DRAFT_PWS_CAPE_12192024.docx

UNCLASSIFIED//FOUO

UNCLASSIFIED

NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY

Cost Assessment and Program Evaluation (CAPE)

Performance Work Statement (PWS)

December 19, 2024

PWS Change History Matrix

Table of Contents

Background CAPE supports NGA leadership in making investment decisions about the agency. CAPE reports directly to NGA's leadership, empowering them with the access, authority, and accountability needed to address a variety of enterprise-wide challenges. From incorporating business intelligence to assessing return on investment, CAPE is a trusted partner helping NGA achieve its vision.

CAPE provides independent and data driven assessments and program evaluations to drive NGA’s future. Mission activities include:

· Develop and support effective and efficient resource decisions informed by objective, independent analysis and evaluation of programs and major enterprise-wide initiatives.

· Provide consistent, defensible cost and manpower estimates supported by in-depth analysis that raises the level of resource awareness across the agency.

· Provide proactive, balanced and effective fiscal planning guidance reflecting current priorities and enabling NGA’s future state.

· Provide an adaptive capability to conduct and manage credible and pragmatic analyses that are considered in the context of broad NGA, DoD, and IC requirements.

The CAPE’s Cost Assessment strategic goals are to:

1) Conduct credible and timely cost estimates to support the Milestone Decision Authority (MDA) and stakeholders in managing the Major System Acquisitions (MSAs), Special Interest Acquisitions (SIAs), and other designated programs. In addition, provide cost support for cross-enterprise initiatives, including support for the Planning, Programming, Budgeting, & Evaluation (PPBE) process.

2) Provide cost expertise, consultation, training, and guidance to CAPE’s Program Evaluation teams, program offices, and other NGA organizations in support of their cost analysis needs.

3) Collect, acquire, cleanse, normalize, store, and analyze information from programs to improve the accuracy, accessibility, reliability, defensibility, efficiency, and production of cost estimates.

4) Conduct research to improve estimating methods, sizing, software development analysis, procurement, and sustainment of NGA's enterprise.

5) Collaborate with IC, DoD, and industry partners on acquiring and sharing best practices; resolving cost estimating challenges; and access to timely and relevant cost information.

Scope Independent Cost Estimating NGA’s acquisition programs align people, budgets, and the work necessary to provide capabilities, functions and services needed to accomplish specific GEOINT missions. In support of architecture and engineering initiatives, CAPE requires Cost Analysts to develop, document, and defend Agency Cost Positions (ACPs) for Ground Enterprise Systems and Sensor Integrations, as well as integration of existing and future Major System Acquisitions (MSAs) and Special Interest Acquisitions (SIAs). This work consists of the development of cost models and artifacts as required by ACPs for MSAs and SIAs under consideration by NGA.

Direct Program Office Cost Estimating Support This work consists of providing cost estimating and analysis support directly to Program Executive Offices (PEO), Program Management Offices (PMO), or Acquisition Programs/Projects. This includes the development of cost estimates, analyses of cost/budget data, analysis of technical investments, chargeback modeling, and conducting other studies as required by the program office through requests to CAPE. Examples of support include:

· Program Office Estimate (POE) - Develop cost estimates for the acquisition program office to support internal program office and NGA decision-making processes.

· Support NGA Budget Build – Analyze or align pre-existing estimates for Intelligence Program Budget Submission (IPBS) and Congressional Budget Justification Book (CBJB) submissions as well as other oversight requests like investment decisions and passbacks.

· Intelligence Capability Baseline Description (ICBD) and Cost Analysis Requirements Description (CARD) development and maintenance

· Performance Measurement – schedule analysis, compliance and surveillance reviews, performance report analysis, program assessments, and analysis of agile software development metrics.

· Acquisition Analysis – assistance with the coordination, generation, and review of acquisition documents and artifacts, including supporting cost realism evaluations for large program source selections.

Cost Research Cost research work consists of providing research and recommendations of innovative, independent solutions to enhance collection, analysis, and core enabling functions of NGA/CAPE.

· Conduct cost research and methods development to advance cost estimating capabilities based on industry standards, technology tools, and best practices.

· Leverage the collection of existing and new cost, technical, performance, schedule, and technical information to develop new cost estimating methodologies, Cost Estimating Relationships (CERs), and forecasting methods.

Cost Data Management & Data Analytics This work entails the development of the materials required for NGA to effectively implement contractor cost reporting requirement that enables collection of standardized cost data for use by NGA.

Cost data collection and analysis entails analysis of historical cost and technical data of systems to meet the NGA standards. The cost data collection will be cleansed, normalized and consolidated into useable databases, and reviewed for sufficiency.

Additionally, the development and maintenance of cost analysis data, models, and tools will bring together diverse cost, technical, schedule and programmatic datasets to enable more complex analysis and discovery to inform acquisition and senior leadership decisions.

Training & Outreach This work entails reviewing, updating, and delivering materials as part of internal reviews and training curriculum as well as supporting outreach activities with IC, DoD, and industry.

Surge Support The contractor shall have the capacity to surge in the areas within the scope of the contract. In support of the NGA’s PEO construct and to ensure acquisition rigor is provided to NGA acquisition programs of record or future acquisitions as stated in the requirements capability documents (RCD) across the enterprise, Surge Support may be required in the areas within the scope of this contract. The potential increased cost estimating and analysis requirements include support to all acquisition programs requiring Government Cost Estimates to inform Acquisition Decision Memorandums (ADM), annual budget development, and data-driven Program Management decisions that inform annual spend plan development and execution. The contractor will also be responsible for supporting other regular initiatives that may require ad-hoc CAPE support during the course of a fiscal year. Examples of these initiatives include: OMB Passbacks, GEOINT ‘View’ studies, Cloud Projects/Utilization/Usage analysis, cost/budget portfolio analysis, etc.

The requirements in the PWS are in support of NGA. The Government may also require other tasking requirements consistent with the general scope of the PWS in support of partner CAPE Offices (ex. Data Analytics, Program Evaluation, etc.) or partner Government agencies (NRO, ODNI, NSA, DoD and other agencies as needed). If required, this support to other Government agencies will be priced via separate contract modifications on a new Contract Line Item Number (CLIN).

Contractor Responsibilities

IPR

The contractor shall deliver a written and oral Interim Progress Review (IPR) presentation to the government within the first 7 days of each month during the contract period of performance (CDRL A0001). The contractor shall use the IPR template provided by the government.

ACP

For each ACP, the contractor shall deliver the final cost estimate model, final presentation and final technical report along with support documentation no later than 6 months after estimate kickoff. All artifacts associated with the ACP delivery should be stored in CAPE shared folder.

Kickoff Meeting The contractor shall hold a kickoff meeting with the government prior to starting each ACP.

Cost Estimate Model The contractor shall deliver the final cost estimate model, which is compatible with MS Excel, using the processes detailed in the GAO Cost Estimating and Assessment Guide (latest version). The contractor shall deliver an initial cost model (60 days after Kickoff), an interim cost model (60 days after the initial cost model) and the final cost estimate model (no later 6 months after the Kickoff) (CDRL A0002).

Presentation For each ACP, the contractor shall deliver a final presentation in MS PowerPoint with a voice track on each slide’s notes section no later than 5 days after the final cost model delivery (CDRL A0003).

Peer Reviews The contractor shall deliver at least 3 peer reviews for each ACP. The contractor shall deliver a written and oral peer review presentation to the government no later than 30 days after the kickoff meeting to present ground rules and assumptions; no later than 90 days after the kickoff meeting to present data collection the methodology; and no later than 120 days after kickoff to present the draft final results and risk/uncertainty analysis (CDRL A0004).

The contractor shall document all action items from the peer reviews in a MS Excel spreadsheet. The contractor shall provide the status of all action items at the monthly IPR meetings (CDRL A0005).

The contractor shall correct any deficiencies noted during the peer review prior to the next peer review or submission of the final technical report.

Technical Report The contractor shall provide a technical report within 30 days of each ACP’s final cost model submission using the government provided template (CDRL A0006).

Support Documentation The Contractor shall provide support documentation consists of all data collected during the contract including, but not limited to, financial, programmatic, and technical artifacts (CRDL A0007).

The contractor shall provide the government with a working copy of all cost models in progress and the Action Item Status NLT the last day of each working week. The cost models shall have the capability to toggle between scenarios varying key inputs in support of “what-if” drills. The contractor shall include the date delivered at the end of each file’s name in the YYYYMMDD format (CDRL A0008).

Technical Exchange Meeting (TEM) Estimates shall require TEM and interviewing subject matter experts in disciplines including, but not limited to, Network Transport, Cloud Storage & Compute, Enterprise Architecture, Agile Software Development, Security, Software Maintenance, and System Engineering. For all TEMs and interviews with subject matter experts, the contractor shall produce and validate the written report with the interviewee(s) within 14 days of the original TEM or interview (CDRL A0009). The contractor shall use the template provided by the government.

Weekly Meeting The contractor team shall participate in weekly meetings to status all work in progress, future activities, and action items.

NGA Inflation Index The contractor shall provide an annual update of NGA Inflation Index. This NGA specific inflation index should incorporate Defense Wide (DW) historical and projections and outlay rates from USD Comptroller as well as NGA obligations and expenditures data to derive weighted average outlay profiles (CDRL A0010).

CER Library Update and maintain an existing CAPE CER library to ingest normalized CTDR data and update regressions and statical parameters as appropriate (CDRL A0011).

Cost &Technical Data Reporting (CTDR) Database Develop and maintain a CTDR database and workflow to collect, validate, normalize, and store the CTDRs in a searchable and usable format, including ingest into the CER development library (CDRL A0012).

Contract Staffing This contract is for the acquisition of non-personal service support for functional labor categories for Cost Analysts. The government shall not exercise any supervision or control over the contractor personnel performing the services herein. Such contractor service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

Required Qualifications/Experience:

The contractor support personnel shall possess expertise in all aspects of MSA, ACP and ICE analysis. The contractor shall provide personnel with the requisite certification, experience, education, and training. A Full Time Equivalent (FTE) is estimated to perform 1,860 hours per year.

Table 1: Skill Mix Composition

*MS Counts for two (2) years of experience **Project Management Institute (PMI) Project Management Professional (PMP), International Cost Estimating and Analysis Association (ICEAA) Certified Cost Estimator / Analyst (CCE/A), Professional Cost Estimator/Analyst (PCE/A) or equivalent.

Key Personnel The contractor shall maintain the following key personnel.

CAPE Support Team Lead The contractor shall assign one Senior Cost Analyst as the CAPE Support Team Lead. The resume for the shall be submitted to the government with the contractor proposal. The CAPE Support Team Lead shall serve as the chief point of contact for the government, shall manage the day-to-day activities of the cost team, and shall ensure timely delivery and quality of all deliverables. The CAPE Support Team Lead shall possess an industry Project Management Professional (PMI) Project Management Professional (PMP) certification. In addition, a current government DAWIA Business Cost Estimating Level Advanced Level cost certification or industry International Cost Estimating and Analysis Association (ICEAA) Certified Cost Estimator/Analyst (CCE/A) certification.

Any key personnel who cannot be cleared within 14 days of contract award must be replaced by personnel of equal or better qualifications. In addition, the contractor agrees that during the first twelve (12) months of contract performance, no key personnel CAPE Support Team Lead substitutions shall be made unless necessitated by an individual's sudden illness, death, or termination of employment. In any of these events, the contractor shall promptly notify the Contracting Officer and provide the information required on the proposed replacement for government approval.

After the initial twelve (12) month period, the contractor must obtain government approval of any substitution prior to removing the approved key personnel from performance under this contract. All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least 30 days in advance of the proposed substitution and include the information required.

1. All requests for substitutions shall meet the qualifications incorporated into the contract and include a detailed explanation of the circumstances necessitating the proposed substitution.

2. A complete resume for the proposed substitute or addition including skills, experience, education, training, and security level shall be submitted with the request.

The Contracting Officer or their authorized representatives will evaluate the request(s) and the Contracting Officer will notify the contractor, in writing, of approval or disapproval. Disapproval of the proposed individual(s) shall not provide grounds for nonperformance by the contractor or form the basis of any claim for monies, delivery schedule extension, or any other equitable adjustment.

Non-Key Personnel The contractor shall maintain the following non-key personnel.

Senior Cost Analysts All senior cost analysts shall have experience in tasking, collection, processing, exploitation and dissemination for remote sensing platforms within the DoD or IC programs.

All Senior Cost Analysts shall have at least 2 years’ experience as a team lead for a Major System Acquisition (MSA) Agency Cost Positions (ACP) or Independent Cost Estimates (ICE).

All senior cost analysts shall possess a current government DAWIA Business Cost Estimating Advanced Level cost certification or industry International Cost Estimating and Analysis Association (ICEAA) Certified Cost Estimator/Analyst (CCE/A) certification.

Senior Cost Analysts shall have a Master’s Degree in Mathematics, Operations Research, Business, Science or Engineering with a minimum of 6 Years of demonstrated cost analysis experience or a Bachelor’s degree in Math, Operations Research, Business, Science or Engineering with a minimum of 8 years of experience. The senior cost analysts shall have experience in tasking, collection, processing, exploitation and dissemination for remote sensing platforms within the DoD and IC programs.

All senior cost analysts shall have experience in tasking, collection, processing, exploitation and dissemination for remote sensing platforms within the DoD or IC programs.

All Senior Cost Analysts shall possess excellent oral and written communication skills.

Mid Cost Analysts All Mid Cost Analysts shall have at least 2 years’ experience as a lead modeler for a MSA/SIA or DoD equivalent program.

All mid cost analysts shall possess a current government DAWIA Business Cost Estimating Practitioner Level cost certification or industry International Cost Estimating and Analysis Association (ICEAA) Professional Cost Estimator/Analyst (PCEA) certification.

Mid Cost Analysts shall have a Bachelor’s degree in Math, Operations Research, Business, Science or Engineering with a minimum of 4 years of experience or a Master’s Degree in Math, Operations Research, Business, Science or Engineering with a minimum of 2 years of demonstrated cost analysis experience. The Mid cost analysts shall have experience in tasking, collection, processing, exploitation and dissemination for remote sensing platforms within the DoD and IC programs.

All Mid Analysts shall possess excellent oral and written communication skills.

Travel In support of the NGA Mission, the contractor may be required to travel within the National Capital Region (NCR) and out of state to attend meetings and conferences. For proposal purposes, $500 is the amount allotted to support this requirement.

The contractor shall maintain receipts for all travel (and ODCs, if applicable) for the life of the contract. The contractor shall provide the Government Program Manager, the Contracting Officer, and COR copies of receipts upon request.

Period of Performance The period of performance shall be for one (1) 12-month base year period, and four (4) 12-month Option Period.

Place of Performance The work in this PWS will be performed at the contractor and/or government locations. The primary government location is 7500 GEOINT Dr. Springfield, VA 22150.

The contractor will ensure all facilities utilized in support of the contract, are certified as a Secure Classified Information Facility (SCIF) at the TOP SECRET level.

If the contractor proposes to utilize any government facilities, and that proposal is accepted by the government, the contractor shall provide monthly reporting, to the government, on specific numbers of seats required and the Automated Data Processing Equipment (ADPE) by name, badge number and location. The contractor shall immediately notify the government Contracting Officer Representative (COR) of newly assigned, relocated, and removed contractors at NGA facilities.

For any personnel residing in government spaces full time, desk space, accesses and office equipment will be provided by the Government.

Security Classified Work Performance Security Requirements Contractor personnel shall have an active TS/SCI clearance for access to NGA facilities and when performing duties within the classified environments and are subject to a Counterintelligence Polygraph. All senior cost analysts shall have an active TS/SCI clearance at contract award.

The contractor is responsible for pre-screening all proposed candidates for assignment to the contract to ensure an acceptable rate of success in meeting the security requirements. The contractor shall nominate for clearances on this contract only employees who have been pre-screened by the contractor and who are specifically intended for assignment to this contract.

Contractor personnel performing classified work on Performance Work Statement for National Geospatial-Intelligence Agency (NGA) Cost Assessment and Program Evaluation (CAPE) Support are required to have active Top Secret/Sensitive Compartment Information (TS/SCI) clearances to access to NGA facilities, when performing duties within classified environments, and for access to classified NGA Computer systems. Contractors are subject to a Counterintelligence Polygraph as required by the government. NGA will sponsor security clearances, NGA Badges, Common Access Cards (CAC) and other items (IE hangtag) for required program personnel.

Contractors must abide by the DD Form 254 - Contract Security Classification Specification and applicable security policies and regulations.

The Contractor, at Government direction, may be required to access SAP/CAP information at Government facilities in a SAP/CAP accredited SCIF.

The contractor shall follow all applicable NGA, IC, and DoD information security and operational security policies and guidance when accessing and transmitting data over networks during performance of contractual requirements.

The contractor shall inform the government when its employees no longer support the contract (see DD254). The government desires notification prior to the day the individual no longer supports the contract but requires notification no later than the day support ends. If contract personnel will no longer be supporting NGA via an NGA contract, any debriefing paperwork, notifications, and/or requests for further direction from the COR or Industrial Security shall be turned into the NGA NCE Workforce Support Center, NGA Site Security Office, or the COR. If contract personnel are unable to turn these items into the NCE Workforce Support Center, NGA Site Security Office, or COR then it is the contractor’s security office’s responsibility to collect the items from the individual. If the contractor debriefs the employee, the contractor shall send a copy of the debriefing statement, plus any government items (i.e., NGA Badge, CAC, Courier Card, parking hangtags, etc.) within four (4) business days (timeline may be extended with authorized documented exceptions by NGA Security) to an NGA Site Security Office or the NCE Workforce Support Center.

All government-furnished information released to the contractor or created in the performance of this contract will be destroyed or returned by the contractor to NGA upon contract termination or when no longer required for contract performance. The determination to destroy or return will be at the direction of the NGA contracting officer.

Information Handling The contractor shall comply with the NGA, DoD, and IC Information Security and Classification policy and regulations. This includes but not limited to the Conga Security Classification Guide. Contractor personnel shall properly classify (with appropriate banner and portion marks) all classified, unclassified, and CUI information media regardless of its format.

Classification markings will be in accordance with the lowest security classification possible to ensure the confidentiality and integrity for the greatest release to partners in accordance with NGA and mission partner marking guides for classified information.

Information management will be in accordance with applicable security policy and regulations, and NGA compliance documents.

Specific Organizational Conflict of Interest (OCI) Requirements The following guidance specific to the requirements defined in this contract is included for the CAPE support contractors in general. Other CAPE support requirements may involve different conflicts, and therefore require different handling strategies. These conflicts may not apply to every contractor, but CAPE support requirements may involve all three types of OCI: unequal access to information, biased ground rules, and impaired objectivity.

The government has decided that this Performance Work Statement (PWS) shall be OCI 100% avoided by CAPE support contractors. The contractor will have unequal access into NGAs governance, culture, business strategy, cost recovery and technology necessary for strategic workforce planning, transitioning contractor performed IT services to government performed work, allowing for an unfair competitive advantage. The contractor will have insight into NGAs workforce development in numerous NGA key components organizations as well as insight into future work requirements in those key components by identifying current/future position requirements.

Non-Disclosure Requirement Contractor personnel shall not divulge any other contractor's confidential, proprietary or government source selection sensitive information to any individual or entity without the written consent of the contracting officer. Failure to comply with this requirement may result in dismissal from contract and prompt corrective action on the part of the contractor. In accordance with this requirement, contractor personnel will be required to sign non-disclosure agreements to ensure protection of confidential and/or proprietary or competition sensitive information. Contractor personnel and their subcontractors must identify themselves as contractors or subcontractors supporting NGA at all times, this includes, but is not limited to, during meetings, telephone conversations, in electronic messages, and correspondence.

Deliverables All deliverables in the table below shall be provided to the government program manager and COR.

CDRL A0001

PWS pg. 7

Format: In-person or virtual (MS Teams).

Frequency: Monthly

CDRL A0002

PWS pg. 8

Initial, Interim, & Final Cost estimate models for each estimate that is developed during the performance of the contract.

60 days after initial NLT 6 months after kickoff Format: MS Excel

Frequency: For each estimate

CDRL A0003

PWS pg. 8

Format: MS PowerPoint Frequency: For each estimate

CDRL A0004

PWS pg.8

1) ground rules and assumptions

2) data collection the methodology

3) draft final results and risk/uncertainty analysis

2) 60 days after kickoff

3) 120 days after kickoff Format: MS PowerPoint Frequency: Minimum of 3 presentations per estimate

CDRL A0005

PWS pg. 8

Format: MS Excel Frequency:

Monthly

CDRL A0006

PWS pg. 9

· Executive summary

· Statutory Requirements

· Estimate Definition and Plan

· Programmatic and Technical Baseline

· ACP Summary

· ICE Summary

Format: MS Word Frequency: At completion of each estimate.

CDRL A0007

PWS pg. 9

Format: MS Word, MS Excel, MS PowerPoint Frequency: At completion of each estimate.

CDRL A0008

PWS pg. 9

Format: MS Excel Frequency: weekly

CDRL A0009

PWS pg. 9

Format: MS Word Frequency: After each TEM

CDRL A0010

PWS pg. 9

Format: MS Excel Frequency: Annually

CDRL A0011

PWS pg. 10

Format: MS Excel Frequency: Quarterly

CDRL A0012

PWS pg. 10

Format: MS Access or equivalent Frequency: Quarterly

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