RFI_CAPE Support_12192024.docx
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This is a Request for Information (RFI) from the National Geospatial-Intelligence Agency (NGA) seeking information on contractor support for the Cost Assessment and Program Evaluation (CAPE) office's core mission of developing Agency Cost Positions and related cost/programmatic analyses of acquisition programs. The RFI is associated with NAICS code 541611 (Administrative Management and General Management Consulting Services) and requires responses by January 6, 2025 at 4:00 PM ET via email to the specified contracting officers.
The anticipated period of performance is June 8, 2025 to June 7, 2026, with work to be performed at NGA Washington and contractor sites. Respondents must provide details about their experience with cost estimation for Major System Acquisitions, support for oversight organizations and program management offices, experience with Intelligence Capability Baseline Description (ICBD) and Cost Analysis Requirements Description (CARD), and capabilities in estimating agile software development projects and AI initiatives. White paper responses are limited to 10 pages and must address administrative information, relevant experience, capabilities, and recommendations. The solicitation includes security requirements detailed in Section 8 of the draft PWS (not provided in the RFI document).
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| DRAFT_PWS_CAPE_12192024.docx | DOCX document |
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UNCLASSIFIED//FOUO
Cost Assessment and Program Evaluation (CAPE)
Cost Assessment and Program Evaluation (CAPE)
REQUEST FOR INFORMATION
Cost Assessment and Program Evaluation (CAPE) Cost Support
1.0 DESCRIPTION & PURPOSE
| 1.1 | The National Geospatial-Intelligence Agency (NGA) in support of the Corporate Operations Cost Assessment and Program Evaluation (hereafter CAPE) is seeking information on how an interested contractor could support CAPE’s core mission of the development of Agency Cost Positions (ACPs) and related cost and programmatic analyses of acquisition programs. |
| 1.2 | The purpose of this Request for Information (RFI) is to gain information on current Industry practices that would meet NGA’s requirements |
| 1.3 | THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. Further, NGA is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. |
| 2.0 | BACKGROUND |
NGA has a mission-critical need for CAPE provides independent and data driven assessments and program evaluations to drive NGA’s future. Mission activities include:
| • | Develop and support effective and efficient resource decisions informed by objective, independent analysis and evaluation of programs and major enterprise-wide initiatives. |
| • | Provide consistent, defensible cost and manpower estimates supported by in-depth analysis that raises the level of resource awareness across the agency. |
| • | Provide proactive, balanced and effective fiscal planning guidance reflecting current priorities and enabling NGA’s future state. |
| • | Provide an adaptive capability to conduct and manage credible and pragmatic analyses that are considered in the context of broad NGA, DoD, and IC requirements. |
| 2.1 | PLANNED ACQUISITION: (see attached Performance Work Statement) |
| 2.2 | PERFORMANCE: |
| 2.2.1 | PERIOD (POP): Estimated PoP: June 8, 2025 to June 7, 2026 |
| 2.2.2 | Location(s): NGA Washington and contractor site(s) |
| 2.3 | CONSTRAINTS AND LIMITATIONS: The following are anticipated to apply to this acquisition: (e.g., does this fit into the current architecture, links to documents in a bidder’s library, anything that would help industry better understand the current environment. N/A |
| 2.4 | SECURITY REQUIREMENTS: The following security requirements are anticipated to apply to this acquisition: |
See Section 8 of the attached Draft PWS.
2.5 ORGANIZATIONAL CONFLICT OF INTEREST: This acquisition is for a commercial item. In accordance with FAR Part 9.5, please discuss any performance which may lead to an OCI and how the Offeror would mitigate, avoid, or neutralize the conflict.
3.0 REQUESTED INFORMATION
Responses must only contain UNCLASSIFIED information and be marked “UNCLASSIFIED” on all pages in both the header and footer. No classified information may be included in your response.
Neither proprietary or classified concepts, nor classified information should be included in the submittal. Input on the information contained in the responses may be solicited and reviewed by NGA non-Government consultants or experts who are bound by appropriate non-disclosure agreements.
3.1 ADMINISTRATIVE
Information to include the following as a minimum:
| 3.1.1. | Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, company website, and e-mail of designated point(s) of contact. |
| 3.1.2. | BUSINESS TYPE. |
Based upon North American Industry Classification System (NAICS) code, the business type applicable to this acquisition is 541611 Administrative Management and General Management Consulting Services. The responder is to provide answers to the following questions:
| To be considered for a Small Business set-aside, at least 50 % of the cost of contract performance incurred for personnel shall be expended for employees of the responder.( FAR 52.219-14, Limitation of Subcontracting) |
| RESPONSE |
| Are you a Small Business? (FAR 19.102), If so, which type: |
| ☐ YES ☐ NO |
| Small Disadvantaged small business? (FAR 19.304) |
| ☐ YES ☐ NO |
| Service Disabled small business? (FAR 19.14) |
| ☐ YES ☐ NO |
| 8(a) Small Disadvantaged small business? (FAR 19.8) |
| ☐ YES ☐ NO |
| HUBZone small business? (FAR 19.13) |
| ☐ YES ☐ NO |
| Woman-Owned Small Business? (FAR 19.15) |
| ☐ YES ☐ NO |
| Involved in a mentor and/or protégé program? (DFARS 219.71) |
| ☐ YES ☐ NO |
| 3.1.3 | Recommendation for alternative NAICS Code? Provide rationale for any NAICS Code applicable to the planned acquisition other than the NAICS code identified above. |
| 3.1.4 | DUNS Number: _________________ |
| 3.1.5 | Commercial and Government Entity (CAGE) Code: |
| 3.1.6 | Defense facility security clearance? What type? What level? |
| 3.1.7 | Accounting system, if applicable? Date of last audit? Audit performed by? Determined adequate/inadequate? |
| 3.1.8 | Purchasing system? Date determined adequate or inadequate? |
| 3.1.9 | Timekeeping system? Date of last audit? Who performed? Determined adequate/inadequate? |
3.1.10 Do you hold a GSA Federal Supply Schedule (FSS) contract applicable to the NAICS code (s) identified above? If yes, provide contract number(s).
3.1.11 Are you registered in SAM?
3.1.12 Are you interested in: Prime contract? Teaming to include Joint Venture? Subcontractor opportunities?
| 3.1.13 | Include additional details that are not already requested based on the constraints of the information request. |
| 3.2 | EXPERIENCE |
| 3.2.1 | COMMERCIAL. |
Provide relevant details on the responder providing the same or similar services offered or made to the general public or to non-governmental entities for purposes other than governmental purposes in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to, information regarding the contract value, size and length of the effort, responder performing as a prime or subcontractor, customary practices (warranty, financing, discounts, contract types, etc.) under which the sales of the service(s) are made, security details, the customary practices regarding customizing, modifying, or tailoring of a service(s) to meet customer needs and associated costs, the kinds of factors that are used to evaluate performance; the kinds of performance incentives used; the kinds of performance assessment methods commonly used; the common qualifications of the people performing the services; and requirements of law and/or regulations unique to these service(s), that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.
3.2.2 GOVERNMENT.
Provide relevant details on the responder providing the same or similar services offered or made to Government agencies other than NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, agency, responder performing as a prime or subcontractor, size and length of the effort, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.
3.2.3 NGA.
Provide relevant details on the responder providing the same or similar services offered or made to NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, program name, size and length of the effort, responder performing as a prime or subcontractor, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.
3.3 CAPABILITIES
The following is the responder’s capabilities to meet the proposed acquisition set forth in section 2 of this RFI including the Statement of Objectives, Statement of Work, or Performance Work Statement.
| 3.3.1 | Government requirements needed to support the RFI statement of objectives |
| 3.3.1.1 | Requirement capabilities that the responder currently possesses. Responses should include the relevant information regarding specific skills, experience, and security clearances that its employees, by labor category, currently possess in performing these services, and any needed hardware or software. |
| 3.3.1.2 | Detail the service capabilities that the responder currently does not possess in order to meet the PWS. |
| 3.3.2 | Recommended type of pricing for this type of service (e.g. FFP, FPIF CPIF) |
| 3.3.3 | Extent to which the responder has the ability to meet the proposed acquisition |
| 3.3.4 | Notional schedule and type of plan for transition-in and transition-out (based on previous or similar work efforts). |
| 3.3.5 | Security capabilities and plans that demonstrate the ability to meet NGA’s security requirements beginning at contract award and throughout the POP. |
| 3.3.6 | Extent to which the responder is aware of any potential OCI issues in accordance with FAR Part 9.5 or any non-mitigatable OCI related to current development work at NGA. |
| 3.4 | RECOMMENDATIONS |
The responder is invited to provide information and recommendations for fashioning this proposed acquisition. Recommendation areas may include the type of contract, anticipated contract terms & conditions, incentives, variations in delivery schedule, price and/or cost proposal support, and data requirements, contract pricing, and any other areas that the responder believes is relevant for the Government to achieve its stated objectives. The responder may opine regarding what portion of the work could be set-aside for small businesses if all the required work cannot be provided by a small business. Details to support any recommendations for partial small business set-asides should be included.
| 4.0 | RESPONSES |
| 4.1 | Interested parties are directed to respond to this RFI with a white paper. |
| 4.2 | White paper shall be in Microsoft Word for Office or compatible format and shall not exceed 10 pages. A page is defined as each face of an 8½” x 11” sheet with information contained within a one inch margin on all sides. Font type shall be Times Roman 10 point. Please do not send a password protected file. |
| 4.2.1 | Interested parties are encouraged to utilize the Comment Matrix format in their white paper when providing comments, questions, and/or suggestions to the PWS. |
| 4.3 | Responses containing the white paper are due no later than 4:00 pm ET on 06 January 2025. Responses shall be limited to and submitted via e-mail only as a message attachment to Jennifer.F.Jensen@nga.mil and Haydee.L.SotoCarreras@nga.mil with the message subject line “RFI Response - [INSERT Business name]”. |
| 4.3 | Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned. |
| 5.0 | MEETINGS AND DISCUSSIONS |
The Government representatives may or may not choose to meet with potential RFI service provider. Such meetings and discussions would only be intended to get further clarification of potential capability, especially any development and certification risks.
6.0 QUESTIONS
Questions and the whitepaper regarding this RFI should be submitted in writing by e-mail to Jennifer.F.Jensen@nga.mil and Haydee.L.SotoCarreras@nga.mil.
7.0 SUMMARY
This RFI is only intended for the Government to identify sources that can provide the needed services to fulfill the Government’s statement of objectives. The information provided in this RFI is subject to change and is not binding to the Government. The Government has not made a commitment to procure any of the RFI requirements discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.
PERFORMANCE WORK STATEMENT (PWS)
COMMENT MATRIX FOR THE CAPE COST SUPPORT
REQUEST FOR INFORMATION
| COMMENT # |
| PWS PAGE # |
| PWS SECTION |
| COMMENT/QUESTION/SUGGESTION |
Proposed Vendor Questions:
1. Describe your experience in the development and defense of cost estimates for the Major System Acquisitions (MSAs).
2. Describe your cost analysis support experience for both oversight organizations and program management offices (PMOs).
3. Describe your experience supporting cost analysis in tasking, collection, processing, exploitation and dissemination (TCPED) for remote sensing platforms within the DoD or IC programs.
4. Describe your experience with Intelligence Capability Baseline Description (ICBD) and Cost Analysis Requirements Description (CARD) development and maintenance.
5. Describe your experience in the development of cost estimates or agile software development projects including examples and methodologies used.
6. Describe your experience with data collection and normalization for software development projects with examples.
7. Describe your approach and/or ability to estimate cutting-edge development efforts such as AI where historical data and analogous programs are scarce. Please provide a recommendation to data collection and selection of cost estimating methodologies.
8. Provide a recommendation for acquiring and measuring the cost estimating capacity required to achieve the desired outcomes as described in the attached CAPE Cost Support PWS.
9. Describe your experience and approach with implementing Cost and Software Data Reporting (CSDR) policies and best practice recommendations.
10. Describe key aspects and a notional schedule for a successful transition into this contract.
11. Provide a recommendation for additional roles and/or labor categories required to deliver the work outlined in the attached PWS and why.
12. Please review and provide any additional recommended feedback on the attached PWS.
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