RFP_1100_LLM3005_ATT_6_v2.xlsx

This is a Rate Form Solicitation for RFP 1100 LLM3005 issued by the City of Austin through Austin Energy for underground utility locating and marking services. The solicitation seeks qualified contractors to provide personnel, labor, vehicles, tools, equipment, and supervision to locate and mark underground utilities across Williamson, Hays, and Bastrop counties in response to excavation notices submitted through the Texas 811 Notification Center. The contractor must provide services 365 days per year, 24 hours per day, and 7 days per week, with an estimated annual workload of 75,000 normal locate requests requiring 48-hour response times during business hours (Monday through Friday, 7:00 a.m. to 5:00 p.m.) and 5,000 emergency locate requests requiring 2-hour response times at all times. The initial contract term is 24 months from execution, with the City holding options to extend for up to three additional 12-month periods. A non-mandatory pre-offer conference was scheduled for March 12, 2026, at 9:00 a.m. CST via Microsoft Teams, with written questions due by March 16, 2026, and proposals due by March 31, 2026, at 2:00 p.m. CST.

Pricing must be submitted on a per-ticket basis, with separate rates for normal business hours locates and emergency after-hours locates, with all pricing remaining firm for the initial 12 months and subject to adjustments on subsequent anniversary dates based on verifiable cost trends. All wage rates for directly assigned employees and subcontractors must meet or exceed the City's living wage requirement of $22.05 per hour. The evaluation criteria awards up to 100 points across Program (20 points), Staffing Plan (20 points), Offeror Experience & Personnel (25 points), Price (15 points), Local Business Preference (up to 10 points), and Small Business Preference (up to 10 points). Contractors must demonstrate minimum three consecutive years of underground locating experience within the past five years, provide at least three client references, achieve a 95 percent on-time performance rate, comply with OSHA and ANSI standards, and carry workers' compensation insurance with $1,000,000 limits, commercial general liability with $1,000,000 per occurrence and $2,000,000 aggregate, business automobile liability with $1,000,000 combined single limit, and $5,000,000 umbrella coverage.