RFI2_08425_ExhibitC_BidPrice.xlsx
XLSX spreadsheet 186 KB Posted
- Attached to
- RFI 2 - Flooring and Installation Services
- Solicitation number
- 08425
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This document is an Excel-based Bid Price Exhibit (RFI2_08425_ExhibitC_BidPrice.xlsx) for the Washington State Department of Enterprise Services (DES) soliciting flooring and installation services. The request involves six categories of flooring products: modular tile, broadloom carpet, solid vinyl tile/luxury vinyl, sheet vinyl/linoleum, rubber flooring, and a miscellaneous "other" category. Bidders are required to submit pricing, manufacturer details, specification links, and environmental compliance information for each product type, with mandatory bidding on Categories 1-5 and optional participation in Category 6.
The pricing structure includes detailed requirements for disclosing materials and installation costs, with additional incentives for environmentally-friendly products. Bidders can receive up to 15% in discounts for products that are PCB-free (5% discount) and contain recycled materials (10% discount). The solicitation also includes regional bidding options across Washington state, with specific environmental certification requirements for different regions, such as Cradle-to-Cradle certifications, emissions testing, and compliance with PFA/ortho-phthalate free standards. Manufacturers must provide links to specification sheets, MSRP lists, and demonstrate compliance with green purchasing guidelines.
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Other files
| File | Type | Posted |
|---|---|---|
| RFI2_08425_ExhibitB_Specifications.docx | DOCX document | |
| 08425_RFI2_June2025.docx | DOCX document |
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Instructions
| RFI***Exhibit C - Bid Price for 08425 Flooring and Installation***RFI |
| General Instructions |
| Exhibit C - Bid Price includes eight (8) worksheets: Instructions, Bidder Information, Category 1, Category 2, Category 3, Category 4, Category 5, Category 6 |
| Bidders must bid on Categories 1-5. Category 6 is optional. |
| Exhibit C Instructions |
| All products the bidder wishes to offer under this category must be listed in this worksheet. Bidders may add rows as needed for additional products. |
| For each required category, every product type included in the dropdown options must appear at least once. |
| Bidder Information Tab |
| Cell D2: Type the business name |
| Cell D3: Choose your award type from the dropdown menu. "Main Award" if you are bidding for the primary award. "Resere Award" if you are bidding for reserve award consideration. |
| If you selected "Main Award", you have completed this sheet and no further action is needed. |
| If you selected "Reserve Award", continuing filling out the regions in Cells D8:I8. Select from the "Yes" or "No" drop down for all regions. All regions must have a response to be considered responsive. |
| Category 1-5 Tabs |
| While dropdown options may vary across different product categories, the instructions for completing the bid price sheet remain the same. |
| To be considered responsive, all line items must have every required cell in that row completed. |
| Column Definitions and Entry Guidelines |
| Column A - Average Costs for Evaluation Purposes: Auto-calculated to show the average cost across all product offerings. This value is used for evaluation purposes to compare bid competitiveness. |
| Column B - Product Type: Select the product type from the drop down menu. |
| Column C - Manufacturer: Enter the name of the product's manufacturer. |
| Column D - Product Description: Provide the product's name or a brief description. |
| Column E - Manufacturer Product Number: Enter the numerical or alpha numeric product identifier. |
| Column F - Link to Spec Sheet: Provide a link or attach a specification or technical data sheet verifying the product meets Technical Specification requirements. |
| Column G - Discount off MSRP: Percentage off the manufacturer's suggested retail price. |
| Column H - Link to MSRP List: Provide a link or attach as part of email submission a file containing th emanufacturer's MSRP list. |
| Column I - Materials Only Price: Enter the price for materials only. This will be cross-referenced with the MSRP list and Column G. |
| Column J - Installation Price: Enter the all-inclusive installation price. |
| Please refer to the Competitive Solicitation document for details on what is included in "all-inclusive" pricing. |
| Column K - PCB Free: Indicate "Yes" if the product has been tested PCB Free. Attach test results for verification. |
| "Yes" responses receive a 5% discount on both materials and installation price line items. |
| If not tested, select "No." |
| Column L - Products Contain Recycled Materials: Indicate "Yes" if the product is primarily made of recycled materials. |
| "Yes" responses receive a 10% discount on both materials and installation price line items |
| If not made of recycled materials, select "No." |
| Column M - Final Matierals Only Cost: Auto-calculated based on Column I with applicable discounts from Columns K and L. These prices are for evaluation purposes only. |
| Column N - Final Installation Cost: Auto-calculated based on Column J with applicable discounts from Columns K and L. These prices are for evaluation purposes only. |
| Column O - Emssisions Test: Select from the dropdown how this product meets the emissions requirements outlined in Exhibit B - Specifications. |
| Column P - PFA/Ortho-phthalate Free: Select from the dropdown how this product meets PFA/Ortho-phthalates requirements as outlined in Exhibit B - Specifications. |
| Category 6 Tab |
| Category 6 should only be used if the product or service does not apply to any other defined categories. If the product or service fits another category, do not enter it here. |
| To be considered responsive, all line items must have every required cell in that row completed. |
| Products listed in this category may be subject to DES Green Purchasing guidelines. Please note that DES may request certification documentation to verify compliance. |
| Column Definitions and Entry Guidelines |
| Column A - Product Type: Select the product type from the drop down menu. Ensure the selection accurately reflects what is being offered. |
| Column B - Manufacturer: Enter the name of the product's manufacturer. |
| Column C - Product Description: Provide the product's name or a brief description. |
| Column D - Manufacturer Product Number: Enter the numerical or alpha numeric product identifier. |
| Column E - Link to Spec Sheet: Provide a link or attach a specification or technical data sheet verifying the product meets Technical Specification requirements. |
| Column F - Discount off MSRP: Percentage off the manufacturer's suggested retail price. |
| Column G - Link to MSRP List: Provide a link or attach as part of email submission a file containing the manufacturer's MSRP list. |
| Column H - Materials Only Price: Enter the price for materials only. This will be cross-referenced with the MSRP list and Column F. |
| Column I - Installation Price: Enter the all-inclusive installation price. |
| Please refer to the Competitive Solicitation document for details on what is included in "all-inclusive" pricing. |
| Column J - Other Price: Enter the price for other products not listed as flooring specifics. |
| Column K - Hourly Rate: Enter the hourly rate for add-on services. |
| Column L - After-Hours Rate: Enter the After-Hours rate for add-on services. |
Bidder Information
| Bidder Information | ||||||||
| Bidder Name | Emissions Testing | Carpet PFA | ||||||
| Award Type | SCS FloorScore | Cradle-to-Cradle or Material Health Certificate v4.0 at Silver | ||||||
| If Main Award, stop here. If Reserve Award, continue to answer Regional Information | UL GREENGUARD Gold | Red List Free' Declare Label | ||||||
| Carpet and Rug Institute Green Label Plus | HPD that demonstrates free of added PFAs | |||||||
| Regions Bidding (Reserve Award Bidders may bid on one or more regions, but must bid on the required categories (1-5) | Cradle-to-Cradle or Material Health v3.1 Gold or Higher | Other (to be reviewed by DES) | ||||||
| Regions | Olympic | Northwest | Southwest | South Central | North Central | Eastern | Cradle-to-Cradle or Material Health v4.0 Silver or Higher | |
| Other (to be approved by DES) |
| Olympic: Clallam, Grays Harbor, Kitsap, Mason counties. | Flooring ortho-phthalates |
| Northwest: King, Pierce, San Juan, Skagit, Whatcom counties. | Cradle-to-Cradle or Material Health v3.1 Gold or Higher |
| Southwest: Clark, Cowlitz, Lewis, Pacific, Skamania, Thurston, Wahkiakum counties. | Cradle-to-Cradle or Material Health v4.0 Silver or Higher |
| South Central: Asotin, Benton, Columbia, Franklin, Garfield, Klickitat, Walla Walla, Yakima counties. | Declare LBC Red List-Free Label |
| North Central: Chelan, Douglas, Grant, Kittitas, Okanogan counties. | SCS Assure Certified |
| Eastern: Adams, Ferry, Lincoln, Pend Oreille, Spokane, Stevens, Whitman counties. | Other (to be approved by DES) |
Example
| EXAMPLE Category 1 - Modular Tile | ||||||||||||||||
| Category 1 Average Costs | Catalog Information and Pricing | Environmental Priorities (Affects Price) | Final Price with Priorities Discount | Green Requirements | ||||||||||||
| Product Type | Manufacturer | Product Description | Manufacturer Product Number | Link to Spec Sheet (or email attachment) | Discount off MSRP | Link to Catalog | ||||||||||
| (or email attachment) | Materials Only Price | |||||||||||||||
| (Per Sq. Yard) | Installation Price (Per Sq. Yard) | PCB-Free | ||||||||||||||
| (5% discount per product tested) | Products Contain Recycled Materials | |||||||||||||||
| (10% discount) | Materials Only (With Priorities) | Installation Price (With Priorities) | Emissions Test | PFA Free | ||||||||||||
| Materials Only | 24" Square (Moderate Use) | 123CarpetMan | BlammoCarpet | 123B | Blammospecs.floor | 15% | CarpetMan.floor | $14.25 | $42.50 | No | Yes | $12.83 | $38.25 | UL GREENGUARD Gold | HPD that demonstrates free of added PFAs | |
| 24" Square (Heavy Use) | Furry Floors Inc. | Carpet of Questionable Whimsy | FF123 | FurrySpecs.floor | 15% | FurryCatalog.floor | $10.50 | $37.00 | No | Yes | $9.45 | $33.30 | Cradle-to-Cradle or Material Health v4.0 Silver or Higher | Cradle-to-Cradle or Material Health Certificate v4.0 at Silver | ||
| $17.13 | 24" Square (Severe Use) | Slippery When Wet .Co | Super Slide Carpet | SW456 | SlideSpecs.floor | 10% | SlideCatalog.floor | $22.75 | $50.00 | No | No | $22.75 | $50.00 | Carpet and Rug Institute Green Label Plus | HPD that demonstrates free of added PFAs | |
| 24" Square (Moderate Use) | Fancy Feet Creations | Velvet Touch | FT789 | FancySpecs.floor | 18% | FancyPrice.floor | $19.25 | $48.25 | No | No | $19.25 | $48.25 | Other (to be approved by DES) | Other (to be reviewed by DES) | ||
| Installation Cost | 24" Square (Heavy Use) | Tough Stuff Floors | IndestructiCarpet | TS321 | ToughSpecs.floor | 14% | ToughPrice.floor | $13.00 | $41.50 | No | No | $13.00 | $41.50 | SCS FloorScore | Other (to be reviewed by DES) | |
| 24" Square (Heavy Use) | Bob's Discount Floors | High-Stakes Office Squares | BD654 | BobsSpecs.floor | 0% | BobsNotRippingYouOff.floor | $27.50 | $87.50 | No | No | $27.50 | $87.50 | Other (to be approved by DES) | Other (to be reviewed by DES) | ||
| $48.51 | 24" Square (Heavy Use) | Green Giant Flooring | Compostable Carpet | GG987 | GreenSpecs.floor | 9% | CaptainPlanet.floor | $13.55 | $55.00 | Yes | Yes | $11.52 | $46.75 | Carpet and Rug Institute Green Label Plus | Red List Free' Declare Label | |
| 24" Square (Severe Use) | Bouncy Surfaces LLC | Extra Springy Carpet Squares | BSLLC585 | BouncySpecs.floor | 12% | BouncyPrices.floor | $17.86 | $47.00 | No | No | $17.86 | $47.00 | SCS FloorScore | Red List Free' Declare Label | ||
| 24" Square (Heavy Use) | Oats My Halls | You Make My Dreams Come True | HO8675309 | OatsySpecs.floor | 5% | Maneater.floor | $19.99 | $44.00 | No | No | $19.99 | $44.00 | UL GREENGUARD Gold | HPD that demonstrates free of added PFAs | ||
| EXAMPLE Category 6 - Other Specialty Flooring and Services | ||||||||||||||||
| Catalog Information and Pricing | Services | |||||||||||||||
| Product Type | Manufacturer | Product Description | Manufacturer Product Number | Link to Spec Sheet (or email attachment) | Discount off MSRP | Link to Catalog | ||||||||||
| (or email attachment) | Materials Only Price | |||||||||||||||
| (Per Sq. Yard) | Installation Price (Per Sq. Yard) | Other Price | Hourly Rate | After-Hours Rate | ||||||||||||
| Other Flooring | 123 Sticky Carpet | Carpet Adhesive | 123CA | carpetadhesiveinformation.floor | 0% | carpetadhesivebuy.floor | $230.00 | |||||||||
| Carpet | CarpetTiles4U | 1m x 1m square | 111BeesKneesCarpet | beeskneesspecs.floor | 5% | beesknees.floor | $14.57 | $33.82 | ||||||||
| Other Flooring | WoodpeckerFlooring | Engineered Hardwood | ||||||||||||||
| Other Services | After Hours Services | $250.00 |
https://stateofwa-my.sharepoint.com/personal/kara_wells_des_wa_gov/Documents/Desktop/carpetadhesiveinformation.floorhttps://stateofwa-my.sharepoint.com/personal/kara_wells_des_wa_gov/Documents/Desktop/carpetadhesivebuy.floorhttps://stateofwa-my.sharepoint.com/personal/kara_wells_des_wa_gov/Documents/Desktop/beeskneesspecs.floorhttps://stateofwa-my.sharepoint.com/personal/kara_wells_des_wa_gov/Documents/Desktop/beesknees.floor Category 1
| Category 1 - Modular Tile | |||||||||||
| Category 1 Average Costs | Catalog Information and Pricing | Environmental Priorities (Affects Price) | Final Price with Priorities Discount | Green Requirements | |||||||
| Product Type | Manufacturer | Product Description | Manufacturer Product Number | Link to Spec Sheet (or email attachment) | Discount off MSRP | Link to Catalog | |||||
| (or email attachment) | Materials Only Price | ||||||||||
| (Per Sq. Yard) | Installation Price (Per Sq. Yard) | PCB-Free | |||||||||
| (5% discount per product tested) | Products Contain Recycled Materials | ||||||||||
| (10% discount) | Materials Only (With Priorities) | Installation Price (With Priorities) | Emissions Test | PFA Free | |||||||
| Materials Only |
Installation Cost
| Missing if Red and Italic: |
| 24" Square (Moderate Use) |
| 24" Square (Heavy Use) |
| 24" Square (Severe Use) |
Category 2
| Category 2 - Broadloom Carpet | |||||||||||
| Category 2 Average Costs | Catalog Information and Pricing | Environmental Priorities (Affects Price) | Final Price with Priorities Discount | Green Requirements | |||||||
| Product Type | Manufacturer | Product Description | Manufacturer Product Number | Link to Spec Sheet (or email attachment) | Discount off MSRP | Link to Catalog | |||||
| (or email attachment) | Materials Only Price | ||||||||||
| (Per Sq. Yard) | Installation Price (Per Sq. Yard) | PCB-Free | |||||||||
| (5% discount per product tested) | Products Contain Recycled Materials | ||||||||||
| (10% discount) | Materials Only (With Priorities) | Installation Price (With Priorities) | Emissions Test | PFA Free | |||||||
| Materials Only |
Installation Cost
| Missing if Red or Italic. |
| Rolled Cut and Loop (Moderate Use) |
| Rolled Cut and Loop (Heavy Use) |
| Rolled Cut and Loop (Severe Use) |
| Rolled Cut Pile (Moderate Use) |
| Rolled Cut Pile (Heavy Use) |
| Rolled Cut Pile (Severe Use) |
| Rolled Loop (Moderate Use) |
| Rolled Loop (Heavy Use) |
| Rolled Loop (Severe Use) |
Category 3
| Category 3 - Solid Vinyl Tile, Luxury Vinyl Tile, Luxury Vinyl Plank | |||||||||||
| Category 3 Average Costs | Catalog Information and Pricing | Environmental Priorities (Affects Price) | Final Price with Priorities Discount | Green Requirements | |||||||
| Product Type | Manufacturer | Product Description | Manufacturer Product Number | Link to Spec Sheet (or email attachment) | Discount off MSRP | Link to Catalog | |||||
| (or email attachment) | Materials Only Price | ||||||||||
| (Per Sq. Yard) | Installation Price (Per Sq. Yard) | PCB-Free | |||||||||
| (5% discount per product tested) | Products Contain Recycled Materials | ||||||||||
| (10% discount) | Materials Only (With Priorities) | Installation Price (With Priorities) | Emissions Test | Ortho-phthalates Free | |||||||
| Materials Only |
Installation Cost
| Missing if Red or Italic. |
| Solid Vinyl Tile |
| Luxury Vinyl Tile |
| Luxury Vinyl Plank |
Category 4
| Category 4 - Heterogenous Sheet Vinyl, Homogenous Sheet Vinyl, Linoleum Sheet | |||||||||||
| Category 4 Average Costs | Catalog Information and Pricing | Environmental Priorities (Affects Price) | Final Price with Priorities Discount | Green Requirements | |||||||
| Product Type | Manufacturer | Product Description | Manufacturer Product Number | Link to Spec Sheet (or email attachment) | Discount off MSRP | Link to Catalog | |||||
| (or email attachment) | Materials Only Price | ||||||||||
| (Per Sq. Yard) | Installation Price (Per Sq. Yard) | PCB-Free | |||||||||
| (5% discount per product tested) | Products Contain Recycled Materials | ||||||||||
| (10% discount) | Materials Only (With Priorities) | Installation Price (With Priorities) | Emissions Test | Ortho-phthalates Free | |||||||
| Materials Only |
Installation Cost
| Missing if Red or Italic. |
| Homogeneous Sheet Vinyl |
| Heterogeneous Sheet Vinyl |
| Sheet Linoleum |
Category 5
| Category 5 - Rubber Flooring | |||||||||||
| Category 5 Average Costs | Catalog Information and Pricing | Environmental Priorities (Affects Price) | Final Price with Priorities Discount | Green Requirements | |||||||
| Product Type | Manufacturer | Product Description | Manufacturer Product Number | Link to Spec Sheet (or email attachment) | Discount off MSRP | Link to Catalog | |||||
| (or email attachment) | Materials Only Price | ||||||||||
| (Per Sq. Yard) | Installation Price (Per Sq. Yard) | PCB-Free | |||||||||
| (5% discount per product tested) | Products Contain Recycled Materials | ||||||||||
| (10% discount) | Materials Only (With Priorities) | Installation Price (With Priorities) | Emissions Test | Ortho-phthalates Free | |||||||
| Materials Only |
Installation Cost
| Missing if Red or Italic. |
| Rubber Flooring |
Category 6
| Category 6 - Other Specialty Flooring and Services | |||||||||
| Catalog Information and Pricing | Services | Category 6 | |||||||
| Product Type | Manufacturer | Product Description | Manufacturer Product Number | Link to Spec Sheet (or email attachment) | Discount off MSRP | Link to Catalog | |||
| (or email attachment) | Materials Only Price | ||||||||
| (Per Sq. Yard) | Installation Price (Per Sq. Yard) | Other Price | Hourly Rate | After-Hours Rate | Carpet | ||||
| Resilient Flooring | |||||||||
| Other Flooring | |||||||||
| Other Services |
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