Embassy of the United States of America

U.S. Embassy Paris

Date: April 2, 2026

Dear Prospective Offeror:

Subject: Request for Quotations number 19FR6236R0005

Enclosed is a Request for Proposals (RFP) for Pest Control services in various US Government buildings in Paris, France.

If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 33 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at one of the sites. The pre-proposal conference will be held on

Thursday, April 9, 2026 at 11:00 (local French time). Prospective offerors/quoters should contact Tunde Sagbo, ParisContracting@state.gov by Wednesday, April 8, 2026 at 16:00 (local French time) for additional information or to arrange entry to the building.

Quotations are due by Thursday, April 23, 2026 at 18:00 (local time). No quotations will be accepted after this time.

Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to ParisContracting@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format.

The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-33

2. Section B (B.4, B.5, B.6 and B.8)

3. Section K Representations, Certifications, And Other Statements Of Offerors

4. Additional information as required in Section L

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Craig N. Deatrick

Contracting Officer mailto:ParisContracting@state.gov mailto:ParisContracting@state.gov https://www.sam.gov/

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 350)

RATING PAGE OF PAGES

2. CONTRACT (Proc. Inst. Ident.) NO.

3. SOLICITATION NO.

19FR6326R0005

4. TYPE OF SOLICITATION

[ ] SEALED BID (IFB)

[x] NEGOTIATED (RFP)

5. DATE ISSUED

April 2, 2026

6. REQUISITION/PURCHASE NO.

PR15834221

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than item 7) Contracts Office, AM 8

American Embassy

2 Avenue Gabriel

75008 Paris, France

Phone: (+33) 1 43 12 24 78 Fax: (+33) 1 42 66 11 94

ParisContracting@state.gov

NOTE: In sealed bid solicitation "offer" and "offeror” mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specificed, in the depository located in until April 17th 2026 at 18:00 (local time).

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L. Provision No. 52.215-1. All offers are subject to all tems and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Mr. Tunde SAGBO

B. TELEPHONE (NO COLLECT

CALLS)

(+33) 1 43 12 24 78

C. E-MAIL ADDRESS

ParisContracting@state.gov

11. TABLE OF CONTENTS

(x) SEC. DESCRIPTION PAGE(S) (x) SEC. DESCRIPTION PAGE(S

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 2 X I CONTRACT CLAUSES 42

X B SUPPLIES OR SERVICE AND PRICES/COSTS 3 PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH.

X C DESCRIPTION/SPECS/WORK STATEMENT 11 X J LIST OF ATTACHMENTS 57

X D PACKAGING AND MARKETING 23 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 24 X K REPRESENTATIONS, CERTIFICATIONS, AND 58

X F DELIVERIES OR PERFORMANCE 27 OTHER STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION 29 X L INSTRS., COND., AND NOTICES TO OFFERORS 65

X H SPECIAL CONTRACT REQUIREMENTS 32 X M EVALUATION FACTORS FOR AWARD 72

OFFER (Must be fully completed by offeror) NOTE: ITEM 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (120 calendar days unless a different period is inseted by the offer) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT SEE 14

(See section I, Clause No 52.232-8)

10 CALENDAR

DAYS

20 CALENDAR DAYS

30 CALENDAR

DAYS

CALENDAR DAYS

14. ACKNOWLEDGMENT OF

AMENDMENTS

AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the solicitation and related documents ) numbered and dated:

15A. NAME CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED

AND

ADDRESS

OF

OFFEROR

TO SIGN OFFER (Type or print)

15B. TELEPHONE NO. (Include area code)

15C. CHECK IF REMITTANCE

ADDRESS [ ] IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEM NUMBERED

20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

[ ] 10 U.S.C. 2304(c)( ) [ ] 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN

IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTRATION BY (If other than Item 7)

CODE

25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Craig N. DEATRICK

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this form, or on the Standard Form 26, or by other authorized official written notice.

NSN 7540-01-152-8064 STANDARD FORM 33 (REV 9-97)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

Solicitation No. 19FR6326R0005

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The contractor shall provide personnel, supplies and equipment, as identified in this solicitation, for all pest control services in various US Government buildings in Paris, France as described in

Section C, of this contract.

B.2 TYPE OF CONTRACT

This is a fixed price type contract for standard pest control services as defined in the Statement of

Work. The fixed price will include all work, including furnishing all labor, materials, equipment and services, overhead (including cost of Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement) and profit, unless otherwise specified. The Government will issue a yearly task order to fund the standard pest control services for the base year and the two (2) one-year options.

For the additional temporary services, the Government shall use the travel cost and the hourly rate multiplied by the number of hours to be performed for the task orders. The task orders shall identify the required services, products needed, location and task description, for the Contractor to perform the pest control services specified.

An indefinite delivery/indefinite quantity type contract will be awarded for temporary additional services or urgently needed services. Individual task orders will be issued using the fixed hourly rates identified below. The fixed hourly rates shall include wages, overhead, general and administrative expenses, and profit. The actual amount of work to be performed, an estimate of the professional/technical effort required, the time of such performance, and the location of the properties shall be authorized by delivery orders issued by the Contracting Officer. Orals orders may be necessary for emergency services; however, they shall be issued in writing within three business days of the oral instructions.

B.3 PRICES/COSTS

B.3.1. OFFERS AND PAYMENT IN U.S. DOLLARS. U.S. firms are eligible to be paid in U.S.

dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A

U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

FOREIGN FIRMS: Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency

(French Euros).

Value Added Tax (VAT): the Contractor shall include VAT as a separate charge on the invoice and as a separate line item in Section B.

B.3. 2. Standard Services

In consideration of satisfactory performance of all the standard services required under this contract, the contractor shall be paid a fixed price per month for Standard Pest Control Services.

No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the services requested in the scope of work. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rate.

B.3.3. Temporary Additional Services

The labor categories and fixed hourly rates per labor category, stated below, shall be used for establishing a firm-fixed price for the task orders. Each task order shall be negotiated individually by determining in advance the start of work, the labor categories, the number of hours required, and by multiplying the hourly rates by the number of hours.

The contractor shall be reimbursed with the manufacturer’s cost price to the extent of amount shown in CLIN 0011 for any materials or equipment ordered by the Government in conjunction with Temporary Additional Services. No additional overhead, profit, or other charge shall be added to this material or equipment. If VAT charges are paid, then they must be itemized in each task order.

B.3.4 Ordering

(a) All supplies or services to be furnished under this contract shall be ordered by the issuance of delivery/task orders signed by the Contracting Officer. Orders may be issued from the date of the

Contracting Officer's signature until the end of the "Period of Performance" applicable to this contract.

(b) Contractor will be asked to submit a price proposal when given a draft scope of work for a temporary additional service no later than three working days.

(c) Contracting Officer will negotiate and develop firm-fixed-priced delivery/task orders for each temporary additional service that needs to be performed.

(d) All delivery/task orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any order.

B.4 BASE PERIOD PRICES

B.4.1 STANDARD SERVICES

Fixed prices for the base year (starting on June 1st, 2026 and continuing for a period of 12 months) are as follows:

CLIN LOCATION

TYPE OF

PEST

CONTROL

NUMBER OF VISITS PER

YEAR

UNIT PRICE

(in Euros, excluding

VAT)

TOTAL

AMOUNT

(in Euros, excluding

VAT)

0001 Chancery (A & B buildings) Rodents 24

0002 Raphael Building Rodents 2

0003 CMR Residence Rodents 24

0004 Weber Residence Rodents 12

0005 Leopold 2 Residence Rodents 12

0006 Deschanel Residence Rodents 12

0007 Boulogne Compound Rodents 12

0008 Neuilly Compound Rodents 12

TOTAL ESTIMATED PRICE IN EUROS WITHOUT VAT

VAT - 20%

TOTAL PRICE (IN EUROS VAT INCLUDED) - BASE YEAR - STANDARD SERVICES

B.4.2. TEMPORARY ADDITIONAL SERVICES.

The fixed prices for temporary additional services are as follows:

CLIN Technician Hourly rate in €

Estimated Number of Hours per Year

Total Amount per

Year in €

0009 Technician 50

Subtotal

Trip Costs or “Frais de Déplacement” (in French) are associated with temporary additional services are fixed unit prices as follows:

CLIN Technician Unit Price per Trip in € of Trips per Year

Total Amount per

Year in €

0010 Trip 20

Trip refers to the round trip to and from the intervention site and is the transportation element of the service. Trip cost refers to the price charged for that part of the service.

Material and Equipment to be used in conjunction with CLIN 0011 above:

CLIN

Total Estimated Yearly

Amount

Material and Equipment (Spare Parts) not to exceed € 10,000 (ten thousand Euros)- per year € 10,000.00

There is no limitation relating to quantities of component replacement, but the monetary amount spent on material and equipment shall not exceed €10,000 (ten thousand Euros) per year.

B.4.3 CONTRACT PRICE

The total ceiling price for the base year of this contract is the sum of all the foregoing subtotals subject to 20 % VAT:

SUBTOTALS

Estimated amount in €

PEST CONTROL SERVICES

Standard Services – (CLIN 0001 to 0008)

Temporary Additional Services - (CLIN 0009 to 0011)

Total without VAT

20% VAT**

Total with VAT

** See paragraph G.3 VAT

B.5 FIRST OPTION YEAR PRICES

B.5.1 STANDARD SERVICES

Fixed prices for the base year (starting on June 1st, 2027 and continuing for a period of 12 months) are as follows:

PEST

CONTROL

NUMBER OF VISITS PER

YEAR

UNIT PRICE

(in Euros, excluding

VAT)

TOTAL

AMOUNT

(in Euros, excluding

VAT)

0001 Chancery (A & B buildings) Rodents 24

0002 Raphael Building Rodents 2

0003 CMR Residence Rodents 24

0004 Weber Residence Rodents 12

0005 Leopold 2 Residence Rodents 12

0006 Deschanel Residence Rodents 12

TOTAL PRICE (IN EUROS VAT INCLUDED) - OPTION YEAR ONE -

STANDARD SERVICES

B.5.2. TEMPORARY ADDITIONAL SERVICES.

of Hours per Year

Total Amount per

Year in €

Trip Costs or “Frais de Déplacement” (in French) are associated with temporary additional services are fixed unit prices as follows:

of Trips per Year

Total Amount per

Year in €

Amount

Material and Equipment (Spare Parts) not to exceed € 10,000 (ten thousand

Euros)- per year € 10,000.00

B.5.3 CONTRACT PRICE

amount in €

PEST CONTROL SERVICES

Standard Services – (CLIN 0001 to 0008)

Temporary Additional Services - (CLIN 0009 to 0011)

Total without VAT

B.6 SECOND OPTION YEAR PRICES

B.6.1 STANDARD SERVICES

Fixed prices for the base year (starting on June 1st, 2028 and continuing for a period of 12 months) are as follows:

PEST

CONTROL

NUMBER OF VISITS PER

YEAR

UNIT PRICE

(in Euros, excluding

VAT)

TOTAL

AMOUNT

(in Euros, excluding

VAT)

0001 Chancery (A & B buildings) Rodents 24

0002 Raphael Building Rodents 2

0003 CMR Residence Rodents 24

0004 Weber Residence Rodents 12

0005 Leopold 2 Residence Rodents 12

0006 Deschanel Residence Rodents 12

TOTAL PRICE (IN EUROS VAT INCLUDED) - OPTION YEAR TWO

- STANDARD SERVICES

B.6.2. TEMPORARY ADDITIONAL SERVICES.

of Hours per Year

Total Amount per

Year in €

Trip Costs or “Frais de Déplacement” (in French) are associated with temporary additional services are fixed unit prices as follows:

of Trips per Year

Total Amount per

Year in €

Amount

Material and Equipment (Spare Parts) not to exceed € 10,000 (ten thousand

Euros)- per year € 10,000.00

B.6.3 CONTRACT PRICE

amount in €

PEST CONTROL SERVICES

Standard Services – (CLIN 0001 to 0008)

Temporary Additional Services - (CLIN 0009 to 0011)

Total without VAT

B.7. MINIMUM AND MAXIMUM AMOUNTS

During the Base Year and options years of the contract, the United States Government (USG) shall place orders totaling a minimum 2,000.00 (two thousand) Euros. This reflects the contract minimum guarantee for this period of performance. The amount of all orders, for base and all option years shall not exceed 160,000.00 (one hundred and sixty thousand) Euros. This reflects the contract maximum for this period of performance.

B.8 GRAND TOTAL VAT INCLUDED

Base Year - Total price in EUR, VAT included EUR

Option Year One - Total price in EUR, VAT included EUR

Option Year Two - Total price in EUR, VAT included EUR

GRAND TOTAL OF BASE YEAR PLUS TWO OPTION YEARS, VAT INCLUDED EUR

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

The US Embassy – Paris – France requires pest control services in several US Government office buildings and residences. The services shall be performed as per the specifications and general conditions of this contract.

The contractor shall provide all labor, material, tools, equipment (including personal protective equipment), supervision and other related items required to complete the services as per the specifications.

The contractor shall comply and perform all work in accordance with the rules and regulations specified in paragraph C.2.

The working hours shall be from 9:00 to 12:00, and from 13:00 to 17:00, Monday to Friday. The

US Government properties are not accessible during American and French holidays. The US

Government properties are normally occupied during work, and the Contractor shall take all necessary measures to avoid disturbing the occupants.

The Contractor shall coordinate access to buildings spaces with the Contracting Officer’s

Representative (COR) at least 1 week before the scheduled operation. The COR shall inform the

Contractor of any restrictions or areas requiring special scheduling.

C.2 DEFINITIONS AND REGULATIONS

C.2.1 DEFINITIONS

The following terms as used in this contract are hereby defined as follows:

Aerosol: A system consisting of solid or liquid particles suspended in air.

Clean or Decontaminate: To remove thoroughly pesticide residue from surfaces.

To accomplish this, refer to the pesticide manufacturer's recommendations for cleaning and decontamination.

Contractor: The Pest Control Contractor

COR: Contracting Officer's Representative.

DAPU: Department-authorized professional-use pesticides that are listed on Table 2 of the

Department’s Integrated Pest Management Program document or others that have been authorized

(by A/FBO/OPS/SAF SHEM) for a specific application. These pesticides are also listed in Exhibit

C.

DOS: Department of State

Emulsifiable Concentrates: Emulsifiable concentrates permit chemicals which do not dissolve in water, to be suspended in water with water as the extending or diluting material. This is accomplished by dissolving the toxicant in its usual solvent and adding an emulsifying agent to make it possible for small droplets of the solvent, carrying the toxicant to remain dispersed, throughout the water. The emulsion contains water, solvent, pesticide, and emulsifier.

EPA: The U.S. Environmental Protection Agency.

Fumigation: The act of introducing a toxic chemical in an enclosed area in such a manner that it disperses quickly and acts on the target organism in the gaseous or vapor state.

Government Owned Properties (GOP): Office or residential buildings owned by the US

Government.

Integrated Pest Management (IPM) Program: IPM is a written, planned program for long-term pest control that employs habitat modification to reduce the prevalence of pests, self-help measures such as traps and consumer pesticides, and, as a last resort, professionally applied Department-authorized pesticides (DAPUs).

Label/ Labeling: All printed material included with a pesticide product that describes how the pesticide may be used and provides directions and precautions. This material may include multiple pages of information in the form of a separate booklet enclosed with the pesticide. All of this information comprises the labeling which users must legally follow.

Log: An official record of all activities that occurred during the term of the contract and identifying the various work locations, Contractor personnel, and other pertinent information.

Monitoring: The process of visually inspecting a specific application of pesticide(s) to determine the proper use and adherence to the labeled instructions as well as general safety precautions.

MSDS: Material safety data sheet that lists hazardous ingredients in a chemical product, such as a pesticide, and provides guidance on safety precautions.

OBO: Overseas Building Operations.

Pest Control Activities: All activities from initiation of work area preparation through successful treatment of the target pest identified within the Initial Inspection Report.

Pest Control Technicians: Throughout the contract's performance, all personnel providing on-site pest control services must meet the requirements of the host country for training, registration, or certification.

POSHO: Post Occupational Safety and Health Officer.

PPE: Personal Protective Equipment.

SHEM: Safety, Health, and Environmental Management are policies edited by the Department of

State Overseas Building Operations.

Short-term leased (STL) residences: Housing provided for Paris Post employees on behalf of the

US government.

Supervisor: An on-site Supervisor and an alternate shall have the Contractor's authority to act on matters pertaining to the performance of services required under this contract. This individual shall ensure safety and carry out coordination and continuity of the program routine.

The on-site Supervisor and alternate shall both have a working knowledge of this contract; the

PCP; and Service Schedule for each of the properties. Additionally, the on-site Supervisor and alternate must both be certified as required by the laws and regulations of the host country.

Work Area: The area where a pesticide is being applied. This includes any areas adjacent to which building occupants could be exposed to the pesticide(s) being applied.

C.2.2 Policies, Regulations, and Standards

The work shall be performed in accordance with the:

• DOS SHEM policies, in accordance with the Occupational Safety and Health

Administration requirements (See OSHA),

• French and European Occupational safety, health, and environmental policies, standards and regulations (see Légifrance - Code du Travail, INRS, …),

• French and European pest control directives, standards and regulations (See

Produits biocides - Ministère de la Transition écologique, de la Bio…).

The SHEM integrated pest management program is incorporated by reference and made part of the specifications.

The DOS and other U.S. Government policies, regulations, and standards listed elsewhere in this contract by reference are made a part of this contract.

Requirements include adherence to work practices and procedures stated in applicable codes and regulations. Requirements include use of PPEs, obtaining permits, licenses, inspections, releases and similar documentation, as well as payments, statements and similar requirements associated with codes and regulations.

To provide pest control services, the contractor shall hold all related certificates (authorization title, license or permit) issued by the competent local authority. These certificates allow him to purchase, sell, and use all pest control products necessary for the execution of the contract.

Any subcontractors hired by the contractor shall also comply with this requirement, allowing them to use all products necessary for the execution of the contract.

All subcontractors shall also comply with the DOS SHEM policies, and local labor rules and regulations that apply to the current contract.

https://www.osha.gov/laws-regs https://www.legifrance.gouv.fr/codes/texte_lc/LEGITEXT000006072050/ https://www.inrs.fr/ https://www.ecologie.gouv.fr/politiques-publiques/produits-biocides

The contractor and its subcontractors shall provide to the U.S. Embassy all the certificates allowing them to perform the contract.

See following certifications :

- CERTIBIOCIDE – Ministère de la Transition Écologique, de la Biodiversité …,

- Risques électriques – Habilitation électrique - Code du travail Article R4544-10,

- Équipements de protection individuelle – Code du Travail Articles R4311-8 à11, INRS,

- Travaux en hauteur – Les travaux en hauteur à l'aide de cordes - Code du travail Article

R4323-89

This list is non-exhaustive and depends on the risk associated with the task.

Contractor Responsibility: The Contractor shall assume full responsibility and liability for compliance with all applicable DOS policies, regulations, and standards in their most current form. The Contractor shall hold the U.S. Government and its representatives harmless for failure to comply with any applicable work, hauling, disposal, safety, health or other regulations on the part of the Contractor, their employees, or subcontractors.

C.3 SCOPE OF SERVICES

The Contractor shall adequately suppress indoor populations of rats, mice, cockroaches, ants, flies, stinging insects, moths, mosquitoes, or any other arthropod pests not specifically excluded from the contract. Populations of these pests that are located outside of the specified buildings, but within the property boundaries of the buildings shall be included.

The US Government shall expect the following actions from the Contractor.

C.3.1 INITIAL INSPECTION

After the award, the Contractor shall conduct a property-wide inspection with the COR, using both monitoring devices and visual inspection in the following locations:

Office Buildings:

a. US Embassy – A Building,

b. US Embassy – B Building,

c. RAPHAEL Building.

Residences:

a. CMR,

b. Weber,

c. Léopold II,

d. Émile Deschanel- DCR.

Residential compounds:

a. Boulogne Compound, https://certibiocide.din.developpement-durable.gouv.fr/ https://www.legifrance.gouv.fr/codes/article_lc/LEGIARTI000051500368 https://www.legifrance.gouv.fr/codes/section_lc/LEGITEXT000006072050/LEGISCTA000018489329/#LEGISCTA000019760847 https://www.inrs.fr/demarche/protection-individuelle/ce-qu-il-faut-retenir.html https://www.legifrance.gouv.fr/codes/article_lc/LEGIARTI000018531322 https://www.legifrance.gouv.fr/codes/article_lc/LEGIARTI000018531322

b. Neuilly Compound.

Areas and surfaces of the buildings and the residences are detailed in the Attachment B - Pest

Control Building summary.

The purpose of this initial inspection is for the Contractor to:

• Verify site conditions,

• Identify the insect or organism to be controlled,

• Identify problems areas,

• Identify any equipment, structural features, or management practices that are contributing to pest infestations, C.3.2 TYPE OF SERVICES

C.3.2.1 Standard services - Rodents

“Standard services” are operations scheduled all year against rodents at the Government Owned

Properties (GOP) and Long Term Leased (LTL) properties.

The frequency of these operations is bi-monthly, monthly, or biannual.

The contractor shall treat the pests at a pace specified below in accordance with the specifications in paragraph C.3.3, and perform the following:

• Control the bait boxes in all areas,

• Clean the spills of bait if required,

• Dispose the rodents (trapped or carcasses) in an appropriate manner, away from the US

Government property,

• Change the devices as appropriate.

C.3.2.1.a Office buildings

Chancery – A and B buildings - CLIN 0001

Twice a month, the contractor shall treat the areas affected by rodents in:

• Inside the buildings:

o A & B Buildings 2nd basement, o A & B Buildings 1st basement, o A Building ground floor, and B Building Consular Section, o A-Building mezzanine floor.

• Outside the buildings: the front yard, the backyard, and the consulate garden.

A-Building upper floors (1, 2, 3, 4) are not included in the standard services

B-Building upper floors (1, 2, 3, 4) are not included in the standard services.

Raphael Building - CLIN 0002

Twice a year, the contractor shall control and treat the areas against any rodent activity:

• From the 2nd basement, 1st basement, ground floor, to the 4 upper floors.

• The ancillary buildings.

• The front of the building, and the courtyard.

C.3.2.1.b Residences

CMR - CLIN 0003

Twice a month, the contractor shall treat the areas affected by rodents in:

• Inside:

o the whole basement which includes the main kitchen, storage rooms, technical rooms, and the gardener’s storage o the service kitchen and service rooms on the ground floor, o the garage, garbage room and security office at the gatehouse.

• Outside: the Residence’s Garden including the generator and the mailroom trailer area.

The ground floor, mezzanine floors and upper floors are not included in the standard services.

Weber - CLIN 0004

Once a month, the contractor shall treat the areas affected by rodents in:

• The basement, the ground floor kitchenette, and the outbuilding.

• The backyard and the front.

Léopold 2 - CLIN 0005

• The basement, the ground floor and 3 upper floors.

• The backyard and the front.

DCR Deschanel - CLIN 0006

• The basement, the ground floor, the closets and 2 upper floors

• The garden.

C.3.2.1.c Compounds

Boulogne-Billancourt - CLIN 0007

• Ground floor of buildings 1 and 3

• The surrounding walls of the compound, the barbecue area, and the trash areas.

• The boiler room in the building 2, and the manholes to the compound crawl spaces (5).

The individual apartments in buildings 1 and 3, and the Marines house are not included in the standard services.

Neuilly sur Seine - CLIN 0008

• The ground floors of buildings 1 and 2.

• The surrounding walls of the compound, and the trash areas.

• The boiler room in the building 2, and the manholes to the compound crawl spaces (3).

The individual apartments in buildings 1 and 2 are not included in the standard services.

C.3.2.2 Temporary Additional Services

“Temporary additional services” are on-demand operations that shall be requested to treat occasionally all type of pest indoor or outdoor at the GOP, LTL, and Short-term Leased (STL) residences located in Paris and vicinity. These operations will be requested for a limited time until the pest remediation. Frequency and duration may depend on the infestation and the pest to remediate.

The Temporary additional services shall be requested for:

• Unusual operations against an increase of rodent activity that require operations and supplies beyond standard services,

• Additional operations against rodents for areas not included in the standard services described in paragraph C.3.2.1,

• Bird nests: pigeons and crows, that could be found on all sites,

• Swarms: wasps, hornets, that could be found on all sites,

• Insect infestations that go beyond self-help pest control capabilities described in the IPM and that require the intervention of a professional operator,

• Any pest issue not mentioned in the contract, and that requires the intervention of a professional operator.

Note: Insect infestations that go beyond self-help pest control capabilities can be roaches, bedbugs, fleas, moths, mosquitos, … the list is non-exhaustive.

In case of any pest activity noticed by the contractor or the Embassy's employees, the COR shall be informed and submit a request for a temporary additional service to remediate it.

In addition to the areas described in paragraph C.3.2.1, other areas that may need additional temporary services are:

• Chancery – A building – upper floors 1-2-3-4,

• Chancery – B building – ground floor public area of the Consulate, and upper floors 1-2-

3-4,

• CMR – ground floor, mezzanine 1-2, and floors 1-2-3,

• Maunoury residence.

• Boulogne compound – Buildings 1 & 3 – Individual apartments, Building 2 – Marines

House,

• Neuilly compound – Buildings 1 & 2 – Individual apartments,

• GO apartments: Spontini, Mandel, Monceau,

• STL apartments- The services shall be requested for approximately 10 apartments on an as-needed basis. These apartments vary in size between 90m2 to 250m2

Temporary Additional Services shall be provided with labor hours, trip and lump sum for required equipment and materials.

Any required pest products (traps, devices, pesticides etc.) for these additional operations or requested by the US Embassy, shall be quoted separately. Those shall be part of this contract as a maximum yearly bulk amount shown in CLIN0011.

C.3.3 PEST CONTROL APPLICATION PROCEDURES

C.3.3.1 GENERAL

The Contractor shall not apply any pesticide product unless it is included in the Pest Control Plan and approved in writing by the COR. Generally, the Contractor shall not apply pesticides in any area unless the Contractor's inspections indicate the presence of pests in that specific area, inside or outside the premises - in any room, closet, hallway, stairwell, court, driveway, planting bed, and similar locations.

The list of the pesticides allowed by the Department of State and their use instructions are available in Table 2 in Attachment C.

The Contractor shall deliver all materials and supplies to the site in the original unopened containers bearing the name of the manufacturer and details for proper mixing, application, storage and disposal.

The Contractor shall apprise all workers, supervisory personnel, and any other contractors who will be at the work site of the seriousness of the hazard and of proper work procedures, to be followed.

The Contractor shall monitor the applications of pesticides to ensure proper mixing, use of the material and disposal of any excess material. The Contractor shall know/ be aware of warning signs related to application mishaps (typically odors) and take appropriate action in the event of any such mishap.

The Contractor shall coordinate all pesticide use and activities with the COR before actual application. If the COR is not the POSHO, the COR will receive the approval of the POSHO before instructing the Contractor to begin application. The Contractor shall provide to the COR copies of the Material Safety Data Sheets and pesticides labeling for the pesticides being used. The COR shall provide the Contractor with the following:

- Access to all identified areas for pest control,

- Water and electricity from outside of the work area. The Contractor shall be responsible for the tie-ins to these services.

- A designated space for the Contractor to park vehicles necessary to perform the work, if required.

- The name and phone number of at least one building authority who can be contacted 24 hours a day, if other than the COR.

No chemical fumigation is allowed by the US Government.

The Contractor may be required to intervene in areas that are difficult to access, e.g. high up areas.

C.3.3.2 RODENT CONTROL

Pesticide Products and Use: Mechanical or sticky traps are the preferred methods of rodent population reduction. In exceptional circumstances, when rodenticides are deemed essential for adequate rodent control inside and/or outside occupied buildings, the Contractor shall obtain the approval of the COR prior to making any interior rodenticide treatment. The use of rodenticides for mice and rats shall be limited to only two products- either CONTRAC BLOX or TALON

WEATHERBLOX XT as per MSDS in Attachment D. The Contractor shall provide a plan of bait boxes and traps locations as well as a schedule for boxes and traps rotation and inspections.

All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife, and domestic animals, or in EPA-approved tamper-resistant bait boxes.

The Contractor shall:

- Place all bait boxes out of the general view, in locations where they will not be disturbed by routine operations,

- Securely lock or fasten shut the lids of all bait boxes,

- Securely attach all bait boxes to the wall, floor, or any other surface, so that they cannot be moved from their location,

- Place bait in the baffle-protected feeding chamber of the box and never in the runway of the box,

- Label all bait boxes with the Contractor's business name and address and dated at the time of installation and each servicing.

As a rule, rodenticide application outside buildings shall target the direct treatment of rodent burrows wherever feasible. The Contractor shall be responsible for notifying the COR about the location of all rodent burrows on the premises that must be filled. The Contractor shall also be responsible for removing rodent carcasses away from the US Government buildings.

The Contractor shall not store any pesticide product or container on US Government property.

C.3.3.3 INSECT CONTROL

The contractor shall investigate to find the source of the pest infestation prior to any treatment by pesticides. Pesticide treatment shall be performed in the affected premises only.

Pesticide Products and Use: When a professional pesticide must be used for adequate control, the

Contractor shall apply an appropriate Department-authorized professional-use pesticide (as per detailed in Table 2 – Attachment C) and comply with all instructions and precautions noted on the specimen label as well as Department specifications, which are a subset of the labeling.

The Contractor shall apply pesticides according to the label and Department specifications. All pesticides used by the Contractor shall be registered and authorized by the US Government. The contractor’s transport, handling, and use of all pesticides shall be in strict accordance with the manufacturer's label instructions, all applicable US Federal laws and regulations, and any applicable international or host country laws and regulations.

The Contractor shall minimize the use of liquid pesticide applications wherever possible. For example, as a rule, the Contractor shall apply pesticide formulations only as spot and/or crack, and crevice treatments with application devices specifically designed or modified for this purpose.

"Crack and crevice treatment" is defined as an application in which the stream of pesticide is never visible. Small amounts of insecticides are applied into cracks and crevices in which insects hide or through which they may enter buildings. Such openings commonly occur at expansion joints, between different elements of construction, and between equipment and floors. These openings may lead to voids such as hollow walls, equipment legs and bases, conduits, motor housing, junction or switch boxes.

“Spot applications” are limited to areas in which insects are likely to occur, but which will not be in contact with food or utensils and will not ordinarily be in contact with workers. These areas may occur on floors, walls, and bases or undersides of equipment. For this purpose, a “spot” will not exceed 3 square feet.

The Contractor shall restrict application of pesticide liquid, aerosol, or dust to exposed surfaces, and pesticide space sprays (including fogs, mists, and ultra-low volume applications), to unique situations where no alternative measures are practical. The application of such products shall be subject to special authorization from the COR.

If the proposed pesticide is not already authorized in the Department’s Integrated Pest

Management Program document (Table 2 in Attachment C), the Contractor shall submit a written request for authorization to the COR before applying the pesticide. The COR shall render a decision regarding the treatment before its application. The Contractor shall recognize and take all precautions against the documented dangers of pesticide application. The Contractor shall perform the work in a manner effective for controlling pests, causes no contamination to other parts of the property and environs. The Contractor shall not endanger any of the property occupants or workers; and shall leave the areas safe for re-occupancy. Other than spot or crack and crevice treatments, the Contractor shall make no applications for professional-use pesticides while tenant occupants are present.

C.3.4 INSPECTION AND ACCEPTANCE

After the Contractor notifies the COR that the service has been provided, the COR shall visually inspect the work area/treated area. If the work is not satisfactory, the COR shall advise the

Contractor on writing. The COR shall repeat the inspection to ensure that the work has been completed. The COR shall periodically conduct an unannounced site visit to observe and ensure that the Contractor is implementing all requirements specified in the Pest Control Plan.

At the end of each operation, the contractor shall establish a report in which observations will be registered on the effectiveness of treatment, on points of entry of pests that have been identified, and any relevant information related to the pest control management.

C.3.5 CLEAN-UP OF AREA

Upon final acceptance by the COR, the Contractor shall remove temporary protective measures and facilities installed for work by the Contractor. The contractor shall remove any warning placards.

The Contractor shall remove all tools, equipment and supplies from the work area. The contractor shall not leave behind pesticides, empty pesticide containers or equipment used for pesticide application in the work area.

The work area shall be free of dirt and/or debris when the project is complete. The contractor shall patch and cover all holes drilled by the Contractor with standard construction materials.

The Contractor shall comply with the Department of State's cleaning and safety regulations.

The Contractor shall not:

- Burn waste materials,

- Bury debris or excess materials,

- Allow volatile, harmful or dangerous materials to enter the drainage system.

C.3.6 OTHER REQUIREMENTS

Manner and time to conduct service- The Contractor shall perform routine pest control services that do not adversely affect tenant health or productivity during the regular hours of operation in buildings. When it is necessary to perform work outside of the regularly scheduled hours set forth in the Pest Control Plan, the Contractor shall notify the COR at least three days in advance.

Safety precautions- The Contractor shall observe all safety precautions throughout the performance of this contract and be prepared to clean up any pesticide spills. The Contractor shall provide for proper protection of applicators in accordance with label instructions and local country safety and health requirements. Certain areas within some buildings may require special instructions for people entering the building. The COR shall explain any restrictions associated with these special areas. The Contractor shall adhere to these restrictions and incorporate them into the Pest Control Plan for the specific building or site. The following areas are restricted:

RESERVED.

The Contractor shall take appropriate continuous measures as necessary to protect all building occupants from the hazard of exposure to pesticides. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the US Government harmless for any action on its part or that of its employees or subcontractors that results in illness or death.

Contractor Use of Premises- The Contractor shall confine operations to the areas described in this contract for standard services and Temporary additional services. The contractor shall not disturb portions of the site beyond areas in which work is indicated. The Contractor shall conform to the Post's security rules and regulations affecting the work while engaged in pesticide application or regarding personal behavior.

The Contractor shall keep existing driveways and entrances serving the premises clear and available to Post personnel and the public at all times.

The Contractor shall not unreasonably encumber the site with materials or equipment.

The Contractor shall take all necessary precautions to protect the building or site and its occupants during the application of pesticides. The COR shall provide the occupants of the properties to be treated with a notice of pesticide precautions focusing on whether premises should be vacated and the applicable re-entry requirements.

Owner Occupancy- The Government shall occupy the portions of the buildings not affected by the pest control operations during the period of application. The Contractor shall cooperate fully with the COR to minimize conflicts and to facilitate occupant's usage. The Contractor shall perform the work to interfere with Post operations as little as possible.

Reporting Accidents- The Contractor shall prepare and submit to the COR and the POSHO reports of significant accidents on site. The Contractor shall record, and document data and actions taken in accordance with industry standards. For this purpose, a significant accident is defined to include events where personal injury is sustained, property loss is sustained, or where the event posed a significant threat of loss of property or personal injury.

Unusual Conditions- When an unusual condition of the property or site is discovered during work

(e.g., pesticide leaks on the interior of foundations, or any pesticide application which may contaminate a building or overexpose an occupant), the Contractor shall stop work immediately and advise the COR. The Contractor shall follow with a special report, if deemed necessary by the COR.

Emergencies- The Contractor shall discuss emergency service issues with the COR or other Post personnel to reach a common understanding as to fire, ambulance, or other agencies that service the abatement work site in case of an emergency. The Contractor shall post in the work area the telephone numbers and locations of emergency services including, but not limited to, fire, ambulance, doctor, and hospital. Any Contractor personnel at the work site shall notify emergency service agencies if necessary.

SECTION D - PACKAGING AND MARKING

- Reserved -

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

E.2 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective

PWS

Paragraph Performance Threshold

Services

Performs all Pest Control services set forth in the Performance Work Statement (PWS)

Section C

All required services are performed and no more than one

(1) customer complaint is received per month

E.2.1 Surveillance

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.2.2 Standard

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the

Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996)), if any of the services exceed the standard.

E.2.3 Procedures

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the

Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting

Officer for appropriate action under the Inspection clause.

SECTION F

DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

available. In addition, the full text of a clause may be accessed electronically at:

http://www.acquisition.gov/

This address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

52.242-14 SUSPENSION OF WORK (APR 1984)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.2 PERIOD OF PERFORMANCE

The contract shall be effective from the effective date of the contract and continue for twelve months, with two (2) one-year options to renew. Individual delivery orders for unscheduled work will identify completion times for specific unscheduled/urgent tasks.

F.3 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, it shall be binding upon the Contractor.

The completion date is fixed and may be extended only by a written modification to the delivery order signed by the…