibility study is to identify costs associated with the system. The City does not have a budget.

Q3: Has the City allocated any funding for the AMI/AMR system and if so, through which source

(budget, grant, tax/bond, etc.)? If not, which sources will be looked at?

A3: Please see RFP-2018-0395, Part I – Assessment and Analysis, Letter B - Financial Analysis, Number 4, Page 47 – “The analysis should also identify funding options, source of funds, funding schedule, etc.”

Q4: Who is the internal project manager overseeing the AMI/AMR project?

A4: This project will be a joint effort between two departments, Finance and Public Works.

Q5: Should it be determined that the selected consultant is expected to develop AMI/AMR RFP requirements, when would the City want the RFP ready for release (month/year)?

A5: The RFP timeline is contingent upon City Commission approval, funding source, and coordination with the awarded consultant.

CHANGES, ADDITIONS AND/OR CLARIFICATIONS

CLARIFICATIONS:

THE REMAINDER OF THIS PAGE HAS BEEN LEFT INTENTIONALLY BLANK.

Phone: 407-262-7700, Ext. 1142 | Email: procurement@casselberry.org ADDENDUM

#1 RFP-2018-0395

Feasibility Study – Smart Meter Replacement Program

Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response.

Acknowledgment is hereby made of RFP-2018-0395 Feasibility Study – Smart Meter Replacement Program

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