Attachment (A) Statement of Work EIC-RFS-SOW-011.pdf

Electron-Ion Collider, Brookhaven National Laboratory

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

SOW: Statement of Work for the HSR 49.2 MHz RF System Power Amplifiers Revision: 01

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

STATEMENT OF WORK

for the

HSR 49.2 MHz RF System Power Amplifiers

Quality Classification: A-3

Prepared By:

_____________________________________________ Date: __________________

Mark Hoffmann Wallner, High Power RF Engineer

Reviewed By:

Daniel Lukach, Collider HPRF Systems Manager

Alexander Zaltsman, EIC High Power RF Technical Lead

Freddy Severino, EIC RF Controls Technical Lead

Mike Sowinski, High Power RF Engineer

Marcel Romero, Procurement Liaison Engineer

Docusign Envelope ID: 87BDFD99-CB1D-8039-8038-CC1B587999EE

10/29/2026

10/29/2026

10/29/2026

10/30/2026

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

Charles Schaefer, ESH Manager

Christina Sullivan, Quality Assurance

Approved By:

Warren Halbig, EIC HSR Systems Manager

11/3/2026

11/3/2026

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

This page intentionally left blank, to accommodate back-to-back printing.

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

REVISION HISTORY

Revision # Effective Date Summary of Change

00 9/02/2026 Initial Release

01 10/29/2026 Added RF Unit for Evaluation, Updated CDRLs

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

Table of Contents

LIST OF ACRONYMS

1 SCOPE

1.1 Background

1.2 Definitions

2 APPLICABLE DOCUMENTS

3 REQUIREMENTS

3.1 Contractor Responsibilities

3.1.1 Technical Performance

3.1.2 Tooling/Fixtures/Test Equipment

3.1.3 Consumables and Field-Replaceable Units (FRUs)

3.1.4 Hardware and Data Deliverables

3.1.5 Materials

3.1.6 RF Unit Evaluation

3.1.7 Demonstrator

3.1.8 Contractor Activities

3.2 Engineering Design and Manufacturing Requirements

3.2.1 Detailed Analysis Requirements

3.2.2 Detailed Design Requirements

3.2.3 Acceptance Test Procedures (ATP)

3.2.4 Factory Acceptance Test (FAT)

3.2.5 BSA Site Acceptance Testing

3.3 Management

3.3.1 Program Management

3.3.2 Technical Point of Contact (POC)

3.3.3 Integrated Master Schedule

3.3.4 Status Reports

3.3.5 Meetings

3.3.6 Manufacturing/Inspection/Test (MIT) Plan

3.4 Design Reviews

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

3.4.1 Post Award Review Kick-Off Meeting

3.4.2 Preliminary Design Review Meeting

3.4.3 Final Design Review Meeting

3.5 Documentation and Data Management

3.5.1 Report/Documentation Format

3.5.2 Engineering Drawing Practices

3.5.3 End Item Documentation Package

3.5.4 Records

3.6 Environment, Safety and Health (ESH)

3.7 Marking and Serialization

3.8 Warranty

3.9 Packaging

3.10 Maintenance

4 QUALITY ASSURANCE

4.1 Quality System and Facility Access

4.2 Configuration Management

4.3 Responsibility of Subcontractor

4.4 Responsibility of Conformance

4.5 Measuring and Test Equipment (M&TE) Calibration

4.6 Inspections and Test Requirements

4.7 Repairs

4.8 Failure Reporting, Analysis and Corrective Action

4.9 Deviations and Waivers

5 Contract Data Requirements List

6 SCHEDULE

7 VALUE ENGINEERING

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

LIST OF ACRONYMS

AC Alternating Current

AHJ Authority Having Jurisdiction

ARO After Receipt of Order

ASME American Society of Mechanical Engineers

ATP Acceptance Test Procedure

BNL Brookhaven National Laboratory

BOM Bill of Materials

BSA Brookhaven Science Associates

CDRL Contract Data Requirements List

CFR Code of Federal Regulations

DC Direct Current

EIC Electron-Ion Collider

ESH Environment, Safety and Health

ESS Environmental Stress Screening

FAT Factory Acceptance Test

FDR Final Design Review

FRU Field Replaceable Unit

HALT Highly Accelerated Life Testing

HSR Hadron Storage Ring

ISO International Organization for Standardization

MRP Material Requirements Planning

MTBF Mean Time Between Failures

NCRF Normal Conducting Radiofrequency

NFPA National Fire Protection Association

OSHA Occupational Safety and Health Administration

PDR Preliminary Design Review

PM Program Manager

PO Purchase Order

POC Point of Contact

QA Quality Assurance

RF Radiofrequency

SI International System of Units

SOW Statement of Work

SSPA Solid State Power Amplifier

TIM Technical Interchange Meeting

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

Statement of Work for the HSR 49.2 MHz RF System Power Amplifiers

1 SCOPE

This Statement of Work (SOW) will be the basis for the procurement of the HSR 49.2 MHz

Radiofrequency (RF) System Power Amplifiers to be used at the Electron-Ion Collider (EIC) at

Brookhaven National Laboratory (BNL) managed by Brookhaven Science Associates (BSA). This document outlines the Contractor’s responsibilities and obligations necessary for completing the requirements as set forth herein.

1.1 Background

The EIC Project will design, build, and install the accelerator hardware for a new electron storage ring, an electron injector, and modifications to the hadron ring required to produce an electron-ion collider and infrastructure. It will include one interaction region, with an allowance for a second, and one detector. The facility is designed to meet requirements to ensure high reliability and availability for the user program.

The High-Power RF (HPRF) System for the HSR 49.2 MHz RF will be used to provide power to the 49.2 MHz Normal Conducting RF (NCRF) Cavities. These cavities will be used for the bunch splitting of hadron beams in the HSR of the EIC. Amplifiers that can reliably deliver up to 120 kW of RF power are needed to achieve the necessary bunch splitting pattern in the HSR 49.2 MHz

Normal Conducting RF Cavities.

1.2 Definitions

The following paragraphs outline keywords used to describe certain aspects of the 49.2 MHz RF

System Power Amplifiers.

Amplifying Stage – An Amplifying Stage is defined as the group of identical RF amplifiers that are operated in parallel to provide signal amplification within the SSPA. A SSPA usually has at least a couple of amplifying stages.

Demonstrator – The demonstrator should be the largest granularity amplifier sub chassis that when combined with like kind hardware at the system level will provide the full output power. It is considered the fundamental building block of any salable RF amplifier architecture. The demonstrator will be used as proof of concept to qualify that the design typology and critical component margins implemented by the Contractor comply with the technical specification. The demonstrator is defined as an amplifier, the incorporated interlock and monitoring devices, and local control and monitoring interfaces.

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

Hard Limit – A limit to a fault or warning condition that is locked behind contractor-protected password, meant for critical SSPA protection.

Local Protection – Protection designed to be applied at the Solid-State Power Amplifier level.

RF Device – An RF Device is an RF power field-effect transistor (FET). It usually has one or two sets of gate and drain terminals, a metallic flange that is also its source terminal, and either a plastic or ceramic package covering its semiconductor elements.

RF Unit – An RF Unit an RF network that contains: (a) an RF Device, (b) RF matching networks, and (c) bias networks for the RF Device gate and drain terminals. It may contain more elements, including but not limited to circulators, dummy loads, circuitry for signal monitoring, impedance transformers, and RF and power connectors.

Radiofrequency Power Amplifier (RF-PA) – A Radiofrequency Power Amplifier (RF-PA) is defined as the modular unit of the last Amplifying Stage within the SSPA. It may have one to several identical RF Units operating in parallel with embedded RF splitting and combining structures. A SSPA may have up to several hundred RF-PAs.

Remote Control – The Remote Control system is BSA’s control system to handle communication between different equipment. It will be implemented via Experimental Physics and Industrial

Control System (EPICS).

Soft Limit – An adjustable limit to a fault or warning condition which may be further sensitized by the end user.

Solid-Sate Power Amplifier (SSPA) – The Solid-State Power Amplifier (SSPA) comprises all subsystems – alternating current (AC) distribution, direct current (DC) power supplies, RF, cooling, controls – assembled in a functional device that provides RF power amplification. This term is mutually exchangeable with HSR 49.2 MHz RF System Power Amplifier in this document.

Figure 1 provides a generic architecture of an RF subsystem of a Solid-State Power Amplifier. It serves merely as an illustration of certain elements defined in this Subsection, and it is by no means a comprehensive diagram of the whole system nor a suggestion of how the SSPA should be designed or manufactured by the Contractor.

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

Figure 1: Generic architecture of an RF subsystem of a SSPA.

2 APPLICABLE DOCUMENTS

In the event of a conflict between the Technical Documentation and this SOW, the Contractor shall immediately notify the BSA Contractual Representative who will in each instance determine which document takes precedence and advise the Contractor accordingly. Failure to notify BSA of a document conflict shall not relieve the Contractor’s responsibility to ensure full compliance to all requirements.

The following documents are an integral part of the SOW; the applicable revision level will be the latest that is in effect at the time of award:

Document Number Document Title

ASME Y14.100 Engineering Drawing Practices

AFSC 800-27 Acquisition Management Part Derating Guidelines

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

BNL-QA-101

Brookhaven National Laboratory Supplier Quality Assurance

Requirements

EIC-RFS-SPC-017

Technical Specification for the HSR 49.2 MHz RF System Power

Amplifiers

IPC-A-610H Acceptability of Electronic Assemblies

ISO 9001 Quality Management System

MIL-STD-975

NASA Standard Electrical, Electronic and Electromechanical Parts

List

NFPA 70E-2021

Standard for Electrical Safety in the Workplace

Articles 340, 350, 360

UL 508 Standard for Industrial Control Equipment

10 CFR Part 810 Assistance to Foreign Atomic Energy Activities

15 CFR §772.1 Export Administration Regulations (EAR) Definitions

22 CFR §120.33 International Traffic in Arms Regulations (ITAR) Technical Data

29 CFR 1910 Subpart

S Occupational Safety and Health Standards 1910 Subpart S - Electrical

3 REQUIREMENTS

In accordance with the applicable specifications, referenced documents, and instructions as defined in this Statement of Work, the Contractor shall be responsible for designing, manufacturing, inspecting, testing, and delivering 49.2 MHz RF Power Amplifiers.

3.1 Contractor Responsibilities

3.1.1 Technical Performance

In accordance with this SOW, BSA technical specification EIC-RFS-SPC-017, and all referenced documents, the Contractor shall furnish all equipment, materials, tools, facilities and labor to perform the work necessary to manufacture and test one first article 49.2 MHz, 120 kW Amplifier and two production 49.2 MHz, 120 kW Amplifiers. The Contractor shall ensure that the resultant design & finished product meets the performance parameters and criteria in accordance with BSA technical specification EIC-RFS-SPC-017 and all other referenced documents.

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

3.1.2 Tooling/Fixtures/Test Equipment

The Contractor shall be responsible for supplying all materials, including, but not limited to, the construction of all tools, jigs, fixtures, and test equipment required to meet the requirements of this

SOW and the referenced technical drawings and specification(s). This shall include test fixtures required to operate the demonstrator at BNL.

3.1.3 Consumables and Field-Replaceable Units (FRUs)

The Contractor shall quote consumable replacements and FRUs.

Not taking into account spares, there should be enough RF transistors on hand to allow two years of operation of the RF Amplifier systems. This means that whatever the transistor failure rate may be, the Contractor shall provide replacement transistors at their expense until completion of two years of operation of the amplifiers after BSA’s site acceptance test.

3.1.4 Hardware and Data Deliverables

The Contractor shall be responsible for providing documentation as specified in the contract data requirements list (CDRL).

It is of the utmost importance to have a design which is extremely reliable, requires a minimum of maintenance, and enables easy replacement of faulty hardware.

3.1.5 Materials

The Contractor shall have an effective storage and age control system for items (such as epoxy), where acceptability is limited by the age or manner of storage of the item.

3.1.6 RF Unit Evaluation

To verify the design, characteristics, and operation of the RF Amplifier system, a RF Unit shall be delivered to BSA so that site acceptances test can be carried out. When testing is concluded the RF Unit can be returned to the Contractor.

The contractor shall supply the RF Unit, with its lid removed and die painted black for thermal analysis of the device’s die.

The final production of the RF-PAs, including the demonstrator, shall not start before BSA verifies that the RF Unit complies with all the requirements of the technical specification and has granted formal acceptance of the RF Unit in writing.

In support of the Contractor’s work, BSA will use the following material for the site testing of the

RF Unit at BNL:

• Power supplies required to operate the RF Units;

• RF drive power required to operate the RF Unit up to full rated power.

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

3.1.7 Demonstrator

To verify the design, characteristics, and operation of the RF Amplifier systems, a demonstrator shall be delivered to BSA so that site acceptance tests can be carried out. When testing is concluded the demonstrator will be returned to the Contractor.

The final production of the RF-PAs shall not start before BSA verifies that the demonstrator complies with all the requirements of the technical specification and has granted formal acceptance of the demonstrator in writing.

In support of the Contractor’s work, BSA will use the following material for the site testing of the

Demonstrator at BNL:

• Power supplies required to operate the demonstrator;

• RF drive power required to operate the demonstrator up to full rated power.

3.1.8 Contractor Activities

The Contractor shall execute the following activities:

• Detailed preliminary design review;

• Detailed final design review;

• Design of demonstrator;

• Design of 120 kW RF Amplifier systems;

• Manufacturing of RF Unit and modified RF Unit for DC Die Temperature evaluation.

• Manufacturing of demonstrator;

• Manufacturing of 120 kW RF Amplifier systems;

• Burn-in Tests of 120 kW RF Amplifier systems;

• Factory acceptance test (FAT) of 120 kW RF Amplifier systems.

BSA and its representatives shall have free access during normal working hours to the Contractor’s factory during the contract period. BSA will provide a minimum of 1 week notice prior to a

Contractor’s site visit.

The Contractor shall provide the following items:

• Test fixtures required to operate the demonstrator at BNL;

• Test fixtures required to service the amplifier.

• RF dummy load for FATs at Contractor’s facility.

3.1.8.1 Activities at BNL Performed by BSA

• Receiving the RF Unit and any test fixtures;

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

• Commissioning of the RF Unit up to full power in accordance with BSA’s acceptance testing;

• Commissioning of the modified RF unit to full dissipated power in accordance with BSA’s acceptance testing;

• Receiving the demonstrator and any required test fixtures;

• Commissioning of the demonstrator up to full power in accordance with BSA’s acceptance testing;

• Receiving the 120 kW RF amplifier systems;

• Commissioning of the 120 kW RF Amplifier systems up to full power in accordance with

BSA’s acceptance testing.

3.2 Engineering Design and Manufacturing Requirements

3.2.1 Detailed Analysis Requirements

The Contractor shall perform the following analyses to demonstrate that the equipment meets the requirements of BSA Technical Specification EIC-RFS-SPC-017. All analysis models, input data, and results shall be provided electronically to the BSA Technical Representative in their native software format, or an equivalent industry-standard format, along with a PDF copy of the analysis results and supporting documentation.

3.2.1.1 Electrical Design

The Contractor shall present detailed schematics, bills of materials (BOMs), and RF power calculations that support the design approach taken to meet the performance and requirements of the specification. Compliance with 29 Code of Federal Regulations (CFR) 1910 Subpart S and

National Fire Protection Association (NFPA) 70E-2021 is required.

3.2.1.2 Mechanical Design

The Contractor shall present detailed mechanical design drawings that support the design approach taken to meet the performance and requirements of the specification.

3.2.1.3 Thermal Analysis

The Contractor shall analyze the RF Amplifier system to verify that temperatures stay within limits defined in the Technical Specification document, especially the RF Device die temperature.

3.2.1.4 Test Approach

Approach to Acceptance Testing.

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

3.2.1.5 Redundant Operation

The Contractor shall provide the analysis of the output power degradation vs. failed/inhibited modules to stay within the required Redundant Operation defined in the technical specification document.

3.2.2 Detailed Design Requirements

3.2.2.1 Preliminary Design Review (PDR) Data Package

The Contractor shall be responsible for providing a PDR data package (CDRL003) that reflects the state of the developed design. The PDR package shall consist of the following items to be addressed in detail and supported by the detailed analysis requirements listed in Section 3.2.1 that shall be presented at the PDR for review and approval.

At a minimum, the design report shall include mechanical and electrical drawings, applicable component datasheets, calculations, test facilities, processes and methods, risks, quality control procedures which are intended to be implemented, and the integrated master schedule.

3.2.2.2 Final Design Review (FDR) Data Package

The Contractor shall be responsible for providing a FDR data package that reflects the state of the developed design as it evolved from the PDR. The Contractor shall be responsible for developing the overall design of the Equipment in accordance with the applicable specifications and supporting documents as identified herein. The Contractor shall submit an FDR data package

(CDRL007A) per the Contract Data Requirements List, providing all the items noted in the PDR package and addressing the following items:

• Detailed design of the 120 kW RF Amplifier systems;

• Final interface configuration, complete description and detail of remote communication protocol including every command and expected response;

• Mean Time Between Failures (MTBF) analyses (CDRL007B), final BOM;

• Material selection, hazard management analyses (CDRL007C);

• Major design changes between the PDR and FDR.

3.2.2.3 Approval to Proceed

BSA must approve in writing the Final Design Review Package, including any modifications introduced at the Final Design Review, before the Contractor proceeds with ordering of material and components. The ordering of long-lead-time materials and components prior to the approval of the Final Design Review Package must be reviewed and approved in writing by BSA.

3.2.3 Acceptance Test Procedures (ATP)

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

The Contractor shall provide an ATP (CDRL011A) for the RF Unit. The Contractor shall provide an ATP (CDRL011B) for the demonstrator. The Contractor shall provide ATPs (CDRL011C) for the 120 kW RF Amplifier systems that are in accordance with this SOW, the specification, and all reference documents noted herein. The ATPs must be approved in writing by BSA prior to use.

The ATPs shall ensure that all test requirements as defined in the specification are achieved.

3.2.3.1 Acceptance Test Data Sheets

The Contractor shall provide an acceptance test data sheet (CDRL012A) for the RF Unit. The

Contractor shall provide an acceptance test data sheet (CDRL012B) for the demonstrator. The

Contractor shall provide acceptance test data sheets for the 120 kW RF Amplifier systems

(CDRL012C/CDRL012D) that are in accordance with this SOW, the specification, and all reference documents noted herein. The acceptance test data sheets must be approved in writing by

BSA prior to use. The acceptance test data sheets shall ensure that all test requirements as defined in the specification are achieved. All environmental conditions (air temperature, water temperature, etc.) shall be recorded on the acceptance test data sheets. Data plots from measurement equipment (network analyzer, spectrum analyzer, oscilloscope, etc.) shall be included in or along with the acceptance test data sheets.

3.2.4 Factory Acceptance Test (FAT)

After the Contractor is finished testing the RF Amplifier systems in accordance with the ATP, BSA will conduct factory acceptance testing at the Contractor’s site. One visit will be required to conduct the FATs. The visit will be for the FAT of both 120 kW RF amplifier systems. BSA will require the acceptance test data sheets and traceability logs 2-4 weeks prior to the FATs.

3.2.5 BSA Site Acceptance Testing

3.2.5.1 BSA Site Acceptance Testing of RF Unit

The Contractor shall allow BSA 6 weeks after receiving the RF Unit to perform site installation and BSA acceptance testing. BSA reserves the right to perform an X-ray inspection on the RF

Unit.

BSA reserves the right to perform Environmental Stress Screening (ESS) and/or Highly

Accelerated Life Testing (HALT) tests on the RF Unit or the RF Unit’s sub-assemblies. Stresses of temperature, rapid thermal cycle, and vibration (multi-axis) may be used. BSA reserves the right to remove the lid(s) from the RF devices to take thermal readings.

3.2.5.2 BSA Site Acceptance Testing of Demonstrator

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

The Contractor shall allow BSA 6 weeks after receiving the demonstrator to perform site installation and BSA acceptance testing. BSA reserves the right to perform an X-ray inspection on the demonstrator.

BSA reserves the right to perform Environmental Stress Screening (ESS) and/or Highly

Accelerated Life Testing (HALT) tests on the demonstrator or the demonstrator’s sub-assemblies.

Stresses of temperature, rapid thermal cycle, and vibration (multi-axis) may be used. BSA reserves the right to remove the lid(s) from the RF devices to take thermal readings.

3.2.5.3 Site Acceptance Testing of RF Amplifier Systems

The Contractor shall allow BSA 30 weeks for installation prior to starting acceptance testing. The

Contractor shall allow BSA 13 weeks or 200 hours of run time, whichever comes first, after installing each RF Amplifier system to perform site acceptance testing. BSA will perform tests to verify all the requirements within the specification document are met. If any requirement is not met, the Contractor will be responsible for any upgrading or repairing at its expense.

Site Acceptance Testing of the 120 kW RF Amplifier systems will take place at BNL.

3.3 Management

3.3.1 Program Management

The Contractor shall appoint a program manager (PM) to manage the program and be the functional point of contact (POC) for the program. The Contractor’s PM shall be prepared to present and discuss with BSA’s PM, or designated representative, the most current and practical status of the program. The Contractor’s PM shall report all programmatic and technical problems, which will impact the development/delivery schedules or equipment performance when and if they occur and shall also document such problems in the next status report.

3.3.2 Technical Point of Contact (POC)

For the period of performance of the contract, the Contractor shall appoint a project engineer who shall be given full technical responsibility and authority to carry out the Contractor’s efforts to meet the requirements of this SOW.

3.3.3 Integrated Master Schedule

At the beginning of the contract and before the start of material procurement, the Contractor shall submit for BSA’s written approval a detailed initial integrated master schedule (CDRL001A) defining the processes and methods which the Contractor intends to implement. It shall address

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

the Material Requirements Planning (MRP), and at a minimum include manufacturing, inspection, and test steps including identification of critical manufacturing operations and parts/subassemblies showing integrated flow into the end item(s). The integrated master schedule (CDRL001B) shall be included along with each Status Report.

3.3.4 Status Reports

The Contractor shall develop and submit status reports (CDRL002A/ CDRL002B), that provide status against the baseline including work completed and work to complete as required with BSA.

The reports shall be sent to the BSA technical representative and contractual representative. Status reports shall be submitted on a biweekly basis. Additionally, these reports shall address significant areas of concern and offer a recommended approach for problem resolution or mitigation by way of a risk register. An action item log shall be maintained by the Contractor and included in the

Status Report.

3.3.5 Meetings

Teleconference status meetings shall be scheduled as needed and mutually agreed upon with the appropriate program and engineering personnel. At a minimum, a biweekly meeting shall be set up between the contractor and BSA team to discuss project status including schedule updates, status updates, and manufacturing progress.

3.3.6 Manufacturing/Inspection/Test (MIT) Plan

A manufacturing/inspection/test (MIT) plan (CDRL020) shall be developed which identifies the manufacturing processes required to complete all efforts as identified in this SOW. The MIT plan shall also address how these processes will be inspected and the necessary test steps to assure quality throughout the manufacturing and production phase. The MIT plan shall be submitted for review and approval by BSA during the Final Design Review (FDR).

The plan may be a single document or may make use of existing travelers or other suitable planning and control documents. It shall include the following:

• Address the Material Requirements Planning (MRP).

• Include manufacturing, inspection, and test steps including identification of critical manufacturing operations that have direct impact to quality and parts/subassemblies showing integrated flow into the end item(s).

• Hold Points.

• Witness Points.

• Resource Planning including the sourcing of materials used in manufacturing.

If the Contractor does not have an MRP system in place, then details for purchasing all raw materials, shop loading (by work center), and a schedule for manufacturing all components and assemblies through packaging and shipping shall be provided by the Contractor.

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

3.4 Design Reviews

3.4.1 Post Award Review Kick-Off Meeting

A program kick-off meeting shall be scheduled no later than 4 weeks ARO via teleconference. The

Kick-off meeting agenda shall consist of reviewing the following as a minimum:

• Detailed specification requirements.

• Statement of work.

• Initial integrated master schedule (CDRL001A).

3.4.2 Preliminary Design Review Meeting

A PDR meeting shall be held in accordance with the schedule set forth in Section 6 herein to ensure compliance with this SOW and applicable specifications. The Contractor shall present the preliminary design of the 120 kW RF Amplifier systems, which shall include a compliance matrix against the technical specification and the interface configuration. The Contractor shall provide a

PDR data package (CDRL003) that shall consist of the requirements set forth in Section 3.2.2.1.

The contents of this package shall be reviewed at the PDR to be held at the Contractor’s facility.

The Contractor shall be responsible for maintaining and submitting the minutes including action items of the PDR (CDRL004).

When all action items that result from the PDR are resolved, written authorization from BSA to the Contractor will be provided to proceed with the design effort through FDR.

3.4.3 Final Design Review Meeting

An FDR meeting shall be held in accordance with the schedule set forth in Section 6 herein to ensure compliance with this SOW, applicable specifications, interface configuration, and to obtain

BSA approval to proceed to the production phase. The Contractor shall provide an FDR data package (CDRL007A) that shall consist of the requirements set forth in Section 3.2.2.2. The findings of the FDR data package shall be reviewed at the FDR to be held at the Contractor’s facility and shall cover all pertinent issues relating to the final detailed design of the Equipment.

The Contractor shall be responsible for maintaining and submitting minutes including action items of the FDR meeting (CDRL008) and shall also incorporate any agreed-to changes into the final comprehensive FDR package (CDRL009), both of which are to be submitted to BSA for subsequent review and written approval. The Contractor shall provide to BSA electronic copies of the final assembly models (in .stp format) (CDRL010) per the Contract Data Requirements List.

When all action items that result from the FDR are resolved, written authorization from BSA to the Contractor will be provided to proceed with the fabrication/assembly of the production units.

Upon written approval of the FDR package the design is to be considered “frozen”, and no changes are permitted to the design, materials, processes, methods, and tooling, or component-level substitutions, without written approval by BSA.

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

3.5 Documentation and Data Management

3.5.1 Report/Documentation Format

• All reports submitted shall include an introduction, body of the documents, and a conclusion. Large documents shall include a table of contents. For calculations, equations shall be shown with values defined for each variable so the analysis can be reviewed.

Diagrams shall be included for clarity, and labels shall be consistent with design drawings for specific items, such as vessel penetrations.

• All documentation provided by the Contractor shall be in English.

• The Contractor shall provide an electronic copy (BSA-identified FTP, DVD or USB data storage device) of all documentation required by this SOW. Contractor manufacturing drawing Computer-Aided Design files of all components and assemblies shall be in one of these formats: STP, SAT, IGES, IAM, or IPT.

3.5.2 Engineering Drawing Practices

All Contractor-generated engineering drawings shall be in accordance with ASME Y14.100, Engineering Drawing Practices. All dimensions and tolerances shall be U.S. Customary units with

International System of Units (SI) units as a secondary notation.

3.5.3 End Item Documentation Package

The Contractor shall provide with the end item documentation package an electronic copy and three physical copies of the following documentation in accordance with the schedule set forth in this SOW. The End Item documentation package shall consist of all documentation identified in this SOW and include the following:

• De-Rating Analysis Reports: The Contractor shall submit to BSA detailed de-rating analysis reports (CDRL005) for all RF assemblies in the RF chain for the RF Amplifier systems. The assemblies shall follow the guidelines outlined in document AFSC 800-

27 for component stress derating and MIL-STD-975 for wire and cable current derating. The specific derating limits are subject to the prior written approval of BSA.

Applicable electrical schematics and mechanical drawings shall be included with the de-rating analysis reports.

a. Requirements Verification Matrix (RVM): The Contractor shall submit to BSA RVM

(CDRL006) for the 120 kW RF Amplifier systems. The RVM shall specifically address the details behind how the test methodology will be accomplished for each individual requirement in accordance with the specification. At a minimum, the RVM shall include the requirement, the document that addresses the requirement, the verification method, and the anticipated compliance result. The verifications methods are test, analysis, and

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

inspection. In the event the verification method is by analysis, a separate analysis report

(CDRL017) shall be included with the RVM. All documents (test procedures, etc.) that address the requirements shall be provided with the RVM.

b. Operating Manuals: The Contractor shall submit to BSA an operating manual

(CDRL018A) for the demonstrator. The Contractor shall submit to BSA an operating manual (CDRL018B) for the 120 kW RF amplifier systems. At a minimum, the operating manual(s) shall contain:

• General Information – Introduction, cautions, physical description, electrical description, and specifications;

• Installation – Initial inspection, environmental requirements, mechanical requirements, electrical requirements, and system connections;

• Operation – Controls and indications, interface configuration, complete description and detail of remote communication protocol including every command and expected response, operating modes, configuration settings;

• Theory of operation – RF amplification, power supply, metering, cooling, and fault detection;

• Maintenance – Preventive maintenance, alignment, and troubleshooting;

• Detailed final schematic diagrams with bias values for all active RF components;

• All final BOMs with manufacturer part number and reference designators;

• All final schematics;

• All final mechanical drawings.

c. Certificate of Conformance.

3.5.4 Records

The Contractor shall retain objective evidence, including records, of the inspections and tests performed during manufacturing, testing, inspecting, preserving, packaging, and preparation for shipment of procured items. These records shall be made available to BSA for review upon request.

These records shall be maintained for a minimum of five years, unless otherwise specified in the procurement documentation, after the completion of the Purchase Order (PO)/Contract.

3.6 Environment, Safety and Health (ESH)

The Contractor shall design and build all equipment in accordance with ESH requirements in the appropriate specifications, codes, standards, and other documents listed in Section 2 of this SOW.

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

a. Electrical safety

All electrical equipment, material, and systems delivered to BNL shall be certified, listed, or labeled by a Nationally Recognized Testing Laboratory (NRTL). The CE mark is NOT a recognized NRTL certification mark. For a listing of NRTLs recognized by the Occupational

Safety and Health Administration (OSHA), refer to http://www.osha.gov/.

For electrical equipment, material, and systems which are not NRTL listed, the Supplier shall determine the equipment to be safe for its intended use and shall receive a field evaluation from a

Nationally Recognized Testing Laboratory. The determination must be made on the basis of test data. The determination and test data documents shall be made available to BSA prior to the FDR for review and acceptance by the applicable BSA Authority Having Jurisdiction (AHJ).

High voltage connectors, wiring terminations, or any other component shall be physically separated from low voltage control circuits. All electrical connections ≥ 50 volts shall be covered to comply with UL 508 so that all uninsulated charged surfaces protect workers from the hazards of electrical shock. Plexiglas® is not allowed; Lexan® may be used. Enclosure covers shall only be removable with the use of tools.

Mechanical interlocks shall be present on rack doors to prohibit exposure to voltages within the rack ≥ 50 volts.

If the stored energy exceeds 100 J or if the exposed voltage exceeds 50 V, there shall be an appropriate discharge mechanism to bring it to a safe working condition.

b. Hazard Management

Hazard management techniques shall be applied to reduce the risk of personnel becoming injured because of interacting with the equipment. Consideration shall be made of hazards during all stages of the life of the equipment including preliminary component selection, installation, commissioning, operation, maintenance, repair, decommissioning and disposal. The analysis shall include hazards that may occur during fault conditions and shall include all potentially hazardous materials. The analysis and any findings shall be discussed during the FDR. The hazard management system shall:

• Identify hazards;

• Reduce severity;

• Mitigate likely hazards.

c. Materials

All materials shall be self-extinguishing, zero halogen and shall not release any toxic or corrosive products when subjected to fire. The demonstrator and 120 kW RF Amplifier systems case and all

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

metal parts used inside shall be corrosion resistant and all surfaces treated accordingly. Final material selection is subject to the prior written approval of BSA.

3.7 Marking and Serialization

Where labeling is required, the position of serialization and/or labeling of the identification number/nameplate shall be agreed upon between the Contractor and BSA prior to acceptance of final design.

3.8 Warranty

The RF Amplifier systems shall have a two-year warranty. The warranty shall cover the RF

Amplifier system’s normal operation into a properly terminated RF output.

3.9 Packaging

In preparation for shipping, the RF Amplifier systems shall be covered or wrapped for protection against weather elements, dust, and damage to projections, shock loads, impacts, and rubbing. The

RF amplifier systems shall be properly braced and cushioned within the packing so that it will not shift during handling and shipment. The method of shipping will be specified by BSA one month prior to delivery. The container shall be appropriately labeled with the listing of contents, destination, gross weight, location of center of gravity, purchase order/Contract number, and contact information. Each container shall have G-force shock indicators. Each container shall be palletized and include provisions to permit access for a forklift to lift the container.

The Contractor shall ensure that the equipment is delivered without damage and any possible deterioration in performance due to transport conditions.

3.10 Maintenance

All preventative and corrective maintenance required to maintain the RF Amplifier systems 100% operational status will be performed by BSA personnel, this shall not void the warranty. RF

Amplifier systems or parts under warranty shall be sent for repair to the Contractor or replaced by the Contractor at its expense.

Doc No. EIC-RFS-SOW-011 Author: Mark Hoffmann Wallner Effective Date: October 29, 2026 Review Frequency: N/A

This document contains BNL procurement requirements and specifications for solicitation and technical evaluation. The information is high-level and does not include the detail necessary for 'development' or 'production' as defined under 15 CFR §772.1, 22 CFR §120.33, or 10 CFR Part

810; therefore, it does not constitute export-controlled technology or technical data.

4 QUALITY ASSURANCE

4.1 Quality System and Facility Access

The Contractor shall maintain and apply an effective and documented quality assurance system for the design, manufacture, and testing of all equipment provided. The system shall meet the requirements of the ISO-9001 Standard, “Quality Management Systems Requirements”, and shall provide the processes to ensure that each component produced for acceptance conforms to the requirements of this document and the applicable technical documentation. The Contractor shall supply the necessary documentation to demonstrate this compliance. Post-award surveys may be required and shall be supported by the Contractor. In addition, BSA representatives shall have access to the Contractor’s facility during agreed-upon fabrication, inspection and testing processes.

The Contractor shall provide ten working days’ notice in advance of the agreed-upon witness points.

As set forth in BSA Form BNL-QA-101, “Brookhaven National Laboratory Supplier Quality

Assurance Requirements,” as amended herein, forms a part of this SOW. Specifically, this includes the following sections: 1, 2 as modified below, 3, 3.1, 3.1.2, 3.2 to 3.22, 4.0, 4.1, 4.2, 4.3, 4.4, 4.4.1 to 4.4.3, 4.5 as modified below, 4.6, 4.7, 4.7.1, 4.7.3, 4.10, 4.10.1, 4.10.2, 4.10.4, 4.13, 4.14 as modified below 4.16, 4.19, 4.21, 4.24, 4.31, 4.34, and 4.39 as modified below.

BNL-QA-101 Section 2.0 Definitions use the terms Buyer and Seller. In the context of this SOW

Buyer is referred to as “BSA” and Seller is referred to as “Contractor”.

BNL-QA-101 Clause 4.5 “Witness Points”…