RFP_1100_MMH3039_MWDBE_PAC_v1.pdf

SCOPE OF WORK

RFP 1100 MMH3039

NON-DESTRUCTIVE TESTING AND INSPECTION SERVICES FOR AUSTIN ENERGY

1. PURPOSE

1.1. Contractor shall perform testing and inspection services as outlined in this document at Austin Energy’s Power and District Cooling Plants, vendor facilities, and Right of Way projects. Services will include American Society for Nondestructive Testing (ASNT) Level III oversight; Non- Destructive Examination (NDE); welding inspection; welding documentation review; and American Welding Society (AWS) Certified Welding Inspector (CWI) services.

1.2. Projects will include but are not limited to boilers and auxiliary components, piping systems, structural systems, gas turbine exhaust sections, transmission pole structures, and various rotating equipment to support the safety, reliability, and integrity of Austin Energy operations.

1.3. The Contractor shall provide final inspection reports in accordance with the Deliverables section of this document.

1.4. Austin Energy (AE) will utilize the resulting contract to inspect AE employee welds, Contractor welds, and vendor welds on new and existing equipment.

1.5. AE will utilize this contract to provide quality assurance inspections of purchased steel transmission pole structures in the field and at manufacturing facilities.

1.6. AE will utilize the contract to assist in inspections and examinations of a variety of components during fabrication, repairs, and in service conditions.

1.7. AE will utilize this contract to qualify procedures and welders.

2. BACKGROUND

Austin Energy has an R stamp authorization to perform code repairs to boilers, pressure vessels, high energy piping, and auxiliary equipment, and requires nondestructive testing of in-house welds made under this program and in compliance with American Society of Mechanical Engineers Boiler and Pressure Vessel Code (ASME BPVC) and National Board Inspection Code (NBIC).

3. TERM OF THE CONTRACT

This Contract shall remain in effect for an initial term of 12 months, or the City terminates the Contract. This Contract may be extended beyond the initial term for up to four additional 12-month periods at the City’s sole option.

4. CONTRACTOR QUALIFICATIONS

4.1. Contractor shall meet one or more of the following qualifications to be considered for award.

Documentation demonstrating experience and certifications must be included in the Offeror’s submittal.

4.2. Contractor shall have/maintain an ASNT NDT Level III on staff qualified in one or more of the following disciplines: Magnetic Particle Testing (MT), Penetrant Testing (PT), Ultrasonic Shear Wave Testing (UT), Eddy Current Testing (ET), Visual Testing (VT), Radiographic Testing (RT), and Phased Array Ultrasonic Testing (PAUT).

4.2.1. If the submitted ASNT NDT Level III staff person leaves the Contractor, Contractor shall provide documentation of replacement or remaining qualified ASNT NDT Level III personnel to the Austin Energy Project Manager.

4.2.2. Contractor shall have Level II’s on staff qualified in

4.2.2.1. Magnetic Particle Testing (MT)

4.2.2.2. Penetrant Testing (PT)

4.2.2.3. Ultrasonic Testing (UT)

4.2.2.4. Radiographic Testing (RT)

4.2.2.5. Phased Array Ultrasonic Testing (PAUT)

4.3. Contractor shall have a Certified Welding Inspector (CWI that maintains a minimum of 5 years of documented experience with the American Society of Mechanical Engineers Boiler Pressure Vessel Code (ASME BPVC) and ASME B31.

4.4. Contractor shall have a Certified Welding Inspector (CWI) that maintains a minimum of 5 years of documented experience with the America Welding Society (AWS) structural welding codes.

4.5. Contractor shall maintain a minimum of 5 years of documented experience inspecting and assessing gas turbine exhaust diffusers and transition pieces.

5. CONTRACTOR REQUIREMENTS

When required by the Project Manager, Contractor shall provide Non-Destructive Examination NDE procedures and Procedure Qualification Records (PQRs).When required by the Project Manager, Contractor shall provide proof of OSHA 10 training and Confined Space training for applicable personnel.

5.1. When required, Contractor shall provide Level III review of field data within four (4) to six (6) hours for time-sensitive Right of Way projects scheduled to be buried immediately following inspection review. Contractor shall perform Project specified examinations, which may include, but are not limited to:

5.1.1. Video-borescope examination

5.1.2. Ultrasonic Shear Wave Testing (UT) with recording capabilities

5.1.3. Ultrasonic Thickness Testing (UTT)

5.1.4. Phased Array Ultrasonic Examination (PAUT)

5.1.5. Metallographic Replication

5.1.6. Radiographic Testing (RT)

5.1.7. Magnetic Particle Examination, Dry Particle and Wet Fluorescent (WFMT)

5.1.8. Liquid Penetrant Examination (PT)

5.1.9. Eddy Current Examination

5.1.10. Fabrication facility quality audits

5.1.11. Mechanical testing for welder and procedure qualification

5.1.12. Certified Welding Inspector (CWI inspection:

5.1.12.1. CWI inspection may include fit-up, root weld inspection, welding procedure compliance, heat treatment verification, and final weld profile inspection.

5.1.12.2. Welds shall be visually inspected by the CWI prior to performing any NDE.

5.1.13. CWI Welding documentation review:

5.1.13.1. Review of Welding Procedure Specification (WPS), Procedure Qualification Record (PQR), and Welder Performance Qualification (WPQ) submittals to verify compliance with applicable Project-specified codes and standards.

5.1.14. Visual Inspection:

5.1.14.1. Contractor shall inspect plant components (including headers, tubes, piping, vessels, tanks, blades, vanes, gas turbine exhaust diffusers/transitions, and valves) for indications such as cracks, discontinuities, corrosion, bulging, and pitting. Contractor shall quantify the indications using appropriate measurement techniques.

5.2. Contractor shall have personnel and equipment available to respond to emergency needs.

Emergency responders must be on-site at the location of the emergency within twenty-four

(24) hours of notification by Austin Energy, including evenings, weekends, and holidays, unless otherwise agreed to in writing.

5.3. Update frequency and required documentation will vary by Project and may include

5.3.1. Daily summary detailing

5.3.1.1. Inspections performed and remaining

5.3.1.2. Weld map indicating which welds are complete and inspected

5.3.1.3. Observations, findings, indications

5.3.1.4. Disposition recommendation

5.3.1.5. Photographic documentation

5.3.2. Weekly report detailing

5.3.2.1. Inspections performed and remaining

5.3.2.2. Weld map indicating which welds are complete and inspected

5.3.2.3. Observations, findings, indications

5.3.2.4. Disposition recommendation

5.3.2.5. Photographic documentation

5.3.2.6. Work performed since the previous week’s report

5.3.2.7. Tasks scheduled for the following week

5.3.3. Identify any potential technical issues, cost impacts, or schedule risks that may affect the Project.

5.3.4. Final Test Reports

5.3.4.1. Project Summary

5.3.4.2. Discussion of indications found

5.3.4.3. Recommended repairs

5.3.4.4. Material and Specifications

5.3.4.5. Test Results summary

5.3.4.6. Data tables

5.3.4.7. Photographic documentation

5.3.4.8. Weld Map(s)

5.3.4.9. Ultrasonic Testing (UT) device records

5.3.4.10. X-ray Film

5.3.4.11. Phased Array Ultrasonic Testing scans

5.3.4.12. Examination calibration sheets, identifying equipment used, probes/transducers, calibration blocks, and critical defect sizing criteria.

5.3.4.13. When Nondestructive examination( NDE) is performed, the report shall be reviewed and signed by the Level III

5.3.4.14. When Welding Inspection is performed, the report shall be signed by the CWI

5.3.5. CWI Documentation Review and Acceptance report

5.3.5.1. Review and response may be required within twenty-four (24) hours of receipt of welding contractor documentation.

5.3.5.2. Documentation review shall verify procedures and qualifications meet applicable Project-specified codes and standards.

5.3.5.3. If discrepancies are found, the report shall describe the actions necessary to achieve compliance.

6. Responsibilities

6.1. Contractor’s Responsibilities

6.1.1. Contractor shall provide NDE procedures to be used on a Project when requested

6.1.2. Contractor shall provide personnel to inspect emergency repairs

6.1.3. Contractor shall follow all site-specific safety requirements

6.1.4. Contractor shall ensure all inspection personnel have required personal protective equipment in good condition

6.1.5. Contractor shall provide reports described in deliverables within the time each Project indicates

6.1.6. Contractor shall provide all required personal protective equipment

6.1.7. WORKING ON OR NEAR ENERGIZED EQUIPMENT-ARC FLASH PROTECTION:

6.1.7.1. Contractor’s employees shall wear at all times the proper personal protective equipment and clothing required for the head, face, torso, arms, hands, and lower body that provides a minimum Arc Thermal Protection Value of 12 calories per square centimeter (cal/cm2) when working on or near energized electrical equipment, or greater, if required by the NFPA Standard 70E and/or Article 410 of the NESC for the work being performed.

6.2. Austin Energy Responsibilities

6.2.1. Austin Energy will provide inspection scope of work.

6.2.1.1. The scope of work will identify the Austin Energy Project Point of Contact and the reports required.

6.2.2. Austin Energy will provide scaffolding

6.2.3. Austin Energy will remove and install insulation and lagging

6.2.4. Austin Energy will lock out and tag out equipment

6.2.5. Austin Energy will provide Welding Documents for CWI documentation review

6.2.5.1. Welding Scope of Work

6.2.5.2. Welder Qualification

6.2.5.3. Welding Procedures

6.2.5.4. Welding Procedure Qualifications

7. Delivery Locations

7.1. Delivery of Service is to be made within one (1) calendar day from repairs after the order is placed (either verbally or in writing) for emergencies, and as scheduled for non-emergency repairs. Service will be provided at the following locations and at additional sites as needed:

7.1.1. AE HQ Engineering Offices 4815 Mueller Dr., Austin, TX 78723

7.1.2. Sand Hill Energy Center 1101 Falwell Ln., Dell Valley, TX 78617

7.1.3. Decker Power Plant 8004 Decker Lane, Austin, TX 78724

7.1.4. Mueller Energy Center 4901 Lancaster Dr. Austin, TX 78723

7.1.5. AE Domain Plant 11400 Burnet Rd., Bldg 62, Austin, TX 78758

7.1.6. District Cooling Plant #1 300 San Antonio St. Austin, TX 78701

7.1.7. District Cooling Plant #2 410 Sabine St. Austin, TX 78701

7.1.8. District Cooling Plant #3 812 Electric Dr. Austin, TX 78703

7.1.9. District Cooling Plant #4.1 603 East 3rd St. Austin, TX 78701

7.1.10. Austin Community College 6101 Highland Campus Dr. Austin, TX 78752

7.1.11. Transmission Pole Fabricator, multiple locations in the US and Mexico.

8. Specific Invoice Requirements The City’s preference is to have invoices emailed site-specific contracts listed below:

Department Austin Energy Power Production Engineering

Attn: Daniela Lowry

Email Daniela.lowry@austinenergy.com

9. Designation of Key Personnel

The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. If it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein. Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld.

The Contractor’s and City’s key personnel are identified as follows:

Position Name / Title Phone Number Email Address City Contract Monitor Chris Mendoza 512-972-8412 Christopher.Mendoza@austinenergy.com

City Project Manager Daniela Lowry

512- 322-6213 Daniela.Lowry@austinenergy.com

City Contract Administrator, Procurement Specialist

Melita Harden 512-974-2838 Melita.Harden@austintexas.gov

10. Deliverables/Milestones

Deliverables/Milestones Description

Timeline (due/completion date, reference date, or frequency)

Performance Measure/

Acceptance Criteria

Contract Reference / Section mailto:Daniela.lowry@austinenergy.com mailto:Christopher.Mendoza@austinenergy.com mailto:Daniela.Lowry@austinenergy.com mailto:Melita.Harden@austintexas.gov Rocha, Michelle Since deliverables were not added in the current contract, we just want to make sure the BU has everything they need and who vendor should report to. This will be part of what we can hold the vendor to if they do not perform according to scope later.

Pre-job documents Provide all required documents with Quotation.

By due date specified for each project, before work begins

Contractor shall not begin work until AE issues a written Notice to Proceed

(NTP). AE

acceptance may be required prior to proceeding

5.1

Safety Wear all PPE required at all times, Throughout the Project

Compliance verified by AE Project Manager

6.1.3 6.1.4

Project Updates

Daily updates to the Project Point of Contact when required by the Project before deploying from the job site each day.

Project will dictate when required

Daily updates provided when required Y/N

5.4.1

Weekly Summary Report Weekly report to the Project Point of Contact when required by the Project

Project will dictate when required

Provided on time Y/N 5.4.2

Level III Review of field data

Provide the Level III review of field data collected within the timeline required by the Project.

Project will dictate when required

Provided on time Y/N 5.3

Final Report PDF format report divided into sections by work item.

Due 1 week after work completion

Completenes s Accuracy Provided by due date, certified by proper signatures Y/N

5.4.3

Welding Documentation review

Review and approve or reject Welding document submittal by AE project manager.

Due 48 hours after delivery

Timeliness and clarity of response Y/N

5.2.9.1, 5.4.4