Attachment G Sample Contract Exceptions and Deviations Form~3.docx

This is a Sample Contract Exceptions and Deviations Form submitted by proposers to the City of Portland, Oregon for an On-Call Course Management & Event Coordination contract. The form provides a structured table format for proposers to request exceptions and deviations from the sample contract terms included in the Request for Proposals. Proposers are required to identify the specific contract section number, state the current contract language, present their requested exception with redline changes, and provide justification for each requested modification. The form includes an example demonstrating how proposers should document exceptions, such as terminology changes or clarifications regarding equipment provisions.

This document serves as a mechanism for proposers to formally communicate contract terms they cannot accept or wish to modify prior to proposal submission. By using this standardized form, the City of Portland can systematically review and evaluate all requested deviations from the baseline contract terms alongside other proposal elements. Proposers must complete this form comprehensively, as failure to identify exceptions upfront may result in acceptance of the standard contract language by default. The form facilitates transparent negotiation of contract terms and allows the City to assess the reasonableness of requested changes before making award decisions.