RFP 1.8C Italy Fuel Card.pdf

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REQUEST FOR PROPOSALS

1.8C ITALY TAX-FREE FUEL CARD PROGRAM

SOLICITATION NO. SPE605-24-R-0202

(ITALY CREDIT CARD, POSTS, CAMPS & STATIONS (PC&S) PP 1.8C)

THE ENCLOSED SOLICITATION COVERS THE FOLLOWING:

ORDERING PERIOD: 1 JULY 2024 THROUGH: 30 MAY 2029

PART: U.S. GOVERNMENT PROCUREMENTS

CLASS CODE: 91 – FUELS, LUBRICANTS, OILS AND WAXES

ISSUING OFFICE:

Defense Logistics Agency - Energy

ATTN: DLA-ENERGY-FEPCA,

Orlando Merritt and Kayla Polonia 8725 John J. Kingman Road, Suite 3938 Ft. Belvoir, VA 22060-6222

ITEMS TO BE PURCHASED:

FUEL CARDS TO PROVIDE TAX EXCEMPT FUEL PRODUCTS DISTILLATES AND

RESIDUALS PURCHASES FOR NAVY EXCHANGE THROUGHOUT ITALY.

GOVERNMENT POINTS OF CONTACT FOR INFORMATION:

KAYLA POLONIA ORLANDO MERRITT DLAEnergyFEPCA@dla.mil Contract Specialist Contracting Officer

(571) 447-7662 (571) 585-1387

KAYLA.A.POLONIA @DLA.MIL ORLANDO.MERRITT@DLA.MIL

WEB ADDRESS: http://www.energy.dla.mil

RESPONSES DUE: Please note that all required documents to be submitted as part of an Offeror’s proposal shall be received, as stated NLT: 18 December 2023, at 5:00PM, Eastern Time, (Ft. Belvoir, VA Local Time)

ADDITIONAL INFORMATION:

SEE NOTES AND ATTACHED PAGES

mailto:ORLANDO.MERRITT@DLA.MIL

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SECTION ONE – INSTRUCTIONS TO OFFERORS

1.1 INTRODUCTION

Defense Logistics Agency-Energy (DLA Energy) is requesting proposals from vendors that will provide tax-free fuel card support to authorized U.S. Government and North Atlantic Treaty Organization (NATO) employees assigned throughout Italy. Vendor proposals will be rated based upon the requirements outlined in this document and the enclosed forms. Additionally, we will consider any relevant past performance and previous experience providing VAT-exempt petroleum products through a widely accepted card-based solution. Vendors should identify the processes and relationships currently in use if you presently offer this type of service. Consideration will also be given to vendors who invest in the development of a tax-free fuel card to meet the requirements specified in this proposal.

The scope of work will include reoccurring (monthly, annually, and by request) reporting capabilities, card maintenance, system compatibility, and other requirements specified herein.

A. The full scope of work is attached as Section Two: Scope of Work.

B. Contract Type: Indefinite delivery, Indefinite Quantity (IDIQ) with Economic Price Adjustment (EPA); 20% min guaranteed; multi-source contract will be utilized.

C. The contract term will be three years, with two, one-year option years.

D. Proposals are due no later than 18 December 2023, 5:00 PM Eastern Standard Time.

E. A pre-proposal conference will be held. Vendors will be notified through FedBizOps (https://www.fbo.gov).

1.2. BACKGROUND

U.S. and NATO military and civilian personnel are eligible to register their primary privately owned vehicle (POV) with an Allied Forces Italy (AFI) registration number through the Motor Vehicle Registration Offices (MVRO) administered by NSA Naples throughout Italy. AFI registered vehicles are then authorized to receive tax-free fuel in accordance with applicable international agreements and implementing instructions issued by the Government of Italy (GOI) and the United States Navy. POV vehicles include cars, trucks, and motorcycles over 50 cc. During 2018 to 2023, the fuel card program had over 18,000 authorized users..

Currently, the Navy Exchange issues tax-free fuel cards (Reference: Contract SPE600-18-D-9400). The U.S. Government and NATO maintain multiple distribution centers throughout DoD military installations in Italy. Currently, authorized users purchase tax-free Unleaded, Diesel, fuel based on a predefined ration in accordance with vehicle engine size at each of these sites. Authorized users use these fuel cards to procure liters of tax-free fuel at contracted vendor fueling stations throughout Italy.

https://www.fbo.gov/

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Per the current contract (Reference: Contract SPE600-18-D-9400) the fueling station vendor performs the tax recoupment process directly with the Italian Government.

1.2 REQUIREMENTS

Defense Logistics Agency-Energy (DLA Energy) is requesting proposals from vendors that will provide tax-free fuel card support to authorized U.S. Government and North Atlantic Treaty Organization (NATO) employees assigned throughout Italy. Vendor proposals will be rated based upon the requirements outlined in this document and the enclosed forms. Additionally, we will consider any relevant past performance and previous experience providing VAT-exempt petroleum products through a widely accepted card-based solution. Vendors should identify the processes and relationships currently in use if you presently offer this type of service. Consideration will also be given to vendors who invest in the development of a tax-free fuel card to meet the requirements specified in this proposal.

The scope of work will include reoccurring (monthly, annually, and by request) reporting capabilities, card maintenance, system compatibility, possibility of upgraded features, and other requirements specified herein. Any fuel supplied of Russian origin is prohibited.

1.3 COMMUNICATIONS

In accordance with the Federal Acquisition Regulation (FAR) 15.201 (f), the Contracting Officer must be the focal point of any exchange with potential Offerors. All verbal or written communications between any potential vendor or its representatives and any U.S. Government or NATO personnel are strictly prohibited from the date of the RFP advertisement through the date of the execution of the contract. The only exceptions to this are (1) communications and questions concerning this solicitation directed to the Contracting Officer or Contract Specialists listed below.

The U.S. Government reserves the right to contact Offerors for clarification of response contents. Any violation of the requirements set forth in this section shall constitute grounds for immediate and permanent disqualification of the offending firm from participation in this procurement. Offerors should rely only on written statements issued by the Contracting Officer. Contracting Specialists will respond via formal written clarification, which will be provided to all registered holders of the solicitation document. Points of contact for information regarding this solicitation are:

A. Orlando Merritt, Contract Officer

1. Phone: 571-585-1387

2. Email: orlando.merritt@dla.mil

B. Kayla Polonia, Contract Specialist

1. Phone: 571-447-7662

2. Email: Kayla.A.Polonia@dla.mil

C. DLAEnergyFEPCA@dla.mil mailto:Kayla.A.Polonia@dla.mil

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1.3 PROPOSAL SUBMITTAL

A. QUESTION AND ANSWER PERIOD: To encourage maximum participation on ALL line items a question and answer period has been established. Starting from the issue date of this solicitation to December 29, 2023, Eastern Standard Time (EST) all potential Offerors may ask any and as many questions as they may need to fully participate and respond to all the listed line items (Attachment 1), NEX Statement of Work (SOW) and solicitation requirements. No further questions shall be accepted after the above stated date and time. All questions are to be sent to ORLANDO.MERRITT@DLA.MIL or DLAEnergyFEPCA@dla.mil. Your email will be acknowledged, and answers will be consolidated and submitted via an official Q&A amendment to the solicitation, if applicable.

Extensions of the closing date to an open solicitation are at the sole discretion of the Contracting Officer and will be issued via an amendment, if applicable.

B. Proposals shall be submitted in Microsoft Word or Adobe format and shall include completed attachments in their original format (i.e. Adobe and Microsoft Excel).

1. Proposals submitted electronically through email. If the proposal is large, vendor may send proposal in sections via email.

2. All pages of the Proposal must be numbered.

3. Proposals must be submitted in the same order as outlined in Section 1.5.A.7.

4. The evaluation criteria in Section 1.6 will be used to evaluate all Proposals.

C. The closing date for receipt of offers is 5:00PM Eastern Standard Time on 18 December 2023.

Responses can be emailed to DLAEnergyFEPCA@dla.mil, Orlando.Merritt@dla.mil, Kayla.A.Polonia@dla.mil.

D. The Defense Logistics Agency (DLA) Energy reserves the right to amend this RFP before or after receipt of proposals if the U.S. Government changes its requirements or terms and conditions. If this RFP is amended:

1. Before the receipt of proposals, the amendment(s) will be issued on.

2. After the receipt of proposals, the amendment(s) will be issued to all Offerors that have not been eliminated from the competition.

E. DLA-Energy may reject late proposals. DLA-Energy also reserves the right to postpone the proposal due date.

mailto:ORLANDO.MERRITT@DLA.MIL mailto:DLAEnergyFEPCA@dla.mil mailto:Orlando.Merritt@dla.mil mailto:Kayla.A.Polonia@dla.mil

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F. DLA-Energy is not responsible for any costs associated with preparing or submitting a proposal. Proposals become the property of DLA-Energy upon submission.

G. All Offerors must be registered on the Official U.S. Government System for Award Management (SAM) at WWW.SAM.GOV (note: there is no fee to register for this site). All certifications and representations must be completed to be acceptable by the time offers are submitted.

1.5 CONTENTS OF PROPOSAL

A. Offerors must submit proposals meeting the following content requirements. DLA-Energy reserves the right to request additional information from Offerors. To be valid, all offers must comply with the instructions in Clause 52-212-1(b) to include at a minimum:

1. The Solicitation Number

2. Within the Time specified in the solicitation for receipt of offers

3. The Name, Address, Email, and Telephone Number of the Offeror

4. A Technical Description of the Items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary

5. Terms of any express warranty

6. Pricing and any discount terms (Note: It can be stated in a percentage per liter solid or as a lump sum dollar value.)

7. Completed Proposal Forms sent in with the offer:

a) Proposal Form 1 – Cover Sheet

b) Proposal Form 2 – Overhead/Surcharge Price Data Sheet

c) Proposal Form 3 –Tax-Free Fuel Card Implementation: Requirements and Criteria for Evaluation

d) Proposal Form 4 – Participating Fueling Station Data

e) Proposal Form 5 – Certification Regarding Conflict of Interest

f) Proposal Form 6 – Contract Clauses http://www.sam.gov/

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B. Restriction on disclosure and use of data. In accordance with the Federal Acquisition Regulation (FAR) 52.215-1 (e), Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall—

1. Mark the title page with the following legend:

“This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of – or in connection with – the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets,” and

2. Mark each sheet of data it wishes to restrict with the following legend:

“Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

1.6 EVALUATION CRITERIA

The following criteria will be used to evaluate Proposals.

A. After proposals are received, DLA-Energy may, at any point in the evaluation process, advise Offerors of the weaknesses and deficiencies of their proposal and request revised proposals and/or Best and Final Offers (BAFOs). Revised proposals or BAFOs shall be evaluated upon the evaluation criteria stated in Paragraph 4. DLA-Energy reserves the right to proceed

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B. DLA-Energy will select the Proposal in the best interests of the U.S. Government that meets the evaluation criteria. Final selection, if any, will be made on a “Best Value / Tradeoff” basis. If DLA-Energy is unable to negotiate a satisfactory contract with the highest ranked Offeror, the next highest ranked proposal may be contacted for contract negotiation. This method may continue, in the discretion of DLA-Energy, until a contract is successfully negotiated or until all proposals are rejected.

C. Evaluation Criteria:

NO. CRITERION MAXIMUM POINTS

1 Overhead/Surcharge Price 50 pts

2 Fuel Card Specifications

81pts

3 Implementation Plan and Customer Service

16 pts

4 Availability of Participating Fuel Stations

108 pts

TOTAL POINTS 255 points possible

1. Evaluation Criterion: Overhead/Surcharge Price ( 50 pts)

a) Schedule A, Overhead/Surcharge Price Data Sheet, Complete and submit Proposal Form 2.

b) Schedule B, Prompt Payment Discounts. The U.S. Government intends to take advantage of any prompt payment discount terms proposed; however, Prompt Payment Discounts are not mandatory.

2. Evaluation Criterion: Schedule A Fuel Card Specifications ( 81 pts)

a) Complete and submit this portion of Proposal Form 3. Specifically describing in sufficient detail card requirements.

b) Proposal may include additional benefits or upgrades that may come available to the user during the life cycle of the contract.

3. Evaluation Criterion: Implementation and Training/Customer Service ( 16 pts)

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a) The proposal shall include a description of the Vendor’s capabilities, a detailed description of the proposed means to provide the required training, e.g. an implementation timeline, transition plan, schedules, and any other information that the Offeror deems relevant.

i. Implementation should include amount of time needed from award of contract to testing of 200 cards and to the issuance of over 18,000 cards if needed.

b) The proposal shall include an instructional guide that outlines the proper and correct usage of the fuel card and electronic fuel card management/ reporting systems.

c) The Offeror shall submit a detailed plan of its Customer Services program as described in the Scope of Work. The plan should also describe the following:

i. Ability to provide a monthly billing statement, in Microsoft Excel format (via Email or website), however, alternatives will be considered that details all expenses and discounts processed through the use of each individual fuel card;

ii. Ability to provide detailed data for purchases by fuel card;

iii. Alternative method for manual processing of receipts in the event of service interruption within the electronic sales system;

iv. Time frame required for obtaining paper copies of receipts, upon request.

4. Evaluation Criterion: Availability of Participating Fuel Stations ( 108 pts)

i. Proposal Form 4 – Cards should be accepted at a sufficient number of fueling locations within 5, 25, and 50 kilometers of U.S. and NATO installations throughout Italy (Complete and submit Proposal Form 4).

• The offeror will receive 1 point for every station that is between 31 and 50 kilometers in distance from the base/housing locations in the solicitation.

• The offeror will receive 2 points for every station that is between 16 and 30 kilometers in distance from the base and housing locations in the solicitation.

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• The offeror will receive 3 points for every station that is between 6 and 15 kilometers in distance from the base and housing locations in the solicitation.

• The offeror will receive 4 points for every station that is 5 kilometer or less in distance from the US/NATO locations.

“Automation-Italy Proposal Form 4”- The offeror’s submission of Proposal Form 4 will be evaluated in conjunction with the number of service stations on the various roadways and distances from one service station to another.

SECTION TWO – SCOPE OF WORK – TAX-FREE FUEL CARD PROGRAM

2.1 INTRODUCTION

U.S. and NATO military and civilian personnel are eligible to register their primary privately owned vehicle (POV) with an Allied Forces Italy (AFI) registration number through the Motor Vehicle Registration Offices (MVRO) administered by NSA Naples throughout Italy. AFI registered vehicles are then authorized to receive tax-free fuel in accordance with applicable international agreements and implementing instructions issued by the Government of Italy (GOI) and the United States Navy. POV vehicles include cars, trucks, and motorcycles over 50 cc. During 2015, our system had 16,000 authorized users with nearly 15,000 registered primary vehicles.

2.2 GENERAL SCOPE OF SERVICES

Current estimated number is up to (+/-) 18,000 fuel cards including fuel cards for official government usage. Additional credit cards maybe necessary depending on U.S. Government mission requirements for the purchase of all fuel types (TBD w/Italian Gov) from fueling stations within Italy. For identification purposes, these cards will be referenced to as “Tax-Free Fuel Cards,” although only a finite quantity of fuel will be eligible for tax-free dispensation. Any potential provider must ensure that the fuel card be utilized exclusively for fuel type and ration allowed. The potential provider must have the ability to separate charges for tax-free fuel and any fuel exceeding the tax-free fuel limit on the same monthly billing cycle. Any provider must have proven experienced in providing this capability and have functioning processes already in existence and currently in use. Only fuel purchases will be applied to the fuel cards.

The provider must ensure acceptance of the offered fuel card and furnish a list of the fuel service stations including Name, location address, products provided, self-service or full service, and the calculated distances from the U.S./NATO bases in Italy, IAW attachment.

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2.3 FUEL SPECIFICATIONS

Tax-free fuel card shall enable authorized users to purchases fuel in accordance with the following specifications. Fuel provided at participating stations shall conform to all National environmental requirements applicable to the geographic location of the receiving activity on the date of delivery. In the event that a National environmental requirement is more stringent than a specification contained in this RFP, the Vendor shall deliver product that complies with the more stringent requirement. Product that fails to meet the more stringent requirement will be considered to be a nonconforming supply.

Product(s) to be supplied shall fully meet the requirements of the applicable specification(s) as cited below.

A. GASOLINE, AUTOMOTIVE, UNLEADED, PREMIUM GRADE

1. Product shall conform to EN 228:2008

2. Product classifications are shown below:

NATIONAL STOCK

NUMBER

PRODUCT

NOMENCLATURE

PRODUCT

CODE

9130-01-527-5763 Gasoline, Premium, Unleaded

ULG

9130-01-570-5326 Gasoline, Super Premium, Unleaded

SPG

B. FUEL, OIL, DIESEL

1. Product shall conform to EN 590:2009 +A1:2010

2. Product classifications are shown below:

NATIONAL

STOCK NUMBER

PRODUCT

NOMENCLATURE

PRODUCT

CODE

SULFUR

MAXIMUM

9140-01-556-9156 Diesel Fuel SFD 10

9140-01-570-7022 Diesel Fuel, Low Temperature SF1 10

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2.4 CLEARANCE FOR TAX EXEMPTION

Clearance on products shall be governed by the following procedures:

A. Tax exemption authorization for products supplied will be governed by instructions and policies issued by the Italian Ministry of Finance, Rome, which will be provided by the NAVSUPPACT Naples Tax-Free Products Administrator.

B. The U.S. Government shall obtain from the Italian Government quarterly plafonds (ceilings) based on expected consumption of tax-free products, which will be made available to the selected Contractor under this contract.

C. A report of consumption is coordinated by the Navy Support Activity (NAVSUPP) Naples and submitted to the Italian government quarterly. It is substantiated by sales records expended during the month of consumption being reported. For this purpose, the Contractor will submit a complete sales report to the Tax-Free Products Administrator for the preparation of each report broken down by region.

D. Determined by Government of Italy, currently the monthly tax-free rations allowed are as follows:

Max 400 liters for U.S./NATO eligible personnel;

Max 200 liters for eligible NATO HN personnel

If these quantities should change, the offeror must be able to respond to the new amounts authorized either by increasing or decreasing the new authorized tax-free amount. A tier system based on engine size or commuting distance can be instituted in accordance with the amounts cited in the “Maximum limitation”

E. Performance Period: (DLA)

Five (5) Year Basic: April 1, 2024 thru March 31, 2029

Three (3); One (1) Option Year:

One (1) Year Option: April 1, 2029 thru March 31, 2030 One (1) Year Option: April 1, 2030 thru March 31, 2031 One (1) Year Option: April 1, 2031 thru March 31, 2032

2.5 INSTRUCTIONS

Invoicing (NEX EDO)

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Billing/Invoicing: Any offeror shall provide a monthly statement that summarizes all transactions for the specified billing period, including previous month’s payment, total new charges and total quantities, total exempted taxes and total discounts. In addition, any offeror shall have the ability to separate charges for tax-free fuel and any fuel exceeding the tax-free fuel limit on the same monthly statement.

• Send to the Property Administrator and Navy Exchange an official billing statement / invoice, within 5 working days after the end of the 30-day billing cycle or if required sooner based on needs of Property Administrator and Navy Exchange billing office. This can be provided electronically.

• If the offeror’s billing system is automatic, the billing statement / invoice shall be available immediately to the Property Administrator and Navy Exchange online at the close of business day on the end of billing cycle.

• The statements shall include consolidated data on all transactions made by the authorized cardholders.

• Transactions made within the authorized Liters limitation will be paid at the pump price without taxes.

• Transactions made in excess of the authorized Liters limitation will be allowed, the price at the pump including taxes will be charged to authorized cardholder card.

• The statement / invoice shall be priced in EURO per liter.

• The statement / invoice shall state the contract unit price, date fuel was lifted; and if the purchase was exclusive of all taxes and duties from which the US Government is exempt within the authorized liter maximum tax-free quantity, written out as such. Shall provide a separation from tax free quantity and non-tax free quantity purchases within the statement / invoice.

Secure Website: The provider shall allow the U.S. Government to participate in managing card issuances, card delivery, cancellations or replacements, and reporting through a secured website.

The provider’s website must require user ID’s, password protected, and contain industry standard security measures to prevent access by non- authorized individuals. Features of the site should include but not limited to view/query and export of individual sponsor’s fuel card usage, maximum allowance, fuel type, expiration dates.

Customer Service: Any potential provider shall provide assistance in English in resolving issues related to inaccurate fuel type dispensed, questionable transactions, Point of Sale (POS) unit problems, and lost and/or stolen fuel cards.

Reports Any offeror shall be required to submit reports of the quarterly consumption divided by Activity, 13 | P a g e

Vehicle Type and Fuel Type (“P”, “G”, “IT”); a summary report of the quarterly consumption divided by Vehicle and Fuel Types; and an official letter that certifies all the data included in the summary report (Vehicle and Fuel Types). It is required that all the transactions carried out be included to determine the quarterly reconciliation.

Also, there is a requirement to maintain an automated/online database which is updated daily, which maintains all fuel usage data. This requirement shall be user friendly and easily queried to generate varied on-line and printed reports based on the U.S. Government’s needs

It is required that the fuel card system is enabled to generate a list of active fuel cards and consumption reports divided by activity, fuel type and vehicle type. Ensure that the sponsors’ transactions be monitored to generate reports divided by timeframe and quantities to also create a report of excessive usage of fuel and multiple fuel cards assigned to a sponsor. Overview and download of invoices.

AUTHORIZED INDIVIDUALS: All eligible military and civilian personnel stationed at U.S./NATO Commands Italy wide

NUMBER OF CARDS REQUIRED: Estimated (+/-) 18,000 credit cards are required for this program at this time is subdivided as follows; 13,300 US and NATO eligible personnel, 3,200 NATO HN personnel and 1,500 official government use. Tax-free fuel Cards will be issued by authorized US/NATO fuel outlets.

MAXIMUM LIMITATION: A maximum limitation of between 200 – 400 liters per month per card will be established based on auto engine size or commuting distance is preferable.

The following maximum limitations per month per card are established based on Italian Government agreements, vehicle engine size, or commuting distance:

Private vehicles (“P”) 65 – 100 – 200 – 300 – 400 liters;

Vehicles for Italian personnel (“IT”) 65 – 100 – 200 liters;

Gov vehicles (“G”) 50 – 85 – 100 - 125 – 150 – 170 – 200 – 300 - 400 liters (Unlimited)

TAX FREE FUEL CARD SYSTEM: The contractor will operate in a card system as listed below

(NEX EDO)

Free issuance of an estimated 18,000 Tax-Free Fuel Cards credit cards to the designated property administrator delivered within 15 days after contract award date.

Tax-free Fuel Cards shall be ready for use only after the activation on the secured website. Once active, cards should automatically reset the allowable monthly quota at the end of each month.

There shall be no service charge or additional charges for replacement of lost, stolen cards or fraudulent charges.

Information will be collected by a centralized credit card office and invoices will be issued monthly to the designated Property Administration Office below:

NAVY EXCHANGE EUROPEAN DISTRICT OFFICE

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CONTRADA BOSCARIELLO PAL 2091B

81030 GRICIGNANO D’AVERSA

ITALIA

Cards and Pins will be sent in bulk to the distribution centers named by the Commander of

Navy Region Europe Africa Southwest Asis (CNREURAFSWA).

US Government will register individual and his/her vehicle(s) authorized to purchase fuel.

Vendor will invoice NEX (Navy Exchange(US Government)) and deliver all transactions details to NEX.

NEX/US Government will re-invoice the individual card holders for fuel purchased.

The Navy Tax Relief Office will provide the Italian Government quarterly plafonds (ceilings) based on expected consumption of tax-free products, that will be made available to the Contractor under the contract (oil company from which the fuel is purchased if in partnership with contractor) to all applicable taxes to be recouped solely for fuel related to contract.

SECURITY CONTROL FEATURES: (NEX EDO)

Each Tax Free Fuel Card account shall be linked to the cardholder’s vehicle license number.

One (1) card issued per vehicle.

Maximum limit of three (3) transactions per day into authorized vehicles. For each transaction, the following information will be recorded:

Card Number Card Identification Time and Date Location Total number of liters purchased Product Type Vehicle License Number

• The recorded information for a specific transaction can be retrieved from the provider’s computer system upon request from the Property Administrator.

• DoD / NEX shall not be liable for any unauthorized and/or fraudulent use of the credit cards.

Unauthorized use means, the use of the credit card by a person other than the cardholder.

AUTHORIZING OFFICIAL / APPROVING OFFICIAL RESPONSIBILITIES (FTRP):

The Authorizing Official / Approving Official is responsible for the following functions:

• Delegating authority to individual cardholders.

• Establishing the cardholder’s limitation (increase or decrease).

• Request and maintain a monthly limitation of Authorized limits of Liters each month.

• Ensuring coordination of the tax-free fuel card program with Navy Exchange prior to implementation.

• Approval of request of extra fuel cards.

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SECTION THREE – CONTRACT CLAUSES, PROVISIONS, & FILLABLES

See Attachment 6