RFP_1100_LLM3005_ATT_1_v1.pdf
PDF 178 KB Posted
- Attached to
- Underground Utility Locating Service
- Solicitation number
- RFP 1100 LLM3005
- Issued by
- Texas
About this file
This is a Solicitation Cover Sheet for Request for Proposals (RFP) 1100 LLM3005 issued by the City of Austin, specifically Austin Energy, for underground utility locating and marking services throughout Austin Energy's public utility servicing areas. The solicitation was published on March 2, 2026, and is available online at https://www.austintexas.gov/page/solicitations and in hardcopy at Austin Financial Services-Central Procurement, 505 Barton Springs Road, Suite 330, Austin, TX 78704. A non-mandatory pre-offer conference is scheduled for March 12, 2026, at 9:00 A.M. CST via Microsoft Teams. Written questions must be submitted by March 16, 2026, at 5:00 P.M. CST via email only. Offers are due on March 31, 2026, at 2:00 P.M. CST, with offer opening scheduled immediately thereafter at 3:00 P.M. CST. The solicitation packet includes comprehensive documentation: a Solicitation Cover Sheet, Solicitation Instructions (11 pages), Terms and Conditions (32 pages), Scope of Work (12 pages), a submittal form for offers and certifications, and a rate form in Excel format. Supporting exhibits include a FACTA Affidavit, Austin Energy Service Area map, Austin Energy Marking Specifications, Tobacco Free Worksite Policy, Data Handling Controls, and a Network Connection Agreement.
The primary contact for this solicitation is Lorena McBee, Procurement Specialist III, at (512) 978-0873 or lorena.mcbee@austintexas.gov, with Sandy Brandt, Procurement Manager, at (512) 974-2870 as the secondary contact. Questions regarding subcontracting or small minority business compliance should be directed to Austin Small Minority Business Resources at (512) 974-7600 or SMBRComplianceDocuments@austintexas.gov. The commodity code assigned to this solicitation is 96291 for Utility Locating Service (Underground). No specific pricing terms, set-asides, incumbent information, contract term, renewal options, funding amounts, or funding sources are detailed in this cover sheet; such information would be contained in the complete Scope of Work and Terms and Conditions documents.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_1100_LLM3005_ATT_6_v1.xlsx | XLSX spreadsheet | |
| RFP_1100_LLM3005_ATT_4_v1.pdf | ||
| RFP_1100_LLM3005_ATT_12_v1.docx | DOCX document | |
| RFP_1100_LLM3005_ATT_3_v1.pdf | ||
| RFP_1100_LLM3005_ATT_11_v1.pdf | ||
| RFP_1100_LLM3005_ATT_8_v1.pdf | ||
| RFP_1100_LLM3005_ATT_6_v2.xlsx | XLSX spreadsheet | |
| RFP_1100_LLM3005_ATT_10_v1.pdf | ||
| RFP_1100_LLM3005_ATT_2_v1.pdf | ||
| RFP_1100_LLM3005_ATT_5_v1.docx | DOCX document | |
| RFP_1100_LLM3005_ATT_9_v1.pdf | ||
| RFP_1100_LLM3005_ATT_1_v2.pdf | ||
| RFP_1100_LLM3005_ADD_2_v1.pdf | ||
| RFP_1100_LLM3005_ATT_7_v1.docx | DOCX document | |
| RFP_1100_LLM3005_ADD_1_v1.pdf |
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Text version
Solicitation
COVER SHEET
RFP 1100
LLM3005
(061720)
Revised 10/26/2023
IDENTIFICATION
Number RFP 1100 LLM3005 Title Underground Utility Locating Services
Summary Provide underground utility locating and marking services throughout Austin Energy public utility servicing areas
Type Request for Proposals (RFP) Version (Addenda) 0
AUTHORIZED CONTACT PERSONS
Primary Lorena McBee, Procurement Specialist III; (512) 978-0873;
lorena.mcbee@austintexas.gov
Secondary Sandy Brandt, Procurement Manager; (512) 974-2870;
sandy.brandt@austintexas.gov
Subcontract or Questions
Austin Small Minority Business Resources; (512) 974-7600;
SMBRComplianceDocuments@austintexas.gov
Notes See Solicitation Instructions, 3.1 Authorized Contact Persons.
IMPORTANT DATES
OFFERS DUE:
Date and Time March 31, 2026 @ 2:00 P.M. CST
Notes See Solicitation Instructions, 5 Offer Submission.
OFFER OPENING:
Date and Time March 31, 2026 @ 3:00 P.M. CST
Notes See Solicitation Instructions, 5 Offer Submission.
QUESTIONS DUE:
Date and Time March 16, 2026 @ 5:00 P.M. CST
Submission Method Email Only
Notes See Solicitation Instructions, 3.2 Questions.
CITY OF AUSTIN Solicitation Cover Sheet
PRE-OFFER CONFERENCE:
Conference (Yes/No) Yes
Mandatory (Yes/No) No
Date and Time March 12, 2026 @ 9:00 A.M. CST
Location
Microsoft Teams Join the meeting now Meeting ID: 248 101 163 615 49 Passcode: 8r3aD32b
Dial in by phone +1 512-831-7858,,199621579# United States, Austin Find a local number Phone conference ID: 199 621 579#
Notes N/A
PUBLISHED:
Date March 2, 2026 Available Online https://www.austintexas.gov/page/solicitations
Available Hardcopy
Austin Financial Services-Central Procurement, 505 Barton Springs Road, Ste 330, Austin, TX 78704
SOLICITATION DOCUMENTS
Document name Pages Date Solicitation Packet – RFP 1100 LLM3005 Includes the following:
Solicitation Cover Sheet 3 March 2, 2026
Solicitation Instructions 11 March 2, 2026
Terms and Conditions 32 March 2, 2026
Scope of Work 12 March 2, 2026
SUBMITTAL - Offer and Certifications – RFP 1100 LLM3005 – Complete and return 13 March 2, 2026
SUBMITTAL – Rate Form – RFP 1100 LLM3005 – Complete and return EXCEL March 2, 2026
Exhibit A – FACTA Affidavit 3 March 2, 2026
Exhibit B – Austin Energy Service Area 1 March 2, 2026
Exhibit C – Austin Energy Marking Specifications 4 March 2, 2026
Exhibit D – Tobacco Free Worksite Policy 8 March 2, 2026 https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWI3MGIxZGUtZDQ2Ni00ZGYzLWJiNWMtOGFhNDM1MzY3ZmJl%40thread.v2/0?context=%7b%22Tid%22%3a%225c5e19f6-a6ab-4b45-b1d0-be4608a9a67f%22%2c%22Oid%22%3a%2297862124-0fdd-4933-b628-f59246b2171b%22%7d tel:+15128317858,,199621579 https://dialin.teams.microsoft.com/af6460bf-34cd-4d27-a088-9cafec0e4422?id=199621579 https://www.austintexas.gov/page/solicitations
CITY OF AUSTIN Solicitation Cover Sheet
Exhibit E – Data Handling Controls 11 March 2, 2026
Exhibit F – Network Connection Agreement 11 March 2, 2026
NIGP CODES
COMMODITY CODES:
Code Description 96291 Utility Locating Service (Underground)
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