RFP 11101.pdf

PDF 2 MB Posted Nov 15, 2022

Attached to: Material Compaction Testing, Soils Investigations, Drilling and Well Construction, Asphalt Pavement Testing & Concrete Testing
Solicitation number: 11101-0-2022-BG
Issued by: Wisconsin

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Written by GovTribe AI · Nov 19, 2025

RFP 11101-0-2022-BG Summary

This is a Request for Proposals (RFP) issued by the City of Madison Engineering Department seeking qualified vendors to provide Material Compaction Testing, Soils Investigations, Drilling and Well Construction, Asphalt Pavement Testing, and Concrete Testing services. The RFP comprises two primary service schedules: Schedule A covers material compaction testing, soils investigations, drilling, well construction, and sediment core analysis; Schedule B encompasses asphalt pavement testing, concrete testing, and equipment inspections. The City seeks on-site qualified personnel to perform testing and inspections within eighteen hours of notice, conduct soil borings and groundwater monitoring well installations per Wisconsin Administrative Code Chapter NR 141, and provide laboratory testing services. The RFP was issued on November 15, 2022, with questions due by November 22, 2022, answers posted November 30, 2022, and proposals due December 13, 2022, at 2:00 PM CST. No specific site visit or bidders' conference was mandated, though proposers may be required to attend meetings or inspections at their own expense. The contract term spans multiple years with extension periods through Calendar Year 2027, subject to annual price adjustment submissions.

Pricing for Schedule A services includes hourly rates for laboratory technicians, field technicians, field engineers, and professional engineers, along with equipment rental and mobilization charges for drilling rigs, soil boring services at various depths and with different backfill materials, well casing installation, laboratory tests, and sampling equipment. Schedule B pricing consists of flat-fee rates for plant and equipment inspections, aggregate suitability analysis, gradation analysis, asphalt paving mixture control checks, and express services, plus hourly personnel rates and daily equipment rental charges for field operations. Monthly invoicing is required with payment due within thirty days of City approval. The evaluation criteria weight cost at 30%, company capability at 15%, approach at 20%, experience at 20%, project team at 10%, and local vendor preference at 5%. The City reserves the right to make partial awards, reject any or all proposals, and award to the responsible and responsive bidder whose proposal is most advantageous to the City. All contractors must comply with the City's Affirmative Action Ordinance requirements if employing fifteen or more employees with $50,000 or more in annual aggregate City business, file appropriate exemption requests if applicable, and maintain required insurance coverage including $1,000,000 Commercial General Liability, Business Automobile Liability, Workers' Compensation, and Professional Liability.

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File	Type	Posted
Technical and Cost Scores.xlsx	XLSX spreadsheet	Nov 15, 2022
Addendum 1.pdf	PDF	Nov 15, 2022
11101-0-2022-BG Evaluation Panel Report.pdf	PDF	Nov 15, 2022

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CITY OF MADISON

REQUEST FOR PROPOSALS

RFP #: 11101-0-2022-BG

Title: Material Compaction Testing, Soils Investigations, Drilling and Well Construction, Asphalt Pavement Testing & Concrete Testing

City Agency: Engineering

Due Date: Tuesday, December 13th, 2022

2:00 PM CST

REQUEST FOR PROPOSALS RFP # 11101-0-2022-BG

Rev. 07/28/2016-RFP.doc Page i

Table of Contents

1 NOTICE TO PROPOSERS

1.1 Summary

1.2 Important Dates

1.3 Format

1.4 Labeling

1.5 Delivery of Proposals

1.6 Appendix A: Standard Terms & Conditions

1.7 Appendix B: Sample Contract for Purchase of Services

1.8 Affirmative Action Notice

1.9 Multiple Proposals

1.10 City of Madison Contact Information

1.11 Inquiries and Clarifications

1.12 Addenda

1.13 Bid Distribution Networks

1.14 Local Vendor Preference

1.15 Oral Presentations/Site Visits/Meetings

1.16 Acceptance/Rejection of Proposals

1.17 Withdrawal or Revision of Proposals

1.18 Non-Material and Material Variances

1.19 Public Records

1.20 Usage Reports

1.21 Partial Award

1.22 Tax Exempt

1.23 Cooperative Purchasing

1.24 Proposers Responsibility

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 Material Compaction Testing, Soils Investigations, Drilling and Well Construction – Schedule A

2.2 Asphalt Pavement Testing and Concrete Testing – Schedule B

2.3 Evaluation Criteria

3 REQUIRED INFORMATION AND CONTENT OF PROPOSALS

3.1 Forms

Form A: Signature Affidavit Form B: Receipt of Forms and Submittal Checklist Form C: Vendor Profile Form D: Cost Proposal Form E: References Appendix A: Standard Terms & Conditions (For submission of bids/in the absence of signed contract) Appendix B: Sample Contract for Purchase of Services

Rev. 07/28/2016-RFP.doc Page 2

1 NOTICE TO PROPOSERS

1.1 Summary

The City of Madison Engineering (“City”) is soliciting Proposals from qualified vendors for Material Compaction Testing, Soils Investigations, Drilling and Well Construction, Asphalt Pavement Testing & Concrete Testing. Vendors submitting Proposals (“Proposers”) are required to read this Request for Proposals (“RFP”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Proposals no later than the due time and date indicated below. The City will reject late Proposals:

Issue Date: Tuesday, November 15th, 2022 Questions Due Date: Tuesday, November 22nd, 2022

Answers Posted Date: Wednesday, November 30th, 2022 Due Date: Tuesday, December 13th, 2022, 2:00 PM CST

1.3 Format

Submit Technical and Cost Proposals (Form D) in separate, distinct parts within the proposal package.

Electronic proposal in a PDF format stored on a common media (CD, DVD, or flash drive), identical in content and sequence to hardcopy proposals submitted.

Electronic Proposal: One (1) complete copy. Cost and Technical Proposals should be separate files.

The City will not consider illegible Proposals.

Elaborate proposals (i.e., expensive artwork) beyond that sufficient to present a complete and effective proposal, are not necessary or desired.

Complete and return Forms A through E to City of Madison Purchasing Services by Tuesday, December 13th, 2022, 2:00 PM CST.

1.4 Labeling

All proposals must be clearly labeled:

Proposer’s Name and Address

RFP #: 11101-0-2022-BG

Title: Material Compaction Testing, Soils Investigations, Drilling and Well Construction, Asphalt Pavement Testing & Concrete Testing Due: Tuesday, December 13th, 2022, 2:00 PM CST

All email correspondence must include RFP #11101-0-2022-BG in the subject line.

1.5 Delivery of Proposals

Delivery of electronic copy to: via email to bids@cityofmadison.com

Proposals must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

mailto:bids@cityofmadison.com

Rev. 07/28/2016-RFP.doc Page 3

Note: When mailing your response via a third party delivery service, the outside of the packaging MUST be clearly marked with the RFP name and number. This ensures that the bid can be delivered to the correct purchasing agent without having to open the bid.

1.6 Appendix A: Standard Terms & Conditions

Proposers are responsible for reviewing Appendix A, the Standard Terms and Conditions, prior to submission of their Proposals. Appendix A applies to the submission of proposals and in the absence of a signed contract becomes part of the contract terms. Part I of Appendix A provides legal terms relevant only to the submission of proposals. Part II of Appendix A provides legal terms that would apply only in the absence of a signed contract.

1.7 Appendix B: Sample Contract for Purchase of Services

Proposers are responsible for reviewing Appendix B, Sample Contract, prior to submission of their Proposals. A contract in the form of Appendix B will serve as the basis of the contract resulting from this RFP. The resulting contract will control over any different legal terms in this RFP, Appendix A, the proposal, etc. By submitting a proposal, Proposers affirm their willingness to enter into a contract containing the terms found in Appendix B. While the City strives to provide the most appropriate sample contract for this RFP, the City reserves the right to modify the sample form for any resulting contract. The City does not negotiate legal terms prior to award.

1.8 Affirmative Action Notice

If Contractor employs 15 or more employees and does aggregate annual business with the City of $50,000 or more for the calendar year in which the PO and/or Contract is in effect, Contractor shall file, within thirty

(30) days from the PO/Contract effective date and BEFORE RELEASE OF PAYMENT, an Affirmative Action Plan designed to ensure that the Contractor provides equal employment opportunity to all and takes affirmative action in its utilization of applicants and employees who are women, minorities and/or persons with disabilities. A sample affirmative action plan, Request for Exemption forms, and instructions are available at: www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms or by contacting a Contract Compliance Specialist at the City of Madison Affirmative Action Division at (608) 266- 4910. Vendors must register for an account to complete the required forms online, here:

https://elam.cityofmadison.com/citizenaccess

Contractor shall also allow maximum feasible opportunity to small business enterprises to compete for any subcontracts entered into pursuant to this PO/Contract.

Job postings: All contractors who employ 15 or more employees (regardless of the dollar amount of this contract or their annual aggregate business with the City) must notify the City of all external job openings at locations in Dane County, Wisconsin, and agree to interview candidates referred by the City or its designated organization. Job posting information is available at: http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program. Instructions for contractors: http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf

The complete set of Affirmative Action requirements for this purchase can be found in paragraph 20 of Appendix A – Standard Terms and Conditions and, in Section 13 of Appendix B – Sample Contract for Purchase of Services.

http://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms https://elam.cityofmadison.com/citizenaccess/ http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf

Rev. 07/28/2016-RFP.doc Page 4

1.9 Multiple Proposals

Multiple Proposals from Proposers are permitted; however, each must fully conform to the requirements for submission. Proposers must sequentially label (e.g., Proposal #1, Proposal #2) and separately package each Proposal. Proposers may submit alternate pricing schemes without having to submit multiple Proposals.

1.10 City of Madison Contact Information

The City of Madison Engineering is the procuring agency:

Bryan Manning City of Madison Engineering

PH: (608) 266-4089

bmanning@cityofmadison.com

The City of Madison Purchasing Services administers the procurement function:

Brittany Garcia Purchasing Services City-County Bldg, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703-3346

PH: (608) 243-0529

bids@cityofmadison.com

For questions regarding Affirmative Action Plans please contact:

Contract Compliance Department of Civil Rights City-County Bldg., Room 523 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

PH: (608) 266-4910

dcr@cityofmadison.com

The City employs spam filtering that occasionally blocks legitimate emails, holding them in ‘quarantine” for four calendar days. The contacts listed in this RFP will acknowledge all emails received. Proposers not receiving acknowledgement within twenty-four hours shall follow-up via phone with specific information identifying the originating email address for message recovery.

1.11 Inquiries and Clarifications

Proposers are to raise any questions they have about the RFP document without delay. Direct all questions, in writing, to the Purchasing Services administrator listed in Section 1.10.

Proposers finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post addenda – see 1.12 below.

Proposers are strongly encouraged to check for addenda regularly.

Proposals should be as responsive as possible to the provisions stated herein. Exceptions are not permitted. The City of Madison reserves the right to disqualify any and all bids that are non-responsive or that include exceptions.

1.12 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post addenda to its Proposals distribution websites – see 1.13 below. It is the Proposers responsibility to mailto:bids@cityofmadison.com mailto:dcr@cityofmadison.com

Rev. 07/28/2016-RFP.doc Page 5 regularly monitor the websites for any such postings. Proposers must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.13 Bid Distribution Networks

The City of Madison posts all Request for Proposals, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the Proposers responsibility to regularly monitor the bid distribution network for any such postings. Proposers failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City Proposers.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access

Proposals from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

1.14 Local Vendor Preference

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website: www.cityofmadison.com/business/localPurchasing.

1.15 Oral Presentations/Site Visits/Meetings

Proposers may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFP process. Such presentations, meetings or site visits will be at the Proposers expense.

1.16 Acceptance/Rejection of Proposals

The City reserves the right to accept or reject any or all proposals submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any proposer responding to this request. The City expressly reserves the right to reject any and all proposals responding to this invitation without indicating any reasons for such rejection(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

Rev. 07/28/2016-RFP.doc Page 6

1.17 Withdrawal or Revision of Proposals

Proposers may, without prejudice, withdraw Proposals submitted prior to the date and time specified for receipt of Proposals by requesting such withdrawal before the due time and date of the submission of Proposals. After the due date of submission of Proposals, no Proposals may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Proposers may modify their Proposals at any time prior to opening of Proposals.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

1.19 Public Records

Proposers are hereby notified that all information submitted in response to this RFP may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret”defined in State of Wisconsin Statutesmay be held confidential.

Proposers shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price information, or the entire contents of any resulting contract. The City will not provide advance notice to Proposers prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Proposals from public viewuntil such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Proposals will be available for review in accordance with such laws.

1.20 Usage Reports

Annually, the successful Proposers shall furnish to City Purchasing usage reports summarizing the ordering history for each department served during the previous contract year. The report, at a minimum, must include each and every item or service ordered during the period, its total quantities and dollars by item/service and in total. The City reserves the right to request usage reports at any time and request additional information, if required, when reviewing contract activity.

Rev. 07/28/2016-RFP.doc Page 7

1.21 Partial Award

Unless otherwise noted, it will be assumed that Proposers will accept an order for all or part of the items/services priced.

1.22 Tax Exempt

The City of Madison as a municipality is exempt from payment of federal excise taxes (Registration Number 008-1020421147-08) and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39- 6005507. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be found on the City website. Our tax-exempt number is ES 42916.

1.23 Cooperative Purchasing

Bidders may choose to extend prices offered on bids to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical and adult education district; or any other public or quasi-public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The City is not responsible for any contract resulting from a cooperative purchase using this RFB as a basis; they are made solely between the bidders and third party unit of government.

1.24 Proposers Responsibility

Proposers shall examine this RFP and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Proposers to fulfill the requirements of the resulting contract.

Rev. 07/28/2016-RFP.doc Page 8

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 Material Compaction Testing, Soils Investigations, Drilling and Well Construction – Schedule A

(1) The Contractor shall provide qualified personnel to test and inspect the quality and placement of fill materials on the projects specified by the Engineer within eighteen (18) hours of notice. Tests and inspections shall include, but not be limited to, laboratory compaction tests, field density tests, moisture content determinations, percent compaction, types and gradations of the materials, and placement of the fill materials. The Contractor shall have control of and responsibility for the fill material, being empowered to reject any fill material failing to be suitable for the area placed, either for reasons of compaction or quality of materials.

(2) The Contractor shall provide qualified personnel to provide on-site soil investigations to inventory the existing soil conditions and determine the general suitability of the soils encountered for the intended purposes. These investigations may be made by means of test pits, soil borings performed by hand augers or machine drills, or by continuous tube sampling with a three (3) inch diameter tube. The method will be determined by the City and the Contractor acting in conjunction based on the existing field conditions for the location being investigated. These investigations shall include, but not be limited to, soil classifications and boring logs, groundwater conditions, and those laboratory tests required to determine the suitability of the materials encountered for the intended purposes.

(3) The Contractor shall provide qualified personnel and equipment to perform exploratory borings and to install groundwater, leachate, and gas monitoring wells. Services shall include but not be limited to, soil boring, well drilling, sediment/bedrock sampling, field and laboratory analyses, well installation, well development, and borehole/well abandonment. Boring/well locations, depths, and dimensions will be determined by the City. Proposed drilling locations could exist within areas exhibiting contamination (e.g., landfills and LUST sites). All well installation and abandonment activities shall be conducted per Ch. NR 141 of the Wisconsin Administrative Code. The Contractor shall be responsible for contacting the Digger’s Hotline “One Call” system in advance of drilling at a proposed site to verify the location of underground utilities. Under the City’s direction, the contractor shall remove and dispose of all drill cuttings and shall be responsible for site restoration.

(4) The Contractor shall provide qualified personnel to obtain and analyze creek or lake sediment cores. The sediment cores shall be taken where directed by the City Engineer. "Shallow water sediment cores" shall include water five (5) feet deep or less. "Deep water sediment cores" shall include water greater than five (5) feet deep. The sediment cores shall have a minimum diameter of 10 cm. Core depths shall be determined for each specific site depending on the actual sediment depth. Cores shall be divided as directed by the City Engineer and each division (i.e., 12" increment, halves, thirds, etc.) shall be analyzed independently and shall constitute a lab analysis.

Tests performed on these cores shall be in compliance with Ch. NR 149 of the Wisconsin Administration code.

(5) The Contractor shall provide field and laboratory testing facilities required to perform the tests and inspections.

(6) The Contractor shall make those inspections and perform those tests at those locations and at those times as directed by the City Engineer.

(7) The Contractor shall invoice the City Engineer on a monthly basis for services performed. A separate invoice shall be submitted for each project for which services were performed on, and the invoice shall describe the project name and City contract numbering, the date the services were performed, the hours for each of the Contractor's employees and their respective rates, and the number and description of reimbursable test.

Rev. 07/28/2016-RFP.doc Page 9

Such payments shall be full compensation for services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the services rendered.

There shall be no charge for mileage to and from projects other than drill rig mobilization.

(8) The Contractor shall provide the services described in this contract at the following rates:

(a) General.

Laboratory Technician $ per Hour Field Technician $ per Hour Field Engineer $ per Hour Professional Engineer $ per Hour

Note: The above rates apply to the position and services performed regardless of the status of classification of the person performing the services.

(b) Equipment for Compaction Testing $ per Field Density Test

Drilling Rig Mobilization

Truck Mounted $ Each Track Mounted $ Each

Equipment Decontamination (when required) $ Day Traffic Control – Signs $ Day Sediment sampling equipment rental – hand $ Each Ice auger rental for sediment coring – hand $ Each

Standard Soil Borings (ASTM D 1586)

0’ – 10’ No Bentonite Backfill $ V.F.

0’ – 20’ Bentonite Backfill $ V.F.

20’ – 40’ Bentonite Backfill $ V.F.

40’ – 60’ Bentonite Backfill $ V.F.

60’ – 80’ Bentonite Backfill $ V.F.

80’ – 100’ Bentonite Backfill $ V.F.

Casing for Rotary Drilling $ V.F.

Additional Split Spoon Sample $ Each

Machine Auger Borings No Bentonite Backfill $ V.F.

Bentonite Backfill $ V.F.

Asphalt Patch Borehole $ Each Concrete Patch Borehole $ Each Continuous Tube Sampling, 3" Tube $ Five Ft. of Depth

$ Ten Ft. of Depth Drill Concrete Pavement > 4" Thickness $ Test Hole Direct Push Sampling

0' - 20' Depth $ L.F.

Rev. 07/28/2016-RFP.doc Page 10

20' - 40' Depth $ L.F.

Water Sample Collection (peristaltic) $ Each Sediment Cores through ice using drilling rig $ V.F.

Sediment Cores in water using boat

0’–5’ Depth $ V.F.

5'-10' Depth $ V.F.

10'-20' Depth $ V.F.

20'-30' Depth $ V.F.

Note: Sediment Core in water or through ice using hand equipment only will be billed at hourly rates from section (8)(a) above.

Monitoring Well/Probe Installation Boring (2.25" I.D. Auger), 0' - 40' Depth $ L.F.

Boring (4.25" I.D. Auger), 0' - 40' Depth $ L.F.

Boring (6.25" I.D. Auger), 0' - 40' Depth $ L.F.

Boring (6.25" I.D. Auger), 40' - 80' Depth $ L.F.

Boring (6.25" I.D. Auger), 80' - 120' Depth $ L.F.

Boring (8.25" I.D. Auger), 0' - 40' Depth $ L.F.

Generator $ Day Rock Drilling - Air Rotary (6-inch dia.) $ L.F.

Air Compressor - Air Rotary (750 cfm) $ Day Rock Drilling - Casing/Mud (6-inch dia.) $ L.F.

1.0 Inch Schedule 40 PVC Well Casing, incl.

installation and backfill

L.F.

2.5 Inch Schedule 40 PVC Well Casing, incl.

installation and backfill

L.F.

2.5 Inch Schedule 80 PVC Well Casing, incl.

installation and backfill

L.F.

6.0 Inch Schedule 80 PVC Well Casing, incl.

installation and backfill

L.F.

Sand and Bentonite (Various Gradation) $ Bag Protective Casing (6" Aluminum) (w/ cap) $ Each Protective Casing (10" Steel) (w/ cap) $ Each Protective Casing (PVC Flush Mount) $ Each Well Development $ Hour Water Haul $ Each Soil Classification and WDNR Logs $ Each Hydraulic Conductivity Testing (Well Slug Test)

Hour

Rock Coring $ L.F.

Rock Coring Set-up $ Each Well Repair Crew $ Hour Well Repair Parts (fill in the % charge) Cost plus %

(d) Laboratory Tests

Atterberg Limits $ per Set Wash and Dry Sieve Analysis $ Each Unconfined Compressive Strength $ Each

Rev. 07/28/2016-RFP.doc Page 11

Wet and Dry Densities $ Each Loss on Ignition $ Each Natural Moisture Content $ Each Particle size distribution by hydrometer (with curve) $ per Sample Hydraulic conductivity by falling head method $ per Sample Hydraulic conductivity by ASTM D 5084 $ per Sample Optimum Moisture/Maximum Density Test Curve (Check Point Curve)

Clay Soils $ per Sample Granular Soils $ per Sample

Optimum Moisture/Maximum Density Test Curve (3-point Proctor)

Clay soils $ per Sample Granular soils $ per Sample

(e) Sampling Equipment

2-inch diameter Shelby tubes, 30-inches long, with end caps $ Each 2-inch diameter Shelby tubes, 36-inches long, with end caps $ Each 3-inch diameter Shelby tubes, 12-inches long, with end caps $ Each 3-inch diameter Shelby tubes, 18-inches long, with end caps $ Each 3-inch diameter Shelby tubes, 24-inches long, with end caps $ Each 3-inch diameter Shelby tubes, 30-inches long, with end caps $ Each 3-inch diameter Shelby tubes, 36-inches long, with end caps $ Each Chipped bentonite, 50-pound bags $ per Bag Granular bentonite, 50-pound bags $ per Bag

(f) Extension Period

1) Calendar Year 2024 , change from 2023 % percent change

2) Calendar Year 2025, change from 2024 % percent change

3) Calendar Year 2026, change from 2025 % percent change

4) Calendar Year 2027, change from 2026 % percent change

(g) Billing and Payment.

The Contractor will submit invoices to the City monthly for work completed and accepted to date. Invoices are to be paid no later than thirty (30) days after the date of approval by the City. The Contractor will also indicate the contract name, the billing category and number, Rev. 07/28/2016-RFP.doc Page 12 and the billing interval on each invoice and shall compile and submit separate invoices correlated with each of the following categories:

ENGINEERING

Resurfacing Streets 23-1 Reconstructing Streets 23-2 Assessable and Privately Contracted Streets 23-3

PARKS DIVISION

Parking Lots and Various Courts 23-4

OTHER CITY DIVISIONS

Parking Lots and Miscellaneous 23-7

2.2 Asphalt Pavement Testing and Concrete Testing – Schedule B

A. Asphalt Plant and Equipment.

The Contractor will inspect each asphalt plant, weighing scale, hot mix storage, and associated producing and placing equipment and submit a written report to the City no later than one (1) week after receiving the request of the City for said inspection. All costs for each requested asphalt plant inspection and report shall be included in a flat fee rate of

B. Redi-Mix Plant and Equipment.

The Contractor will inspect each redi-mix plant, weighing scale, storage, and associated producing equipment and submit a written report to the City no later than one (1) week after receiving the request of the City for said inspection. All costs for each requested redi-mix plant inspection and report shall be included in a flat fee rate of $

C. Aggregate Suitability.

When specifically requested by the City, the Contractor will sample aggregate stockpiles at the asphalt or redi-mix plant and perform laboratory analysis of aggregate suitability for pavements including freeze/thaw, soundness, wear, fracture count, elongated pieces, and plasticity index and submit a written report to the City no later than two (2) weeks after receiving the request of the City for said analysis. All costs for each requested aggregate analysis and report shall be included in a flat fee rate of $

Note: On-site sampling of aggregate will be invoiced according to rates in Section F.

D. Aggregate Gradation.

When specifically requested by the City, the Contractor will perform laboratory washed sieve analysis of aggregate gradation of samples taken and furnished by the City or of samples taken by the Contractor in Part C above and submit a written report to the City no later than one (1) week after receiving the request of the City for said analysis. All costs for each requested gradation analysis shall be included in a flat fee rate of $ /ea for 1.25” nominal, $ /ea for 3.0” nominal, and $ /ea for 5.0” nominal.

Rev. 07/28/2016-RFP.doc Page 13

E. Asphalt Paving Mixtures.

When specifically requested by the City, the contractor shall perform a laboratory control check (includes extraction, gradation with washed sieving and air void determination) on asphalt paving mixtures and submit a written report to the City no later than 48 hours after receiving the request of the City for said analysis. All costs for each requested control check shall be included in a flat fee rate of $ .

Note: On-site sampling of hot mix asphalt will be invoiced according to rates in Section F.

When specifically requested by the City, the contractor shall perform a laboratory control check (includes air void determination) on asphalt paving mixtures and submit a written report to the City no later than 48 hours after receiving the request of the City for said analysis. All costs for each requested control check shall be included in a flat fee rate of Note: On-site sampling of hot mix asphalt will be invoiced according to rates in Section F.

When specifically requested by the City, the contractor shall perform a mix design analysis on asphalt paving mixtures and submit a written report to the City no later than two(2) weeks after receiving the request of the City for said analysis. All costs for each requested control check shall be included in a flat fee rate of $ .

Note: On-site sampling of hot mix asphalt will be invoiced according to rates in Section F.

When specifically requested by the City, the Contractor will perform laboratory analysis of the extraction, gradation with washed sieving, and with ash content (estimated only based upon the available data), of a asphalt paving mixture sampled by the City and delivered to the Contractor in appropriate containers furnished by the Contractor and submit a written report to the City no later than one (1) week after receiving the sample. All costs for each asphalt paving mixture analysis shall be included in a flat fee rate of $ .

When specifically requested by the City, the Contractor shall provide express service to perform laboratory analysis of the extraction and gradation with dry sieving and report the results to the City no later than one (1) day after receiving the sample, to be followed by a written report as above, and included in a flat fee rate of $ .

F. Additional Personnel and Equipment.

When specifically requested by the City, the Contractor shall perform inspection of asphalt and concrete paving operations and provide personnel and equipment to obtain saw cut or core samples including patching the sampled area with hot-mix asphalt pavement or concrete.

Testing and inspections of concrete shall include, but not be limited to, concrete plant inspections; aggregate gradations and quality; tests for cement quality, compressive strength, air content, slump and chloride content. Tests and inspections shall be made on fresh and hardened concrete samples as the occasion requires.

Testing and inspections of asphalt shall include, but not be limited to, hot mix asphalt plant inspection; aggregate gradations and quality; tests for asphaltic material quality, density, air void and VMA. Tests and inspections shall be made on fresh and hardened asphalt samples as the occasion requires.

All samples and testing shall be processed in accordance with other articles of this Agreement. All costs for additional field personnel and equipment shall be according to the Schedule as follows:

Rev. 07/28/2016-RFP.doc Page 14

Personnel Professional Engineer $ /hour Laboratory Manager $ /hour Senior Technician-Weekdays 6:00 a.m.-7:00 p.m. $ /hour Senior Technician-Weekdays after 7:00 p.m. & Weekends $ /hour Technician II $ /hour Technician I $ /hour

NOTE: The above rates apply to the position and services performed regardless of the status of classification of the person performing the services. There shall be no charge for mileage to and from projects other than drill rig mobilization.

Equipment – Asphalt Pavement Testing Pavement Saw $ /day Electric Generator for Power to Core Drill $ /day 4" Diameter Diamond Asphalt Coring $ /core Nuclear Meter Rental $ /test Sand Cone Materials $ /test

Equipment - Concrete Pavement Testing

RFP.doc Page 1

Compressive Test-Molded Sample $ per test Saved Cylinders for Moist Curing $ each Compressive Test-Core Sample $ per test Cylinder Molds $ per mold Equipment for Air Content Tests $ per test Equipment for Core Drilling - Diamond Bit $ per in.

diam. per in.

height

G. Extension Period

1) Calendar Year 2024, change from 2023 percent

2) Calendar Year 2025, change from 2024 percent

3) Calendar Year 2026, change from 2025 percent

4) Calendar Year 2027, change from 2026 percent

H. Billing and Payment.

The Contractor will submit invoices to the City monthly for work completed and accepted to date. Invoices are to be paid no later than thirty (30) days after the date of approval by the City. The Contractor will also indicate the contract name, the billing category and number, and the billing interval on each invoice and shall compile and submit separate invoices correlated with each of the following categories:

ENGINEERING

Resurfacing Streets 23-1

Reconstructing Streets 23-2

Assessable and Privately Contracted Streets 23-3

PARKS DIVISION

Parking Lots and Various Courts 23-4

OTHER CITY DIVISIONS

Parking Lots and Miscellaneous 23-7

2.3 Evaluation Criteria

Cost 30% Company Capability 15% Approach 20% Experience 20% Project Team 10% Local Preference 5%

RFP.doc Page 2

3 REQUIRED INFORMATION AND CONTENT OF PROPOSALS

3.1 Forms

Form A- Signature Affidavit Form B- Receipt Forms and Submittal Checklist Form C- Vendor Profile Form D- Cost Proposal Form E- References

Rev. 07/28/2016-FormA-SignatureAffidavit.doc

Form A: Signature Affidavit

RFP #: 11101-0-2022-BG Material Compaction Testing, Soils Investigations, Drilling and Well Construction, Asphalt Pavement Testing & Concrete Testing

This form must be returned with your response.

In signing Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Proposals, that Proposals have been independently arrived at, without collusion with any other Proposers, competitor or potential competitor; that Proposals have not been knowingly disclosed prior to the opening of Proposals to any other Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting this Proposals, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Proposals, declares that the attached Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Proposers shall provide the information requested below. Include the legal name of the Proposers and signature of the person(s) legally authorized to bind the Proposers to a contract.

COMPANY NAME

SIGNATURE DATE

PRINT NAME OF PERSON SIGNING

Rev. 07/28/2016-FormB-Receipt.doc

Form B: Receipt of Forms and Submittal Checklist

Soils Investigations, Drilling and Well Construction, Asphalt Pavement Testing & Concrete Testing

This form must be returned with your response.

Proposers hereby acknowledge the receipt and/or submittal of the following forms:

Forms Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

Form A: Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Cost Proposal

Form E: References

Appendix A: Standard Terms & Conditions N/A

Appendix B: Contract for Purchase of Services N/A

Addendum #

VENDOR NAME

Rev. 07/28/2016-RFP-FormC-VendorProfile.doc

Form C: Vendor Profile

Soils Investigations, Drilling and Well Construction, Asphalt Pavement Testing & Concrete Testing

This form must be returned with your response.