RFP_1100_LLM3005_ADD_1_v1.pdf

This is a Solicitation Addendum No. 1 dated March 12, 2026, issued by the City of Austin Financial Services - Central Procurement for RFP 1100 LLM3005, concerning underground utility locating and marking services for Austin Energy across Williamson, Hays, and Bastrop counties. The pre-offer conference was conducted on March 12, 2026, via Microsoft Teams, with nine attendees representing Austin Finance Services, Austin Energy, Stake Center Locating, Olameter DPG LLC, and LineQuest. The RFP was originally posted on March 2, 2026, with proposals due March 31, 2026, at 2:00 p.m. CST and offer opening at 3:00 p.m. CST. The contractor must provide qualified personnel, labor, vehicles, tools, equipment, and materials to locate and mark underground utilities in response to excavation notices 365 days per year, 24 hours per day. The estimated annual workload consists of 75,000 to 100,000 service tickets with normal locate requests requiring 48-hour response times during business hours (7:00 a.m. to 5:00 p.m., Monday through Friday) and emergency locates requiring 2-hour response times at all times. The initial contract term is 24 months from execution with options to extend for up to three additional 12-month periods, and a 60-day ramp-up period is required following contract execution.

This addendum incorporated two substantive changes to the original solicitation: the Solicitation Cover Sheet was updated to Version 1, and the Submittal Rate Form was corrected to reflect Item No. 1.2 hours as 5:01 p.m. to 6:59 a.m. instead of 5:01 p.m. to 5:59 a.m. Contractors must achieve a 95 percent on-time performance rate and comply with OSHA, ANSI standards, APWA Uniform Color Codes, Texas Utilities Code Chapter 251, and Common Ground Alliance Best Practices. Evaluation criteria allocates up to 100 points across Program (20 points), Staffing Plan (20 points), Offeror Experience & Personnel (25 points), Price (15 points), Local Business Preference (up to 10 points), and Small Business Preference (up to 10 points). Pricing must be submitted on a per-ticket basis for normal business hours and emergency after-hours locates, with all pricing firm for the initial 12 months and adjustments possible on subsequent anniversary dates based on verifiable cost trends. The City requires a living wage of $22.05 per hour for all directly assigned employees and subcontractors, and contractors must carry workers' compensation insurance with $1,000,000 limits, commercial general liability with $1,000,000 per occurrence and $2,000,000 aggregate, business automobile liability with $1,000,000 combined single limit, and $5,000,000 umbrella coverage. All offerors must acknowledge receipt of this addendum by returning one signed copy with their proposal prior to the solicitation closing date.