RFP_18-820-26_Addendum_Two.pdf
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- Solicitation number
- RFP 18-820-26 Division of Water Tongass Narrows Sampling
- Issued by
- Ketchikan Gateway Borough, Alaska
About this file
This is Addendum Two to RFP 18-820-26 issued by the State of Alaska, Department of Environmental Conservation, Division of Administrative Services, addressing clarifications for water-quality sampling and data management services in the Tongass Narrows. The addendum provides responses to five substantive questions and two attachments (Field Report Template and Water Quality Data Review Checklist) that are incorporated into the solicitation. Key clarifications include confirmation that six Microbial Source Tracking (MST) samples will be collected in 2027 during planned sample events at established sites, with timing to be determined based on 2026 results. The EPA will cover MST courier costs in 2026, while the contractor covers shipping costs. For 2026, MST duplicates will be collected monthly at randomly selected sites with transfer/field blanks submitted for each sample event; however, 2027 MST efforts will not require duplicates or blanks. The addendum provides estimated labor hours for contractor deliverables: approximately 40 hours for developing a Quality Assurance Project Plan (QAPP) for bacteria and metals sampling only, 8 hours for the field report, 32 hours for reviewing raw data and data entry, and 8 hours for completing the Water Quality Data Review Checklist.
Data validation responsibilities are limited to processes described in the RFP, with the project manager reviewing data entry and checklists while the contractor incorporates feedback and provides error-free final submissions. All proposal documents require individual acknowledgment of addenda receipt, which is mandatory; proposals received without such acknowledgment may be classified as non-responsive. The addendum was issued March 5, 2026, by Heather Zepp, Procurement Specialist 3, and all other terms and conditions of the original RFP remain unchanged. Offerors are directed to obtain the attached documents from the Addendum Two Attachments section and the Online Public Notice posting for the solicitation.
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Text version
Department of Environmental
Conservation Division of Administrative Services decdasprocurement@alaska.gov
RFP # 18-820-26 – Addendum Two
To: Interested Parties of RFP 18-820-26 Date: Thursday, March 5, 2026
From: Heather Zepp – Procurement Specialist 3 Subject: RFP# 18-820-26
Department of Environmental Conservation Addendum Two
Division of Administrative Services
The following questions were received regarding RFP 18-820-26 for Tongass Narrows Sampling for the State of
Alaska, Department of Environmental Conservation, Division of Water. The State’s responses are provided below.
Questions and Answers
Question 1 (Section 3.01.02 p 8)
Will EPA cover costs for shipping and courier for the 2026 MST analysis?
Response:
EPA will cover the courier cost, but the contractor will cover the shipping cost.
Question 2 (Section 3.01.02 pp 8, 10, & 11)
Text on p8 says there will be 6 MST samples collected in 2027, but the sample table (p 11 & 12) doesn’t include MST samples. Can the state confirm that MST samples will be collected in 2027, and if there is a preferred schedule for collection of these samples?
Response:
Yes, a total of 6 samples will be collected in 2027. Results from 2026 will inform when and where, so this is currently unknown. MST samples will be collected during planned sample events, at established sample sites.
Question 3 (Section 3.01.02 p8)
Will duplicates be required for MST analysis?
Response:
Apologies, this information wasn't in the RFP. We were developing the QAPP for MST sampling with the EPA when the
RFP went out. In 2026, an MST duplicate at a randomly selected site will be collected once a month (about every other sample event), and a transfer/field blank for MST will be sent in for each sample event. In 2027, as this is a more limited
MST effort, there will not be any MST duplicates or transfer/field blanks.
Question 4 Deliverables (Sections 3.01.01 and 3.01.03)
There is some uncertainty as to the level of effort expected for production of the QAPP (the template is provided by the
DEC – complexity of QAPP template unknown), the field report (the template is provided by the DEC – complexity of report template unknown), the review of the raw data (done in coordination with the DEC PM and QA officer- unknown what portion of the review will be assigned to contractor) and the WQ Data Review Checklist (RFP states specified sections will be completed – unknown what these sections are). Would the State provide an estimated level of effort for cost estimating purposes?
Response:
The contractor will need to develop a QAPP for the bacteria and metals sampling only. A QAPP for the MST sampling has already been drafted. We estimate about 40 hours to develop the QAPP. The field report template is attached. We estimate 8 hours. The review of raw data and data entry is estimated to be 32 hours, and the WQ Data Review Checklist is estimated to take 8 hours.
Question 5 Deliverables (Section 3.01.03)
Will data validation beyond the WQ Data Review Checklist be completed by the contractor?
Response:
No, data validation includes only those processes described in the RFP. The project manager will review data entry and the WQ Data Review Checklist, provide feedback, and the contractor will incorporate feedback and provide an error-free final.
SEC. 7.01 Attachments
Addendum Two Attachments
The following documents are attached to this addendum and incorporated by reference into the solicitation:
Attachment 10 — Field Report Template
Attachment 11 — Water Quality Data Review Checklist
The documents listed above are attached to this addendum. Offerors shall obtain these documents from the Addendum
Two Attachments section below and from the Online Public Notice (OPN) posting for this solicitation.
All other terms and conditions for this Request for Proposals (RFP) remain unchanged.
Issued by: Heather Zepp
Title: Procurement Specialist 3
Email: decdasprocurement@alaska.gov
The proposal documents require individual acknowledgment of all addenda to the drawings and/or specifications. This is a mandatory requirement, and any proposal received without acknowledgment of receipt of addenda may be classified as non-responsive.
End of Addendum
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