RFP_18-820-26_Addendum_Four.pdf
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- Solicitation number
- RFP 18-820-26 Division of Water Tongass Narrows Sampling
- Issued by
- Ketchikan Gateway Borough, Alaska
About this file
This is Addendum Four to RFP 18-820-26, issued by the State of Alaska Department of Environmental Conservation, Division of Administrative Services, on March 16, 2026. The addendum provides clarifications regarding the Tongass Narrows Sampling project through responses to three questions submitted by prospective bidders. The addendum confirms that Form F (Subcontractor Completion) must be completed and submitted by the prime offeror as part of the proposal package, with subcontractors not required to submit separate documents directly to the State. Additionally, the State corrected sample event counts for Year 2, confirming that Summer 2027 includes five sample events (Events 21-25) occurring approximately two weeks apart between June 15 and August 15, 2027, while Fall 2027 includes seven sample events (Events 26-32) with six events falling within 30 non-consecutive days and four events occurring approximately two weeks apart between September 15 and October 2027. The State also corrected a typographical error in the sampling table, clarifying that Event 22 dates should read June 27, 2027 to July 3, 2027, rather than the previously listed 6/27/2026 to 7/3/2027.
All other terms and conditions of RFP 18-820-26 remain unchanged. The addendum notes that proposal documents require individual acknowledgment of all addenda, which is a mandatory requirement; proposals received without acknowledgment of receipt of addenda may be classified as non-responsive. This addendum was issued by Heather Zepp, Procurement Specialist 3, and inquiries should be directed to decdasprocurement@alaska.gov. The original proposal deadline remains 1:00 p.m. Alaska Daylight Time on Wednesday, March 18, 2026.
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Department of Environmental Conservation
Division of Administrative Services decdasprocurement@alaska.gov
RFP # 18-820-26 – Addendum Four
To: Interested ParƟes of RFP 18-820-26 Date: Monday, March 16, 2026
From: Heather Zepp – Procurement Specialist 3 Subject: RFP# 18-820-26 Department of Environmental ConservaƟon Addendum Four Division of AdministraƟve Services
The following quesƟons were received regarding RFP 18-820-26 for Tongass Narrows Sampling for the State of Alaska, Department of Environmental ConservaƟon, Division of Water. The State’s responses are provided below.
Ques ons and Answers
Ques on 1 (Sec. 4.08 | Form F Subcontractor CompleƟon) SecƟon 4.08 states that offerors using subcontractors must complete the SubmiƩal Form F on their own documents in PDF format with company leƩerhead. Please clarify whether Form F is to be completed by the prime offeror on behalf of each subcontractor, or whether each subcontractor is expected to complete and submit their own Form F on their own leƩerhead.
State’s Response:
Form F shall be completed and submiƩed by the prime offeror as part of the proposal package. Subcontractors are not required to submit separate Form F documents directly to the State.
Ques on 2 (Sec. 3.01.02 | Year 2 Sample Event Counts in Work Schedule Table) The Work Schedule table on page 14 describes Summer 2027 as “8 sample events total, with 6 of those 8 falling within 30 days” and Fall 2027 as “4 sample events, approximately two weeks apart.” These figures match the Summer 2026 and Fall 2026 event counts exactly and appear inconsistent with the Sampling Frequency narraƟve on page 9 and the detailed sampling table on pages 10–11, which show 5 events for Summer 2027 (Events 21–25) and 7 events for Fall 2027 (Events 26–32). Please confirm the correct contractor-performed event counts for Summer 2027 and Fall 2027.
State’s Response:
The correct sample event counts are those listed in the Sampling Frequency narraƟve and detailed sampling table.
Summer 2027 includes five (5) sample events (Events 21–25). Fall 2027 includes seven (7) sample events (Events 26–32).
The Work Schedule table is incorrect for the summer of 2027 and should read: June 15 – August 15, 2027: five (5) sample events will occur approximately two weeks apart. September 15 – October 2027: seven (7) sample events total, with six
(6) events falling within 30 non-consecuƟve days and four (4) events occurring approximately two weeks apart.
Ques on 3 (Sampling Table | Event 22 Date Typo) The sampling table lists Event 22 with a start date of “6/27/2026” and an end date of “7/3/2027.” As Event 22 falls within the Summer 2027 season, the start year appears to be a typographical error. Please confirm whether the intended date range is 6/27/2027 to 7/3/2027.
State’s Response:
Yes. Event 22 should read June 27, 2027 to July 3, 2027.
All other terms and condi ons for this Request for Proposals (RFP) remain unchanged
Issued by: Heather Zepp Title: Procurement Specialist 3 Email: decdasprocurement@alaska.gov
The proposal documents require individual acknowledgment of all addenda to the drawings and/or specificaƟons. This is a mandatory requirement, and any proposal received without acknowledgment of receipt of addenda may be classified as non-responsive.
End of Addendum
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