RFP 00002556 VOLUNTEER COORDINATION AND EVENT MANAGEMENT NOI.pdf

112 KB Posted

Attached to
On-Call for Course Management & Event Coordination
Solicitation number
00002556
Issued by
Oregon

About this file

Written by GovTribe AI ·

This is a Notice of Intent (NOI) document for RFP 00002556 issued by the City of Portland, Oregon, for On-Call Course Management and Event Coordination services. The City seeks qualified proposers with demonstrated experience in volunteer coordination and event management for large-scale events. The scope of work encompasses volunteer recruitment, on-street event course management, and temporary traffic control deployment to support event operations. The NOI establishes the City's intent to solicit competitive proposals from qualified vendors capable of managing these complex event logistics and volunteer operations.

The document serves as formal notification to the contracting market of the City's procurement needs prior to the release of the full request for proposals. This NOI allows interested vendors to prepare for submission of detailed proposals and provides an opportunity for potential bidders to clarify requirements or identify any necessary site visits or pre-proposal meetings. The procurement follows standard competitive bidding procedures for the City of Portland and will result in an on-call contract structure, allowing the City flexibility in utilizing selected vendors for event management and volunteer coordination services on an as-needed basis.

View the file

Other files

File Type Posted
RFP 00002556 Volunteer Coordination and Event Management.pdf PDF
Attachment F Sample Contract~2.pdf PDF
RFP 00002556 VOLUNTEER COORDINATION AND EVENT MANAGEMENT Addendum 1.pdf PDF
Attachment B Bid Submittal Instructions~5.pdf PDF
Attachment E Proposal Redactions Submittal Template~1.docx DOCX document
evaluation-scoring-detail-and-summary-rfp_2556 fka 2532.xlsx XLSX spreadsheet
Attachment G Sample Contract Exceptions and Deviations Form~3.docx DOCX document

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file
Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Rev 7/2015

May 12, 2025

Re: NOTICE OF INTENT TO NEGOTIATE AND AWARD

SOLICITATION NUMBER: 2556 fka 2532

DESCRIPTION: VOLUNTEER COORDINATION AND EVENT MANAGEMENT

On April 25, 2025 proposal submittals were received in response to the above solicitation number.

Evaluation of these submittals has been completed. The City of Portland intends to negotiate and award a contract to Axiom Event Productions because they were deemed the most qualified proposer for this project and received the highest score. This award shall be final seven (7) calendar days after the date of this letter.

Any respondent who contends it is eligible for the award of the contract and feels adversely affected or aggrieved by the City’s decision, must submit to the Chief Procurement Officer a written protest within seven (7) calendar days from date of issuance of this Notice of Intent to Award or its protest is waived.

Forward written protests to:

Chief Procurement Officer City of Portland Procurement Services 1120 SW Fifth Avenue, Room 750 Portland, OR 97204

Any written protest shall specify the grounds upon which the protest is based. Complete rules regarding protests may be referenced in the original solicitation document under Part III, Section B (CONTRACT

AWARD).

If you have any questions about this Notice of Intent to Negotiate and Award, please contact me at (503) 865-6001.

Sincerely, Ashly Hoffman

PBOT

PORTLAND BUREAU OF TRANSPORTATION

1120 SW Fifth Ave, Suite 1331, Portland OR 97204

Phone: 503-823-4000 Portland.gov/Transportation

File details come from the government source that posted it. Updated .