RFP_1100_DCM3050_ADD_4_v1.pdf
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- Attached to
- Strategic Energy Management Services
- Solicitation number
- RFP 1100 DCM3050
- Issued by
- Texas
About this file
This is Solicitation Addendum No. 4 for RFP 1100 DCM3050 issued by Austin Financial Services – Central Procurement on September 24, 2026, pertaining to Strategic Energy Management Services for the City of Austin, Texas. The solicitation seeks an experienced Strategic Energy Management firm to deliver statistical and behavioral-focused energy management services to large institutional and commercial property portfolios in Austin. The addendum incorporates revisions to the Solicitation Cover Sheet (Version 4) and Scope of Work (Version 1), and clarifies that offerors shall provide recommendations demonstrating expertise in the Austin market without a prescribed customer portfolio or facility volume baseline. The contract structure includes an initial two-year term with potential extension options through a five-year term, with specific response time and coverage requirements for emergency technical support detailed in the updated Scope of Work Section 4.8.3.
The maximum contract value is $250,000 per contract year, with the initial two-year term capped at $500,000 and potential growth to $1.25 million if extended for the full five-year contract period. The solicitation permits required Certified Energy Manager (CEM) and ASHRAE Building Energy Assessment Professional (BEAP) credentials to be satisfied by different team members, including named subconsultants, and allows qualified subcontractor personnel to demonstrate required credentials and relevant case references. Offerors are responsible for proposing their expected customer and facility volume, fee structure, program milestones, and bonus measurement criteria based on industry best practices, with no minimum workload or committed fee specified. The addendum requires acknowledgment and return of one copy prior to the solicitation closing date, with failure to do so constituting grounds for offer rejection.
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SOLICITATION ADDENDUM
AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT
Revised 10/01/2024
Solicitation: RFP 1100 DCM3050 Addendum No: 04 Date: September 24, 2026
This addendum is to incorporate the following changes to the above referenced solicitation:
1.0
2.0
Clarifications:
1.0.1 The Solicitation Cover Sheet V3 published with Addendum No. 3 has been deleted and replaced with the following, labeled Solicitation Cover Sheet V4.
1.0.2 The Scope of Work published with the solicitation has been deleted and replaced with the following, labeled Scope of Work, V1.
Questions:
Q1: How many participating customer portfolios and facilities should offerors use as the pricing assumption for each contract year?
A1: Austin Energy is seeking a Strategic Energy Management firm with deep expertise in delivering Strategic Energy Management value for large commercial real estate portfolios. Offerors shall provide recommendations in their Proposal that demonstrate this expertise and their understanding of the opportunities in the Austin market.
Q2: Does the stated $250,000 maximum apply annually, comprising up to $200,000 in baseline costs and a $50,000 results-based bonus?
A2: As stated in Addendum No. 2 - The $250K cap applies to one contract year, or up to $500K for the initial 2-year term. The $250K cap is the total budget available in any one contract year. If the contract options are extended for the entire 5-year contract term, the contract could be up to $1.25M over 5 years.
Q3: May the CEM and ASHRAE Building Energy Assessment Professional requirements be satisfied by different named team members, including subconsultants?
Q3: Yes, requirements may be met by different team members, including subconsultants.
Q4: What response-time and coverage requirements apply to the emergency technical support in Section 4.8.3?
A4: Reference Scope of Work V1, Section 4.8.3 for response time and coverage requirements.
Proposers may also provide additional options and corresponding pricing information as indicated in the Solicitation Instructions Section 10.7 5.
Q5: Which data-access process governs the apparent difference between Sections 7.4 and 7.5?
A5: Reference Scope of Work V1, Section 7.4 deleted its entirety as it is superseded by 7.5
Q6: What customer/facility volume should each proposer price, and will any minimum workload or fee be committed?
A6: As the SEM industry expert, Offerors are to include their expected customer/facility volume and proposed fee structure as part of your Proposal, per Solicitation Instructions Section 10.7 Outline of Price Proposal by Implementation Phase.
SOLICITATION ADDENDUM
AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT
Revised 10/01/2024
Q7: May the required CEM/ASHRAE BEAP credentials, relevant cases and references be demonstrated through named, actively participating subcontractor personnel?
A7: Yes. The required CEM/ASHRAE BEAP credentials, relevant cases and references shall be demonstrated through named, actively participating subcontractor personnel.
Q8: Please confirm how the primary project manager and equally qualified backup requirements apply to such a team.
A8: Reference Scope of Work, V1, Section 4.8.1
Q9: Identify any prescribed acceptance milestones or bonus measurement rules beyond those already in the published scope.
A9: Offeror’s shall provide program milestones and bonus measurements based on experience and industry best practices.
3.0 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
ACKNOWLEDGED BY:
Offeror Name Offeror Authorized Signature Date
RETURN ONE COPY OF THIS ADDENDUM WITH YOUR RESPONSE PRIOR TO THE SOLICITATION CLOSING DATE.
FAILURE TO DO SO MAY CONSTITUTE GROUNDS FOR REJECTION OF YOUR OFFER.
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