RFP 00002556 VOLUNTEER COORDINATION AND EVENT MANAGEMENT Addendum 1.pdf
PDF 208 KB Posted
- Solicitation number
- 00002556
- Issued by
- Oregon
About this file
Addendum 1 to RFP 00002556: Volunteer Coordination and Event Management
This addendum modifies the Request for Proposals issued by the City of Portland, Oregon, for on-call services in volunteer coordination and event management. The City seeks qualified proposers with demonstrated experience in large-scale event management, including volunteer recruitment, on-street event course management, and temporary traffic control deployment. The addendum clarifies requirements and specifications for services supporting the City's event operations. Specific details regarding response deadlines, bidders' conferences, site visits, contract term, and renewal options should be referenced in the original RFP document, as these are typically outlined in the base solicitation rather than in addenda.
The addendum addresses modifications to pricing terms, service specifications, or evaluation criteria established in the original RFP. Proposers must review both the original RFP 00002556 and this addendum in their entirety to ensure full compliance with all requirements. Any incumbent information, funding sources, set-asides, or other material changes to the solicitation would be specified within the addendum itself. All proposers must acknowledge receipt of this addendum as part of their proposal submission to be considered responsive and eligible for award consideration.
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Procurement Services City Operations City of Portland, Oregon
@PortlandGov portlandgov
PortlandORGov
April 11, 2025
ADDENDUM NO. 1
RFP No. 00002556
FOR
VOLUNTEER COORDINATION AND EVENT MANAGEMENT
Bids or Proposals Due: April 10, 2025 Pacific Time By: 4:00 pm Pacific Time
This Addendum provides changes to the specifications for the above-entitled project to be considered by each respondent. This Addendum shall be included within the proposal. Any changes made by this Addendum to said specifications offset only the portion of the words or paragraphs specifically mentioned herein, and the balance of the specifications remain in full force. It is the responsibility of all respondents to conform to this addendum.
This Addendum shall respond to inquiries received.
The following inquiries were submitted:
1. Page 10 III.B.4.e
e. Project Approach
This part e. Project Approach is not listed in the Proposal Submittal Checklist on page 14, and is not listed if it's part of the page limit or not. Parts a.-d. and parts f.-j. are all included on the checklist. If Project Approach is part of the page limit, I feel this would add another page or two to the proposal, and I don't feel their sheet count takes this into consideration.
Question: Is the e. Project Approach, as listed in III.B.4, part of the narrative page limit, and if so, can that limit be increased to NTE 18 pages?
Sylvester Donelson, Jr. Sara Morrissey Michael Jordan Chief Procurement Officer Deputy City Administrator Chief Administrative Officer https://twitter.com/PortlandGov https://www.instagram.com/PortlandGov/ https://www.facebook.com/PortlandORGov
Response: Yes, it is intended to be part of the narrative page limit. The City shall increase the page limit to eighteen (18) to accommodate for this oversight.
The following language is added to/deleted from the solicitation. New language is in bold AND underline and deleted language is in strikethrough:
2. Proposal Page Limit Proposals must be clear, succinct and not exceed sixteen (16) eighteen (18) pages.
Please direct all questions and concerns to Mark Ariza, Procurement Analyst at Mark.Ariza@portlandoregon.gov or 503-823-1885.
End of Addendum
Sylvester Donelson Chief Procurement Officer sd:ma
Proposal Component Status Included in narrative page limit?
Cover Letter Required y □
Proposer Information Form Required N □
Proposer Ca pabllltle/ Required y □
Project Team~ Required y □
Pricing Proposal Required N □
References (3) Required y □
Corporate Responsibility, including : Required y □ mailto:Mark.Ariza@portlandoregon.gov
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