RFP_15F06725R0000294.pdf

RFP#15F06725R0000294 09 JUNE 2025

U.S. Department of Justice Federal Bureau of Investigation Finance and Facilities Division

Quantico Outdoor Firing Range Lead Extraction Finance and Facilities Division (FFD)

Request for Proposal (RFP)

15F06725R0000294

June 9, 2025

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

SECTION B

General Information

Document Type: Combined Solicitation/Synopsis

RFP Number: 15F06725R0000294

Date 9 JUNE 2025

Product or Service Code: 99 – Miscellaneous

Set Aside: N/A NAICS Code: 562910 – Remediation Services

Contracting Office Address

U.S. Department of Justice Federal Bureau of Investigation Facilities Acquisition Unit 1000 Custer Hollow Road Clarksburg, WV 26301

B. 1 Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12, “Acquisition of Commercial Items,” as supplemented with additional information included in FAR Part 13, Simplified Acquisitions and this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective 17 Jan 2025. The complete text of any of the clauses and provisions may be accessed in full text at www.acquisition.gov.

This RFP is a full and open solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 562910 – Remediation Services.

The FBI does not intend to reimburse recipients of this RFP for any costs incurred in preparing a proposal. Prior to the preparation of your proposal, please read all instructions contained herein. A Contractor's proposal shall be clearly stated, complete and provide a straightforward, concise delineation if its capabilities and services to satisfy this RFP.

This is a contract to provide Lead Extraction Services for the Outdoor Firing Ranges at the Federal Bureau of Investigation (FBI) Academy, Quantico Virginia.

The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Each range location will have its own CLIN number associated with it. For example, CLIN x001 is for the Range # 1, CLIN x002 is for the Range # 2. This work shall be in accordance with Statement of Work (SOW) – Attachment 1. For each option period, the CLIN or Range # may vary.

B.2 SCHEDULE OF PRICES/COSTS

All interested companies shall provide proposals to provide lead extraction services for the outdoor ranges located at the FBI Quantico Complex. The lead extraction shall rotate yearly between Ranges #1 and #3 with pricing options for additional extractions to take place on any or all the ranges listed in the SOW, Attachment 1. Propose each CLIN/range separately, noting that that only CLIN x001 (rotating yearly between Ranges #1 and #3) shall be exercised with CLIN x002 and x003 as options that may or may not be awarded. USE THIS SECTION for

PRICING.

BASE PERIOD

CLIN SERVICES Duration Qty Fixed Price

Firing Range#1 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL CLINs

OPTIONAL Firing Range#2 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#3 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#4 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#5 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#6A-6B Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#7 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#8 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

ODC for Supplies AS NEEDED.

Supply items may include repair parts for stormwater management, rubber for berm management, and adding calcium carbonate, etc. COST

As needed TDB TBD

OPTION PERIOD 1

Firing Range#3 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL CLINs

OPTIONAL Firing Range#1 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

OPTIONAL Firing Range#2 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#4 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#5 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#6A-6B Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#7 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#8 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

ODC for Supplies AS NEEDED.

Supply items may include repair parts for stormwater management, rubber for berm management, and adding calcium

OPTION PERIOD 2

Firing Range#1 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

OPTIONAL Firing Range#2 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#3 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#4 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#5 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#6A-6B Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#7 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#8 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

ODC for Supplies AS NEEDED.

Supply items may include repair parts for stormwater management, rubber for berm management, and adding calcium

OPTION PERIOD 3

Firing Range#3 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL CLINs

OPTIONAL Firing Range#1 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

OPTIONAL Firing Range#2 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#4 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#5 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range# 6A-6B Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#7 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#8 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

ODC for Supplies AS NEEDED.

Supply items may include repair parts for stormwater management, rubber for berm management, and adding calcium

OPTION PERIOD 4

Firing Range#1 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

OPTIONAL Firing Range#2 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#3 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#4 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#5 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#6A-6B Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#7 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

OPTIONAL Firing Range#8 Lead Extraction Services Contract type: FIRM FIXED PRICE up to 2-weeks

1 x per year

ODC for Supplies AS NEEDED.

Supply items may include repair parts for stormwater management, rubber for berm management, and adding calcium carbonate, etc. COST

TOTAL CONTRACT PRICE

B.3 STATEMENT OF WORK (SOW) – ATTACHMENT 1

Services

This RFP is being issued to establish a single award contract with a Firm-Fixed Price (FFP) to provide Outdoor Firing Range Lead Extraction Services. The services shall be performed in accordance with SOW provided in Attachment 1. Any award resulting from this RFP will be issued on a Standard Form (SF) 1449. Delivery shall be provided in accordance with the awarded contract.

B.3.1 Period of Performance

The period of performance for this effort will be a base period of 12 months with 4, one-year option periods as follows (tentative):

Base Period

9/1/2025-8/31/2026

Option Year 1 9/1/2026-8/31/2027

Option Year 2 9/1/2027-8/31/2028

Option Year 3 9/1/2028-8/31/2029 Option Year 4 9/1/2029-8/31/2030

B.3.2 Place of Performance

Address: FBI Academy 1 Range Road Quantico, VA 22134

Location U.S. Marine Corps Base Quantico, VA 22134

Country: UNITED STATES

B.3.2 Hours of Operation

The FBI Quantico Complex is open Monday through Friday, with core hours between 0700hrs to 1700hrs. Work that must take place outside of these core hours, for example on weekends or if the facility is closed due to weather or other circumstances, must be coordinated with the COR and range personnel to ensure access to the facility.

SECTION C – STATEMENT OF WORK – Attachment 1

C.1 See Attachment 1 – Statement of Work This is a contract to provide lead extraction services for the outdoor firing ranges located at the FBI Quantico Complex. The lead extraction shall rotate yearly between Ranges #1 and #3 with pricing options for additional extractions to possibly take place on any or all the ranges listed below. See Attachment 1 for the complete Statement of Work (SOW).

SECTION D – PACKAGING and MARKING

D.1 PACKAGING and MARKING

Reference should be made on any Packaging and Markings to include the FBI Purchase Order# TBD, title, and date.

SECTION E – INSPECTION and ACCEPTANCE

E.1 FAR 52.246-4 applies.

SECTION F – DELIVERIES and PERFORMANCE

F.1 SUBMISSION OF DOCUMENTS AND NOTES

The Contractor shall forward a copy of any documentation generated as a result of this contract to the FBI COR identified herein. This information shall include but is not limited to status reports and special reports, when generated.

A complete list of Contract Deliverable is included in Section 2.2 of the SOW, Attachment 1.

SECTION G – CONTRACT ADMINISTRATIVE DATA

G. 1 FBI-0033, Legal Holidays, Government Dismissals and Closures, and Furlough

(a) Definitions Compensated personal absence means any absence from work for reasons such as illness, vacation, holidays, jury duty, military training, or personal activities for which an employer pays compensation directly to an employee in accordance with a plan or custom of the employer.

Fringe benefits are allowances and services provided by the contractor to its employees as compensation in addition to regular wages and salaries.

Fringe benefits include, but are not limited to, the cost of vacations, sick leave, holidays, military leave, employee insurance, and supplemental unemployment benefit plans. Except as provided otherwise in FAR subpart 31.2, the costs of fringe benefits are allowable to the extent that they are reasonable and are required by law, employer-employee agreement, or an established policy of the contractor.

Furlough is the placing of a contract on a temporary hold because of lack of work or funds. In the event that funds are not available through an appropriations law or continuing resolution, a “shutdown” furlough occurs. A shutdown furlough is necessary when an agency no longer has the necessary funds to operate and must shut down those activities which are not excepted pursuant to the Anti-deficiency Act (31 U.S.C. 1341-1342).

Holiday means any calendar day designated as a holiday by Federal Statute, Executive Order, or Presidential Proclamation. Hours Worked ordinarily include all the time during which an employee is required to be on the employer’s premises, on duty, or at a prescribed workplace.

(b) Holidays: The United States Government observes the following days as holidays:

· New Year's Day (January 1).

· Birthday of Martin Luther King, Jr. (Third Monday in January).

· Washington's Birthday (Third Monday in February).

· Memorial Day (Last Monday in May).

· Juneteenth National Independence Day (June 19).

· Independence Day (July 4).

· Labor Day (First Monday in September).

· Columbus Day (Second Monday in October).

· Veterans Day (November 11).

· Thanksgiving Day (Fourth Thursday in November).

· Christmas Day (December 25).

In addition to the days designated as holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by an Executive Order

· Any other day designated by the President's Proclamation

When New Year's Day, Juneteenth National Independence Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; when it falls on Saturday, the preceding Friday is observed.

Observance of holidays by Government personnel shall not be cause for additional period of performance of the contract.

Observance of holidays by Government personnel shall not be cause for additional compensation and are not considered hours worked by the contractor. If the contractor's employee(s) work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost to this contract. Contractors are not authorized to “make up” hours worked to compensate for observance of holidays. Compensated personal absences from work for reasons such as illness, vacation, holidays, jury duty, military training, or personal activities are absences for which an employer pays compensation directly to an employee in accordance with an employer plan or customary practices of the employer. These benefits are generally a matter of agreement between an employer and an employee (or the employee's representative).

If the contractor is required to work for mission critical requirements, the contractor will be notified by the Contracting Officer to perform work on the holiday and the work will be recognized as hours work and will be an allowable charge to the contract.

(c) Government Dismissals and Closures:

The FBI may issue a dismissal for closure of the government offices during emergencies, severe weather conditions, natural disasters, and other incidents or hazards that cause disruptions to Federal Government operations.

When the FBI issues a dismissal to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed.

(d) Firm Fixed Price Contract Deductions:

For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided. If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) Furloughs:

In the event the Government goes into furlough status, the Contracting Officer will provide notification to the Contractor to either 1) continue work or 2) that the Contractor is in a furlough status and should cease work until authorized to continue. The notification from the Contracting Officer will not be provided to the contractor until the next business day following the government furlough status, no prior notifications will occur. If the contractor is authorized to continue work, the contractor is only authorized to continue work until such point that the period of performance of the contract has expired or all funding has been expended. The contractor is not authorized to perform services when funding is not available.

Contractors are not authorized to work during a furlough unless specifically directed to work by the Contracting Officer.

(f) Administrative Leave – Excusable Delays:

If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractor's accounting policy.

(End of Clause)

SECTION G G.2 TRAVEL

When required and authorized by the Contracting Officer, travel must be conducted in accordance with Federal Travel Regulations. Describe any travel requirements that are anticipated to be encountered in the performance of the service(s).

The FBI does not anticipate travel under this contract.

G.3 CONTRACT ADMINISTRATION DATA (Continuation from Standard Form 1449, block 18A.)

G.3.1 Contract Administration: All contract administration matters will be handled by the following individual: TBD

G.3.2 The Contracting Officer (CO) will appoint a Contracting Officer’s Representative (COR) to help provide administration and management support of the work to be performed under the Contract. The Contractor shall coordinate the deliverables with the COR. Contact information for the COR will be provided after award.

The COR is not authorized to change any of the terms and conditions of the contract. The Contractor is advised that only the CO can change or modify the contract terms or take any other action which obligates the Government. Then, such action must be set forth in a formal modification to the Contract. The authority of the COR is strictly limited to him/her, without re-delegation, to the specific duties set forth in his/her letter of appointment.

Contractors who rely on direction from other than the CO or COR acting outside the strict limits of his/her responsibilities as set forth in his/her letter of appointment do so at their own risk and expense.

Such actions do not bind the Government contractually. Any contractual questions shall be directed to the CO.

G.3.3 INVOICES: Invoices shall be submitted to the Contracting Officer's Representative (COR) designated in this contract to receive invoices. A proper invoice shall include the information required by Section I, Clause 52.232-27, Prompt Payment for Construction Contracts. (JAN 2017), which includes the following:

a. Name and address of the Contractor.

b. Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

c. Contract number and contract line item number for supplies delivered or services performed.

d. Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

e. Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

f. Name and address of Contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

g. Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

h. Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

i. Electronic funds transfer (EFT) banking information. It shall be the Contractor's responsibility to include this information on each and every invoice when invoicing for full or partial services performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within 7 (seven) days after receipt of the invoice at the designated billing office pursuant to the above referenced clause. (Re-submission of a PROPER invoice(s) will be required.)

G.3.4 INVOICE SUBMISSION PROCESS:

All commercial invoices shall be submitted via the following process:

Invoice(s) is/are to be submitted via electronic invoicing using the U.S. Treasury’s Invoice Processing Platform (IPP). To submit an invoice using IPP, you must log into your company’s IPP Collector account. See below for additional information about accessing IPP.

Your company may have already been registered for IPP either by the FBI or another participating agency. If you already have access to IPP, you do not need to get another IPP account. If you need assistance obtaining access to your company’s IPP account and do not know who manages your company’s account, please contact: U.S. Treasury IPP Help Desk (866) 973-3131or via email IPPCustomerSupport@fiscal.treasury.gov. Please have your company’s Tax Identification Number (TIN) available when calling.

If you need assistance using IPP after obtaining access, training resources are available to offerors at: http://ipp.gov.

Additionally, the IPP Help Desk is a great resource if you have specific questions about using the IPP system to submit an invoice. They can be reached by calling: (866) 973-3131or via email IPPCustomerSupport@fiscal.treasury.gov

The Contractor shall include this information on every invoice when invoicing for full or partial supplies/services delivered/performed.

If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s). Resubmission of a PROPER invoice(s) will be required.

Payment will be made by the FBI’s Financial Disbursement Unit in accordance with the Prompt Payment Act, FAR clause 52.232-25 (OCT 2003) upon the COR’s (or designee) certification of receipt of services and the CO final authorization for payment. Payment will be made by the FBI’s Financial Disbursement Unit upon the COR’s (or designee) certification of receipt of services and the CO final authorization for payment.

NOTE: Contractors must be registered in the System for Award Management (SAMS) prior to invoice submission. Information included in the SAMS registration will include the contractors banking information necessary to facilitate an Electronic Funds Transfer (EFT) Payment. The website address is https://www.sam.gov

G.3.5 DEDUCTIONS BASED ON PERFORMANCE: It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms and conditions of this contract. To this end, the Government is contracting for the complete performance of each task identified in the specifications and therefore, payment deductions may be made if work is performed improperly or not performed at all. The deduction amount will be based on the estimated cost of the work improperly performed (assuming performance could not be corrected) or not performed at all as agreed to by the Government and Contractor.

G.3.6 CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Jul. 2013)

G.4 KEY PERSONNEL

The Government does not intend to dictate the composition of the ideal team to perform this contract.

The Government desires that if Key Personnel are designated and assigned for the duration of the contract, contractor shall follow section G.3 Key Personnel.

Key Personnel may be replaced or removed subject to Key Personnel Replacement/Substitution. Key Personnel are those personnel considered essential to successful contractor performance. They include the PM and other personnel providing supervision or critical technical oversight. The contractor shall not replace any personnel designated as Key Personnel without the written concurrence of the CO. The Contractor shall notify no later than 10 calendar days in advance of any proposed substitution and shall include justification (including resume(s) and labor category of proposed substitution(s). The Government will approve initial contactor Key Personnel at time of award. Replacement Key Personnel will be approved via modification to the contract.

Prior to utilizing other than personnel specified in proposals in response to this Contract, the contractor shall notify the Government CO and the COR. Substitute personnel qualifications shall be equal to, or greater than, those of the person(s) being substituted. If the Government CO and the COR determine that the proposed substitute personnel are unacceptable, or that the reduction of effort would be so substantial as to impair the successful performance of the work under the TO, the contractor may be subject to default action.

The Contractor shall promptly submit to the FBI CO and COR, in writing, the name and qualifications of proposed replacement subject to Key Personnel.

G.4.1 REPLACEMENT: The Contractor shall provide selected replacement(s) within 10 calendar days unless otherwise extended by the CO. Following the identification of an acceptable replacement, the Contractor shall assure that a minimum of 5 eight-hour days are devoted to the supplying of project background information to the approved key personnel or subcontractor key personnel prior to the release of the key personnel or subcontractor key personnel from the project.

G.4.2 REMOVAL REQUEST: The government reserves the right to request the removal of key personnel, subcontractor key personnel or subcontractor(s) at any time during the life of the contract.

The Contractor shall provide selected replacement(s) within 10 calendar days unless otherwise extended by the CO.

G.5 CONTRACT SECURITY

The following paragraphs are incorporated into FAR Clause 52.204-2 as an addendum to this contract:

(a) All Contractor personnel shall be given escorted access by Government personnel for the duration of this service. Any additional Security Requirements as outlined below are subject to applicability based on the determination of the CO/COR

Within five (5) days after award of the contract, the Contractor shall furnish to the COR the name, social security number, date of birth, place of birth, and present address of key management or supervisory personnel who will require access to the FBI Facility. If any of these personnel have or have had security clearances, it should be noted along with the level of clearance and the granting authority.

(b) Reserved.

(c) Facility Access Approval (All Other Personnel):

1) All subcontractors, all job supervisors; and all site workers of the general contractor and its subcontractors will be required at a minimum to have "Facility Access" approval or a Limited Access Request (LAR). A LAR is designed to ensure personnel without clearances that require access to FBI space are properly vetted through the FBI Security Division. Persons provided a LAR will be escorted at all times. Persons provided a LAR have no privileges and MUST be escorted while in FBI space. Persons provided a LAR are not authorized to view or be exposed to Classified or Sensitive but Unclassified Information, nor have system access, nor be left unescorted at any time. The LAR is a requirement for anyone who does not have a clearance. Persons with active clearances are not eligible for the LAR. Personnel with an active clearance must have their clearance passed to the Security Division via official processes for any type of FBI space access.

2) At a minimum, at the time of contract performance, all proposed personnel must have a completed LAR. These individuals must accurately complete the following forms and furnish them to the Office of Security Operations (OSO), via the FBI POC provided, at least 45 workdays (or earlier if possible) prior to the arrival of the contract individual to FBI space. Failure to allow the allotted time to conduct the background check may result in denied access resulting in performance delays. This requirement cannot be waived.

FD-816 Background Data Information Form

FD-258 Fingerprint Card, two copies - See Fingerprinting for more information.

FD-484 Privacy Act Notice for Individuals Subject to a Limited Background Investigation

Authority To Release Information Form.

FD-857 Sensitive Information Non-Disclosure Agreement

The FBI point of contact will complete the FD-316 as a cover to submit to the Security Division for processing.

3) Individual Reporting Requirements to Maintain Clearances and Facility Access (LAR):

a) All personnel shall immediately report the following information to the COR: Foreign travel (30 days prior to departure); unplanned foreign travel (as soon as possible);

contact with law enforcement (traffic violation under $100 shall not be reported);

financial problems before they situation becomes unmanageable; contact with foreign nationals.

b) Key Personnel shall also immediately report the following to the COR: change in marital status; change in name; change in status of room/house mates (roommates shall be reported 30 days prior to move in, if stay will be longer than 30 days, and not an immediate family member); employment outside of the Contracting agency (outside employment shall be authorized by the Bureau 30 days prior to starting);

suspicious contact from any individual(s) trying to obtain FBI information; any change in personnel relationship which may cause a safety concern to the individual or coworkers; court cases involving: divorce, bankruptcy, moving traffic violations (over $100), criminal arrests, civil proceedings, tax matters, and failure to honor legitimate debts.

4) Contract Security Representative: The Contractor shall designate one of his staff as a

Contract Security Representative (CSR). The name of the CSR shall be submitted to the COR within 5 calendar days of award of contract and the Contractor will ensure that the so named individual shall not be removed from this position without written approval from the COR. The CSR shall be the individual who will deal with the FBI on all security matters. For the purposes of this Project, all security matters will be handled through the COR. All security clearances and access approvals for the Contractor, the subcontractors, and all employees of these firms, shall be handled through the COR. Additionally, the CSR's responsibilities will include:

a. Provide to the COR all required information to obtain Security Clearances and facility access approval for all Contractor employees requiring access to the facility.

b. Return all Government-issued property to the COR.

c. The General Contractor and subcontractors should plan that the above described forms and information shall be completed and delivered to the COR by the CSR at least thirty (30) working days prior to the arrival of any individual at the FBI facility where the Work is to be performed.

d. Background Investigation: A background investigation, the scope of which will be at the discretion of the FBI, will be conducted on all Contractor personnel. At the discretion of the FBI, personnel may also be interviewed by the FBI regarding foreign travel, associates, residences, or other matters of concern to the FBI, in deciding whether to grant access to its facilities or property. Refusal or failure to accurately complete the forms, or to be interviewed to resolve any questionable matters, shall be deemed reasonable cause for denial of access to FBI facilities.

e. Access to FBI facilities or property will be granted only where such access is clearly consistent with the mission and responsibilities of the FBI. If, for any reason, a contract individual is denied access to any FBI facility or property, the FBI will not disclose to the Contractor the reason for denial, nor will the FBI be liable for any expense in the replacement of the individual, or any costs incurred by the Contractor, as a result of such denial.

f. Decisions concerning granting of access to FBI facilities or property are made on a case-by-case basis. The Contractor is cautioned that individuals with criminal histories such as arrest records, felony convictions, misdemeanor convictions, or those addicted to, or abusive of, alcohol or chemicals, are likely to be denied access to the building or job-site. The exact nature, extent, and time passed since these incidents existed will influence all access decisions.

g. Be advised illegal or undocumented aliens may be referred to other cognizant law enforcement agencies for appropriate action.

h. Individuals initially permitted access may be excluded at a later date upon discovery of disqualifying factors resulting from detailed verification of submitted Security Information.

i. Falsification of the forms or violation of the facility security, safety, or code-of-conduct requirements will result in access to FBI Facility being denied.

j. Willfully making a false statement or concealing a material fact could constitute a violation of Section 1001, Title 18, United States Code.

k. The CSR shall notify the COR of visitors and deliveries to the site at least 24 hours prior to their arrival.

l. Escorts: No uncleared persons will be allowed temporary access to the FBI space, unless they are escorted by FBI Personnel; and, without first obtaining permission from the FBI Security Officer.

m. Right to Revoke Access: The FBI reserves the right to revoke access to its facilities or property of any individual, where such access is no longer clearly consistent with the FBI's mission and responsibilities, and the Contractor agrees to immediately remove that individual from the job-site in such circumstances. In cases of access revocation, the FBI will inform the individual of the basis of the revocation, unless to do so would reveal classified or sensitive information, and give the individual an opportunity to explain, rebut, or refute such basis in writing. Access will remain revoked pending prompt review of any such submission by the individual.

n. The FBI shall have and exercise full and complete control over granting, denying, withholding, or terminating access for contract individuals.

5) Reinvestigation: The FBI reserves the right to reinvestigate contract individuals on a periodic basis (every five years) or, where facts or information indicate that continued access may no longer be clearly consistent with the FBI's mission responsibilities.

Should the contractor receive information regarding an employee which may affect the access of that employee to an FBI facility, i.e., knowledge of arrests, felony conviction, misdemeanor conviction, use of or addiction to drugs and/or chemicals, abuse of alcohol, indebtedness, a change in or treatment of mental health, or any behavior, activities, or associations which tend to show that the individual is not reliable or trustworthy, etc.; the Contractor shall advise the FBI immediately.

6) Access Badges: Appropriate badges will be furnished by the FBI authorizing escorted access to the FBI facilities and property. The badge shall be worn at all times on the upper part of the body so as to be clearly visible; and will be returned by the CSR to the FBI whenever the individual is no longer employed on the project or leaves the site for more than 14 days.

7) Claims: The Government shall not be liable for any costs incurred by the Contractor, Any subcontractor, or any contract employee, in the furnishing of required security information, or in complying with the FBI's security requirements during the entire term of the contract. The Contractor agrees that no claim may be filed for Delay of Work due to any contractor, his subcontractors, or any employees thereof, failing to comply with the FBI's security requirements.

a) The FBI reserves the right to exclude or remove from the facility any contract employee that the FBI deems incompetent, careless, insubordinate, or who fails to meet and obey security requirements; or, whose access to the facility is deemed by the FBI to be contrary to the best interest of the FBI.

b) General Contractor cannot seek additional compensation if they are required to seek alternative subcontractor pricing due to subcontractor’s non-compliance of the security requirements and refusal by the FBI to allow the subcontractor access to the facility.

8) Photographs: No photographs shall be taken other than by the COR. The Contractor is hereby advised that no photographs shall be taken by the Contractor of the job site or work in progress. The Contractor shall ensure this clause is incorporated in any agreements reached with any subcontractor, consultants, agents, or representatives employed by the Contractor in contract performance or otherwise.

9) Any person who knowing, willfully, of negligently discloses any FBI Information (to include but not limited to data, systems configurations, facilities, personnel, and procedures) to unauthorized persons without prior written FBI approval shall be subject to the appropriate penalties and sanctions under law ( i.e., Privacy Act, Computer Fraud and Abuse Act, National Security Act, or appropriate espionage statutes).

G.6 INDEMNIFICATION

G.6.1 Responsibility for Government Property

a. The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

b. If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

G.6.2 Hold Harmless and Indemnification Agreement

The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

G.6.3 Government's Right of Recovery

Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provided for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

G.6.4 Government Liability

The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

G.7 SAFETY REQUIREMENTS

G.7.1 Safety Plan: The Contractor must safeguard all government property and provide a safe work environment for all employees, subcontractors, and affiliates in performance of this contract. The Contractor is responsible for implementing a safety program for employees performing work under this contract. The Contractor must submit the Abbreviated Accident Prevention Plan to the COR seven (7) calendar days prior to the start of contract performance.

G.7.2 Safety and Health Requirements: The Contractor must adhere to and comply with the requirements of EM 385-1-1, Safety and Health Requirements, November 2014 (or more recent version).

G.7.3 Personal Protective Equipment: The Contractor must provide appropriate PPE to employees and subcontractors to use during contract performance. Failure to comply with safety requirements may lead to the Government ordering work stoppage until the safety violation is resolved.

Associated costs are the Contractor’s full responsibility.

G.7.4 Equipment: The Contractor must maintain all equipment used in performing these services in a safe manner. Only store equipment in areas designated for equipment storage.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

COMMERCIAL ADVERTISING

The offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Federal Bureau of Investigation endorses a product, project or commercial line of endeavor.

ANNOUNCEMENT OF PROJECTS

The Contractor is expressly forbidden from notifying any outside party of any details concerning any project on which the Contractor is providing any service to the FBI as a result of this contract, without the expressed written approval of the FBI CO. The Contractor shall ensure that this clause is incorporated in agreements reached with any subcontractors, consultants, agents, or representatives employed by the Contractor in contract performance or otherwise.

ORGANIZATIONAL CONFLICT OF INTEREST

If the contractor is currently providing support or anticipates providing support to the FBI Criminal Justice Information Services Division or Finance Division that creates or represents an actual or potential organizational conflict of interest (OCI), the contractor shall immediately disclose this actual or potential OCI in accordance with FAR Subpart 9.5. The contractor is also required to complete and sign an Organizational Conflict of Interest Statement in which the contractor (and any subcontractors, consultants or teaming partners) agrees to disclose information concerning the actual or potential conflict with any proposal for any solicitation relating to any work in the Contract. All actual or potential OCI situations shall be handled in accordance with FAR Subpart

9.5. Failure to comply with this sub-section may result in the contractor not being considered for award.

RELEASE OF INFORMATION

Do not release to any third party, any information pertaining to-any individual which is protected by the Privacy Act of 1974. This includes, but is not limited to: social security number, home address, home telephone number, date of birth, personal information, and personal or disparaging remarks about the individual.

To the extent the Contractor is given access to LES, SBU, sensitive, for official use only, or proprietary technical information belonging to the Government. The Contractor must treat such information as LES, SBU, sensitive or for official use only and must not use or discuss this information unless directed by the Contracting Officer or authorized in writing by the COR.

CONTRACTOR RESPONSIBILITIES

The contractor shall obtain all necessary licenses and/or permits required to perform this work.

He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Virginia and the District of Columbia. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

SUPPLEMENTAL INSURANCE REQUIREMENTS

The Contractor shall, at its own expense, provide and maintain during the entire period of any resulting contract, including any extensions granted by contract modification, at least the kinds and minimum amounts of insurance noted here. In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers' compensation statutes. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrence.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful offeror must present to the Contracting Officer, prior to award, evidence of insurance without any exclusionary clauses that would void the coverages. When requested by the Contracting Officer, the Contractor shall provide a copy of all proofs of required insurance no later than five (5) days before each subcontractor commences work on the Government installation.

SECTION I – CONTRACT CLAUSES

FAR 52.252-2 – CLAUSE INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

http://acquisition.gov/comp/far/index.html.

The following contract clauses apply to this acquisition:

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract:

Clause No

Clause Title Date

52.202-1 Definitions (June 2020) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant against Contingent Fees (May 2014)

52.203-12 Limitation on Payments to influence Certain Federal Transactions

(June 2020)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights.

(NOV 2023)

52.204-8 Annual Representations and Certifications

(JAN 2025)

(DEVIATION FEB

2025)

52.204-18 Commercial and Government Entity Code Maintenance

(AUG 2020)

52.204-19 Incorporation by Reference of Representations and Certifications.

(Dec 2014)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

(NOV 2021)

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(Sep 2023)

52.212-2 Evaluation—Commercial Products and Commercial Services

(Nov 2021)

52.212-3 Offeror Representations and Certifications— Commercial Products and Commercial Services

(MAY 2024)

(DEVIATION FEB

2025)

52.212-4 Offeror Representations and Certifications— Commercial Products and Commercial Services

(May 2024)

52.212-5

Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services

(JAN 2025)

(DEVIATION FEB

2025) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

52.223-1 Biobased Product Certification

(MAY 2024)

(DEVIATION FEB

2025)

52.223-2 Reporting of Biobased Products Under Service and Construction Contracts

(MAY 2024)

(DEVIATION FEB

2025)

52.223-3 Hazardous Material Identification and Material Safety Data.

(FEB 2021)

52.223-10 Waste Reduction Program

(MAY 2024)

(DEVIATION FEB

2025)

52.223-19 Compliance with Environmental Management Systems

(May 2011)

52.223-23 Sustainable Products and Services

(MAY 2024

(DEVIATION FEB

2025))

52.228-5 Insurance -- Work on a Government Installation. (Jan 1997)

52.229-4 Federal, State, and Local Taxes (State and Local Adjustments).

(Feb 2013)

52.236-7 Permits and Responsibilities (Nov 1991)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation

(Apr 1984)

52.242-13 Bankruptcy (Jul 1995)

52.243-1 Changes – Fixed Price, Alternate II (Apr 1987)

52.246-4 Inspection of Services – Fixed Price (Aug 1996)

FBI-0033

Legal Holidays, Government Dismissals and Closures, and Furlough (JAN 2025)

FAR 52.212-4, CONTRACT TERMS AND CONDITIONS–COMMERCIAL ITEMS (JAN

2017) with ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS (MAY 2024)

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph (b)(1), (2), (4), (5), (12), (20), (25), (26), (27), (28) (29), (31), (35), (36), (37), (38), (39), (40) and (51)

Subparagraph (c)(1), (2), (3), (4), and (8)

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