evaluation-scoring-detail-and-summary-rfp_2556 fka 2532.xlsx

XLSX spreadsheet 50 KB Posted Apr 11, 2025

Attached to: On-Call for Course Management & Event Coordination
Solicitation number: 00002556
Issued by: Oregon

About this file

Written by GovTribe AI · Jun 16, 2026

This is an evaluation scoring detail and summary spreadsheet for a Request for Proposals (RFP) issued by the City of Portland, Oregon, for on-call course management and event coordination services. The evaluation framework is structured in two phases, with Phase I assessing corporate responsibility criteria and Phase II evaluating technical proposals. Phase I criteria include proposer capabilities, project team qualifications, pricing, proposal approach, references, Oregon state certification as a disadvantaged/minority/women-owned/emerging small business (D/M/W/ESB), MWESB subcontracting commitments, workforce diversity and community involvement, and sustainable business practices, with a maximum of 98 points available across these categories. Phase II evaluation criteria remain undefined in the template but allow for assessment across six criteria categories with a maximum of 97 points available.

Only Proposer 1 has received completed Phase I evaluations from five evaluators, with individual scores ranging from 68.0 to 85.0 points and a combined total of 396.0 points. Proposer 1 is not an Oregon certified D/M/W/ESB but proposed $231,600 in D/M/W/ESB subcontracting utilization against a total proposal cost of $1,607,950, achieving a 14.40 percent utilization rate and earning 3 points in the MWESB subcontracting category. All other proposers (Proposers 2 through 10) show no submitted scores or evaluation data, with zero dollars proposed for MWESB utilization. Phase II evaluations have not been completed for any proposer, and the combined evaluation results display calculation errors preventing final score determinations for multiple proposers.

View the file

Other files

File	Type	Posted
RFP 00002556 VOLUNTEER COORDINATION AND EVENT MANAGEMENT NOI.pdf	PDF	Apr 11, 2025
RFP 00002556 Volunteer Coordination and Event Management.pdf	PDF	Apr 11, 2025
Attachment F Sample Contract~2.pdf	PDF	Apr 11, 2025
RFP 00002556 VOLUNTEER COORDINATION AND EVENT MANAGEMENT Addendum 1.pdf	PDF	Apr 11, 2025
Attachment B Bid Submittal Instructions~5.pdf	PDF	Apr 11, 2025
Attachment E Proposal Redactions Submittal Template~1.docx	DOCX document	Apr 11, 2025
Attachment G Sample Contract Exceptions and Deviations Form~3.docx	DOCX document	Apr 11, 2025

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Phase I Detail

	Proposer		Proposer 1		Total
Score		Proposer		Proposer 6	Total

Score Criteria N/A sschneider: sschneider:

Enter the titles of your evaluation criteria here.

PROPOSER CAPABILITIES

PROJECT TEAM

PRICING PROPOSAL

PROJECT APPROACH

REFERENCES

OR State Certification

MWESB Contracting

Workforce Diversity & Community Involvement

Sustainable Business Practices

Criteria

N/A

PROPOSER CAPABILITIES

PROJECT TEAM

PRICING PROPOSAL

REFERENCES

OR State Certification

MWESB Contracting

Workforce Diversity & Community Involvement

Sustainable Business Practices

Max pts avail.

sschneider: sschneider:

In these cells, input the maximum points available for each evaluation criteria.	15	15	15	20	15	4	8	3	5	Max pts avail.	0	15	15	15	15	4	8	3	5
	Evaluator	Evaluator 1

sschneider: sschneider:

Enter the names of your evaluators here.

sschneider: sschneider:

Use these cells to record the scores provided by each evaluator.

Note that if any individual score exceeds the Max Points Available for the associated criteria, the cell will turn RED.	14	13	14	19	14	0	3.0	2	4	83.0		Evaluator	Evaluator 1				0	0.0
		Evaluator 2		11	9	11	16	14	0	3.0	1	3	68.0	Evaluator 2						0			0.0
		Evaluator 3		11	12	13	17	14	0	3.0	2	4	76.0	Evaluator 3						0			0.0
		Evaluator 4		14	13	14	18	14	0	3.0	3	5	84.0	Evaluator 4						0			0.0
		Evaluator 5		15	15	14	18	14	0	3.0	2	4	85.0	Evaluator 5						0			0.0
		Total:	0	65	62	66	88	70	0	15.0	10	20	396.0	Total:	0	0	0	0	0	0	0	0	0.0

	Proposer		Proposer 2		Total
Score		Proposer		Proposer 7	Total

Score

Criteria		N/A	PROPOSER CAPABILITIES	PROJECT TEAM	PRICING PROPOSAL	REFERENCES	OR State Certification	MWESB Contracting	Workforce Diversity & Community Involvement	Sustainable Business Practices		Criteria		N/A	PROPOSER CAPABILITIES	PROJECT TEAM	PRICING PROPOSAL	REFERENCES	OR State Certification	MWESB Contracting	Workforce Diversity & Community Involvement	Sustainable Business Practices
Max pts avail.		0	15	15	15	15	4	8	3	5		Max pts avail.		0	15	15	15	15	4	8	3	5
Evaluator	Evaluator 1						0	0.0			0.0	Evaluator	Evaluator 1						0	0.0			0.0
	Evaluator 2						0	0.0			0.0		Evaluator 2						0	0.0			0.0
	Evaluator 3						0	0.0			0.0		Evaluator 3						0	0.0			0.0
	Evaluator 4						0	0.0			0.0		Evaluator 4						0	0.0			0.0
	Evaluator 5						0	0.0			0.0		Evaluator 5						0	0.0			0.0
	ERROR:#REF!						0	0.0			0.0		ERROR:#REF!						0	0.0			0.0
	Total:	0	0	0	0	0	0	0.0	0	0	0.0		Total:	0	0	0	0	0	0	0.0	0	0	0.0

	Proposer		Proposer 3		Total
Score		Proposer		Proposer 8	Total

Score

Criteria		N/A	PROPOSER CAPABILITIES	PROJECT TEAM	PRICING PROPOSAL	REFERENCES	OR State Certification	MWESB Contracting	Workforce Diversity & Community Involvement	Sustainable Business Practices		Criteria		N/A	PROPOSER CAPABILITIES	PROJECT TEAM	PRICING PROPOSAL	REFERENCES	OR State Certification	MWESB Contracting	Workforce Diversity & Community Involvement	Sustainable Business Practices
Max pts avail.		0	15	15	15	15	4	8	3	5		Max pts avail.		0	15	15	15	15	4	8	3	5
Evaluator	Evaluator 1						0	0.0			0.0	Evaluator	Evaluator 1						0	0.0			0.0
	Evaluator 2						0	0.0			0.0		Evaluator 2						0	0.0			0.0
	Evaluator 3						0	0.0			0.0		Evaluator 3						0	0.0			0.0
	Evaluator 4						0	0.0			0.0		Evaluator 4						0	0.0			0.0
	Evaluator 5						0	0.0			0.0		Evaluator 5						0	0.0			0.0
	ERROR:#REF!						0	0.0			0.0		ERROR:#REF!						0	0.0			0.0
	Total:	0	0	0	0	0	0	0.0	0	0	0.0		Total:	0	0	0	0	0	0	0.0	0	0	0.0

	Proposer		Proposer 4		Total
Score		Proposer		Proposer 9	Total

Score

Criteria		N/A	PROPOSER CAPABILITIES	PROJECT TEAM	PRICING PROPOSAL	REFERENCES	OR State Certification	MWESB Contracting	Workforce Diversity & Community Involvement	Sustainable Business Practices		Criteria		N/A	PROPOSER CAPABILITIES	PROJECT TEAM	PRICING PROPOSAL	REFERENCES	OR State Certification	MWESB Contracting	Workforce Diversity & Community Involvement	Sustainable Business Practices
Max pts avail.		0	15	15	15	15	4	8	3	5		Max pts avail.		0	15	15	15	15	4	8	3	5
Evaluator	Evaluator 1						0	0.0			0.0	Evaluator	Evaluator 1						0	0.0			0.0
	Evaluator 2						0	0.0			0.0		Evaluator 2						0	0.0			0.0
	Evaluator 3						0	0.0			0.0		Evaluator 3						0	0.0			0.0
	Evaluator 4						0	0.0			0.0		Evaluator 4						0	0.0			0.0
	Evaluator 5						0	0.0			0.0		Evaluator 5						0	0.0			0.0
	ERROR:#REF!						0	0.0			0.0		ERROR:#REF!						0	0.0			0.0
	Total:	0	0	0	0	0	0	0.0	0	0	0.0		Total:	0	0	0	0	0	0	0.0	0	0	0.0

	Proposer		Proposer 5		Total
Score		Proposer		Proposer 10	Total

Score

Criteria		N/A	PROPOSER CAPABILITIES	PROJECT TEAM	PRICING PROPOSAL	REFERENCES	OR State Certification	MWESB Contracting	Workforce Diversity & Community Involvement	Sustainable Business Practices		Criteria		N/A	PROPOSER CAPABILITIES	PROJECT TEAM	PRICING PROPOSAL	REFERENCES	OR State Certification	MWESB Contracting	Workforce Diversity & Community Involvement	Sustainable Business Practices
Max pts avail.		0	15	15	15	15	4	8	3	5		Max pts avail.		0	15	15	15	15	4	8	3	5
Evaluator	Evaluator 1						0	0.0			0.0	Evaluator	Evaluator 1						0	0.0			0.0
	Evaluator 2						0	0.0			0.0		Evaluator 2						0	0.0			0.0
	Evaluator 3						0	0.0			0.0		Evaluator 3						0	0.0			0.0
	Evaluator 4						0	0.0			0.0		Evaluator 4						0	0.0			0.0
	Evaluator 5						0	0.0			0.0		Evaluator 5						0	0.0			0.0
	ERROR:#REF!						0	0.0			0.0		ERROR:#REF!						0	0.0			0.0
	Total:	0	0	0	0	0	0	0.0	0	0	0.0		Total:	0	0	0	0	0	0	0.0	0	0	0.0

&"Arial,Bold"&12Individual Summary of Scores Page &P of &N

Phase I Corp Responsibility

RFP Corporate Responsibility Evaluation Calculator

Once entered, the scores below are imported into the Phase I Detail worksheet.

OR State Certification Evaluation Formula:	IF the proposer is an Oregon certified D/M/W/ESB, then the Score = 4 points	YES
	IF the proposer is NOT an Oregon certified D/M/W/ESB, then the Score = 0 points	NO

MWESB Contracting Evaluation Formula:	Utilization % = Proposed Utilization $/Total Proposal Cost
	The Utilization % ÷ 40% x 8 points = the Score
	Example: if the Utilization % = 20%, then the Score would be: (20% ÷ 40% x 8 points) = 4 points
	Note - Proposed Utilization $ includes the value of D/M/W/ESB utilization at only the Sub level.

Proposer 1 Scores

OR State Certification
Is this Proposer an Oregon certified D/M/W/ESB?	NO	0

MWESB Subcontracting
Proposed Utilization $	Total Proposal Cost	Utilization %
$231,600.00	$1,607,950.00	14.40%	3

Proposer 2 Scores

OR State Certification
Is this Proposer an Oregon certified D/M/W/ESB?	0

MWESB Subcontracting
Proposed Utilization $	Total Proposal Cost	Utilization %
$0.00	$0.00	0.00%	0.0

Proposer 3 Scores

OR State Certification
Is this Proposer an Oregon certified D/M/W/ESB?	0

MWESB Subcontracting
Proposed Utilization $	Total Proposal Cost	Utilization %
$0.00	$0.00	0.00%	0.0

Proposer 4 Scores

OR State Certification
Is this Proposer an Oregon certified D/M/W/ESB?	0

MWESB Subcontracting
Proposed Utilization $	Total Proposal Cost	Utilization %
$0.00	$0.00	0.00%	0.0

Proposer 5 Scores

OR State Certification
Is this Proposer an Oregon certified D/M/W/ESB?	0

MWESB Subcontracting
Proposed Utilization $	Total Proposal Cost	Utilization %
$0.00	$0.00	0.00%	0.0

Proposer 6 Scores

OR State Certification
Is this Proposer an Oregon certified D/M/W/ESB?	0

MWESB Subcontracting
Proposed Utilization $	Total Proposal Cost	Utilization %
$0.00	$0.00	0.00%	0.0

Proposer 7 Scores

OR State Certification
Is this Proposer an Oregon certified D/M/W/ESB?	0

MWESB Subcontracting
Proposed Utilization $	Total Proposal Cost	Utilization %
$0.00	$0.00	0.00%	0.0

Proposer 8 Scores

OR State Certification
Is this Proposer an Oregon certified D/M/W/ESB?	0

MWESB Subcontracting
Proposed Utilization $	Total Proposal Cost	Utilization %
		0.00%	0.0

Proposer 9 Scores

OR State Certification
Is this Proposer an Oregon certified D/M/W/ESB?	0

MWESB Subcontracting
Proposed Utilization $	Total Proposal Cost	Utilization %
		0.00%	0.0

Proposer 10 Scores

OR State Certification
Is this Proposer an Oregon certified D/M/W/ESB?	0

MWESB Subcontracting
Proposed Utilization $	Total Proposal Cost	Utilization %
		0.00%	0.0

Phase II Detail

	Proposer		Proposer 1		Total
Score		Proposer		Proposer 6		Total

Score Criteria Criteria 1 sschneider: sschneider:

Enter the titles of your evaluation criteria here.

Criteria 2

Criteria 3

Criteria 4

Criteria 5

Criteria 6

Criteria

Criteria 1

Criteria 2

Criteria 3

Criteria 4

Criteria 5

Criteria 6

Max pts avail.

sschneider: sschneider:

In these cells, input the maximum points available for each evaluation criteria.	35	15	2	5	10	Max pts avail.	30	35	15	2	5	10
	Evaluator	Evaluator 1

sschneider: sschneider:

Enter the names of your evaluators here.

sschneider: sschneider:

Use these cells to record the scores provided by each evaluator.

Note that if any individual score exceeds the Max Points Available for the associated criteria, the cell will turn RED.					0		Evaluator	Evaluator 1					0
	Evaluator 2							0	Evaluator 2							0
	Evaluator 3							0	Evaluator 3							0
	Evaluator 4							0	Evaluator 4							0
	Evaluator 5							0	Evaluator 5							0
	Evaluator 6							0	Evaluator 6							0
	Total:	0	0	0	0	0	0	0	Total:	0	0	0	0	0	0	0

	Proposer		Proposer 2		Total
Score		Proposer		Proposer 7		Total

Score

Criteria		Criteria 1	Criteria 2	Criteria 3	Criteria 4	Criteria 5	Criteria 6		Criteria		Criteria 1	Criteria 2	Criteria 3	Criteria 4	Criteria 5	Criteria 6
Max pts avail.		30	35	15	2	5	10		Max pts avail.		30	35	15	2	5	10
Evaluator	Evaluator 1							0	Evaluator	Evaluator 1							0
	Evaluator 2							0		Evaluator 2							0
	Evaluator 3							0		Evaluator 3							0
	Evaluator 4							0		Evaluator 4							0
	Evaluator 5							0		Evaluator 5							0
	Evaluator 6							0		Evaluator 6							0
	Total:	0	0	0	0	0	0	0		Total:	0	0	0	0	0	0	0

	Proposer		Proposer 3		Total
Score		Proposer		Proposer 8		Total

Score

Criteria		Criteria 1	Criteria 2	Criteria 3	Criteria 4	Criteria 5	Criteria 6		Criteria		Criteria 1	Criteria 2	Criteria 3	Criteria 4	Criteria 5	Criteria 6
Max pts avail.		30	35	15	2	5	10		Max pts avail.		30	35	15	2	5	10
Evaluator	Evaluator 1							0	Evaluator	Evaluator 1							0
	Evaluator 2							0		Evaluator 2							0
	Evaluator 3							0		Evaluator 3							0
	Evaluator 4							0		Evaluator 4							0
	Evaluator 5							0		Evaluator 5							0
	Evaluator 6							0		Evaluator 6							0
	Total:	0	0	0	0	0	0	0		Total:	0	0	0	0	0	0	0

	Proposer		Proposer 4		Total
Score		Proposer		Proposer 9		Total

Score

Criteria		Criteria 1	Criteria 2	Criteria 3	Criteria 4	Criteria 5	Criteria 6		Criteria		Criteria 1	Criteria 2	Criteria 3	Criteria 4	Criteria 5	Criteria 6
Max pts avail.		30	35	15	2	5	10		Max pts avail.		30	35	15	2	5	10
Evaluator	Evaluator 1							0	Evaluator	Evaluator 1							0
	Evaluator 2							0		Evaluator 2							0
	Evaluator 3							0		Evaluator 3							0
	Evaluator 4							0		Evaluator 4							0
	Evaluator 5							0		Evaluator 5							0
	Evaluator 6							0		Evaluator 6							0
	Total:	0	0	0	0	0	0	0		Total:	0	0	0	0	0	0	0

	Proposer		Proposer 5		Total
Score		Proposer		Proposer 10		Total

Score

Criteria		Criteria 1	Criteria 2	Criteria 3	Criteria 4	Criteria 5	Criteria 6		Criteria		Criteria 1	Criteria 2	Criteria 3	Criteria 4	Criteria 5	Criteria 6
Max pts avail.		30	35	15	2	5	10		Max pts avail.		30	35	15	2	5	10
Evaluator	Evaluator 1							0	Evaluator	Evaluator 1							0
	Evaluator 2							0		Evaluator 2							0
	Evaluator 3							0		Evaluator 3							0
	Evaluator 4							0		Evaluator 4							0
	Evaluator 5							0		Evaluator 5							0
	Evaluator 6							0		Evaluator 6							0
	Total:	0	0	0	0	0	0	0		Total:	0	0	0	0	0	0	0

Summary

Phase I Evalaution Results
Proposer 1	Proposer 2	Proposer 3	Proposer 4	Proposer 5	Proposer 6	Proposer 7	Proposer 8	Proposer 9	Proposer 10

Evaluator	Evaluator 1	83.0	0.0
	Evaluator 2	68.0	0.0
	Evaluator 3	76.0	0.0
	Evaluator 4	84.0	0.0
	Evaluator 5	85.0	0.0
	ERROR:#REF!	ERROR:#REF!	ERROR:#REF!
	Total:	ERROR:#REF!	ERROR:#REF!

Phase II Evalaution Results
Proposer 1	Proposer 2	Proposer 3	Proposer 4	Proposer 5	Proposer 6	Proposer 7	Proposer 8	Proposer 9	Proposer 10

Evaluator	Evaluator 1	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0
	Evaluator 2	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0
	Evaluator 3	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0
	Evaluator 4	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0
	Evaluator 5	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0
	Evaluator 6	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0
	Total:	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0	0.0

Combined Evalaution Results
Proposer 1	Proposer 2	Proposer 3	Proposer 4	Proposer 5	Proposer 6	Proposer 7	Proposer 8	Proposer 9	Proposer 10

Phase I	ERROR:#REF!	ERROR:#REF!
Phase II	0.0	0.0
Total:	ERROR:#REF!	ERROR:#REF!

Summary of Scores Page &P of &N

Phase I

Proposer 1	Proposer 2	Proposer 3	Proposer 4	Proposer 5	Proposer 6	Proposer 7	Proposer 8	Proposer 9	Proposer 10	0	0	0	0	0	0	0	0	0	0	Phase II
Proposer 1	Proposer 2	Proposer 3	Proposer 4	Proposer 5	Proposer 6	Proposer 7	Proposer 8	Proposer 9	Proposer 10	0	0	0	0	0	0	0	0	0	0

File details come from the government source that posted it. Updated Jun 16, 2026.